RRMC FILS III - DRAFT STATEMENT OF WORK 4-10-20.pdf

CONTROLLED UNCLASSIFIED INFORMATION

SOW – FILS 3 10 April 2020

DO NOT DUPLICATE ANY SOW MATERIALS

STATEMENT OF WORK

FOR

FACILITY INTEGRITY & LIFE SAFETY

(FILS - PHASE 3)

SECURE FACILITY, ADAMS COUNTY, PA

Acquisition Contract/Washington Headquarters Services

10 April 2020

“This document contains information that is CONTROLLED UNCLASSIFIED INFORMATION and is EXEMPT FROM MANDATORY DISCLOSURE under the Freedom of Information Act.

Exemption 2 applies”

Table of Contents

I. PROJECT SYNOPSIS

A. Project Title B. Location C. Purpose and Background D. Summary of Requirements

II. TECHNICAL REQUIREMENTS

A. Preliminary Project Description

III. NON-TECHNICAL REQUIREMENTS

A. Existing Conditions Survey &Tests B. Safety Requirements C. Existing Hazardous Materials D. Design /Build Requirements E. Design Deliverables F. Code Requirements G. Sustainability Requirements H. Environmental Regulatory Requirements & Policies I. Limits of Work J. Demolition and Construction Requirements K. Construction Phase Deliverables L. Permits M. Commissioning (Cx) N. Contract Administration Inventory Software O. Project Schedule and Invoice P. Project Transition Q. DD Form 1354 Packages (Transfer and Acceptance of Department of Defense Real

Property) R. Information Technology (IT) and Network Integration S. Project Kick-Off Meeting T. Progress Meetings U. Key Personnel V. Security Requirements W. Contractor Parking X. Deliveries Y. Changes to the Contract Z. Definitions AA. Attachments including government provided drawings (Contractor shall use current edition in effect at contract award)

I. PROJECT SYNOPSIS

A. Project Title – Facility Integrity and Life Safety (FILS Phase 3)

B. Location – Secure Facility, Adams County, PA

C. Purpose and Background

1. Purpose: This project is the third follow-on project of a previously planned 5 year program to clean-up the roof and cavities from Asbestos Contamination and make necessary repairs and improvements for FILS Phase 3 FILS-3. The first two phases of this program have been executed with the first phase complete and the second phase underway at this time. The scope of work for this phase is intended to pick-up where the previous phases left off. Generally the work will include Wings A & B (a.k.a.

‘buildings’) and some other areas that were left undone from the previous phases.

2. Background: This facility is one building made up of several building wings running north to south designated by an alpha name A to E, and connecting corridors running east to west designated North (a.k.a. Inner roadway at lowest level), Middle and South.

a. Facility-wide design was accomplished for the wild water conveyance system in previous phases (All as-built drawings completed for the wild water conveyance system from previous FILS phases will be provided with solicitation at the pre-bid Site Walk). and is expected to be incorporated/adjusted into the work on this phase to the extent possible. If an improvement on the available design is possible, the contractor may make adjustments and deviate from the available design with written approval from the government.

b. The particular designs for each wing for lighting, guardrails and wild water pans & guttering are expected to build upon the experiences of the previous phases incorporating already approved materials and lessons learned (All as-built drawings and previously approved product/data materials completed for previous FILS phases will be provided with solicitation at the pre-bid Site Walk).

c. Inspection and mapping of rock bolts are considered incidental to the work and previous executed work plans are expected to remain in effect unless revisions to improve theses are proposed.

d. Because Value Engineering (VE) was accomplished on a previous phase, VE for this phase, even though the project is above the statutory project cost threshold, is considered a Low Opportunity project.

D. Summary of Requirements (OPTIONAL TASKS ARE LISTED IN ORDER OF PRIORITY. Reference Crosswalk Table Below)

1. The Contractor shall supply all design, labor, materials and equipment needed to provide asbestos clean-up services, encapsulation, needed infrastructure repairs and installations as outlined below and as shown on the government provided floor plan marked to show areas for abatement:

a. Some design is necessary which is particular to the areas within the limit of work. The Contractor must coordinate concurrent construction and incidental design efforts to meet schedule requirements.

b. New installation of safety guardrails typical at the roof edges requires design, coordination, approval, inspection and the seal of a qualified Professional Engineer with safety expertise.

c. Follow on installation of wild water drainage must be compatible with designs (All as-built drawings completed for the wild water conveyance system from previous FILS phases will be provided with solicitation at the pre-bid Site Walk). performed on previous phases.

d. General survey and inspection of the work features is required within the limits of work and adjacent areas as necessary; effective work planning is required to develop and implement the most efficient work methods and schedule.

2. The items of work shall include, but are not limited to the following:

a. Asbestos/HAZMAT Abatement:

i. Cavity Debris Removal including legally disposing of all wastes (BASE Effort)

ii. Remove and dispose of existing wild water pans (assumed to be asbestos contaminated). Provide temporary wild water control until rock bolts are repaired and wild water pans are replaced (see related items below) - (BASE Effort).

iii. Clean Asbestos from Roof, Cavity & Siding including disposal of contaminated cleaning materials - (BASE Effort)

iv. Repair roof leaks and Encapsulate Roof with previously approved ‘polar roof’ coating - (OPT-1).

v. Perform bulk (Excluding roofing and siding - reference repair siding & roofing sections) asbestos abatement of existing asbestos containing materials (ACMs), particularly plumbing thermal system insulation - (BASE Effort).

b. Rock Bolts

i. Inspection, classification and mapping - (BASE Effort).

