RS_Schedule A-Statement of Work.docx

Bidder must enter company name here.

Michigan Department of Transportation

Request for Proposal No. 190000003214 High Speed Inertial Pavement Profiling System

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

Background The Michigan Department of Transportation (MDOT) intends to purchase two (2) high-speed inertial pavement profiling systems that can mount on the rear of a 2017 GMC Sierra 2500 pickup truck and a 2009 GMC Savana 3500 box van using standard 2-inch hitch receivers. MDOT intends to buy two profilers from two different manufacturers. MDOT utilizes its pavement profilers primarily to check quality control and acceptance measurements taken with Contractor-supplied profilers. MDOT also does all ride measurements to determine any financial incentive for ride quality. In theory all pavement profilers that are properly calibrated, operated and maintained should provide similar measurements, but numerous paving contractors and trade associations have expressed concern that using one brand of equipment to verify the measurements of another may lead to discrepancies and therefore contract claims. In addition, contractors who have MDOT projects that may be eligible for incentive payments (which can potentially reach $100,000.00 per project) are far more comfortable if MDOT uses similar equipment to their own to determine the incentive payments. Therefore, to reduce the potential for contract disputes and claims, MDOT intends to purchase two different pavement profiling systems from two different manufacturers. This is a one-time buy.

1. Specifications - The Contractor must provide the following:

1.1 General Pavement Profiling System. :

One brand new dual-track inertial pavement profiling system that meets the requirements of ASTM E950 for a Class I profiler.

The following brands and models are acceptable if they meet all requirements listed below:

· Ames Engineering 8300 Portable High-Speed Profiler.

· Dynatest MK-IV Road Surface Profiler.

· International Cybernetics Corp. P3 Profiler.

· Surface Systems and Instruments, Inc CS9300 Profiler.

1.2 Laser Height Sensors

The system will l incorporate two currently produced LMI Technologies Gocator line (wide beam) lasers designed for road profiling with an operating frequency of 5 kHz or faster.

1.3 Accelerometers

The system will include accelerometers with a g force range appropriate for the design of the profiler and the specified data collection speeds. The accelerometers shall have an accuracy of 0.0001g or better.

1.4 Data Collection Speed Range

The system must allow accurate data collection at speeds ranging from 25 to 65 mph

1.5 Recorded Wavelengths

The system shall record profile wavelengths in the range from 0.5 feet (or shorter) to 750 feet (or longer).

1.6 Power Supply

The system shall be capable of operating from a 12-volt vehicle power supply.

1.7 Elevation Sample Spacing

The sample spacing for profile data points shall be one inch or less.

1.8 Distance Measurement System

1.9 Auto Start and Stop

The system shall include an optical trigger, or other automated device to allow for accurate auto-start, auto-stop and measurement exclusion capability.

1.10 Water Resistant Components

All components to be mounted externally shall be waterproof or at least water resistant and designed for mounting on a vehicle.

1.11 Data Acquisition Devices

The system shall include any computers and/or data acquisition devices required to operate the system. The system shall display pavement profile data graphically in real time during data collection.

1.12 Data Analysis Software

The system shall include data analysis software that can provide standard ride index values of International Roughness Index, Profile Index (at varying blanking bands), Ride Number and Ride Quality Index and locate bump and dip magnitudes and locations in accordance with the California Profilograph bump finding method. It shall be capable of exporting data summary files into PDF and Excel formats and exporting raw profile data in a format that can be imported into the FHWA software ProVal.

1.13 Optional Printer or Plotter

If MDOT is agreeable with the cost, provide a strip printer or plotter to print out pavement profiles. The printer or plotter must be capable of operating on 12 volts DC or 120 volts AC in the vehicle cab.

1.14 Optional Camera Imaging System

If MDOT is agreeable with the cost, provide a forward-facing camera imaging system, integrated with the profile data collection system.

1.15 Alternate Bids

The Contractor may offer an alternate bid that varies from the specifications. An alternate bid must clearly describe all variances from the specifications and the proposal must include descriptive literature that contains complete specifications, if available.

1.16 Warranties

Provide a minimum one-year warranty and ongoing technical support for the life of the profiling system. Describe any warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements. Because of the complex technical nature of pavement profilers, all warranty, repair work and ongoing technical support must be provided by the original manufacturer or its authorized representative. Any bidders that are not the primary manufacturer must provide proof that they have an agreement in place with the manufacturer to provide warranty work, repairs and ongoing technical support at no cost to MDOT.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

1.17 Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

2. Service Levels

2.1 Delivery

Delivery will be expected within 60 calendar days upon date of order. Delivery will be made to the Michigan Department of Transportation at 8885 Ricks Road, Lansing MI 48917.

2.2 Installation

Installation will be done by MDOT with technical assistance provided by the manufacturer. The system must mount to the vehicle using a standard 2” hitch receiver. .

2.3 Technical Support and Repairs

The manufacturer must provide ongoing technical support for the life of the profiling system. Such support can be via telephone, e-mail or access online to the system’s computer.

2.4 Maintenance

A routine maintence schedule shall be provided to MDOT. This can be included in the operating manual or other documentation.

2.5 Training

Once the system has been mounted, the Contractor must provide training to MDOT, on site, in or near Lansing, Michigan. This will include hands-on training in the operation of the profiler, and overview of the data analysis software and a review of any maintence requirements.

3. Subcontracting

3.1 Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

4. Pricing

4.1 Price Term

Pricing is firm for the entire length of the Contract.

5. Ordering

5.1 Authorizing Document

The appropriate authorizing document for the Contract will be a purchase order.

6 Acceptance

6.1 Acceptance, Inspection and Testing

The State will use the following criteria to determine acceptance of the Contract Activities: An initial inspection of components will be undertaken by MDOT personal at the time of delivery of the system. Any damage, or non-functioning components will be noted. Final acceptance will be contingent on the ability of the profiling system to pass MDOT’s profiler certification as outlined in Michigan Test Method 730 after mounting on the vehicle.

7. Invoice and Payment

7.1 Invoice Requirements

All invoices submited to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

7.2 Payment Methods

The State will make payment for Contract Activities via electronic funds transfer (EFT).

8. Additional Requirements

8.1 Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

The Bidder has read AND agrees to provide the project specifications as identified in Schedule A.

Check All that Apply

I agree to provide the services as specified in Schedule A -

Bidder Name:

If Contractor takes exception to any portion of Schedule A, Statement of Work, Contractor to provide detail of exception in Response Box, below.

Bidder Response – Exception to Schedule A

Version 1 Revised Date: 7/28/2017