RQS25-0121_HVAC_Resiliency_Hubs_-_Final.pdf

Professional Services for HVAC Enhancement and Auxiliary Power for Resilience Hubs Project RQS25-0121

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CITY OF ORLANDO

REQUEST FOR QUALIFICATION STATEMENTS (RQS)

DATE OF ISSUE: JANUARY 6, 2025

RQS DUE DATE: FEBRUARY 6, 2025

RQS DUE TIME: 2:00 p.m., Local Time, City of Orlando, FL

ONLY ELECTRONIC RESPONSES WILL BE ACCEPTED FOR THIS SOLICITATION

- ALL OTHER RESPONSES SHALL BE CONSIDERED NON-RESPONSIVE

RQS DELIVERY LOCATION: City of Orlando Procurement and Contracts Division 400 South Orange Avenue, Fourth Floor Orlando, Florida 32801

RQS TITLE: Professional Services for HVAC Enhancement and Auxiliary Power for Resilience Hubs Project

RQS NO: RQS25-0121

(RQS NUMBER MUST BE PLACED ON FRONT OF ENVELOPE /

PACKAGE)

DIRECT ALL INQUIRIES TO: Fabio Henao, NIGP-CPP, CPPB Phone: (407) 246-4376 Email: Fabio.Henao@orlando.gov

BUSINESS NAME & ADDRESS: CONTACT INFORMATION:

Business Name Name of Contact Individual

Address Contact Address

City, State, Zip Contact City, State, Zip

Business Telephone Number Contact Telephone Number

Business email address Contact email Address

DUNS NUMBER (Dun & Bradstreet): _______________________________________

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TABLE OF CONTENTS

SECTION TITLE PAGE

1 LEGAL NOTICE 4

2 SOLICITATION INFORMATION 5

3 SCOPE OF SERVICES 6

4 QUALIFICATION STATEMENT FORMAT 14

5 QUALIFICATION STATEMENT SUBMITTAL 17

6 QUALIFICATION STATEMENT OPENING 18

7 TERMS AND CONDITIONS 19

8 QUALIFICATION STATEMENT EVALUATION 25

EXHIBITS

EXHIBIT “A” NEIGHBORHOOD CENTER LOCATIONS MAP

EXHIBIT “B” CERTIFICATION REGARDING DEBARMENT,

SUSPENSION, INELIGIBILITY AND VOLUNTARY

EXCLUSION FOR FEDERAL AID CONTRACTS

EXHIBIT “C” CERTIFICATION FOR DISCLOSURE OF LOBBYING

ACTIVITIES ON FEDERAL AID CONTRACTS

EXHIBIT “D” CERTIFICATION REGARDING CONFLICTS OF

INTEREST

EXHIBIT “E” CONFIDENTIAL AND/OR PROPRIETARY

INFORMATION EXEMPT FORM

EXHIBIT “F” EVALUATION CRITERIA FOR SHORT-LISTING

EXHIBIT “G” EVALUATION CRITERIA FOR FINAL RANKING

ATTACHMENTS

ATTACHMENT 1 USDN’S RESILIENCE HUB GUIDANCE DOCUMENT

ATTACHMENT 2 NEIGHBORHOOD CENTER UTILITY BILLS

ATTACHMENT 3 EROSION AND SEDIMENTATION CONTROL GUIDENCE

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APPENDIX I DRAFT CONTRACT

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SECTION 1 - LEGAL NOTICE

NOTICE OF REQUEST FOR QUALIFICATION STATEMENTS FOR

RQS25-0121 PROFESSIONAL SERVICES FOR HVAC ENHANCEMENTS AND AUXILIARY

POWER FOR RESILIANCE HUBS PROJECT

Pursuant to Section 287.055, Florida Statutes and the policies and procedures of the City of Orlando, notice is hereby given that a sealed Qualification Statement for RQS25-0121, Professional Services for HVAC Enhancement and Auxiliary Power for Resilience Hubs Project (“Project”) to provide professional engineering services to the City of Orlando must be submitted electronically by 2:00 p.m., local time, on February 6, 2025, in accordance with the instructions in the solicitation in order for a Consultant to be considered for the Project. In order to submit a Qualification Statement in response to this solicitation, a firm must as of the due date for submittals be qualified and registered in the State of Florida to provide engineering services in Florida as a business organization pursuant to Section 471.023 of the Florida Statutes.

Consultants interested in submitting a Qualification Statement may download the Request for Qualification Statements (RQS) document from the City’s e-Procurement Portal at:

https://procurement.opengov.com/portal/orlando

Description of Project: The City of Orlando (“City”) has been awarded CDBG-MIT (Community Development Block Grant – Mitigation) funding to establish resilience hubs at six (6) City neighborhood centers serving low-to-moderate income (“LMI”) communities. This solicitation is seeking professional services for the design of HVAC and electrical system improvements in support of the City’s development of those community resilience hubs and other related services.