ii. Repair existing Rock Bolts and install approved geo-grid as recommended by the contractor's Mining Engineer - (BASE Effort).

iii. Drill and Replace Rock Bolts and install approved geo-grid as recommended by the contractor's Mining Engineer - (BASE Effort).

c. Repair or replace deteriorated siding (up to 2%, Unit priced not to exceed 2% of the total siding area) - (OPT-4).

d. Replace wild water pans, gutters, leaders and provide connections to main storm water conveyance system in accordance with Weston Wild Water Drainage System design for ‘buildings’ A & B dated 3/20/2018. Design may be amended to include additional drainage leaders/risers to the south of the north ‘corridor’ if found necessary. (BASE Effort).

e. Design and replace existing lighting system in accordance with previous design iterations (OPT – 2).

f. Design & install guardrails at roof edges (OPT – 3).

g. Design and install four (4) permanent Cross-Over Bridges that are appropriate pedestrian cross-over structures for maintenance and emergency personnel. The structures shall be built of approved fire-resistant materials meeting smoke development and flame spread criteria. (BASE Effort).

Crosswalk Table for the CLINS & Technical Requirements (Options are listed in order of priority)

Requirement Technical Requirements BASE (CLIN 0001) Asbestos/HAZMAT Abatement:

1) Cavity Debris Removal including legally disposing of all wastes.

2) Remove and dispose of existing wild water pans (assumed to be asbestos contaminated).

Provide temporary wild water control until rock bolts are repaired and wild water pans are replaced (see related items below) .

3) Clean Asbestos from Roof, Cavity & Siding including disposal of contaminated cleaning materials.

4) Perform bulk (Excluding roofing and siding - reference repair siding & roofing sections) asbestos abatement of existing asbestos containing materials (ACMs), particularly plumbing thermal system insulation (Base Effort).

Rock Bolts:

1) Inspection, classification and mapping

2) Repair existing Rock Bolts and install approved geo-grid as recommended by the contractor's Mining Engineer

3) Drill and Replace Rock Bolts and install approved geo-grid as recommended by the contractor's Mining Engineer

Wild Water Pans & Drain System:

1) Replace wild water pans, gutters, leaders and provide connections to main storm water conveyance system in accordance with Weston Wild Water Drainage System design for ‘buildings’ A & B dated 3/20/2018. Design may be amended to include additional drainage leaders/risers to the south of the north ‘corridor’ if found necessary.

Cross Over Bridges:

1) Design & install four (4) permanent Cross-Over Bridges that are appropriate pedestrian cross-over structures for maintenance & emergency personnel. The structures shall be built of approved fire-resistant materials meeting smoke development & flame spread criteria.

Demolish the temporary cross-over bridges being replaced by permanent.

Option 1 (CLIN 1001)

Asbestos/HAZMAT Abatement:

1) Repair roof leaks and Encapsulate Roof with previously approved ‘polar roof’ coating.

Option 2 (CLIN Lighting System:

2001) 1) Design and replace existing lighting system in accordance with previous design iterations

Option 3 (CLIN 3001)

Guardrails:

1) Design & install guardrails at roof edges.

Option 4 (CLIN 4001)

Siding:

1) Repair or replace deteriorated siding (Unit priced not to exceed 2% of the total siding area) and components necessary.

2) This work may include building components immediately adjacent to the siding including drip-edge, flashing materials and any other building systems that have been adversely affected by wild-water deterioration or other factors.

II. TECHNICAL REQUIREMENTS

A. Preliminary Project Description - The following is an outline specification detailing requirements for design and construction of this work.

Note: The following matrix details specific requirements for this Work. It utilizes the numbering and classification scheme presented in UNIFORMAT II - Elemental Classification for Building Specifications, Cost Estimating, and Cost Analysis. (NISTIR-6389) Three levels of classification are presented:

1. Level 1 - Major Group Elements (delineated with a single letter)

2. Level 2 - Group Elements (delineated with a single letter and two numbers)

3. Level 3 - Individual Elements (delineated with a single letter, two numbers, then two additional numbers)

Under “Description of Requirement” below, it shall be understood that all statements denote that the Contractor shall provide all labor and materials needed to design (if necessary) and construct the Work described per applicable Codes and Standards and to Industry-standard levels of quality in order to provide a complete and usable project. Unless otherwise noted within the Requirements listed below, BASE Effort shall be assumed; OPTIONAL Tasks will be signified in parentheses after the requirement title.

Elements

Description of Requirement

B20 Exterior Enclosure

OPTION 4 (CLIN 4001)

B2010 Exterior Walls

1. REPAIR OR REPLACE DETERIORATED SIDING AND COMPONENTS AS

NECESSARY, UP TO 2% OF TOTAL SIDING AREA (Unit priced not to exceed 2% of the total siding area) WITH PREVIOUSLY APPROVED NON-GALV-

BESTOS SIDING/BUILDING MATERIALS.

2. This work may include building components immediately adjacent to the siding including drip-edge, flashing materials and any other building systems that have been adversely affected by wild-water deterioration or other factors.

B30 – Roofing

OPTION 1 (CLIN 1001)

B3010 Roof Coverings

1. COAT INTERIOR BUILDING ROOF SURFACE WITH APPROVED

ENCAPSULATION MATERIALS

2. This encapsulation is intended to be completed in sequence after all other asbestos clean-up and rock bolt/drainage pan & other roof work has been completed unless otherwise approved by the site.

