RSM Bidders Conference Power Point - Final.pdf

Welcome!

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April 12, 2024

Remote Supports and Monitoring 2025 Bidders Conference

Slide 3

Welcome and Housekeeping

Please mute yourself

Enter your first and last name and the vendor you represent in the Chat function

Enter all questions in the Chat function

If you have a question after the Conference, you can submit questions until 12:00 pm on April 16, 2024 by:

Email: DDSPOSProcurement@mass.gov

Submit: COMMBUYS

Slide 4

COMMBUYS Update

The following items will be posted to COMMBUYS

Slides presented in the Bidders Conference

Responses to questions posed at the Bidders Conference

Answers to questions submitted by email or COMMBUYS

Slide 5

Agenda

1. Provide an overview of the RFR

2. Process for responding to the RFR

3. Process of evaluation of the submitted responses

4. Provide guidance that vendors may need to respond to the BID/RFR

5. Opportunity for bidders to ask questions about RFR and request clarifications

Slide 6

Award and Payment Structure Multiple awards to qualified Bidders to provide the services outlined in the RFR

Proposals must be uploaded to COMMBUYS by May 7, 2024 by 5

PM

Proposed Contract Start Date: July 1, 2024

Contract Method:

• Cost Reimbursement for approved specialized equipment

• Unit Rate: 101 CMR 424.00, Rates for Certain

Developmental and Support Services

Slide 7

Contract Structure

Qualified providers will be awarded a Master Agreement Contract

Master Agreement Contract does not guarantee a provider a specific level of funding

Regional and Area Offices will engage qualified providers as needed

Maximum obligation contracts will be issued by the Regional Offices to cover the cost of approved equipment and devices

Services paid at the unit rate will be managed through a Service Summary Form

Slide 8

Overview of RFR This RFR replaces RemoteSupport-22 RFR. Contracts awarded under this RFR will terminate effective June 30, 2024.

Providers currently qualified under previous Remote Supports and Monitoring RFR must become qualified under this RFR, RSM-25, in order to continue service delivery.

All current providers that wish to continue to provide AT services as of 7/1/2024 must respond with a qualified proposal by May 7, 2024

This rolling enrollment BID will remain open, and providers can continue to upload proposals, but DDS cannot guarantee a 7/1/2024 contract start date for proposals submitted after May 7th

Slide 9

Overview of RFR DDS intends to purchase Remote Supports and Monitoring (RSM) services to strengthen the supportive technology services available for individuals living throughout the state to be supported to live as independently as possible.

The services in this procurement are intended to be responsive to adults with a diverse array of abilities, gifts, challenges, and support needs. All components must be available locally and meet the cultural, linguistic, and ethnic needs of the individuals served.

Bidders must be qualified and hold a current contract with the DDS for ALTR (3153), Shared Living (3150), In-Home Supports (3798), Individualized Home Supports (3703), and/or Employment Supports (3168) services.

Slide 10

Overview of RFR

• Back up procedures (page 9):

• Insurance of timely response time/back-up as outlined in the RFR

• In-person back-up can be:

• Natural support

• PDP staff

• Provider staff

• Recording policies and procedures (page 10, 11)

• Participation in ISP and ISP processes (page 11, 14)

Slide 11

Overview of RFR

• Initiation of Action Plan (page 13)

• Technology requirements (page 11)

• Addition of Level C rates (page 11)

• Relationship and communication between provider, vendor, and ISP team (page 11)

• Data collection and review

• Ongoing oversight of efficacy, usage, etc.

Slide 12

Responding to the RFR

Proposal Requirements

• Each question has different page number limit for responses

• Font should be12-point font or larger, single-spaced, on

8 ½” x 11” page

• Attachments and documentation specifically requested are not counted towards question page limit

• Attachments not requested and responses that exceed page limits will not be reviewed

Slide 13

Responding to the RFR

All required documents must be uploaded to COMMBUYS.

DDS cannot accept paper submissions.

Do not upload a signed standard contract form or a

Contractor Authorized Signatory form.

If awarded a contact, DDS will use Adobe Sign to complete the Standard Contract Form.

Slide 14

Responding to the RFR

Required Forms

• DDS Provided Cover Page & Response Document

• Organization Chart for Contracting Entity

• Supplier Diversity Plan Form

Other Forms*

• W-9 Form

• Authorization for Electronic Funds Transfer

*submit if not on file or if updated forms differ from those on file with the Office of the State Comptroller

Slide 15

Evaluation of the RFR

Evaluation Process

• Questions 1-6: Narrative Questions

• Supplier Diversity Plan (SDP)

Scoring

• All questions and SDP form will be scored on a rating scale of 0 or 1

Slide 16

Evaluation of the RFR

Bidders must receive a minimum score of 1 on all questions, including SDP

Bidders whose scores are below the scoring threshold will be deemed not qualified and may resubmit

Bidders cannot respond more than three times during the life of this procurement

Slide 17

Questions

Thank you

We will now open the Conference to questions that have been submitted through the Chat function.