Please be advised that you must maintain and update your e-Procurement Portal vendor file with the proper contact and email information at all times during the solicitation process. The City's e-Procurement Portal functions as a courtesy notification system, sending an email announcement to registered suppliers when additional documents or addenda to a solicitation occur. Unless a Consultant registers and downloads the solicitation directly from the City’s e-Procurement Portal, the notification system is not activated. It is the responsibility of the Consultant to check the City's e-Procurement Portal prior to submitting a Qualification Statement to ascertain if any addenda have been issued, to obtain all such addenda, and return executed addenda with the Qualification Statement if necessary.

In accordance with Section 287.055 (10), Florida Statutes, the City of Orlando declares that all or any portion of the documents and work papers prepared and submitted pursuant to this Notice of Request, shall be subject to reuse by the City.

The City reserves the right to waive any informalities or irregularities in the selection process and to reject any or all Qualification Statements, or to re-advertise.

https://procurement.opengov.com/portal/orlando

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SECTION 2 - SOLICITATION INFORMATION

The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando solicitations. It is incumbent on the Consultant to obtain solicitation and current award information prior to and after the scheduled opening date of a Request for Qualification Statements. Information is updated daily as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Qualification Statements. You may obtain award and other solicitation information in a variety of ways:

A. There are currently two Internet sites available to obtain RQS Advisory Committee rankings, Notice of Intended Action for award, and other information:

1. The City of Orlando Procurement and Contracts Division’s Website:

http://www.cityoforlando.net/procurement/solicitations/ If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on Search Solicitations.

Please remember that you must keep your registration information up to date in order to continue to receive notifications of solicitation opportunities that meet your commodity code selections.

2. Direct link to the City's e-Procurement Portal:

B. You may visit the Procurement and Contracts Division during City business hours to obtain award information, solicitation packages, addenda, and other documents. Our office is located at: City of Orlando, City Hall, 400 South Orange Avenue, 4th Floor, Orlando, Florida 32801.

C. You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information.

Consultants choosing to contact the Procurement and Contracts Division directly for information should still maintain an accurate and updated e-Procurement Portal vendor file with its proper contact and email information at all times during the solicitation process. Consultants will receive information from the City through the City's e- Procurement Portal throughout the course of the solicitation and selection process. The City shall not be responsible for a Consultant’s failure to create and properly maintain an e-Procurement Portal file and Consultants shall be deemed to have received all information posted on or transmitted by such system.

We appreciate your interest in doing business with the City of Orlando and wish you much success with your business ventures.

http://www.cityoforlando.net/procurement/solicitations/

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SECTION 3 - PROJECT SCOPE

The City of Orlando (“City”) is seeking a consultant (“Consultant”) to perform the scope of work set forth below for the City’s HVAC Enhancement and Auxiliary Power for Resilience Hubs Project (“Project”). The Project generally consists of the design of mechanical and electrical system improvements at six (6) City neighborhood centers serving low-to-moderate income (“LMI”) communities as part of the City’s development of community resilience hubs. In order to submit a Qualification Statement in response to this solicitation, a firm must as of the due date for submittals be authorized in the State of Florida to provide engineering services in Florida as a business organization pursuant to Section 471.023 of the Florida Statutes.

The Project is being funded 100% by financial assistance received by the City through a Housing and Urban Development (“HUD”) CDBG-MIT (Community Development Block Grant – Mitigation) Subrecipient Agreement awarded to the City of Orlando and facilitated by Florida Commerce (“FLORIDA COMMERCE”). The City received an award for the Project of $2,850,000 inclusive of all design, construction and other Project costs, with $660,000 allocated for professional services to be performed under this solicitation. All work performed pursuant to this solicitation shall be conducted in compliance with the terms of the City’s Subrecipient Agreement.

A. Background

The City proudly serves nearly 300,000 residents and is governed by a Mayor and City Council. The City is developing Resilience Hubs in order to provide climate resilience, enhance and improve community cohesion and connectivity, center proactive preparedness, emergency management, and support to residents before, during, and after hazard events.

