RRCC 27-04-DQ CNC Machines.pdf

Version 06.2026

Documented Quote

RRCC 27-04-DQ

Computer-Numerically Controlled Machines

October 26, 2026

Version 06.2026

Documented Quote Summary Sheet

The information found in this summary sheet is for reference purposes only. Vendors or other interested parties are cautioned to review the solicitation, including any later amendments, in its entirety and contact the listed Point of Contact with any questions.

1. POINT OF CONTACT

Lynn Beltran, Director of Purchasing – Lynn.Beltran@rrcc.edu

2. IMPORTANT DATES:

A. Publication Date- October 26, 2026

B. Deadline for Questions- October 29, 2026, 12:00 pm

C. Quote Submission Deadline- November 5, 2026, 12:00 pm

3. OVERVIEW AND GOALS:

A. Red Rocks Community College’s Fine Woodworking program is requesting three (3) additional Computer-Numerically Controlled (CNC) Machines to expand student access to hands-on training and eliminate equipment bottlenecks. The new machines will increase instructional capacity and provide students with experience using industry-relevant technology.

4. REQUIREMENTS:

A. Delivery of goods and/or completion of services must occur by June 15, 2027, to meet grant funding deadlines. Inability to meet this deadline will result in the cancellation of the order due to lack of funding.

Delivery Location:

Red Rocks Community College

Lakewood Campus

13300 West 6th Avenue

Lakewood, CO 80228

B. Specific brand with minimum specifications and capabilities, as listed per Section

3. Specifications, are required to meet educational/training standards.

5. REQUESTED QUOTE FORMAT:

A. Vendors are to complete, sign and email the attached vendor response and price sheet along with a current W9.

6. QUOTE SUBMISSION INSTRUCTIONS:

A. Respondents shall submit Quotes via email to the Procurement Point of Contact identified above. The Quote submission email should include the subject line “Quote submission from (Insert Respondent Name) for RRCC 27-04-DQ, Computer- Numerically Controlled Machines.

B. Ensure all requested attachments are included.

C. A Quote received after the submission deadline may, at the sole discretion of the State, be rejected without further consideration.

mailto:Lynn.Beltran@rrcc.edu

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TABLE OF CONTENTS

TABLE OF CONTENTS

1. SOLICITATION INFORMATION

A. Introduction

B. Background, Overview and Goals

C. Anticipated Term

D. Schedule of Activities

E. Procurement Point of Contact

F. Respondent Inquiries

2. REQUIREMENTS

A. Accessibility Requirements

B. Mandatory/Minimum Requirements

3. SPECIFICATIONS

4. TRADE IN OPTION

5. QUOTE SUBMISSION INFORMATION

A. Email Quote Submission Instructions

B. Timeliness of Quote Submission

C. Quote Format and Content

D. Pricing

6. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01)

B. Negotiations

C. Single Quote

D. Notice of Award

E. Documents After Award

7. GENERAL ADMINISTRATIVE INFORMATION

A. Colorado Vendor Self Service

B. Modifications and/or Supplemental Information to the Solicitation

C. Solicitation Cancellation and/or Rejection of Quotes

D. Modifications or Withdrawal of Quotes

E. Mistake and Minor Informalities in Respondent Quotes

F. News Releases and Announcements

G. Not a Legally Binding Offer

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H. Respondent Quote Content

I. Quote Response Material Ownership

J. Certification of Independent Price Determination

K. Submission of Confidential or Proprietary Information

L. Purchase Order

M. Ethics and Conflicts of Interest

N. Protested Solicitations and Awards

O. Performance Outside of Colorado

P. Service Disabled Veteran Owned Small Businesses (SDVOSB) (ref. §24-103-905, C.R.S., et seq

Q. Vendor Assistance

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1. SOLICITATION INFORMATION

A. Introduction

On behalf of the State of Colorado, Red Rocks Community College (RRCC) is issuing this Documented Quote for Computer-Numerically Controlled Machines to expand student access to hands-on training providing them with experience using industry-relevant technology.

Federal Grant Funded Procurement:

The Supplemental Provisions (Exhibit A) are hereby incorporated into this bid document.

