RW Appraisal Services ITB V2 3_5_26.pdf

DOUGLAS COUNTY, GEORGIA

REAL ESTATE SERVICES - RIGHT-OF-WAY APPRAISAL SERVICES

P.I.# 0019889, DOUGLAS COUNTY

Invitation To Bid (ITB)

SOLICITATION NUMBER: 2026-011

Date of Issue: 3/19/2026

Closing: 4/13/2026, Time 2:00 PM (Eastern)

Single Point of Contact (SPC): Anthony Choice, Director of Procurement

Address: 8700 Hospital Drive City, State, Zip: Douglasville, GA 30134 Phone (voice): 404-920-7390 Fax: 404-920-7219 E-mail: dcpurchasing@douglascountyga.gov

Douglas County Board of Commissioners promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

V2. 3-2-26 NIGP Codes: 94615,94616, 91814, 91832, 91858, 91889, 91896, 95878, 95883, 96866 Ad dates: 3/17, 3/24, 3/31, 4/7

INVITATION TO BID

Solicitation Number: 2026-011

Real Estate Services - Right-of-way Appraisal Services

I. GENERAL PROJECT INFORMATION

A. Overview

The Douglas County Board of Commissioners is soliciting bids from qualified firm(s) to provide “Real Estate Services - Right-of-way Appraisal Services for the Bomar Road Improvements/Lee Road Extension Project, P.I.# 0019889, Douglas County”.

This solicitation seeks to identify potential firms to provide Real Estate Services - Right of Way Appraisal services for the Scope of Services for the project/contract identified in Exhibit I. All respondents to this solicitation are subject to instructions communicated in this document and are cautioned to completely review the entire solicitation and follow instructions carefully. Douglas County reserves the right to reject any or all bids and to waive technicalities and informalities at its discretion.

Unless otherwise specified herein, capitalized terms and acronyms shall have the meanings given in Title 23, Part 710 of the Code of Federal Regulations (“CFR”), 49 CFR Part 24, or GDOT’s Right of Way Policies & Procedures Manual.

B. IMPORTANT- A RESTRICTION OF COMMUNICATION IS IN EFFECT FOR THIS PROJECT.

From the advertisement date of this solicitation until successful respondents are selected and the award is made official and announced, firms are not allowed to communicate about this solicitation or scope with any staff of Douglas County including the Commissioner and Douglas County Board Members, except for the submission of questions as instructed in the ITB, or with the contact designated, or as provided by any existing work agreement(s). For violation of this provision, Douglas County reserves the right to reject the submittal of the offending respondent.

C. Prohibition Against Collusive Bidding

Respondent shall not submit a bid that was made with a prior understanding, agreement, or connection with any corporation, firm, or individual submitting a proposal for the same project. The respondent shall submit a bid that is fair and made without collusion or fraud. Collusive bidding is a violation of state and federal law and such bidding can result in fines, prison sentences, and civil damage awards.

D. Certification

This solicitation is being conducted by Douglas County under its authority to procure services ancillary to the construction and maintenance of a public road (as defined in O.C.G.A. 32-1-3 (24)) as provided for in the Official Code of Georgia Annotated (O.C.G.A.), sections. 32-2-61 (c) and (d) (1) (D).

E. Conflict of Interest

The Contractor agrees that all work done as part of the awarded agreement will comply fully with the provisions of O.C.G.A.

§§ 45-10-20 through 45-10-28 relating to Conflicts of Interest when trading with Douglas County employees and officials.

F. Americans with Disabilities Act Guidelines

Douglas County adheres to the guidelines set forth in the Americans with Disabilities Act. Suppliers should contact the appropriate individual listed as Contracting Officer at least one (1) day in advance if they require special arrangements when attending the Mandatory Pre-Bid Meeting (if any). The Georgia Relay Center at 1-800-255- 0056 (TDD Only) or 1-800-255- 0135 (Voice) will relay messages, in strict confidence, for the speech and hearing impaired.

G. Drug-Free Workplace

Douglas County, as policy, operates all facilities as a drug-free workplace, and requires that the labor force of the respondent be drug-free. The Drug-Free Workplace Certification is attached.

If the respondent is an individual, he or she hereby certifies that he or she will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of any contract resulting from this Invitation to Bid. If the respondent is an entity other than an individual, it hereby certifies that:

A drug-free workplace will be provided for the Respondent’s employees during the performance of any contract resulting from this Invitation to Bid; and It will secure from any subcontractor hired to work in a drug-free workplace the following written certification: "As a part of the subcontracting agreement with (contractor's name), (subcontractor's name) certifies to the contractor that a drug-free workplace will be provided for the subcontractor's employees during the performance of this contract pursuant to paragraph 7 of subsection B of O.C.G.A. § 50-24-3."

The respondent hereby acknowledges this requirement and asserts that the organization of the respondent adheres to such policy and practice. The respondent acknowledges that it may be required to produce certificates affirming its compliance of these requirements of drug-free workplace for duration of the agreement term, at execution, or at any time during the term of the agreement.

The respondent may be suspended, terminated, or debarred if it is determined that: The respondent has made false certification hereinabove; or

The respondent has violated such certification by failure to carry out the requirements of O.C.G.A. § 50-24.

H. Reserved

I. Scope of Services

Under the terms of the resulting Agreements, the selected consultants will provide Real Estate Services - Right-of-way Appraisal services. The anticipated scope of work for the project/contract is included in Exhibit I. Compliance with all pertinent regulations (State/Federal/Local/Industry) is required. It is the responsibility of the respondent to obtain knowledge of rules and regulations relevant to the scope of work identified herein.