D20 Plumbing

D2040 Rain (Wild) Water Drainage

1. WILD WATER (WW) PANS, GUTTER AND LEADERS

2. Abatement and Removal (assumes 100% replacement.)

3. Install new stainless steel pans and components IAW previous design.

4. Submit work plan for approval prior to starting the work.

D40 Fire Protection

D4010 Fire Protection Sprinkler Systems

1. SPRINKLER SYSTEM will remain active and pressurized through-out the project

2. CONTRACTOR shall NOT disturb or otherwise tamper with existing sprinkler system except as needed to extend or relocate sprinklers affected by the work to ensure code requirements are met.

3. ACCIDENTS: In event of an accidental break or release of water from the sprinkler system by the contractor, all work in the affected area shall cease until the system is fixed by contractor. All repair work shall be approved by facility fire inspector. Contractor shall be responsible for repairs to the underlying facility if damaged by accident.

4. Any work to the sprinkler system as a result of the work shall be coordinated as a regular outage.

D50 Electrical

Option 2 (CLIN 2001)

D5020 Lighting & Branch Wiring

1. REPLACE EXISTING LIGHTING ON INTERIOR BUILDING ROOF

2. Design and install new lighting system compatible with lighting systems provided on previous phases.

3. Designs from previous phases are available upon request.

F - Special Construction and Demolition

F10 Special Construction

F1010 Special Structures

1. ROCK BOLTS AND GEO-GRID REPAIRS AND/OR RE-INSTALLATION

ON BUILDING WINGS A, & B.

2. Contractor shall price 1,000 rock bolts to be repaired (unit price) with no less than 25% requiring complete replacement (unit price).

3. Map all rock bolts hidden by wild-water (WW) drain pans (see sketch and existing design drawings).

4. Repair or replace all rock bolts hidden by wild-water drainage pans similar to previous phases. Reports from previous phases are available upon request.

5. Install approved geo-grid between rock roof and WW pans after rock bolts are repaired/replaced.

6. ***Contractors' Mining Engineer shall evaluate existing system, design the repairs and contractor shall install system under supervision of the mining engineer to make the repairs.

Option 3 (CLIN 3001)

1. PERIMETER SAFETY RAILING ON ROOF EDGE

2. Design and Install new permanent safety railing along roof perimeters beginning where previous phases ended.

3. System shall be designed and certified by registered safety engineer.

1. CROSS-OVER BRIDGES

2. Where indicated in the summary above, design and install appropriate pedestrian cross-over structures for maintenance and emergency personnel.

3. Structures shall be built of approved fire-resistant materials meeting smoke development and flame spread criteria.

F20 Special Building Demolition

F2020 Hazardous Components Abatement

1. ASBESTOS ABATEMENT AND CLEAN-UP ON BUILDING WINGS

A, & B (See government provided floor plan, provided at the pre-bid Site walk).

a. GENERAL: Perform asbestos abatement of asbestos containing or otherwise contaminated materials (ACMs). Thoroughly clean surface of Asbestos Containing (or otherwise Contaminated) Materials (ACM)/Dust with currently approved asbestos clean-up/control methods to include but not limited to HEPA Vacuum, water, spray encapsulants.

b. WORK PLAN: Provide work plan including copies of all certifications for supervisors and workers.

c. ACCIDENT PREVENTION PLAN (APP): Provide signed APP in accordance with USACE EM 385-1-1, 29 CFR 1910.1001; 29 CFR 1926.1101; and 40 CFR 61, Sup-part M. Plan shall include the applicable sections as required by EM 385-1-1.

d. AHAs: Provide AHAs early enough for review and approval before starting covered work. E.G. Scaffolding plan shall be provided with AHA for scaffolding IAW EM 385-1-1 etc.

e. COMPETENT PERSON LETTERS, TRAINING CERTIFICATES, LICENSES etc: Provide along with applicable AHAs or in the APP

IAW EM 385-1-1.

f. SUBMITTALS: Provide specification cut sheets and/or all Safety Data Sheets (SDS) IAW with Designer of Record (DOR) submittal register(s).

g. TEMPOARY FACILITIES: Prior to work, provide all necessary temporary power, lighting, utility hook-ups IAW site outage procedures.

i. Provide temporary supports for existing utility /services if existing supports are removed in the work.

h. WORK ZONES: Prior to work, separate each work zone with a critical barrier to delineate and control containment areas.

i. These areas MUST be installed in a way that allows for emergency personnel access and passage of emergency vehicles.

ii. Barriers shall allow other contractors and/or facility personnel and equipment to access necessary work that may occur within the limit of work with adequate prior coordination.

iii. Barrier shall be removed upon completion of work to prevent cross-contamination and enable acceptable testing for clearance sample results.

i. CONTROL OF ACM/DUST: Contractor shall control all ACM/Dust and clean-up any spills of ACM outside of the containment area at his own expense.

j. FALL PROTECTION: Prior to work contractor shall evaluate, identify, plan and provide necessary fall protection IAW EM 385-1-1 and OSHA 1926.

k. DECONTAMINATION (Decon) AND CLEAN ZONES: Plan and provide adequate spaces and measures for personnel to don and remove required PPE as well as clean areas to take breaks.

i. The decon work area is designated a Regulated space and shall require entry permit and sign-in prior to entry

ii. Disposable coveralls with booties (Tyvex or approved equal)

iii. NIOSH-certified respirators

iv. Other required PPE, Hard-hats, Work-boots, Eye Protection hearing protection as necessary.

l. MATERIALS: Plan and provide staging areas and protections for new materials and temporary waste if necessary.

m. ACCESS TO INTERSTITIAL SPACE: Existing hatches may be utilized to access the work space as directed by the site.

n. ABATEMENT: Work shall be performed in accordance with appropriate OSHA Class of Asbestos Work based on type and quantity of material.