As explained by the Urban Sustainability Directors Network (USDN) and as background for this Project, Resilience Hubs are community serving facilities augmented to support residents, coordinate communication, distribute resources, and reduce carbon pollution while enhancing quality of life year-round. Hubs can be used to meet a myriad of physical and social goals by utilizing a trusted physical space such as a community center, recreation facility, or multi-family housing building as well as the surrounding infrastructure such as a vacant lot, community park, or local business. They can also be used to provide an opportunity to effectively work at the nexus of community resilience, emergency management, climate change mitigation, and social equity while also providing opportunities for communities to become more self-determining, socially connected, and successful before, during, and after disruptions. Resilience Hubs are focused on empowering the community and are intended to provide services and programming to communities year-round. For more information on Resilience Hubs, please see USDN’s Resilience Hub Guidance Document for additional context and information (Attachment 1).

B. Purpose of Solicitation

At this time, the City plans to improve six (6) neighborhood centers in the City’s most marginalized areas to develop them into resilience hubs, which are estimated to serve 12,175 individuals. The Project has two main purposes, improvements to the ventilation systems and improvements to the electrical systems at the six neighborhood centers.

LMI communities often suffer from poor investment in infrastructure, increased toxins and air pollution, and negative health consequences thereof. In addition, LMI communities are also more vulnerable to power disruptions. Through this solicitation, the City seeks to design enhanced ventilation at six neighborhood centers to provide a healthy space for community members to gather

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The Project is driven by both Orlando’s commitment to equity and proactive preparedness, as well as by community vulnerability to storms and hurricanes, which can cause power outages, food shortages, and disrupted access to ice, clean water, and internet. The City’s interest in pursuing enhanced Heating, Ventilation, and Air Conditioning (HVAC) and electrical infrastructure for community resilience hub projects reflects the following City goals:

1. Development of community resilience hubs as part of City’s Green Works Orlando

Initiative reflecting Mayor Buddy Dyer’s commitment to sustainability and his goals to enhance quality of life and create equitable access to resources and services for the entire Orlando community;

2. Providing a safe location with consistent power access for use following a grid outage or other hazardous event that is open to the public and capable of supporting fully facility operations and access to internet and electronic device recharging;

3. Supporting improved air quality in the Resilience Hubs for day-to-day operations as well as during crowded conditions when community members gather to receive emergency services; and

4. Demonstrating the City’s commitment to equity by serving LMI communities who are more likely to be disproportionately impacted by disruptive events.

C. Project Scope of Work

The scope of work for this Project focuses on two foundational areas of resilience hubs: Continuity of Services and Resilient Power. The City’s primary objectives in this Project are to enhance HVAC systems to reduce the spread of airborne contaminants, and to install electrical infrastructure to improve power resilience within the Resilience Hub service areas. The selected Consultant (“Consultant”) will be responsible for designing improved ventilation, onsite power generation transfer switches (including auxiliary generator connections) and conducting existing building commissioning for the six (6) neighborhood centers listed below. In addition, for two of the sites, the Consultant shall also design for permanent generators to power those resilience hubs in the event of a power outage.

The six (6) neighborhood centers at which the improvements are being made are:

1. The Dr. Smith Neighborhood Center. A 26,507 square foot facility that includes one (1) gymnasium, one (1) swimming pool, one (1) multi-purpose room, one (1) computer lab, one (1) game room, two (2) offices, one (1) kitchen, one (1) outside amphitheater, and three (3) mechanical rooms.

2. The Englewood Neighborhood Center. A 35,253 square foot facility that includes one

(1) gymnasium, one (1) swimming pool, one (1) multi-purpose room, one (1) computer

Professional Services for HVAC Enhancement and Auxiliary Power for Resilience Hubs Project RQS25-0121

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3. The Northwest Neighborhood Center. A 28,590 square foot facility that includes one (1) gymnasium, one (1) swimming pool, one (1) multi-purpose room, one (1) computer lab, one (1) fitness center, two (2) offices, and two (2) mechanical rooms.

4. The Callahan Neighborhood Center. A 18,414 square foot facility that includes two (2) multi-purpose rooms, one (1) computer lab, one (1) game room, one (1) auditorium, five

(5) offices, and three (3) mechanical rooms.

5. The Rosemont Neighborhood Center. A 16,584 square foot facility that includes one (1) new gymnasium, one (1) game room, one (1) swimming pool, one (1) multi-purpose room, one (1) computer lab, one (1) fitness center, two (2) offices, and three (3) mechanical rooms.

6. The Dover Shores Neighborhood Center. A 16,682 square foot facility that includes one

(1) gymnasium, one (1) swimming pool, one (1) computer lab, two (2) fitness centers, one (1) outdoor racquetball court, four (4) offices, and three (3) mechanical rooms.

A map showing the locations of these neighborhood centers has been included with this solicitation as Exhibit “A.” Additional information regarding the centers is contained in Table 1 below.

Table 1. Project Site Details

NOTE: Proposer to field-verify structure size, as-built drawings, and all ancillary items for each site.

