RSQ-Scope_-_Approval_email._No_changes._5-2-2025_20-SQ-121SR_Surveying_&_Mapping.pdf
PDF 207 KB Posted
- Attached to
- Professional Surveying & Mapping Services
- Solicitation number
- 25-SQ-129SR
- Issued by
- Volusia County, Florida
About this file
This is an email chain from Volusia County, Florida, involving the Purchasing & Contracts Division and Engineering & Construction departments, discussing the re-solicitation of a Request for Solicitation Quotation (RSQ) for Professional Surveying and Mapping Services (Solicitation Number 20-SQ-121SR). The current contract expires on 10/26/2025 with no renewal options, prompting the need to initiate a new solicitation process by April 2025. The procurement team, specifically Shaira Resto, is seeking input from Travis Terpstra and Mark McClain on the scope of work and evaluation criteria for the upcoming solicitation.
The email correspondence indicates that the procurement process requires developing new evaluation criteria with point allocations, which do not need to mirror the previous solicitation. The goal is to identify important factors for the Evaluation Committee to assess potential survey service providers. Mark McClain, the Engineering Supervisor, reviewed the attached RSQ and saw no need for changes to the proposed scope of work. Travis Terpstra is seeking confirmation from Shaira Resto about re-issuing the RSQ as-is and understanding the specific requirements for form completion and evaluation committee submission.
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From: Travis Terpstra To: Mark McClain; Shaira Resto Cc: Tadd Kasbeer; Steffanie Curatolo Subject: RE: 20-SQ-121SR, Surveying and Mapping Services Date: Thursday, April 17, 2025 3:30:49 PM
Shaira, If there are no changes in the scope, can we just re-issue the RSQ as-is? Do you need a form filled out or just a list for the evaluation committee? Does it need to go through CGI?
Thank you, Travis Terpstra
Volusia County - Engineering & Construction
Office: (386) 736-5967
Cell: (386) 943-0682
From: Mark McClain <MMcClain@volusia.org> Sent: Thursday, April 17, 2025 12:35 PM To: Travis Terpstra <TTerpstra@volusia.org> Cc: Tadd Kasbeer <TKasbeer@volusia.org>; Shaira Resto <SResto@volusia.org>; Shaira Resto <SResto@volusia.org> Subject: RE: 20-SQ-121SR, Surveying and Mapping Services
Travis, I see no need for any revisions.
Thank you and have a good weekend, Mark
Mark E. McClain, Engineering Supervisor 123 W. Indiana Ave.
DeLand, Florida 32720
Phone: 386-736-5967 Fax: 386-822-5736
Serving with the Volusia County Engineering and Constructions Survey Division since 1990.
From: Travis Terpstra <TTerpstra@volusia.org> Sent: Wednesday, April 16, 2025 5:11 PM To: Mark McClain <MMcClain@volusia.org> Cc: Tadd Kasbeer <TKasbeer@volusia.org>; Shaira Resto <SResto@volusia.org>; Shaira Resto mailto:TTerpstra@volusia.org mailto:MMcClain@volusia.org mailto:SResto@volusia.org mailto:TKasbeer@volusia.org mailto:SCuratolo@volusia.org mailto:TTerpstra@volusia.org mailto:MMcClain@volusia.org mailto:TKasbeer@volusia.org mailto:SResto@volusia.org
<SResto@volusia.org> Subject: FW: 20-SQ-121SR, Surveying and Mapping Services
Mark, Can you please review the attached RSQ for survey services and let us know if youd like any changes to the proposed scope of work?
Thank you, Travis Terpstra
Volusia County - Engineering & Construction
Office: (386) 736-5967
Cell: (386) 943-0682
From: Shaira Resto <SResto@volusia.org> Sent: Wednesday, March 19, 2025 10:35 AM To: Travis Terpstra <TTerpstra@volusia.org> Subject: 20-SQ-121SR, Surveying and Mapping Services
Good Morning Travis, This Contract expires on 10/26/2025 and it has no renewals. If you still need the services, I will need to start the solicitation process by April 2025. Remember that for the evaluation criteria I will need points, and it does not have to be the same as the attached document. It can be important things you want the Evaluation Committee members to look for and evaluate.
I have attached the previous solicitation.
Thanks!
Shaira
SHAIRA D. RESTO MBA, NIGP-CPP, CPPB
Procurement-Contracts Manager
COUNTY OF VOLUSIA, FLORIDA
Purchasing & Contracts Division 123 West Indiana Avenue, RM 302 DeLand, Florida 32720 Telephone: 386-822-5771 Please note:
Florida has a very broad public records law. Most written communications to or from government officials regarding government business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure.
Please be aware of potential fraudulent requestes for purchases being made by cyber-criminals masquerading as the County mailto:SResto@volusia.org mailto:SResto@volusia.org mailto:TTerpstra@volusia.org of Volusia. Upon receipt of any purchase order, please review closely. If you have any concerns with the validity of the purchase order, or if anyone attempts to create a new account or credit application on behalf of County, please contact Volusia County Purchasing and Contracts immediately at (386) 736-5972 or reach out to our staff via email. Listing of staff with their email address and direct line can be found at Contact us (volusia.org).
https://www.volusia.org/services/financial-and-administrative-services/purchasing/contact-us.stml
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