o. DUST CLEAN-UP ACTIVITIES: Contractor to perform these activities IAW EM 385-1-1 and OSHA 1926.1101.

p. WET WORK CONDITIONS:

i. Water from cleaning activities shall be positively controlled (no free water) to be allowed to drip onto, into or run down surfaces lower than the work surface being cleaned.

ii. Wet cleaning of energized electrical and mechanical equipment is NOT permitted.

iii. Water generated during cleaning or decon activities must be filtered with at least a 5 micron filter.

iv. Filtered water must be collected in containers and safely discharged to an approved facility drain on the ground level.

v. Lock-out/Tag-out and Standard Outage Procedures are to be followed if necessary.

q. LEVEL OF CLEAN: Cleaning activities shall achieve surface asbestos fiber levels below 3,000 s/cm2, per RRMC-81 Asbestos Standard Operating Procedure (SOP)

i. Acceptance Dust Samples (ADS) shall be collected by the facility IH and contractor independent IH personnel from horizontal surfaces.

ii. ADS will be collected following clean-up at a frequency of one sample for every 2,000 to 2,500 SF of area cleaned.

iii. If analysis of ADS is found unacceptable, contractor shall re-clean the area, at contractor’s cost, until acceptable levels are achieved.

iv. Non-flat areas shall be visually inspected by the IH to level of ‘no-visible’ dust.

r. AIR SAMPLES: Acceptance Air Samples (AAS) shall be collected by the contractor IH within the area and additional samples may be collected by the facility IH at any time.

i. Five AAS samples will normally be collected.

ii. The average of five AAS samples shall be lower than 70 s/mm2 to meet acceptance criteria.

s. DISPOSAL: Contractor shall legally dispose of all Hazardous Materials to include batteries and any ACM/Dust contaminated materials to include demolished materials, ceiling debris, dust, filters, used wipes, water critical barrier materials and contaminated PPE.

i. Contractor shall include waste PPE for up to 10 additional personnel daily (e.g. visitors, USACE, facility personnel etc.

who may need to visit the work site).

ii. Remove waste materials at the end of each work day to a locked storage container.

iii. Wastes that must be transported through the facility shall be securely contained and covered to prevent contamination of the clean areas of the site through which they must travel.

iv. Space for a contractor-provided CONEX storage container will be allowed in the current or ‘to-be’ assigned contractor lay-down area along the outside access Perimeter Road.

G30 Site Mechanical Utilities

G3090 Other Site Mechanical Utilities

1. RE-SUPPORT OF EXISTING UTILITIES

a. Where applicable on building wings A, & B, utilities found to be previously supported by rock-bolts shall be inspected by and addressed by the contractor’s mining engineer. Existing Utilities supported by rock bolts are considered improperly supported and shall be re-located where possible.

b. Supports from rock bolts which are found to be unsafe shall be immediately relocated as part of the Rock-Bolt sub-contract work.

c. Those rock-bolt supported utilities that are found safe and not feasible to be relocated due to cost and/or design complications shall be clearly labeled and mapped as part of the as-built drawings for future projects to correct.

d. Utilities supported from work to be demolished shall be relocated to an approved support before demolition.

Z – General

Z10 General Requirements

Z1010 Period of Performance

1. 365 calendar days from Notice to Proceed for BASE (CLIN 0001) Effort.

The contractor shall hold their pricing for the options 120 calendar days after award. An additional 120 calendar days will be added to the period of performance for Option Tasks 1, 2, 3, 4 (CLINS 1001, 2001, 3001, 4001 Respectively) if awarded. The time extension for each option award starts from the option award date for 120 calendar days.

Z1020 – Applicable Codes & Standards

1. UFC 1-200-01 – General Building Requirements (20 June 2016) shall govern all work completed at the site.

2. Standards referenced in UFC 1-200-01 apply, including, but not limited to

a. International Building Code (IBC), 2015

b. International Existing Building Code (IEBC), 2015

c. NFPA-13 – Standard for the Installation of Sprinkler Systems, 2016

d. NFPA-70 – National Electric Code, 2017

e. NFPA-72 – National Fire Alarm and Signaling Code, 2016

f. NFPA-101 – Life Safety Code, 2015

g. All others as listed in UFC 1-200-01, APPENDIX A - REFERENCES

h. Where criteria relate to specific Military Branches, standards as applicable to the Army shall govern.

i. Where UFC standards modify the requirements of referenced Civilian standards, the requirements of the UFC shall govern.

3. FPA-520 – Standard on Subterranean Spaces, 2016 shall apply to all work within this scope.

4. 40 CFR 61 subpart M National Emission Standard for Asbestos

5. 40 CFR Parts 260-265 for Hazardous Waste

6. 49 CFR Subchapter C Transportation – Hazardous Materials Section

7. USACE will incorporate its normal standards in addition to the above within their scope; where conflicts may exist, the most stringent standard shall be assumed to apply for bidding purposes.

Z20 Bidding Requirements, Contract Forms and

Conditions, Contingencies

1. GENERAL SEQUENCE OF WORK: Contractor shall develop the most efficient means and methods to complete the work in a timely manner to meet schedule and budget.

2. SEQUENCE: The site intends the work generally to progress from west to east on the building wings however, contractor is free to propose other more efficient means and/or methods to achieve the work accommodating the following constraints:

a. Site Emergency Services, O&M and Logistics as well as other contract work that are ongoing shall not be impeded.

b. Outages or closures may be scheduled utilizing the site outage procedures.