J. Contract Term and Type

Douglas County anticipates one (1) contract award. Douglas County will issue a purchase order for the contract identified in Exhibit I, which will incorporate and will be attached thereto all the terms and conditions in this solicitation, to the lowest, responsive, and responsible bidding firms. The purchase order will serve as the official Notice to Proceed (NTP). It is Douglas County’s intention that the contract will remain in effect for the timeframes identified. Any modifications to the timeframes shall be modified in writing by Douglas County with a purchase change order.

II. SELECTION INFORMATION

A. Selection Process

Once the deadline for submission of a bid response has passed, all bids will be opened. Each respondent’s bid will be reviewed for responsiveness to determine if all mandatory requirements have been met. All responsive bids are then reviewed to verify that the Agent(s)1 identified by respondent are prequalified in the requisite service class(es) in accordance with Section V – Criteria for Evaluation of Bids and Exhibit I. Once a respondent’s bid is determined to be responsive and responsible, the total amount of the bid will be evaluated. The award will be made to the respondent that is deemed to be the lowest responsive and responsible bid.

B. Method of Communication

All general communication of relevant information regarding this solicitation will be made via the Georgia Procurement Registry (GPR) under Douglas County Solicitation 2026-011. All firms are responsible for checking the GPR on a regular basis for updates, clarifications, and announcements. Douglas County reserves the right to communicate via electronic-mail with the primary contact listed in the Statements of Qualifications. Other specific communications will be made as indicated in the remainder of this RFQ.

C. Award Conditions

This solicitation and any bid submitted in response, regardless of whether the bid is determined to be the lowest cost, is not binding upon Douglas County and does not obligate Douglas County to procure or contract for any services. Douglas County may:

Enter into negotiations with the apparent awardee(s) to determine if the apparent awardee(s) have the capacity, and means of delivering the scope of services in the timeframe noted. Ask the apparent awardee to provide a best and final offer or conduct interviews if deemed advantageous to Douglas County.

If an agreement cannot be reached with the apparent awardee, the firm with the next lowest cost will be invited to either enter into negotiations, provide a best and final offer, or interview with Douglas County as deemed advantageous to Douglas County.

Neither Douglas County nor any party submitting a bid will be bound unless and until the bid is mutually accepted by both parties. Douglas County will issue a Notice of Award announcing the awarded bidding firm. Douglas County will issue a purchase order to the awarded firm which will represent Douglas County’s acceptance of the apparent awardee(s')’s bid(s).

III. SCHEDULE OF EVENTS

The following Schedule of Events represents Douglas County’s best estimate of the Schedule that will be followed. All times indicated are prevailing times in Atlanta, Georgia. Douglas County reserves the right to adjust the Schedule as Douglas County deems necessary.

IV. SUBMITTAL OF REQUESTS FOR CLARIFICATION, QUESTIONS AND REQUESTS FOR EXTENSION

It is the responsibility of each bidding firm to examine the entire solicitation, seek clarification in writing, and review its submittals for accuracy before submitting. Once the submission deadline has passed, all submissions will be final. With the exception of clarifications pertaining to administrative information/issues Douglas County will not request clarification from any single individual bidding firm regarding their submission, but reserves the right to ask, collectively, all respondents that have submitted bids for additional information.

The deadline for submission of questions relating to the solicitation is the time and date shown in Section III – Schedule of Events. All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled and answers will be posted to the Georgia Procurement Registry (GPR) website under this solicitation. Questions about any aspect of the solicitation including the scope of service(s), shall be submitted in writing (via e-mail) to:

dcpurchasing@douglascountyga.gov

Any bidding firm exceptions to the solicitation requirements or requests for deadline extensions must also be communicated to Douglas County via email to the Contracting Officer by the deadline to be considered. Any requests for an extension on the bid submission deadline must include the reason(s) for such a request. Douglas County reserves the right to approve or reject such requests as the County deems necessary.

Respondents are subject to the Restriction of Communication in Section I.B. from the issue date of this solicitation until a successful respondent is selected and the award is made official and announced.

V. CRITERIA FOR EVALUATION OF BIDS

In order to be evaluated and considered, the bidding firm must only utilize Appraisers who are prequalified in the requisite Right of Way service class(es) identified in Exhibit I and who have completed and signed Exhibit II-2 - Bid Summary Form Agent List. All bid submittals will be pre-screened to verify that the Appraiser(s) utilized by the bidding firm are prequalified in the required service class(es) and that any identified subcontractor(s) is prequalified in the required service class(es). GDOT’s Right of Way prequalification listing will be utilized to pre-screen the prequalification status of each bidding firm. Any bid submittal in which the bidding firm or the subcontractor(s) prequalification requirements are not met will be disqualified from further evaluation and consideration.

DATE TIME

a. Douglas County issues public advertisement of Solicitation 2026-011 3/19/2026 N/A

b. Deadline for submission of written questions, requests for clarification and requests for extension 3/30/2026 4:00 PM

c. Deadline for submission of bid responses 4/13/2026 2:00 PM

VI. INSTRUCTIONS FOR SUBMITTAL OF BIDS

The bid submittal must include all completed and signed exhibits in their entirety that are identified in Section IX and all completed and signed addenda. The completed and signed bid documents must be legible.

The bid submittal shall consist of a single electronic attachment which shall contain the completed contents of Exhibit II (1 through 5, i.e., all lists), Exhibit III, Exhibit IV, Exhibit V, Exhibit VI, and Exhibit VII in PDF format. The required exhibits must have signatures and be notarized as required.

Electronic bid instructions shall be provided by the Douglas County Procurement Department. Bids are to be submitted via BidNet. No submittals will be accepted after the time and date set for receipt as defined in Section III. Schedule of Events above.

Upon successful receipt of the electronic submittal, the system will send a receipt confirmation e-mail to the sender. If you do not receive an email receipt confirmation for your submittal within one (1) hour of your submittal, please contact dcpurchasing@douglascountyga.gov

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. Douglas County is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of Douglas County.