Perkins Career and Technical Education Grants: Funded wholly or partially through the Carl D. Perkins Career and Technical Education Improvement Act of

2006. (CFDA #84.048A)

B. Background, Overview and Goals

The Fine Woodworking program at Red Rocks Community College is committed to providing students with current, industry-relevant training that prepares them for successful careers in modern woodworking, manufacturing, and related industries.

As computer-numerically controlled (CNC) technology continues to play an increasingly important role in contemporary manufacturing, hands-on experience with CNC equipment is an essential component of the program's curriculum and workforce preparation. The program currently has only one Legacy CNC machine available for student instruction and hands-on training, creating a significant bottleneck and limiting the number of students who can access the equipment at any given time. The program is therefore requesting the purchase of three additional CNC machines to substantially expand student access and increase opportunities for practical CNC training.

Adding three CNC machines will allow instructors to train multiple students simultaneously, reduce equipment waiting times, and provide students with significantly more hands-on experience. The proposed machines are designed as plug-and-play systems, incorporating their own computing and control systems, and are intended to fit within the existing shop environment without requiring additional IT infrastructure, specialized networking, or significant facility modifications. Their relatively low noise levels and accessible design will also make

Version 02.2026 Documented Quote Page 4 of 14 the technology approachable for a wider range of students. Industry visits and observations have indicated that the proposed controller technology is consistent with equipment commonly used by manufacturers in Colorado. Providing students with direct experience using this technology will strengthen workforce preparation, align training with current industry practices, and enhance the program's overall instructional capacity.

C. Anticipated Term

i. The anticipated term of the Purchase Order resulting from the award of this solicitation is to be completed by June 15, 2027.

ii. The State is not responsible for any goods delivered or services performed by the awarded Respondent without a State issued Contract or Purchase Order.

D. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only.

Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are stated in Mountain Time

(MT), as adjusted for daylight savings.

a. The date of publication for this solicitation on Colorado VSS is October

26, 2026.

b. Written inquiries must be submitted to lynn.beltran@rrcc.edu no later than October 29, 2026, 12:00 pm.

c. The estimated date for the State’s responses to vendors’ written inquiries to be published on Colorado VSS is November 2, 2026.

d. All quotes must be submitted in the method described below no later than November 5, 2026, 12:00 pm.

e. The estimated date for award selection and notification is November 11, 2026.

f. The desired Purchase Order start date is November 17, 2026.

E. Procurement Point of Contact

i. The State’s sole point of contact for this solicitation is Lynn Beltran, Director of Purchasing, who may be reached via email at lynn.beltran@rrcc.edu.

mailto:lynn.beltran@rrcc.edu mailto:lynn.beltran@rrcc.edu

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F. Respondent Inquiries

i. Respondents may submit written inquiries via email concerning this solicitation to obtain clarifications. The State, in its sole discretion, may or may not accept inquires received after the date and time indicated on the Schedule of

Activities.

ii. Send all inquiries to the Procurement Point of Contact listed above. Inquiries should be clearly marked with the solicitation number and title. Where appropriate, inquiries should include references to any relevant Section and paragraph of the solicitation.

iii. Responses to Respondent inquiries will be published on Colorado VSS collectively, as an amendment to the solicitation. Respondents shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the Procurement Contact.

2. REQUIREMENTS

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility

Standards for Individuals with a Disability, as established by the Office Of

Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of

Colorado technology standards related to technology accessibility and with

Level AA of the most current version of the Web Content Accessibility

Guidelines (WCAG), incorporated in the State of Colorado technology standards.

B. Mandatory/Minimum Requirements

i. Delivery of goods and/or completion of services must occur by June 15, 2027, to meet grant funding deadlines. Inability to meet this deadline will result in the cancellation of the order due to lack of funding.

Delivery Location:

Red Rocks Community College Lakewood Campus 13300 West 6th Avenue Lakewood, CO 80228

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ii. Specific brand with minimum specifications and capabilities, as listed per

Section 3. Specifications, are required to meet educational/training standards.

3. SPECIFICATIONS

Specific brand with minimum specifications and capabilities, as listed, are required to meet educational/training standards.