3. GENERAL CONDITIONS: The Non-technical specifications (Section III below apply to all work described herein.

4. ASBESTOS WORKERS: All personnel performing cleaning activities shall be trained Asbestos Workers with appropriate, documented training in process, procedures, PPE IAW EM 385-1-1, OSHA, and the Commonwealth of Pennsylvania.

5. OTHER PERSONNEL: Personnel NOT directly performing asbestos clean-up activities but entering the work area shall have completed the 16 hour ACM (2 hour awareness training and 14 Hour O&M training.)

6. PPE: Contractor shall provide Minimum PPE requirements when working in containment area are hard hats, safety boots, safety glasses, gloves, disposable protective garments (Tyvek or approved equal coveralls with booties, gloves, respiratory protection.

7. FALL PROTECTION: Personnel shall comply with fall protection as required by EM 385-1-1 and OSHA 1926.

i. Existing Rock bolts are NOT eligible to be used to support fall protection gear.

ii. Fall protection supports and equipment must be designed, if necessary, and certified by a qualified Professional Engineer.

iii. Price and provide up to 5 each, additional fall protection anchors at mechanical devices and/or other locations as required by the site. These are necessary to provide necessary fall protection at locations not currently covered or able to be covered by the conventional fall protection systems (guardrail and cable fall protection) in place or otherwise currently planned.

8. PHYSICAL QUALIFICATIONS: Personnel shall be qualified to perform the physical requirements of the project while dressed in the required PPE. Work involves climbing ladders, working at elevations, crawling over/under existing piping/ducts, lifting/lowering containers, working in low light conditions and confined spaces entry.

9. VEHICLES: All vehicles entering the facility shall be diesel or electric.

a. Vehicle entry is permitted for limited time to deliver and remove waste, equipment, or materials only. (THERE IS NO

ADDITIONAL PARKING INSIDE THE FACILITY.)

b. Vehicles are NOT permitted in areas that have not been cleaned or determined clear of settled asbestos dust.

10. EQUIPMENT: In addition to all materials and labor, the contractor shall provide all equipment necessary to perform the work.

a. Equipment may include but not limited to scissor &/or man-lifts, scaffolding, fall protection, HEPA Vacs & filters, pumps, confined space entry & rescue equipment, air-monitoring etc. to safely accomplish the work.

b. Equipment may be electric, diesel and/or natural gas. NO Gasoline operated equipment is allowed.

c. Power and other utility supply requirements for planned equipment shall be provided in the proposal.

d. Contractor Independent IH shall collect, log, analyze and report all ambient air, worker personal and grab dust samples on a routine monthly basis and for clearance.

11. MEETINGS: After award:

a. Government shall hold a pre-construction conference at the out-set of the project.

b. Contractor shall hold project planning meetings, conferences safety and progress meetings on site regularly IAW contract guidance.

c. Invite appropriate government personnel to all necessary contractor held meetings.

d. Document all contractor held meetings with minutes and copies to appropriate government personnel.

12. SUBMITTALS: Shall be provided per the D.O.R. project drawings.

a. Submittals previously approved for previous FILS Phases 1 and 2) work are generally acceptable without resubmittal.

b. New items required by different design/work/site conditions not previously used will be covered on a new Submittal Register and submitted for review and acceptance.

c. New Submittals must be reviewed and officially accepted before use in the work.

13. ESCORTS: Contractor shall provide all escorts IAW security requirements in Section III – Non-technical Specifications

14. QUALITY CONTROL: This contract being administered by the AD office at FSD/WHS with RRMC supplying the COR, use their standard three phase QC Inspection Process.

a. Phase 1: Preparatory Meeting/Inspection is to be scheduled and held by the contractor QC Manager before starting work for each definable unit of work.

b. Phase 2: Initial QC Inspection is scheduled and held by the QC Manager shortly after work has begun to progress within that definable feature of work.

c. Phase 3: Final QC Inspection is scheduled and held by the QC Manager after work is completed for the definable feature of work.

d. A punch-list will be generated and provided to the contractor at the end of all work for a feature of work to be accepted by the government.

e. Contractor shall complete a daily production report for each work shift to include:

i. Description of work tasks performed

ii. Names of all workers present and number of hours worked

iii. Description and quantity of supplies or materials delivered to or removed from the site.

iv. Description of any mobile equipment used at the work site

v. Description of any Environmental, Safety, Security or

Health incidents

vi. Submit report to General contractor within 24 hrs of end of work shift.

f. Contractor PM and Superintendent shall hold a daily planning meeting at the end of each day to discuss the plan for the next day of work to include:.

i. Numbers of crews and work locations

ii. Any required special coordination with the site such as

Outages or other facility support

iii. Equipment required

iv. Planned work activities

15. SECURITY: Site security requirements shall be complied with. (See Non-technical specifications for specific requirements).

16. PROPOSAL: At minimum, contractor shall address all of the following in their proposal:

a. Written narrative describing their technical approach to execute all work in this SOW.

b. Address overall methodology to accomplish the work safely (highlight safety program) manner, meeting the quality requirements in a timely manner.

c. Breakdown by design, means and methods including a general overview, sequencing by work location, PPE, Decontamination methods, material handling, signage, fall protection and other major items of work.

d. Staffing should show number of crews and crew size at each work location. State whether crews are to be combined or sequenced.

e. Provide qualifications of key personnel to include, at minimum, Project Manager, Safety Manager, Site Manager/Superintendent and required Competent Persons to meet safety criteria (i.e.

asbestos abatement, fall protection, rigging, elevated lift, scaffolding, etc.)

f. Work Hours required

g. Utility Requirements (i.e. Water, Power etc.)

h. Provide written listing of Assumptions, Clarifications and

Exceptions (if any)

i. Provide Facility Security Clearance info

j. Provide VAR for personnel

k. Provide listing of vehicles that will need to enter into the facility.