Labeling information provided in submittals “proprietary” or “confidential”, or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award. Douglas County reserves the right, in its sole discretion, to waive any technicalities associated with this submittal if deemed in the best interest of the County.

A public bid opening will not be held by Douglas County. A bid tabulation document will be posted to the GPR once bid evaluations have been completed.

VII. PAYMENT

Bidding information shall be submitted in the form specified in Exhibit II. NOTE: Each Agent the bidding firm anticipates utilizing to perform the services must complete an Exhibit II-2 – Bid Summary Form, Agent List. The total cost indicated in the bid (Exhibit II-4 – Bid Summary Form, Pricing List) shall reflect a firm, fixed price for the entire scope of work herein and as specified in the specific bid categories set out in Exhibit II-4 – Bid Summary Form, Pricing List).

A Purchase Order is the contractual tool used in this agreement. Each item listed on the Exhibit II is given a line item on the Purchase Order. The COUNTY agrees to pay CONSULTANT following approval by the COUNTY of CONSULTANT’S detailed invoice, reflecting the actual Services satisfactorily performed by CONSULTANT. CONSULTANT must submit, on a monthly basis an invoice for the Services performed in the immediately preceding month. Undisputed invoice payment will be remitted by County within 60 days of the County’s approval of invoice. Invoices must include CONSULTANT’s name; a detailed description of Services rendered, the CONSULTANT’s personnel performing the Services, the time spent performing the Services; purchase order number, and a current “remit to” address. The County may withhold or deduct payments in the event of CONSULTANT’s nonperformance or default hereunder. In addition, the County reserves the right to withhold or recoup any payment or partial payment if the CONSULTANT does not provide the agreed upon Services in an acceptable manner or otherwise violates the Contract.

VIII. TERMS AND CONDITIONS

A. Statement of Agreement

With the submission of a bid, the respondent agrees that:

1. This solicitation has been carefully examined and agrees that it is the respondent’s responsibility to submit request(s) clarification on any issues in any section of the solicitation with which the respondent disagrees or needs clarified in accordance with Section IV. Further, with submission of a bid, the respondent certifies that it is in full agreement with the terms, conditions, specifications and requirements in the therein. With submission of a bid, the respondent hereby certifies:

a. This bid is genuine and is not made in the interest of or on behalf of any undisclosed person, firm, or corporation.

b. That respondent has not directly or indirectly included or solicited any other respondent to put in a false or insincere bid; and,

c. That respondent has not solicited or induced any person, firm, or corporation to refrain from submitting a bid.

2. Failure to provide the required information and submittals (see Section X – Solicitation Exhibits) set forth in this solicitation may result in disqualification for non-responsiveness. Douglas County reserves the right, at its discretion, to notify the respondent of a minor error, omission, or clerical mistakes to administrative information that is unrelated to the substantive content of the bid and otherwise does not directly affect the ability to fairly evaluate a bid. Administrative information is that information contained in a bid that is not evaluated during the evaluation process. Douglas County may notify the respondent that administrative information was not provided or there was an error in the information provided, and Douglas County may allow a respondent to provide an update to the administrative information submitted.

Any respondent who provides changes in addition to the information requested in the notice shall be subject to disqualification.

3. This bid may not be revoked or withdrawn after the deadline for receipt of bids/proposals set out in Section II – Schedule of Events and shall remain open for acceptance for a period of ninety (90) days following such time.

4. It has not submitted any substitutions nor alternate bids and if done so the bid will be considered non- responsive and will not be considered for award.

5. If selected, it shall only utilize the Agent(s) (also referred to as “Sub-contractor(s)”) prequalified in the requisite service class(es) associated with this solicitation who are listed on the respondent’s completed Exhibit II-2 – Bid Summary Form, Agent List. Further, respondent understands that no subcontract or other arrangement with the listed Sub-contractors shall relieve it of any responsibility, obligation or liability associated with the timely performance of work and the acts and omissions of all subcontractors, agents, and employees.

B. If selected, the respondent agrees to provide for the Pre-Acquisition, Acquisition of Right of Way and Relocation services and perform these services in accordance with State and Federal Laws, GDOT’s procedure manual, Federal Regulations and particularly 23 CFR and 49 CFR, and any additional written or verbal instructions given by Douglas County.

C. Emphasis of this project contract will be placed on the Project’s Scheduled Let Date. Timeline will be set to reflect all duties to be accomplished by said Let Date and will be used in Performance Management.

D. Should any individual designated to perform services under this scope of work be recommended for removal or leave for any reason, the Procurement Office, State Right of Way Acquisition Manager, and Douglas County’s Project Manager are to be notified immediately for concurrence and confirmation. Any replacement or additional personnel must be approved by Douglas County prior to beginning any work associated with this contract. Failure to comply with this section may result in termination of the contract.

E. Consultant shall have or establish a project office in Georgia during the performance of the work outlined below. Consultant will be required to provide Douglas County with a physical address in Georgia, phone number, and office hours prior to Douglas County issuing any authorization to perform the work under this contract. All paperwork and project information shall remain within the state of Georgia.

F. Agents/Sub-Contractors

Agents/sub-contractors shall generally be considered any team member which is performing any service which typically requires prequalification. Agents/sub-contractors must be listed in the Bid Summary Form (Exhibit II) and are subject to all terms and conditions in the Agreement. All restrictions, obligations and responsibilities of set forth under this solicitation shall also apply to the Agents/sub-contractors. Further, any sub-contract entered into must also preserve the rights of Douglas County. Failure to list sub-contractors will preclude the subletting of any portion of the services (Exhibit I).

G. Non-Discrimination

Douglas County in accordance with Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d et seq.) and 49 C.F.R Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all respondents that it will affirmatively ensure that for any contract entered into pursuant to this solicitation, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award.