Site Details HVAC Equipment Electricity Infrastructure

Neighborhood Center Name Address

Annual 2023 Consumption

(kWh)

Estimated Building

Size (sqft)

Air Handling

Units Chillers

Auxiliary Power

Connections

Install Generator

Dr. Smith 1723 Bruton Blvd

TBD

(2023 OUC bills provided)

26,507 8 0 X X

Englewood 6123 La Costa Dr

TBD

(2023 OUC bills provided)

35,253 3 1 X

Northwest 3955 WD Judge Dr (2023 OUC bills provided) 28,590 3 1 X X

Dr. Callahan 101 N Parramore Ave

TBD

(2023 OUC bills provided)

18,414 8 0 X

Rosemont 4872 Rose Bay Dr (2023 OUC bills provided) 16,584 4 2 X

Dover Shores 1400 Gaston Foster Rd

TBD

(2023 OUC bills provided)

16,682 9 1 X

The Consultant shall be responsible for designing the following upgrades to the neighborhood centers and performing the following services related to the Project:

1. Description of Desired HVAC Upgrades. The City is seeking upgrades to the HVAC systems at all of the neighborhood centers listed above to reduce the spread of airborne contaminants including but not limited to MERV 13 filters, UV-C lights, and mixed ventilation systems per ASHRAE Core Recommendations for Reducing Airborne Infectious Exposure. The Consultant’s scope will include existing building

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2. Description of Desired Electricity Infrastructure. The City is seeking to install the auxiliary power connections and electricity infrastructure including transfer switches to allow each neighborhood center’s energy systems to support auxiliary power provision to 100% operational effectiveness during power outage scenarios. The Consultant’s scope will include commissioning for power generation systems and simulate a grid outage event.

3. Description of Desired Power Generation. The City is seeking for two (2) Resilience Hubs (the Dr. Smith Neighborhood Center and the Northwest Neighborhood Center) to receive generator support for 100% operational effectiveness in the buildings and connection to a natural gas utility. This generator work is in addition to separate components supporting auxiliary power generation should the onsite generator fail.

4. Preliminary Environmental Assessments. The Consultant shall conduct preliminary environmental assessments at each of the above sites in order to determine any additional required environmental mitigation for each scope of work. Depending on feedback from Florida Commerce, the Consultant may need to conduct preliminary environmental assessments on all sites.

5. Systems Monitoring. Designs for each of the neighborhood centers shall include a turnkey performance monitoring system for any installed equipment to integrate into a city-wide building automation system (BAS).

6. Inspection and Commissioning Services

7. Construction Administration

As part of the Project, the Consultant will be responsible for preparing design documents for all elements of the Project, including, but not limited to, structural, architectural, mechanical, civil, and electrical. In addition, the Proposer will be responsible for securing any required permits, responding to RFIs, supporting construction administration and commissioning, as well as providing any other professional services which the City may request related to the Project.

D. Design Guidelines

Consultant will be expected to adhere to the following guidelines when designing the HVAC upgrades and electrical infrastructure improvements.

1. HVAC Upgrades. The Consultant shall develop a design to modify existing equipment to accommodate increased filtration and mitigate airborne contaminants at the project sites. Enhanced ventilation at the Resilience Hubs will benefit the health and wellbeing of community members in all three resilience modes: every-day, disruption, and recovery. It will be the responsibility of the Consultant to assess the site, structure, and technical attributes to estimate costs related to project installation per local, state, and federal requirements.

a) The specifications, sequence of operations, electrical one-line diagrams, installation details and 100% construction documents shall be provided for

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b) Ventilation improvements may include but are not limited to the installment of MERV 13 filters, UV-C lights, and mixed ventilation systems per ASHRAE Core Recommendations for Reducing Airborne Infectious Exposure.

c) Air handling improvements should consider the existing HVAC equipment for each individual project site.

d) Building automation system HVAC controls shall be capable of communicating with and responding to improved HVAC equipment.

1. Electricity Infrastructure. The Consultant will develop a design for electricity infrastructure that enables all six (6) Project sites to connect to an auxiliary power source to support 100% operations in the event of grid failure. Electrical infrastructure improvements are intended to optimize building power use and shall operate in concert with existing power systems to support building operations. Remote/auxiliary power generation should include but not be limited to transfer switches, main disconnect switch, generator power hookups, electrical panel accommodations, and grounding protection to accommodate remote/auxiliary power generation per NFPA 110 Standard for Emergency and Standby Power Systems, NECA NEIS 404 Standard for Installing Generator Sets, and ULS-UL 2200 Standard for Stationary Engine Generator Assemblies, National Electrical Code (2017)®, NFPA 111, Standard on Stored Electrical Energy Emergency and Standby Power Systems, including local, state, and federal requirements. It is the City’s intent for the electricity infrastructure that, should the opportunity for renewable energy such as photovoltaic power generation and battery storage become available, the electricity infrastructure will operate in concert to support building operations.