Due to lack of space, only work vehicles and delivery vehicles may be requested and they must be fueled as stated elsewhere in this

SOW.

l. Provide EMR data and OSHA Incident rate for the company(ies).

m. Schedule is discussed in depth in Section III below but proposal shall show a general critical path schedule to include sequencing of major activities, use of multiple crews, schedule overlaps in different work areas. Base schedule start on date 30 calendar days following proposal due date.

17. SITE WALK – A pre-bid site walk will be scheduled for contractor to visit the site in order to gather enough information required to prepare the proposal.

a. Materials gathered must be safeguarded IAW the current site security classification guide.

b. Materials including this SOW and accompanying enclosures are NOT allowed to be reproduced without prior authorization by the

COR.

c. Sub-contractors should attend the pre-bid site walk if practical.

d. Unique issues to pay close attention to during the pre-bid site walk are:

i. Access Requirements

ii. Work locations, elevations lay down area and layout

iii. Extents of scope and field measurements

vi. Traffic, both foot and vehicular traffic that must be maintained safely without restriction

III. NON-TECHNICAL PROJECT REQUIREMENTS

A. Existing Conditions Survey and Tests

1. Existing Conditions Survey: The Contractor shall conduct and complete an existing conditions survey of all spaces and systems within this SOW. The Contractor shall verify that all existing systems affected by the requirements of this contract are in working order. All system deficiencies shall be reported to the COR and presented in a formal written report prior to the submission of the Basis of Design Document package. Failure to identify deficiencies indicates the Contractor’s concurrence that such systems are in good working condition or will be brought to acceptable working condition per the technical requirements of this SOW.

2. During the existing conditions survey, the Contractor shall:

a. Verify all components of the technical requirements and produce its own design.

b. Verify the availability, capacity, location, and connections of existing utilities.

c. Ensure design and specifications shall document correct size, capacity, location, and connections to meet project requirements.

d. Identification of necessary modifications to the existing systems shall be identified in the survey report and included in the Contractor’s design.

e. Identify all previously abandoned in place systems including electric, water, sewer, IT, HVAC, fire protection/detection etc. The contractor shall include all abandoned systems for demolition.

3. Existing Conditions Tests: The Contractor shall be responsible for performing any tests necessary to confirm that existing conditions are adequate for the full execution of all planned work (e.g. moisture content of floors, floor condition to receive finishes, utilities capable of re-configuration/support of planned work, etc.). If the Contractor proceeds with the work before testing and confirmation have been completed, any rework due to issues with unsuitable existing conditions shall be at the cost of the Contractor. This includes implementation of manufacturer’s recommendations, recommended tests, and validation of product’s installation requirements.

4. Existing Conditions Report: The Contractor shall provide an existing conditions report, summarizing the findings from the existing conditions survey. The report should list systems not functional at the time of the survey.

B. Safety Requirements

1. Health and Safety Standards: The facilities, systems, and equipment design standards of the

EM-385-1-1, U.S. Army Corps of Engineer Safety and Health Requirements Manual - latest edition at time of solicitation on website: http://www.usace.army.mil/CESO/Pages/Home.aspx http://www.usace.army.mil/CESO/Pages/Home.aspx

- as applicable will be incorporated by the Architect-Engineer into all engineering design and analyses furnished pursuant to this contract. Any problems in incorporating these standards due to conflicts with other technical criteria will be promptly submitted to the Contracting Office for decision.

2. Accident Prevention Plan (APP), Work Plan (WP) and Activity Hazard Analysis (AHA):

Before initiation of work, the Contractor shall develop and submit to the GDA and RRMC Safety and Health Division (ESH) for acceptance, a comprehensive site specific APP, applicable WP(s) and AHA(s) in PDF or Word format, in accordance with EM-385-1-1, U.S.

Army Corps of Engineer Safety and Health Requirements Manual.

3. Incident Reporting: The Contractor is required to use USACE ENG 3394 Accident Reporting

Form and submit within 5 business days of an accident/incident.

4. Safety Requirements: The Contractor shall comply with FAR 52.236-B and all site/ safety/ health/ environmental/ personal protection and pedestrian/ vehicular traffic control plans. The APP and AHA shall be formatted and in compliance with the latest edition of EM-385-1-1, U.S. Army Corps of Engineer Safety and Health Requirements Manual, DoD, Occupational Safety & Health Administration (OSHA), Environmental Protection Agency (EPA), RRMC Standard Operating Procedures, Federal Highway Administration (FHA) standards and recommendations and state highway guidance (if applicable), Uniform Federal Accessibility Standards (UFAS), Architectural Barriers Act (ABA) and all other laws, codes, rules, regulations, executive orders, Authority Having Jurisdiction (AHJ) and guidelines applicable or associated with the type of work required under this contract prior to the start of onsite work.

In the event of conflict between any requirements the more stringent shall always apply.

5. Employer Responsibilities: WHS/RRMC is designated by OSHA CPL 02-00-124 as the controlling employer for all activities performed at RRMC. As the controlling employer, RRMC maintains responsibility, and may be held accountable for ensuring compliance with applicable health and safety requirements. WHS/RRMC may not delegate its duty of reasonable care to another entity. The Contractor will take all reasonable measures to protect RRMC personnel and property from injury or damage resulting from its operations.