H. Submittal Costs and Confidentiality

All expenses for preparing and submitting responses are the sole cost of the respondent submitting the response. Douglas County is not obligated to any respondent to reimburse such expenses. All submittals upon receipt become the property of Douglas County. Labeling information provided in submittals as “proprietary” or “confidential”, or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until a final award.

I. Right to Cancel or Change Solicitation

Douglas County reserves the right to cancel any solicitations where it is determined to be in the best interest of the County to do so. Douglas County reserves the right to increase, reduce, add, or delete any item in this solicitation as deemed necessary.

It is the responsibility of all firms interested in submitting a bid for this solicitation to routinely check the posting on the Georgia Procurement Registry for any revisions to this solicitation.

J. Substitutions, Alternates, Exceptions, and Extensions

No substitutions or alternates will be accepted for this solicitation. Any respondent submitting substitutions or alternates will be considered non-responsive and will not be considered for award.

K. Certification of Compliance with the State of Georgia’s Sexual Harassment Prevention Policy

Douglas County promotes respect and dignity and does not tolerate sexual harassment in the workplace. The County is committed to providing a workplace and environment free from sexual harassment for its employees and for all persons who interact with County government. All Douglas County employees are expected and required to interact with all persons including other employees, contractors, and customers in a professional manner that contributes to a respectful work environment free from sexual harassment.

Furthermore, Douglas County maintains an expectation that its contractors and their employees and subcontractors will interact with entities of Douglas County, their customers, and other contractors of the County in a professional manner that contributes to a respectful work environment free from sexual harassment.

A contractor, including its employees and subcontractors, who have violated the Policy, including but not limited to engaging in sexual harassment and/or retaliation may be subject to appropriate corrective action. Such action may include, but is not limited to, notification to the employer, removal from County premises, restricted access to County premises and/or personnel, termination of contract, and/or other corrective action(s) deemed necessary by the County.

If contractor is an individual who is regularly on County premises or who will regularly interact with County personnel, contractor certifies that:

1. Contractor has received, reviewed, and agreed to comply with the State of Georgia’s Statewide Sexual Harassment

Prevention Policy located at http://doas.ga.gov/human- resources- administration/board-rules- policy-and-compliance/jointly-issued-statewide- policies/sexual- harassment-prevention-policy;

2. Contractor has completed sexual harassment prevention training in the last year; or will complete the Georgia Department of Administrative Services’ sexual harassment prevention training located at http://doas.ga.gov/human-resources-administration/sexual-harassment-prevention/hr- professionals/employee-training (scroll down to section for entities without a LMS section) or this direct link https://www.youtube.com/embed/NjVt0DDnc2s?rel=0 prior to accessing County premises and prior to interacting with County employees; and on an annual basis thereafter; and,

3. Upon request by the County, contractor will provide documentation substantiating the completion of sexual harassment training.

4. If contractor has employees and subcontractors that are regularly on County premises or who will regularly interact with County personnel, contractor certifies that:

a. Contractor will ensure that such employees and subcontractors have received, reviewed, and agreed to comply with the State of Georgia’s Statewide Sexual Harassment Prevention Policy located at http://doas.ga.gov/human-resources-administration/board-rules-policy-and-compliance/jointly-issued- statewide-policies/sexual-harassment-prevention-policy;

b. Contractor has provided sexual harassment prevention training in the last year to such employees and subcontractors and will continue to do so on an annual basis; or contractor will ensure that such employees and subcontractors complete the Georgia Department of Administrative Services’ sexual harassment prevention training located at: http://doas.ga.gov/human-resources-administration/sexual-harassment-prevention/hr-http://doas.ga.gov/human-resources-administration/board-rules-http://doas.ga.gov/human-resources-administration/sexual-http://doas.ga.gov/human-resources-administration/sexual-http://www.youtube.com/embed/NjVt0DDnc2s?rel=0 http://doas.ga.gov/human-resources-http://doas.ga.gov/human-resources-http://doas.ga.gov/human-resources-administration/sexual-harassment-prevention/hr-professionals/employee-training (scroll down to section for entities without a LMS section) or this direct link https://www.youtube.com/embed/NjVt0DDnc2s?rel=0 prior to accessing State premises and prior to interacting with State employees; and on an annual basis thereafter; and

c. Upon request of Douglas County, contractor will provide documentation substantiating such employees and subcontractors’ acknowledgment of the State of Georgia’s Statewide Sexual Harassment Prevention Policy and annual completion of sexual harassment prevention training.

L. Insurance Coverage Requirements

The winning firm will be required to provide a certificate of insurance from insurers rated at least A- by M. Best’s and registered to do business in the State of Georgia. The certificate of insurance must list Douglas County as the certificate holder and as an additional insured under the commercial general, automobile and umbrella liability policies as follows:

“Douglas County Board of Commissioners, its officers, employees and agents, 8700 Hospital Drive, Douglasville, Georgia 30134”. The policy must protect the Contractor and the County (as an additional insured) from any claims for bodily injury, property damage, or personal injury covered by the indemnification obligations set forth herein throughout the duration of the contract.

The following kinds of insurance shall be provided in the minimum amount of coverage set forth below, to cover all loss and liability for damages on account of bodily injury, including death therefrom, and injury to or destruction of property caused by or arising from any and all operations carried on and any and all work performed. Liability insurance shall be maintained as follows:

Workers Compensation (WC): Statutory coverage shall be maintained for Worker’s Compensation as required by the laws of the State of Georgia.