2. Power Generation. The Consultant will develop a design for the Dr. Smith and Northwest

Neighborhood Centers to install permanent generators with connection to existing natural gas utilities. The Dr. Smith and Northwest Neighborhood Centers shall also receive auxiliary generator connections to support 100% operational effectiveness should the onsite generators fail. It will be the responsibility of the Consultant to assess site topography, geotechnical attributes, and plans and specifications to provide (1) cost proposals based on natural gas related to project installation per local, state, and federal requirements. Power generation must comply with regulations under Florida Administrative Code (FAC) 62-210.

a) Any proposed gas transmission lines should comply with Florida Building Codes

Chapter 4 Gas Piping Installations under Section 401.

b) Consultant should include designs to minimize noise impacts to facility and surrounding area. Exterior site Day-Night Average Sound Level (DNL) may not exceed 65 decibels, and interior DNL may not exceed 45 decibels. Designs exceeding these parameters will require sound attenuation measures to reduce DNL below the 65 and 45 decibel thresholds.

4. Modes of Operation - Microgrid for Emergency Conditions. During a grid outage, the installed electrical infrastructure for all Resilience Hubs must be able to disconnect from the grid and operate in stand-alone mode, allowing an attached power generation system

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5. Code Specifications. The installation and power generation and transmission equipment shall comply with applicable building, mechanical, fire, seismic, structural, and electrical codes. Only products that are listed, tested, identified, or labeled by Underwriters Laboratories (UL) or another nationally recognized testing laboratory shall be used as components in the project. Construction must comply with current adopted State of Florida Building Code, which includes International Building Code, National Electric Code (NEC) and Florida Fire Prevention Code.

E. Preliminary Environmental Assessment Information

If requested by the City, the Consultant shall conduct preliminary environmental assessments for each of the sites in order to determine any additional required environmental mitigation based on the proposed design for each scope of work. Depending on feedback from FLORIDA COMMERCE, the Consultant may need to conduct preliminary environmental assessments on all sites.

1. Storm Water and Erosion Control. The Consultant shall ensure that designs include storm water, erosion, and sedimentation control measures in compliance with the latest City and Florida Department of Environmental Protection (FDEP) guidance. See Attachment 3 – Erosion and Sedimentation Control for details.

2. Dewatering for Gas Lines. The Consultant will be responsible for determining dewatering requirements associated with potential gas line installations. Dewatering for gas lines must include a review of sites within 500 feet using the FDEP Contamination Locator Map with layers for ERIC PFAS Sites, Site Investigation Section Sites, and the Florida Institutional Controls Registry. If an impacted site is present within 500 feet, a review of the most recent document(s) for the site must be completed to determine potential constituents of concern (COCs).

a) If groundwater analytes are below the Groundwater Cleanup Target Levels

(GCTLs), the discharge can be disposed of through the stormwater system if it meets the requirements in Table 2 below.

b) If groundwater analytes exceed the GCTLs but are below the Natural Attenuation Default Concentrations (NADCs), the discharge can be disposed of through the wastewater systems long as it meets the requirements in Table 2.

c) If groundwater analytes exceed the NADCs, the water must be treated below the NADCs and then can be discharged through the wastewater system if it meets the requirements in Table 2.

A sample should be collected from the dewatering system upon startup that includes the parameters in Table 2 as well as any identified COCs from sites within 500 feet of the site. The results should be compared to the previous list to determine the final discharge location.

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F. Inspection and Commissioning Services Information

Commissioning tests shall be included in the final inspection and quality control process (QCP). The Consultant will be responsible for ensuring that:

1. HVAC improvements adhere to ASHRAE Standard 202-2018 and ASHRAE Guideline

1.2-2019.

2. Electrical systems in both normal and off-grid operation adhere to IEEE Std 2030™- 2011, NFPA 70, National Electrical Code (2017)®, NFPA 70B, Recommended Practice for Electrical Equipment Maintenance, NFPA 70E, Standard for Electrical Safety in the Workplace, NFPA 78, Guide on Electrical Inspections, NFPA 110, Standard for Emergency and Standby Power Systems.

3. Generator selections and operations adhere to NFPA 110 Standard for Emergency and Standby Power Systems, NECA NEIS 404 Standard for Installing Generator Sets, and ULS-UL 2200 Standard for Stationary Engine Generator Assemblies.