6. Site Safety Health Officer (SSHO): The Contractor shall submit qualifications (e.g. resume, accreditations, certifications, licenses, etc.) in accordance with EM 385-1-1 Section 1.A.17 to the GDA and ESH. The individual’s credentials will be reviewed by and in accordance with the requirements listed in the EM-385-1-1 Appendix A.3.d. Upon acceptance the SSHO shall be placed on a 6 month probationary period and may be removed from the project at the discretion of the Government for unsatisfactory performance. The SSHO shall be on site whenever work is being performed.

7. Qualified Industrial Hygienist (IH): For activities/evaluations and/or performance of work requiring an IH per EM 385-1-1 Section 06.A.02.a. or OSHA, the Contractor shall submit qualifications (e.g. resume, accreditations, certifications, licenses, etc.) in accordance with EM-385-1-1 Appendix A.3.d and demonstrating compliance with EM 385-1-1 Section 06.A.03 to the GDA and ESH for review and acceptance. Upon acceptance, the IH shall be placed on a 6 month probationary period and may be removed from the project at the discretion of the Government for unsatisfactory performance. The IH shall be on site whenever applicable work is being performed.

8. Other Government Contractor’s (OGC) Construction Zone: In the event the Contractor’s activities require them to traverse into an OGC’s construction zone, the Contractor and/ or their subcontractors shall be responsible for notification to and coordination with the OGC and for following the OGC’s site safety requirements.

9. First Response Coordinator for Emergency Services: The Contractor’s SSHO shall ensure that all of their employees are aware that for emergencies they are to call 911 or the Site Fire Department at 717-878-2911. If there is a minor injury or the need for medical attention they are to go to the Fire Department located at B Corridor Inner Roadway (if inside) or to exterior fire station (if outside) to receive preliminary assessment. All injuries or incidents shall be reported to the COR and Government Safety Representative within 1 hour of the occurrence.

10. Evacuations or Other Directions from Fire Emergency Services: When evacuations occur, all

Contractors and sub-Contractors are required to immediately follow directions from fire emergency services or other Federal employees and evacuate the site. Any other events where Fire Emergency Services provides guidance must be followed. Failure to comply in evacuating or following directions may result in denial of further access of involved employees to the site.

11. Safety Orientation: All personnel entering the Site shall attend a Government-led safety orientation before beginning work on the site (to include the design team).

12. Carbon Monoxide: Contractor shall not utilize equipment that will subject the site to short- or long-term exposure limits to carbon monoxide (CO). If Contractor instigates an alarm on a personal or facility monitor, they must stop work. If the site receives a high alarm due to construction activity, Contractor must stop work until levels are below 10 ppm.

13. Dust Control: Contractor must limit production of all visible airborne emissions during all construction activities and ensure that no airborne particulates migrate beyond the work area.

HEPA vacuums/ filtration are required. Dry sweeping without proper use of a sweeping compound is prohibited.

C. Existing Hazardous Materials

Contractor must perform a hazardous material survey and clearly identify locations and amounts of Asbestos Containing Materials (ACM), Silica Dioxide, lead paint, mercury containing light bulbs, PCB containing ballasts and other materials of concern that are identified. Contractor can request to review Environmental, Safety and Health Directorates database of locations of known hazardous materials, such as lead and ACMs. The information in the directorate data base is for information only and shall not be considered as a complete database.

1. Hazardous Material Survey: The Contractor will provide copies of a comprehensive hazardous material survey and sampling results to the COR/GDA and ESH for acceptance.

The Contractor will be responsible for any abatement procedures required prior to performing any work that will impact identified materials.

2. Asbestos-containing materials (ACM): The Contractor is responsible for identification and sampling of all suspect ACMs within their project scope. Any Government provided results are not all inclusive and other materials may be present within a project area.

3. Removal & Disposal: The Contractor is responsible for proper removal and disposal of all hazardous and regulated substances produced or disturbed as part of a project, including but not limited to silica dioxide, lead, mercury containing light bulbs, PCB containing ballasts and ACMs in accordance with federal, state, local laws and RRMC standard operating procedures, to include 49 CFR Parts 100 – 185. All required notifications to applicable agencies are the Contractor’s responsibility.

4. Hazardous/Regulated Material Removal:

a. In the event any hazardous material(s), including mold, are discovered in the Contractor’s assigned work area, the Contractor shall be responsible for applicable employee awareness training and for completely removing said hazardous/regulated material(s).

b. Every effort must be taken to perform full abatement and removal of all hazardous/regulated materials in a project scope; encapsulation and enclosure are not considered to be viable primary options. If the Contractor, along with the COR/GDA and ESH, determines that removal is not possible and/or feasible, an alternative response may be permitted if a plan is provided to the COR/GDA and ESH demonstrating why removal is not feasible and how an alternative response is a better option (cost is not an acceptable factor), and that plan is accepted by the COR/GDA and ESH.

c. Removed hazardous/regulated materials shall not be mixed with non-hazardous/regulated materials, recyclables and/ or other debris. ESH shall be notified when material that has been removed has been prepared for transport off-site prior to it being removed from the facility. ESH requires a three (3) day advance notice for review and signing of disposal manifests.

d. The original Generator’s copy, of the disposal manifest shall be provided to ESH and a signature received from ESH on the waste manifest prior to hazardous/regulated material being removed from the facility.

5. Existing Asbestos: The elemental composition of the rock at the facility has been found to contain actinolite/tremolite asbestos, an amphibole asbestos often referred to as naturally occurring asbestos (NOA). If the Contractor should disturb the NOA or any ACM, the work shall be performed in accordance with the current established ACM requirements stipulated within the RRMC Asbestos Standard Operating Procedure and Management Plan, USACE EM 385 1-1, 29 CFR 1926.1101, 29 CFR 1910.1001, 40 CFR 61, Subpart M, and UFGS 02 83 14.00 10. In addition, the Contractor shall handle, transport (49 CFR HMR), and dispose of asbestos per applicable codes. In case of conflicts between these standards, the more stringent shall apply.