Bodily injury by Accident – each employee $100,000 Bodily injury by Disease – each employee $100,000 Bodily injury by Disease – policy limit $500,000

Commercial General Liability (CGL):

Each Occurrence Limit $1,000,000

Personal & Aggregate Limit $1,000,000 General Aggregate Limit $3,000,000 Products/Completed Ops. Aggregate Limit $2,000,000

Automobile Liability Combined Single Limit: $1,000,000 To cover vehicles, owned, leased or rented

Sub-contractors shall maintain Commercial General Liability insurance with business automobile liability coverage with companies and limits as stated above. Douglas County shall be named as an additional insured and a copy of the policy endorsement shall be provided with the insurance certificate.

Performance of the services shall not commence until the required insurance certificates are provided, to be received by Douglas County within five (5) business days of receiving the purchase order from Douglas County. The insurance certificate must document that the liability coverage purchased includes contractual liability coverage to insure the indemnity agreement as stated. In addition, the insurance certificate must provide the following:

A. Name, address, signature and telephone number of authorized agents.

B. Name and address of insured.

C. Name of insurance company D. Description of coverage in standard terminology.

E. Policy number, policy period and limits of liability.

F. Name and address of Douglas County as certificate holder.

G. Thirty (30) day notice of cancellation.

H. Details of any special policy exclusions.

Excess liability coverage may be used in combination with the base policy to obtain these limits.

http://www.youtube.com/embed/NjVt0DDnc2s?rel=0

IX. SOLICITATION EXHIBITS

The following list of Exhibits apply to this solicitation and must be submitted with the bid, with the exception of Exhibit I - Scope of Services. All information provided on the exhibits must be legible. Failure to complete and submit the required Exhibits with bid will result in disqualification of bid response:

EXHIBIT I Scope of Services EXHIBIT II 1. Bid Summary Form (Complete and return each of the following with bid)

2. Bid Summary Form, Agent List

3. Bid Summary Form, Agency List Acknowledgment Form

4. Bid Summary Form, Pricing List

5. Bid Summary Form, Pricing List Acknowledgment Form

EXHIBIT III Right of Way Activity Disclosure Form (Complete and return with bid) EXHIBIT IV Drug-Free Workplace Certification (Complete and return with bid) EXHIBIT V Georgia Security and Immigration Compliance Act Affidavit (Complete and return with bid) EXHIBIT VI Statement of Respondent’s Qualifications (Complete and return) EXHIBIT VII Scrutinized Company (Complete and return).

EXHIBIT I: Scope of Services

Description: Real Estate Services - Right of Way Appraisal Services PI# 0019889, Douglas Description: South Douglas Loop Phase I – Lee Road Extension/Bomar Road Improvements

PI # # of

Parcels Length of Contract

Required Prequalified Service Classes (*)

Minimum Number of Agents for each Service Class

0019889 22 12 months

C-1, Level 3 Appraisal Report C-3 Cost to Cure Report C-4 Trade Fixture Report C-5 Sign Appraisal C-7 Septic Tank/Well

Estimator C-9-A Detailed Cost Estimator for Negotiation

* Douglas County requires the Appraisers listed in EXHIBIT II-2 - Bid Summary Form Agent List to have one or more of the pre-qualifications listed above. The Appraisers must be chosen from GDOT’s Right-of-Way Pre-qualification List.

I. SCOPE OF WORK

The purpose of this solicitation is to establish a contract for Real Estate Services - Right of Way Appraisal Services for Douglas County. The services to be provided under the contract shall include Real Estate Services - Right of Way Appraisal Services which begins with preparation of a Detailed Cost Estimate for Negotiation, Negotiation for Services (NFS) – Cost Estimate Preparation, Appraisal Preparation, Coordination with the GDOT Appraisal Review Manager and/or State Appraisal Reviewer, and Coordination with the County’s Closing Attorney/Condemnation Attorney, as needed. All service classes listed above for the contract/project may or may not be used during the duration of the project.

All parties named in the bid shall adhere to all applicable state and federal laws, rules, regulations and orders, the GDOT Right of Way Policies & Procedures Manual, and any additional written instructions given by the County. The respondent shall comply with O.C.G.A. § 43-40-1 et seq. (Real Estate Brokers and Salespersons).

The term, “Broker”, in this solicitation is defined as any person who, for another, and who, for a fee, commission, or any other valuable consideration or with the intent or expectation of receiving the same from another: Negotiates or attempts to negotiate, or assists in procuring prospects for the listing, sale, purchase, exchange, renting, lease, or option for any real estate or of the improvements thereon.

The term, “Agent”, is considered a “Salesperson” and is defined as any person, other than an associate broker, who acts on behalf of a real estate broker in performing any act authorized by this chapter to be performed by the broker. “Agent” hereinafter referred to as the “Negotiation through Closing Agent(s)” will assist the Right of Way Project Manager with negotiating real estate.

The Consultant shall perform the following services with the Douglas County Land Acquisition Coordinator overseeing all aspects of the Right of Way phase.

A. Consultant responsibilities:

1. Prepare the project Right of Way Detailed Cost Estimate using the GDOT Cost Estimate Form. Submit the Estimate to the Douglas County Land Acquisition Coordinator. The Cost Estimate is to be submitted within twenty-one (21) days after written Notice to Proceed. Also coordinate with the Douglas County Land Acquisition Coordinator to request the GDOT Appraisal Reviewer, and schedule and attend the Right-of-way Scoping Meeting with GDOT representatives.

2. The Douglas County Land Acquisition Coordinator shall furnish copies of the Owner Verification forms and Preliminary title reports to the assigned appraiser(s) once they are received.

3. The Douglas County Land Acquisition Coordinator shall furnish copies of any property contamination reports and any

Hazardous Waste reports.

4. *Negotiation for Services Procedure

Parcels acquired with State and/or Federal funds with an estimated fair market value of $25,000.00 or less and that do not involve damages may be acquired without a written appraisal provided that the owner elects to negotiate for services and waives the right of an appraisal. This method of negotiation is used as a time saver in property acquisition since a written appraisal is not required. Counteroffers are not to exceed $30,000.00.