4. All installed equipment match the proposed equipment specifications.

5. The physical layout aligns with the as-built diagrams with variations to proposed system noted.

6. The electrical system as laid out and connected aligns with the as built one-line diagrams including fuses, relays and switches with variation to proposed system noted.

7. The manual disconnect switch operates correctly.

8. All operational modes as described in the specifications are tested.

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9. All control functions, including automatic, local, and remote control, are verified to perform as designed.

G. System Monitoring

Monitoring of system performance is an important element of this Project. The Consultant shall design a monitoring system that can be integrated into the City’s BAS, Automated Logic Controls, to monitor system performance.

Additionally, the regularly collected data should reflect, but not be limited to, the following:

1. Monitoring requirements for improved ventilation shall include indoor air quality sensors, function of selected IAQ equipment, energy consumption and performance of HVAC units and subcomponents.

2. Monitoring requirements for installed generators and electrical infrastructure shall enable the City to manage building electrical load and to optimize energy consumption.

H. Project Schedule

The table below displays an estimated study schedule with deliverable deadlines and public meetings.

Project Highlight Date (Estimated)

Contract Execution & Notice to Proceed August 2025 Kick off Meeting August 2025 30% Design Submittal September 2025 60% Design Submittal October 2025 90% Design Submittal November 2025 100% Design Submittal November/December 2025 Final Deliverable Package Due January 2026 Project Close Out TBD

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SECTION 4 - QUALIFICATION STATEMENT FORMAT

Responses to this request shall include the following information and be presented in the order shown, separated into sections as noted, including a Table of Contents that identifies each section and its page number:

1. Letter of Introduction addressed to David Billingsley, CPSM, C.P.M., Chief Procurement

Officer, City of Orlando.

3. Table of Contents.

Tab each item in paragraphs 3 thru 10 below (including sub-paragraphs) and record tab number/letter in the Table of Contents along with corresponding page number.

3. Cover Page from this solicitation with all requested information completed, including the Duns Number.

4. Business Experience, Qualifications, and Project Approach

a. A copy of Respondent’s current W-9.

b. If Respondent is a business organization, please submit a copy or screenshot of Respondent’s registration with the Florida Department of Business and Professional Regulation evidencing that Respondent as an entity has registered and been qualified by an engineer licensed under Chapter 471 of the Florida Statutes to practice, or offer to practice, engineering services in Florida pursuant to Section

471.023 of the Florida Statutes.

Please note that such registration and qualification must be held by the Respondent, not a sub-consultant, and that it must be held by Respondent on or before the date of submittal for this solicitation.

For information on qualifying and registering an engineering firm in Florida, please see the following link from the Florida Board of Professional Engineers:

https://fbpe.org/licensure/licensure-process/engineering-firms/

c. Federal SF 330 – even though some of this information may be a duplication of information requested under a separate paragraph.

Note: With respect to Section F of Form 330, Respondents may submit such number of projects which they believe necessary to demonstrate their and their team’s capability to perform the work. While the City anticipates that form’s default number of ten (10) projects will be sufficient to demonstrate such capability, the City does not restrict Respondents from submitting a greater or fewer number of projects in this section.

d. A list of the professional personnel the Respondent is proposing to assign to this contract, their academic background, and their experience on other similar projects.

Please include the jurisdiction and license number of any relevant licenses and certifications such personnel may hold.

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e. A list of subconsultants the Respondent intends to utilize under this contract, the subconsultants’ personnel that would be assigned, and their academic background and experience on other similar projects.

f. A list of similar projects that are ongoing or have been completed by the Respondent and/or its subconsultants within the last ten (10) years along with a reference for each of those projects, including current addresses, email addresses, and telephone numbers. Project descriptions shall clearly explain what role the Respondent and subconsultants performed on the project.

g. A description of the Respondent's expertise with similar projects, the Respondent’s provision of services on those projects, and the public participation required by those projects. The description shall also include the Respondent’s expertise with scheduling, ability to adhere to schedules, cost control, and ability to work with City staff and other stakeholders.

h. A description of the Respondent and subconsultants’ current and planned workloads and the commitment of the assigned project manager and Respondent and subconsultant personnel to dedicate the necessary time to any assigned task.

i. A narrative description demonstrating Respondent’s understanding of the Project’s scope of work and its approach to successful project completion.

5. Evidence of Insurance Status

As set forth below in this solicitation, the City reserves the right in the future to require the submittal of evidence of Respondent's ability to obtain and maintain errors and omission insurance, professional liability insurance, or malpractice coverage.

Please include answers to the following questions with your Qualification Statement:

(i) Has any such coverage ever been cancelled? If yes, explain fully.