6. ACM disturbance requires a State and/or Federal notification, depending on quantity of material to be disturbed and the location. All applicable notifications must be made in accordance with jurisdiction (i.e. PA, MD, EPA, etc.) requirements and in coordination with ESH. An RRMC Asbestos Control Permit, which is located in the RRMC Asbestos Standard Operating Procedure, is also required prior to start of ACM-disturbing work.

7. Asbestos Containing Dust and Debris: Chrysotile asbestos fibers have been found in dust/ debris in the facility with concentrations ranging from non-detect (less than 1,000 structures/ centimeter squared (s/cm2) to greater than 13,000,000 s/cm2. A majority of this contamination has been found in industrial and infrequently occupied areas, which are generally considered outside the underground office building (Administration Building), and limited, non-occupied portions of the office building including, but not limited to the roof, cavity, ceiling/ floor plenums, storage areas, substations, closets and adits. The Contractor can request to review ESH Division’s database of locations of known, asbestos settled dust/ debris contamination.

However, government-provided results are not all-inclusive and may not fully (or even partially) represent a Contractor’s project scope. Any planned activities in spaces with a potential to contain asbestos dust/ debris that will likely be impacted by work activities will require the Contractor to determine and delineate asbestos dust/ debris prior to work. If sample results contain asbestos concentrations above “industrial” background levels of less than 3,000 s/cm2, the contamination must be removed and handled by the Contractor per the established requirements stipulated in Section C. Existing Hazard Materials of this SOW. The Contractor shall minimize asbestos exposure to all concerned parties and meet all applicable requirements stipulated in RRMC Asbestos Standard Operating Procedure and Management Plan, USACE EM 385 1-1, 29 CFR 1926.1101, 29 CFR 1910.1001, 40 CFR 61, Subpart M, and UFGS 02 83 14.00 10. In addition the Contractor shall handle, transport (49 CFR HMR), and dispose of asbestos per applicable codes.

8. Crystalline Silica: Also known as silica, is another potentially hazardous component of the native rock and some building materials, which requires specific training, work practices and employee protection and monitoring to ensure regulatory compliance with USACE EM 385 1-1 and 29 CFR 1926.1153.

9. SDS Program: All materials to be stored or used on site must be reported to ESH and the workforce through proper use of the Safety Data Sheets (SDS). ESH shall be afforded an opportunity to review all SDS for acceptance and prior to material being brought on site.

10. Sample Data: The Contractor must provide the Government with copies of all sample data generated prior to and during the course of work. Data shall be provided to the COR/GDA and ESH, at a minimum, weekly. Any results in excess of personal or area regulatory values must be reported to the COR/GDA and ESH within 24 hours of receipt.

D. Design/ Build Requirements

1. Complete Design: The Contractor shall provide a total and complete design for the work under this contract in accordance with the requirements of this SOW, any referenced attachments, and all applicable local, state, and federal codes. The design shall be functional, compatible with existing systems, and shall meet the overall project scope, cost, and schedule. The design for this project shall be coordinated with existing conditions in adjacent spaces as to not cause any safety hazards or adverse impacts to existing systems. All systems, devices, doors and other work, equipment and materials designed and and/ or installed by the Contractor shall be compatible with and operate in conjunction with existing systems. All Documents shall be CONTROLLED UNCLASSIFIED INFORMATION (CUI). FOUO has been replaced by CUI. Contractor shall ensure that all sheets are properly marked.

2. Design Budget: The Design Contractor shall not obligate the Government. The Contractor shall not assume any design components that will cost the Government over and above the firm-fixed price agreed by the contract.

3. Design Professionals: The Contractor shall obtain the services of a Registered Architect and/ or Professional Engineer as defined in Unified Facilities Criteria (UFC) 1-300-09N Section 2- 7 Registration to serve as the Designer of Record (DOR). The DOR must have proven experience in design, installation, and commissioning in projects of similar scope and is the design-certifying authority throughout the project. The DOR shall be involved at every step of the project and is responsible for design work of their respective discipline.

4. Concise Design: The Contractor shall produce a concise design package, incorporating all project requirements following the RRMC Electronic Drawing Standard Dec 2015 (see Attachment).

5. Record Drawings: Also known as As-Built drawings shall be submitted in the following formats:

a. Hardcopy

b. PDF digital copy

c. AutoCAD DWG files, in accordance with the RRMC Electronic Drawing Standards dated

d. As-built conditions should be captured in GIS format and submitted as a complete ArcGIS

Map Package, Arc Map MXD file with all GIS data in shape file(s) or geodatabase that are SDSFIE 4.0 compliant. All attribute table data and metadata shall be populated.

6. Issue for Construction (IFC) submission: This includes all submissions during construction

(i.e. Design During Construction (DDC); the DOR shall seal, date, and sign all components of the submission in hard copy form as released for construction and provide copies for distribution from the original set. The DOR shall electronically sign and date Issue for Construction (IFC) submissions in accordance with UFC 1300-09N Section 2-7 Registration.

7. Ownership: The Government shall retain ownership of all design documentation and specifications.

8. Security Classification: All products’ produced on this contract will be in accordance with the Site Security Classification Guide and marked in accordance with DODM 5200.01, Volumes 2 and 3.

9. Government review: Review or acceptance of…