S-10000-00012566 (6088).docx

SOLE-SOURCE DETERMINATION MEMO

FOR SUPPLIES AND SERVICES

ODHS Office of Contracts & Procurement

Contract specialist:

DAS Delegation 649-11, as amended

Estimated total contract value: $320,000

Description of goods or services: Adult Foster Homes Specific Content and Access Pathway Training

1. Background: This sole source justification applies to the purchase of specialized RN training:

a) This contract will provide specialized online training for RNs who serve APD-licensed adult foster homes as well as training for AFH providers who require a clear understanding of the nursing role in the context of operating an AFH. Future contracts contemplated are focused on maintaining access to NurseLearn for AFH-contracted nurses and AFH providers as well as updating content if or when there are changes to Oregon Administrative Rules or best practices that impact nursing within and AFH. This training will promote resident safety, regulatory compliance, and delivery of high quality, person-centered services.

b) Under this contract, the vendor will 1) update 10 NurseLearn modules with case studies that reflect common AFH resident needs, service delivery in the AFH setting and AFH-specific rules; 2) create one new course; and 3) update the assessments to focus on AFH-specific learning; and 4) crate a dedicated access path to all AFH-related modules.

c) APD requires a vendor with direct nursing experience within APD-licensed AFHs, direct experience working with AFH providers, and experience interpreting and applying Oregon-specific RN delegation rules in serving consumers who reside in AFHs. The need for comprehensive training tailored the requirements of nursing care within AFHs is critical to ensure safe, high quality service delivery in APD-licensed AFHs. In 2022, APD went through a competitive procurement for similar work focused on nurse training for CBC facilities (assisted living and residential care facilities); the only bid that was submitted was from NurseLearn. The work in this contract is even more specialized. NurseLearn is the only vendor that integrates Oregon- and setting-specific regulatory requirements, clinical nursing best practices, RN delegation requirements, care scenarios, cultural competence, and person-centered service delivery into each module. Additionally, NurseLearn is the first and only program in the US that offers a certificate in community-based care nursing. Cynthia McDaniel, NurseLearn’s CEO, helped develop Oregon’s Contract Nursing Program (what is now the LTCCN program), worked as an AFH trainer for 10 years, and assisted in development of the AFH training for SPD (what is now APD) – bringing unparalleled expertise to this work.

2. Prospective contractor/vendor:

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on OregonBuys. Protests must be sent via mail, fax, email, or hand carried to the following address: Protests via telephone will not be accepted.

Oregon Department of Human Services

Office of Contracts and Procurement

Agency reserves the right to purchase additional goods, services to include on-call maintenance, preventative maintenance, repair (unless available on DAS price agreement), or training.

3. Written findings of fact (market research):

The findings below must include factual information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts. [Attach supporting documentation, if applicable] Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

|X| Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source. Findings from an internet search using the term ‘Adult Foster Home RN training’ returns:

General information about AFHs trainings and general information about becoming an AFH provider:

(https://www.oregon.gov/odhs/licensing/adult-foster-homes/Pages/training-approved.aspx) https://www.oregon.gov/odhs/licensing/adult-foster-homes/pages/default.aspx?utm_source=ODHS&utm_medium=egov_redirect&utm_campaign=https%3A%2F%2Fwww.oregon.gov%2Fdhs%2Fproviders-partners%2Flicensing%2Fapd-afh%2F The trainings identified do not cover Oregon-specific regulatory information nor do they offer in-depth training related to nursing care that includes case studies with embedded cultural competency and person-centered service delivery.

Broadening the scope to community-based care nursing returns options that are focused on assisted living and residential care providers (which are licensed under different OARs) along with NurseLearn results.

or |_| Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source. [Enter supporting documentation] or |_| Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project. [Enter supporting documentation] or |_| Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source. [Enter supporting documentation]

APPROVED:

By:

Signed by DPO electronically via OregonBuys

Kirk N. Rhoades or acting DPO