(ii) Has anyone recovered against the coverage? If yes, explain fully.

6. Investigations and Litigation

If the Respondent has ever been the subject of an investigation conducted by a regulatory agency or professional licensing board, give the details and outcome of such action. If the Respondent has been sued within five years of the Qualification Statement submittal date as a result of actions or inactions in the course of its business or profession, give the details and outcome of such suit(s) with your Qualification Statement.

7. Suspension and Debarment

If a firm, or its principals, are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department or agency, it may not submit a Qualification Statement in response to this solicitation. Firms responding to or receiving an award for this contract shall comply with 2 CFR, Section 200.213 regarding debarment, suspension, ineligibility and voluntary exclusion for federal aid contracts. Firms responding to this solicitation shall execute and return with their response an executed copy of Exhibit “B”, Certification Regarding Debarment, Professional Services for HVAC Enhancement and Auxiliary Power for Resilience Hubs Project RQS25-0121

Procurement and Contracts Division Page: 16

Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts. A contract shall not be awarded to a Respondent who does not submit the certification form at the time of submittal or within seven (7) days of the date the City requests the certification form be submitted, if a Respondent fails to return the form with its response.

8. Lobbying

Firms responding to or receiving an award for this contract shall comply with the requirements of Appendix II to 2 CFR Part 200 regarding lobbying activities on federal aid contracts.

Firms responding to this solicitation shall execute and return with their response an executed copy of Exhibit “C”, Certification for Disclosure of Lobbying Activities on Federal Aid Contracts. A firm shall also fill out and return the Disclosure of Lobbying Activities Form included with Exhibit “C”. A contract shall not be awarded to a Respondent who does not submit the certification form at the time of submittal or within seven (7) days of the date the City requests the certification form be submitted, if a Respondent fails to return the form with its response.

9. Conflict of Interest Certification

Firms responding to or receiving an award for this contract shall comply with City, State, and federal laws, regulations, and rules regarding conflict of interest. Firms responding to this solicitation shall execute and return with their response an executed copy of Exhibit “D”,“Conflict of Interest Certification for Consultant/Contractor”. A contract shall not be awarded to a Respondent who does not submit the certification form at the time of submittal or within seven (7) days of the date the City requests the certification form be submitted, if a Respondent fails to return the form with its response.

10. Confidential and Proprietary Information

Respondents shall complete and submit with their response a copy of the Confidential and/or

Proprietary Information Exemption Form, attached to this Solicitation as Exhibit “E”.

In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State and Federal Law, all Respondents should be aware the Solicitation and the responses thereto are in the public domain. On Exhibit “E”, Respondents are requested to identify specifically any information contained in their Response which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law. A generic notation that information is “confidential” is not sufficient. Failure to provide the Procurement and Contracts Division Office with a detailed explanation and justification including statutory cites and specific reference to your Proposal detailing what provisions, if any, you believe are exempt from disclosure, may result in your entire Qualification Statement being subject to disclosure in accordance with Chapter 119 of the Florida Statutes.

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SECTION 5 - QUALIFICATION STATEMENT SUBMITTAL

Submissions must be received prior to 2:00 p.m., local time, February 6, 2025. Except as provided in Section titled, "Americans with Disabilities Act," for people needing special accommodations, to be responsive, Qualification Statements for this solicitation must be submitted electronically. Paper responses will be deemed non-responsive.

Instructions for submitting a Qualification Statement:

A. Once you have logged into your OpenGov account, go to the solicitation in which you want to bid/participate on. Then click on “Draft Response,” complete the information requested, upload your bid/quote/submittal, along with all required attachments, and submit.

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the e-Procurement portal by the due date and time. Respondents are strongly encouraged to submit their response well ahead of the final due date and time to avoid any transmission or other issues. The City shall not be responsible for any submission delays or failures caused by any occurrence.

Professional Services for HVAC Enhancement and Auxiliary Power for Resilience Hubs Project RQS25-0121

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SECTION 6 – QUALIFICATION STATEMENT OPENING

1. Qualification Opening Date

Qualification Statements will be opened promptly at the due date and time for submittal.

Interested persons may attend the opening by following the instructions below.

2. Instructions to join the solicitation opening virtual meeting:

The Qualification Statement opening will be open to attendance by the public via the Microsoft Teams Meeting platform. This platform allows you to attend online or by telephone.