Three (3) Quantity

– Legacy Roby 1 CNC Machine with Integrated Computer and Controller

Minimum equipment and capabilities to include:

• Workspace: 27" x 60" x 52"

• 24" × 60" flat capacity

• 10" × 52" spindle capacity

• 3 HP spindle with mounting system

• Smart Tool Attachment

• Roby 1 Floor Stand

• Mini X Computer, formatted and configured for CNC operation

• Mach3 Motion Control Software

• Software installation and machine calibration

• CAM Pro Turning Software

• Joinery System

• 208V Single Phase Power Supply

• Warranty

4. TRADE IN OPTION – RRCC HAS THE FOLLOWING MACHINE AVAILABLE FOR TRADE IN

RRCC Trade in option allowance up to $10,000.00 - One (1) Quantity

– Legacy Maverick Gen 2 CNC Router

Included:

• Non-working vacuum table

• 3x5 work envelope

• Mach 3 CNC controller and dedicated computer

• Legacy CCAM PRO software

• Horizontal and vertical workstation

Not included:

• 3 HP manual tool change spindle

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5. QUOTE SUBMISSION INFORMATION

A. Email Quote Submission Instructions

i. Respondents shall submit Quotes via email to the Procurement Point of Contact identified above. The Quote submission email should include the subject line

“Quote submission from (Insert Respondent Name) for RRCC 27-04-DQ, Computer-Numerically Controlled Machines.

ii. Quotes should be included as one or more attachments of commonly accessible file types.

B. Timeliness of Quote Submission

A Quote received after the submission deadline may, at the sole discretion of the

State, be rejected without further consideration.

C. Quote Format and Content

i. Vendors are to complete, sign and email the attached Vendor Response and

Price Sheet along with current W9 to the Procurement Point of Contact.

ii. Vendor shall provide a manufacturer-issued specification sheet for the proposed equipment with its proposal.

D. Pricing

i. Proposed pricing must remain firm during the initial term of the Purchase

Order.

ii. Pricing must include any fees associated with the delivery of goods or services, including, but not limited to, shipping and installation. As well as any discounts for the trade in option (Section 4).

iii. All quotes shall be exclusive of any Federal or State taxes from which the college is exempt. Tax exemption certificates are issued upon request.

6. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01)

i. This solicitation and the resulting Contract(s) or Purchase Order(s) will be awarded to the responsible Respondent(s) whose acceptable Quote is determined to be the most advantageous to the State, with price/cost being the primary consideration. Other considerations may include, but are not limited to, sample quality, and lead time for delivery.

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ii. “Acceptable” means that the goods or services submitted in the Respondent’s

Quote will meet the state’s needs, and that the price is fair and reasonable.

The determination of whether a Respondent’s Quote is acceptable is solely within the State’s discretion.

B. Negotiations

The State may negotiate with any Respondent to clarify the Respondent’s Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State; however, any requirements identified in this solicitation may not be negotiated. Reference Procurement Rule R-24-103-204-01(d).

C. Single Quote

If only one Quote is received in response to this solicitation, an award may be made to the single Respondent if the procurement official finds that the price submitted is fair and reasonable and that other prospective Respondents had reasonable opportunity to respond to the solicitation. If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with Procurement

Rule R-24-103-208-02.

D. Notice of Award

A notice of the intent to award will be announced on Colorado VSS.

E. Documents After Award

Prior to Purchase Order execution, the awarded Respondent must provide the State with proof of Good Standing with the Colorado Secretary of State and an insurance certificate documenting coverage as required by the Purchase Order.

7. GENERAL ADMINISTRATIVE INFORMATION

A. Colorado Vendor Self Service

i. This solicitation is being published on Colorado Vendor Self Service (Colorado

VSS), so that Offerors who have an interest may submit a proposal in accordance with the terms of this solicitation.

a. Vendors can self-register for this system free of charge, or may click on

“Public Access” on the website to view solicitation documents and modifications without registering. Vendors are encouraged but not required to register prior to or at the time they submit their response.

http://www.colorado.gov/vss

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The State also recommends that interested vendors check Colorado VSS on a regular basis throughout this solicitation process.

B. Modifications and/or Supplemental Information to the Solicitation

i. Any modifications, amendments or supplemental information to the solicitation will be published on Colorado VSS. A modification notice will be published on

Colorado VSS in the event that it becomes necessary to revise any part of this solicitation.

ii. It is the Respondent’s sole responsibility to check Colorado VSS on a regular basis, prior to the Quote submission deadline, as this is the primary means for communicating any clarifications or changes to solicitation content, timeline and/or requirements.