“Estimate of Appraisal Calculation” form is used to determine the value to be offered and is based upon an established Range of Values (from a Data Book) previously approved by the Review Appraiser. This method of negotiation is only used for non-complicated parcels with values estimated less than $25,000.00 and that involve no damages.

1. Present the offer based upon the amount concluded on the “Estimate of Appraisal Calculation” form.

2. Proceed with the negotiation process, presenting the negotiation package with a “Waiver Letter / Donation Form”. See ‘Negotiation Packages’ – R/W Manual, Chapter 5

3. The owner may stop negotiation at any time and request that an offer be made based upon a written appraisal.

**Negotiation from Detailed Cost Estimate Procedure Parcels acquired with State and/or Federal funds with an estimated fair market value of $15,000.00 or less and that do not involve damages may be acquired without a written appraisal. This method of negotiation is used as a time saver in property acquisition since a written appraisal is not required. This method is based upon a Detailed Cost Estimate.

Counteroffers are not to exceed $17,500.00.

5. The Appraiser and/or Agent shall not provide owners with Douglas County appraisals.

6. Keep all information and/or knowledge gained from appraisals on the project confidential and not publicly disclosed without prior written authorization by Douglas County.

7. Report the status of the project directly to the Land Acquisition Coordinator on a bi-weekly basis.

8. Submit a progress report template for comment and approval for use during monthly project status meetings.

B. Douglas County Responsibilities

1. Provide a Right of Way Program Manager (i.e., Douglas County Land Acquisition Manager) to act as liaison and advisor.

2. Approve FMV options for processing.

3. Make available all pertinent forms that are required under this contract and any necessary revisions to the forms thereafter during the life of this contract.

4. Identify as a priority all plan revisions.

5. Process all check requests.

6. Provide Project Management Services.

7. Provide the Consultant with one set of right of way plans and construction plans and provide any revised plan sheets thereafter.

8. Provide right of way staking showing the limits of the right of way acquisition (if needed). Staking is included in the Design Consultant’s contract.

9. Provide the Consultant with a copy of the Preliminary Title Report of each assigned parcel.

10. Coordinate a GDOT Review Appraiser, who will provide valuation review services on the project, including providing the Acquisition Agent with an approved 532 Release, or “Estimate of Appraisal Calculation” form or “Detailed Cost Estimate” form.

EXHIBIT II – 1

Bid Summary Form

1. Bid Summary Form, Appraiser List

For each parcel listed on this form, the respondent must provide the name and license number for each Appraiser it [intends to use/may use] to conduct the Right of Way Pre-Acquisition and Acquisition services in this solicitation. Each Agent named shall complete and sign an Agent Acknowledgment Form.

2. Bid Summary Form, Agency List Acknowledgment Form

Each Appraiser identified on the Bid Summary Form-Appraiser List must complete this form, and the respondent must make each a part of its bid submission.

3. Bid Summary Form, Pricing List

Unit pricing for each item description must be provided. While the specific quantities provided are Douglas County’s best estimate, the County does not guarantee the specific quantities listed will actually be purchased. Douglas County will pay for the actual quantities for services rendered based on the unit pricing. The County reserves the right to purchase more or less than the quantities listed. Quantities are unknown for the line items identified as quantities of 1E. Actual quantities will not be known until work begins and needs are identified, however the County reserves the right to adjust the total contract amount as work progresses and exact quantities are known.

The respondent must provide a unit cost for all line items for all contract/PI#s. If the respondent does not want to bid on a specific contract/PI#, the respondent should enter ‘No Bid’ in the unit price field.

Douglas County reserves the right to reject and/or enter discussions with any respondent who has submitted what appears to be an un-balanced, front-loaded, or otherwise irregular bid. The County may refer to other bids as well as historical information to arrive at this decision.

4. Bid Summary Form, Pricing List Acknowledgment Form

The respondent must complete, sign and have notarized this form.

Date:

Respondent (Proposing Firm):

Authorized Contact for Proposing Firm:

(Name & Title) (Telephone) (E-mail)

Re: Bid Summary for 2026-011

EXHIBIT II – 2

Bid Summary Form Appraiser List

Date

Respondent (Proposing Firm)

Authorized Contact for Proposing Firm

(Name and Title) (Telephone) (Email)

PI# 0019889, 22

Parcels (1)

Right of Way Prequalified Service Class(2)

Appraiser Name License # C-1 Level 3

C-3 C-4 C-5 C-7 C-9-A

(1) –Put an ‘x’ in the column representing the Service Class the person is prequalified in.

EXHIBIT II – 3

Bid Summary Form Agent Acknowledgement Form

Re: Bid Summary Agent Acknowledgement Form for 2026-011

By signing this Agent Acknowledgement Form, I acknowledge that, as the Agent listed below, I acknowledge and attest that:

(1) Hold a valid and active Right of Way Prequalification Certificate for the requisite service class(es) for the services listed in Exhibit I, Scope of Services of the above- referenced solicitation; and

(2) I agree to provide such services for the proposing firm (respondent) in accordance with the standards and guidelines set forth in this solicitation.

I affirm that all the information provided within is true and accurate. I further affirm that all acknowledgments set out herein have been made voluntarily.

Agent Name:

Real Estate License #:

Signature:

Date:

Sworn to and subscribed before me this day of , 20 .

Notary Public

My Commission Expires:

One form is required for each Agent listed on this Exhibit II - Bid Summary Form, Agent List form.