A. Online. To join online on your device:

i) Begin by choosing your device and downloading Teams on the device by going to https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app and download Microsoft Teams. You can use a smart phone, tablet, laptop, or desktop computer to download at no cost. Make sure to allow some extra time for the install before joining your first meeting. Note: If you cannot download the desktop or mobile application but would still like to attend online, you may also follow the instructions to join a Microsoft Teams Meeting on the web that appear when you use the link below. For information on joining a Microsoft Teams Meeting from the app or on the web, visit: https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-4414-8bb9-ee88e9236ee4

ii) Use the link below to join the virtual meeting:

https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YzY5ODBiZDQtOWRjZS00NWMzLWJlZWYtMDIzMmJlYmNkO TM2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b- 294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722- 4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=b2de0fad-f33a-4a63-a506-cf9b812a56d8&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=tru e

B. Telephone. To join the Opening by telephone:

If you do not have one of the devices just mentioned above to join the Opening online or if you prefer, you can also call into the Qualifications Statements Opening meeting by dialing this phone number: 321-247-7568.

Once dialed-in and prompted, enter the Conference ID: 290 943 063 337

Note: Sessions may be recorded. Please turn your camera off and mute your microphone before joining the meeting.

https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YzY5ODBiZDQtOWRjZS00NWMzLWJlZWYtMDIzMmJlYmNkOTM2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=b2de0fad-f33a-4a63-a506-cf9b812a56d8&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YzY5ODBiZDQtOWRjZS00NWMzLWJlZWYtMDIzMmJlYmNkOTM2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=b2de0fad-f33a-4a63-a506-cf9b812a56d8&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YzY5ODBiZDQtOWRjZS00NWMzLWJlZWYtMDIzMmJlYmNkOTM2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=b2de0fad-f33a-4a63-a506-cf9b812a56d8&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YzY5ODBiZDQtOWRjZS00NWMzLWJlZWYtMDIzMmJlYmNkOTM2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=b2de0fad-f33a-4a63-a506-cf9b812a56d8&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YzY5ODBiZDQtOWRjZS00NWMzLWJlZWYtMDIzMmJlYmNkOTM2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=b2de0fad-f33a-4a63-a506-cf9b812a56d8&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YzY5ODBiZDQtOWRjZS00NWMzLWJlZWYtMDIzMmJlYmNkOTM2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=b2de0fad-f33a-4a63-a506-cf9b812a56d8&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YzY5ODBiZDQtOWRjZS00NWMzLWJlZWYtMDIzMmJlYmNkOTM2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=b2de0fad-f33a-4a63-a506-cf9b812a56d8&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YzY5ODBiZDQtOWRjZS00NWMzLWJlZWYtMDIzMmJlYmNkOTM2%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=b2de0fad-f33a-4a63-a506-cf9b812a56d8&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true

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SECTION 7 - TERMS AND CONDITIONS

1. Questions Regarding the Solicitation Process

To ensure fair consideration for all Respondents, the City prohibits communication to or with any officer, elected official (including the Mayor and City Council), department, division, office or employee of the City, and any advisory committee members during the solicitation process. The prohibited communication period shall commence at the time of the issuance of the solicitation and terminate when a contract is fully executed, except as provided below.

All communications relating to this Request for Qualification Statements between a Respondent (or anyone on a Respondent’s behalf) and the City must be made through the Procurement and Contracts Division. Any communications in violation of this provision may be grounds for disqualifying the offending Respondent from consideration for award and/or any award arising from a future solicitation.

Any questions relative to interpretation of the solicitation or the solicitation process shall be addressed in writing as indicated below. Questions must be received by the Procurement and Contracts Division on or before 2:00 p.m., local time, January 27, 2025. Questions received after the cut-off date and time will not be considered.

Any interpretation made to prospective Respondent will be expressed in the form of an addendum to the solicitation which, if issued, will be conveyed in writing to all prospective Respondents no later than five (5) days prior to the date set for receipt of Qualification Statements. Oral and other non- Addendum answers will not be authoritative.

It will be the responsibility of the Respondent to contact the Procurement and Contracts Division prior to submitting a Qualification Statement to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with their Qualification Statements (if required). Direct all inquiries to:

Fabio Henao, NIGP-CPP, CPPB City of Orlando Procurement and Contracts Division 400 S. Orange Avenue, Fourth Floor Orlando, Florida 32801 Telephone: (407) 246-4376 Fax: (407) 246-2869 Email: Fabio.Henao@orlando.gov

2. Request for Qualification Statement Schedule

The following is the scheduled calendar of events with important dates and times. Dates are subject to change by the Chief Procurement Officer (“CPO”) of the Procurement and Contracts Division or designee, at their sole discretion. If the Procurement and Contracts Division determines that it is necessary to change these dates/times prior to the Qualification Statement due date, the change will be announced via an addendum. Addendums cannot be issued on and after the Qualification Statement due date/time.

mailto:Fabio.Henao@orlando.gov

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