S-10000-00010218 - 1st QA.pdf

OregonBuys Solicitation S-10000-00010218

1st Q&A

1. Will the contractor selected for the Assessment be able to conduct any

Implementation Services that may be a result of this assessment or other related solicitations?

A. Contracting for this assessment will not disqualify a vendor from conducting any

Implementation Services that may be a result of this assessment or other related solicitations.

2. Is there a typo in assessment experience, scoring calculations, 4.10.2.1

A. Yes, a typo occurred. The correct references for the chart in Section 4.9.5 are 4.9.2.1

(etc.) instead of 4.10.2.1 (etc.)

3. Is the state planning on doing any interviews or multiple rounds of communications?

A. The Evaluation Committee for this Project has reserved the right to conduct interviews.

However, the plan is to conduct interviews with a selected group of candidates. Those chosen to participate will be contacted for scheduling their interview times by the SPC.

4. Regarding the Evaluation criteria, are you looking at executive summary of organization, company background?

A. An executive summary can provide helpful context for the Evaluation Committee, but the

25-page limit must be respected.

5. Did not say that resumes included or excluded?

A. The resumes will not be included in the 25-page limit, but resumes should be tailored to the most key and relevant individuals and not necessarily include the resume of everyone who will be working on this project.

6. Should the submitted proposals include a payment schedule?

A. It can be helpful for the Evaluation Committee if you include a preferred payment schedule in the proposals. However, the final payment schedule will be decided during contract negotiation.

7. For the Price Proposal, how much detail should be included for each line item? Is it required to separate everything out?

A. As a general rule, more context and additional information for the Evaluation Committee is always helpful. It can also be helpful to be specific when describing the cost of the proposal, so that the Evaluation Committee can ensure that each cost proposal is compared on equal grounds with the other submission. If any additional information is needed, the SPC will reach out to request it.

8. Are there expectations of how a contractor can engage the team?

A. Our team will work with the chosen contractor to identify the scope and codify it in contract.

9. Follow up 3.3.3 list salary with fringe and overhead, companies don’t like to disclose the rates, this person is paid XX per hour?

A. As a general rule, the information most valuable to the Evaluation Committee is what will it cost the State instead of how much you pay each of your employees in particular.

As such, it is not necessary to disclose the exact salary or other compensation for each individual employee.

10. Is there any additional context not stated in the solicitation?

A. There are five program areas in ODHS that will need to be included in the assessment, so the assessment needs to gauge readiness and business need. For instance, the assessment could be a deeper dive with programs deemed “ready” and it could document where programs are not ready. The results of the assessment will inform an implementation plan.

11. Have you done any interested party assessment? Are you willing to share that?

A. The final report of the CIE workgroup commissioned by the Health Information

Technology Oversight Council (HITOC), under the Oregon Health Policy Board might be helpful to reference. This report came out of HB4150 (2022).

12. Is there a fixed budget?

A. The maximum allocated budget for this project is $250,000. Bids above this amount will not be accepted.

13. Are the work samples excluded from 25-page limit?

A. Work samples are not counted towards the 25-page limit. However, the work samples should be tailored and curated to ensure that the Evaluation Committee is not overwhelmed with any overly large work samples.

14. Is there a 5-year limit in referenceable work history?

A. The 5-year limit for reference is not a hard limit. Instead, it can be expanded upon if there are relevant references beyond that time. However, the Evaluation Committee will find it difficult to see the relevance of reference beyond approximately seven years and it may be helpful to include a short statement on why any references beyond that 5-year limit are relevant to ensure they are properly considered.

15. Approach of the project, how is Oregon thinking of their approach compared to San

Diego definition?

A. ODHS is looking to our sister agency. Oregon Health Authority (OHA), for leadership on the statewide approach to CIE, including defining CIE, establishing governance, and convening partners.

16. Is it required for any convening of stakeholders to be done in-person?

A. No, it is not required for any such meetings to be done in person.

17. Is there a preference for conducting the interviews with community members?

A. It will depend on working with ODHS staff and interest holders in a way that makes the most sense, while keeping in mind factors of time and convenience.