EXHIBIT II – 4

Bid Summary Form Pricing List

(1) Description Unit Quantity Unit Rate Total

VALUATION SERVICES

APPRAISER LEVEL 1

Category 1.1 388-C Report only Each 1 $ $

Category 1.2

388-C Report with Specialty Reports Each 1 $ $

a. Class 1 Sign - Standard Sign Each 1 $ $

b. Class 2 Sign -Monument/Electronic Display/Tower Sign Each 1 $ $

c. Class 3 Sign - Billboards Each 1 $ $

d. Class 1 Trade Fixture - Small Commercial (per Business Owner or Tenant)

Each 1 $ $

e. Class 2 Trade Fixture - Large Commercial (per Business Owner or Tenant)

Each 1 $ $

f. Class 3 Trade Fixture - Small Industrial/Manufacturing Each 1 $ $

g. Class 4 Trade Fixture - Large Industrial/Manufacturing Each 1 $ $

h. Class 5 Trade Fixture – Agricultural (i.e., Chicken Houses, Horse Farm

Each 1 $ $

i. Class 1 Cost to Cure - Fencing Each 1 $ $

j. Class 2 Cost to Cure - Landscaping & Irrigation Each 1 $ $

k. Class 3 Cost to Cure - Subdivision Entry Features (Residential or Commercial)

Each 1 $ $

l. Class 4 Analysis - Septic/Well Vaults/Private Utilities Each 1 $ $

m. Class 5 Cost to Cure - Septic/Well Vaults/Private Utilities

Each 1 $ $

n. Class 6 Cost to Cure – Backflow Preventer/Pressure Reducer/Water vault/etc.

Each 1 $ $

o. Class 7 Cost to Cure - Detention/Farm Ponds/Irrigation Each 1 $ $

p. Class 8 Cost to Cure - Parking/Maneuverability (minor impact)

Each 1 $ $

Category 1.3

388-C Minor Corridor Each 1 $ $

Category 1.4

388-C Major Corridor Each 1 $ $

APPRAISER LEVEL 2

Category 2.1 388-N Vacant Land Each 1 $ $

Category 2.2

388-N Vacant Land Each 1 $ $

a. Class 1 Sign - Standard Sign Each 1 $ $

b. Class 2 Sign -Monument/Electronic Display/Tower Sign Each 1 $ $

c. Class 3 Sign - Billboards Each 1 $ $

i. Class 1 Cost to Cure - Fencing Each 1 $ $

j. Class 2 Cost to Cure - Landscaping & Irrigation Each 1 $ $

k. Class 3 Cost to Cure - Subdivision Entry Features (Residential or Commercial)

Each 1 $ $

l. Class 4 Analysis - Septic/Well Vaults/Private Utilities Each 1 $ $

m. Class 5 Cost to Cure - Septic/Well Vaults/Private Utilities

Each 1 $ $

n. Class 6 Cost to Cure - Backflow Preventer/Pressure Reducer/Water vault/etc.

Each 1 $ $

o. Class 7 Cost to Cure - Detention/Farm Ponds/Irrigation Each 1 $ $

p. Class 8 Cost to Cure - Parking/Maneuverability (minor impact)

Each 1 $ $

r. Class 9 Cost to Cure - Zoning Analysis-Before Each 1 $ $

s. Class 10 Cost to Cure - Zoning Analysis-After Each 1 $ $

v. Class 11 Cost to Cure - Total Site Redevelopment Each 1 $ $

Category 2.3

388-N Residential Improved (w/o Proximity Damages) Each 1 $ $

a. Class 1 Sign - Standard Sign Each 1 $ $

b. Class 2 Sign -Monument/Electronic Display/Tower Sign Each 1 $ $

c. Class 3 Sign - Billboards Each 1 $ $

i. Class 1 Cost to Cure - Fencing Each 1 $ $

j. Class 2 Cost to Cure - Landscaping & Irrigation Each 1 $ $

k. Class 3 Cost to Cure - Subdivision Entry Features (Residential or Commercial)

Each 1 $ $

l. Class 4 Analysis - Septic/Well Vaults/Private Utilities Each 1 $ $

m. Class 5 Cost to Cure - Septic/Well Vaults/Private Utilities

Each 1 $ $

n. Class 6 Cost to Cure - Backflow Preventer/Pressure Reducer/Water vault/etc.

Each 1 $ $

o. Class 7 Cost to Cure - Detention/Farm Ponds/Irrigation Each 1 $ $

p. Class 8 Cost to Cure - Parking/Maneuverability (minor impact)

Each 1 $ $

Category 2.4 388-N Residential Improved (w/Proximity Damages) Each 1 $ $

a. Class 1 Sign - Standard Sign Each 1 $ $

b. Class 2 Sign -Monument/Electronic Display/Tower Sign Each 1 $ $

c. Class 3 Sign - Billboards Each 1 $ $

i. Class 1 Cost to Cure - Fencing Each 1 $ $

j. Class 2 Cost to Cure - Landscaping & Irrigation Each 1 $ $

k. Class 3 Cost to Cure - Subdivision Entry Features (Residential or Commercial)

Each 1 $ $

l. Class 4 Analysis - Septic/Well Vaults/Private Utilities Each 1 $ $

m. Class 5 Cost to Cure - Septic/Well Vaults/Private Utilities

Each 1 $ $

n. Class 6 Cost to Cure - Backflow Preventer/Pressure Reducer/Water vault/etc.