C. Solicitation Cancellation and/or Rejection of Quotes

i. In accordance with §24-103-301, C.R.S., and the related Procurement Rules, the State may cancel this solicitation, or any and all Quotes may be rejected in whole or in part, without penalty, at any time before a Contract or purchase order is executed, when it is in the best interest of the State. The reason and documentation supporting the decision to cancel the solicitation or reject

Quote(s) shall remain confidential for the lesser of six months or until a

Contract or purchase order is awarded by the State. Reference Procurement

Rule R-24-101-401-05.

ii. If the solicitation is canceled after Quotes are received, the Quotes that have been opened shall be retained in the procurement record, or if unopened, they will be disposed of, or returned to the Respondent upon request at the

Respondents’ expense.

D. Modifications or Withdrawal of Quotes

A Respondent may modify or withdraw its Quote by written notice to the

Procurement Contact prior to the established Quote submission deadline.

Withdrawal of a Respondent’s Quote following the Quote submission deadline and prior to award, may be allowed, in the State’s discretion. Withdrawal of a

Respondent’s Quote after award is not allowed. Reference Procurement Rules R-24-

103-201-08 and R-24-103-201-09.

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E. Mistake and Minor Informalities in Respondent Quotes

In certain circumstances, a Respondent may correct a mistake(s) in its Quote and/or the State may waive minor informalities. Reference Procurement Rule R-24-103-

201-08.

F. News Releases and Announcements

Respondents shall not issue any news releases, communications or announcements of any kind pertaining to this solicitation, without prior written approval by the

State.

G. Not a Legally Binding Offer

Neither this solicitation nor a Respondent’s Quote submitted in response to this solicitation constitute a legally binding offer. Reference Procurement Rule R- 24-

103-204-01(b).

H. Respondent Quote Content

The contents of the Quote of the awarded Respondent and any modifications to the

Quote negotiated by the State included in the resulting Contract or Purchase Order will become contractual obligations. Failure of the awarded Respondent to accept these obligations may result in cancellation of the award to that Respondent.

I. Quote Response Material Ownership

All material submitted in response to this solicitation becomes property of the

State.

J. Certification of Independent Price Determination

By submitting a Quote, the Respondent certifies that the prices and other terms in the Quote have been arrived at independently without any consultation, communication, agreement with, or knowledge of the contents of the Quote by any other competing Respondent. For purposes of this paragraph, "consultation, communication, agreement with, or knowledge" does not include knowledge of prices or terms gained through availability of established price lists or catalogues made available to the public by the competing Respondents. No attempt has been made or will be made by the Respondent to induce any other person or firm to submit or not to submit a Quote for restricting competition. Reference §6-4-101, C.R.S., et seq., (Colorado Antitrust Act of 1992) as amended.

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K. Submission of Confidential or Proprietary Information

i. The State of Colorado is subject to the requirements of §24-72-200.1, C.R.S., et seq., Colorado Open Records Act.

ii. A Respondent may submit, as a part of its Quote, a written request for classification of certain portions of the Quote as a trade secret or other confidential or proprietary information. Material for which the Respondent is requesting confidentiality shall be readily identifiable and separated from other portions of the Quote to facilitate public inspection of the non-confidential portion of the Quote. Commingling of confidential and non-confidential information is not acceptable. Neither price information nor any information that will be included in a resulting Contract or purchase order will be considered confidential.

iii. The Respondent must include the rationale for any request to classify portions as a trade secret or confidential or proprietary, including references to the authority that allows for such treatment.

iv. A complete redacted Quote response should also be included along with an unredacted Quote and confidentiality justification.

v. In no event shall an entire Quote be classified as confidential. The

Procurement Official or his or her designee shall determine if the information identified in the Respondent’s request is exempt from disclosure in accordance with §24-72-204, C.R.S., and shall inform the Respondent in writing of his or her determination. If the Respondent does not agree with the determination, the Respondent may protest the determination in accordance with article 109 of the Colorado Procurement Code and the terms of this solicitation.

Reference Procurement Rule R-24-101-401-03.

vi. Any additional Respondent information, which may be part of the evaluation/negotiation process and for which a Respondent claims confidentiality, is subject to the same requirements and processes identified above.

