RS Means JA FORM - Redacted W911N225Q0014.pdf

This is a Contracting Officer's Determination Memorandum for Sole Source justification for RSMeans Online software from Gordian, with PCF Cabinet PANRSA number 24-P-0000 004474. The estimated amount is over $2,500 for services and $10,000 for supplies, not to exceed the Simplified Acquisition Threshold (SAT).

The document justifies Gordian as the sole source provider of RS Means Online software/data, which is required for developing cost estimates for construction projects within the DPW Engineering and Planning Divisions. The software provides quarterly updates on costs and local area cost factors based on current market conditions, allowing tracking of historical data trends and price fluctuations. Key features include construction professional tools for budgeting, project estimation, and facilities maintenance planning. The justification notes that without updated data, cost estimates could be off by as much as 50% due to market price fluctuations, citing recent COVID-related steel price increases as an example. The software is required by contract as the baseline for construction cost estimate data and must be used by both government estimators and contractors for proposal review and comparison.