Each 1 $ $

o. Class 7 Cost to Cure - Detention/Farm Ponds/Irrigation Each 1 $ $

p. Class 8 Cost to Cure - Parking/Maneuverability Each 1 $ $

(minor impact)

r. Class 9 Cost to Cure - Zoning Analysis-Before Each 1 $ $

s. Class 10 Cost to Cure - Zoning Analysis-After Each 1 $ $

APPRAISER LEVEL 3

Category 3.1 388-N Non-Residential Improved Each 1 $ $

Category 3.2

388-N Non-Residential Improved Each 1 $ $

a. Class 1 Sign - Standard Sign Each 1 $ $

b. Class 2 Sign -Monument/Electronic Display/Tower Sign Each 1 $ $

c. Class 3 Sign - Billboards Each 1 $ $

d. Class 1 Trade Fixture - Small Commercial (per Business Owner or Tenant)

Each 1 $ $

e. Class 2 Trade Fixture - Large Commercial (per Business Owner or Tenant)

Each 1 $ $

f. Class 3 Trade Fixture - Small Industrial/Manufacturing Each 1 $ $

g. Class 4 Trade Fixture - Large Industrial/Manufacturing Each 1 $ $

h. Class 5 Trade Fixture - Agricultural (i.e., Chicken Houses, Horse Farm

Each 1 $ $

i. Class 1 Cost to Cure - Fencing Each 1 $ $

j. Class 2 Cost to Cure - Landscaping & Irrigation Each 1 $ $

k. Class 3 Cost to Cure - Subdivision Entry Features (Residential or Commercial)

Each 1 $ $

l. Class 4 Analysis - Septic/Well Vaults/Private Utilities Each 1 $ $

m. Class 5 Cost to Cure - Septic/Well Vaults/Private Utilities

Each 1 $ $

n. Class 6 Cost to Cure - Backflow Preventer/Pressure Reducer/Water vault/etc.

Each 1 $ $

o. Class 7 Cost to Cure - Detention/Farm Ponds/Irrigation Each 1 $ $

p. Class 8 Cost to Cure - Parking/Maneuverability (minor impact)

Each 1 $ $

Category 3.3

388-N Non-Residential Improved Each 1 $ $

a. Class 1 Sign - Standard Sign Each 1 $ $

b. Class 2 Sign -Monument/Electronic Display/Tower Sign Each 1 $ $

c. Class 3 Sign - Billboards Each 1 $ $

d. Class 1 Trade Fixture - Small Commercial (per Business Owner or Tenant)

Each 1 $ $

e. Class 2 Trade Fixture - Large Commercial (per Business Owner or Tenant)

Each 1 $ $

f. Class 3 Trade Fixture - Small Industrial/Manufacturing Each 1 $ $

g. Class 4 Trade Fixture - Large Industrial/Manufacturing Each 1 $ $

h. Class 5 Trade Fixture - Agricultural (i.e., Chicken Houses, Horse Farm

Each 1 $ $

i. Class 1 Cost to Cure - Fencing Each 1 $ $

j. Class 2 Cost to Cure - Landscaping & Irrigation Each 1 $ $

k. Class 3 Cost to Cure - Subdivision Entry Features (Residential or Commercial)

Each 1 $ $

l. Class 4 Analysis - Septic/Well Vaults/Private Utilities Each 1 $ $

m. Class 5 Cost to Cure - Septic/Well Vaults/Private Utilities

Each 1 $ $

n. Class 6 Cost to Cure - Backflow Preventer/Pressure Reducer/Water vault/etc.

Each 1 $ $

o. Class 7 Cost to Cure - Detention/Farm Ponds/Irrigation Each 1 $ $

p. Class 8 Cost to Cure - Parking/Maneuverability (minor impact)

Each 1 $ $

q. Class 9 Cost to Cure - Parking/Maneuverability (major impact)

Each 1 $ $

r. Class 10 Cost to Cure - Zoning Analysis-Before Each 1 $ $

s. Class 11 Cost to Cure - Zoning Analysis-After Each 1 $ $

t. Class 12 Cost to Cure - UST's/Dispensers/Canopies (i.e., site structures)

Each 1 $ $

u. Class 13 Cost to Cure - Building Cut-offs Each 1 $ $

v. Class 14 Cost to Cure - Total Site Redevelopment Each 1 $ $

APPRAISER LEVEL 4

Category 4.1 388-N Non-Residential Improved Each 1 $ $

Category 4.2 Each 1 $ $

388-N Non-Residential Improved Each 1 $ $

a. Class 1 Sign - Standard Sign Each 1 $ $

b. Class 2 Sign -Monument/Electronic Display/Tower Sign Each 1 $ $

c. Class 3 Sign - Billboards Each 1 $ $

d. Class 1 Trade Fixture - Small Commercial (per Business Owner or Tenant)

Each 1 $ $

e. Class 2 Trade Fixture - Large Commercial (per Business Owner or Tenant)

Each 1 $ $

f. Class 3 Trade Fixture - Small Industrial/Manufacturing Each 1 $ $

g. Class 4 Trade Fixture - Large Industrial/Manufacturing Each 1 $ $

h. Class 5 Trade Fixture - Agricultural (i.e., Chicken Houses, Horse Farm

Each 1 $ $

i. Class 1 Cost to Cure - Fencing Each 1 $ $

j. Class 2 Cost to Cure - Landscaping & Irrigation Each 1 $ $

k. Class 3 Cost to Cure - Subdivision Entry Features (Residential or Commercial)

Each 1 $ $

l. Class 4 Analysis - Septic/Well Vaults/Private Utilities Each 1 $ $

m. Class 5 Cost to Cure - Septic/Well Vaults/Private Utilities

Each 1 $ $

n. Class 6 Cost to Cure - Backflow Preventer/Pressure Reducer/Water vault/etc.

Each 1 $ $

o. Class 7 Cost to Cure - Detention/Farm Ponds/Irrigation Each 1 $ $

p. Class 8 Cost to Cure - Parking/Maneuverability (minor impact)

Each 1 $ $

r. Class 10 Cost to Cure - Zoning Analysis-Before Each 1 $ $

s. Class 11 Cost to Cure - Zoning Analysis-After Each 1 $ $

Category 4.3

388-N Non-Residential Improved Each 1 $ $

a. Class 1 Sign - Standard Sign Each 1 $ $

b. Class 2 Sign -Monument/Electronic…