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L. Purchase Order

i. The State Purchase Order terms and conditions can be found online at https://osc.colorado.gov/spco/central-contracts-unit/purchase-order-terms-conditions.

No alternate Terms and Conditions will be accepted.

ii. The college does not pre-pay or provide payment prior to receiving goods or services.

M. Ethics and Conflicts of Interest

i. The Respondent must disclose in its Quote any potential or actual conflict of interest in connection with a response to this solicitation. A conflict of interest may include, but is not limited to, access to any non-public information by the

Respondent regarding the solicitation or its subject matter.

ii. The Respondent acknowledges that even the appearance of a conflict of interest may be harmful to the State’s interests. The Respondent shall disclose in its Quote whether there currently is, or potentially could be, the appearance of a conflict of interest regarding this solicitation, its staff, any proposed subcontractors or partners, or any related business with the State.

iii. Requirements set forth in this Section are continuing requirements throughout the solicitation process and, for the awarded Respondent, the Contract or

Purchase Order term, including any extensions. Reference §24-18-201, C.R.S., et seq. (Proscribed Acts Related to Contracts and Claims); §24-50-507, C.R.S.

(Conflict of Interest); §18-8-301, C.R.S., et seq. (Bribery and Corrupt

Influence); §18-8-401, C.R.S., et seq. (Abuse of Public Office); §6-4-101, C.R.S., et seq., (Colorado Antitrust Act of 1992); §24-109-105, C.R.S.

(Debarment and Suspension); and Procurement Rule R-24-101-107-01 (Ethics).

N. Protested Solicitations and Awards

An aggrieved party may file a protest concerning a Material Issue(s), at any phase of solicitation, including but not limited to, specifications, award or a disclosure of information marked confidential in the Quote. “Material issue” means a nontrivial defect in the solicitation or award that would prejudice the outcome of the procurement. The presence of multiple nonmaterial issues in a solicitation or award does not constitute a material issue unless the aggrieved party can establish that https://osc.colorado.gov/spco/central-contracts-unit/purchase-order-terms-conditions https://osc.colorado.gov/spco/central-contracts-unit/purchase-order-terms-conditions

Version 02.2026 Documented Quote Page 13 of 14 those nonmaterial issues together would prejudice the outcome of the procurement.” The protest shall be submitted to the Red Rocks Community

College Procurement Official within three (3) business days after such aggrieved person knows, or should have known, of the facts giving rise thereto. Reference

§24-109-102, C.R.S., as amended, and Procurement Rule R-24-109-102-01, et seq.

Protests should be submitted via email to lynn.beltran@rrcc.edu.

O. Performance Outside of Colorado

Awarded Respondent, per Section 24-102-206, C.R.S., prior to contracting shall disclose in a written statement whether it anticipates performing or subcontracting any services under the contract, where such subcontracted services will be performed under the contract, including any subcontracts, and whether any subcontracted services under the contract or any subcontracts are anticipated to be performed outside the United States or the state. If the prospective vendor anticipates services under the contract or any subcontracts will be performed outside the United States or the state, the vendor shall provide in its written statement a provision setting forth why it is necessary or advantageous to go outside the United States or the state to perform the contract or any subcontracts.

P. Service Disabled Veteran Owned Small Businesses (SDVOSB) (ref. §24-103-905, C.R.S., et seq

i. SDVOSB Respondents must submit documentation of certification issued through the U.S. Small Business Administration in their Quote. §24-103-905

C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the United States Small

Business Administration.

Q. Vendor Assistance

Any vendors needing support responding to solicitations may contact the Colorado

Supplier Diversity Navigator in the Statewide Equity Office's Supplier Diversity program. Services provided include assistance with responding to solicitations, interpretation of solicitation documents, technical assistance referrals, availability of resources, construction assistance, and free business directory listings and mailto:lynn.beltran@rrcc.edu https://dhr.colorado.gov/sd https://dhr.colorado.gov/sd

Version 02.2026 Documented Quote Page 14 of 14 verifications through the Colorado Supplier Diversity Directory. The office can be reached during normal business hours by calling 303-866-5765 or emailing

DPA_SupplierDiversityHelp@state.co.us.

https://dhr.colorado.gov/supplier-diversity/colorado-supplier-diversity-directory mailto:DPA_SupplierDiversityHelp@state.co.us