RQS24-0053_Bob_Carr_Adaptive_Reuse_Final.pdf

Mayor Chief Procurement Officer

Buddy Dyer David Billingsley, CPSM, C.P.M.

REQUEST FOR QUALIFICATION STATEMENTS (RQS)

RQS24-0053

BOB CARR ADAPTIVE REUSE PROJECT

The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.

CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE

https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement

City of Orlando

REQUEST FOR QUALIFICATION STATEMENTS (RQS)

RQS24-0053

BOB CARR ADAPTIVE REUSE PROJECT

TABLE OF CONTENTS

1. INTRODUCTION

2. LEGAL NOTICE

3. SOLICITATION INFORMATION

4. NON-MANDATORY PRE-PROPOSAL CONFERENCE & SITE VISIT………...

5. SCOPE OF SERVICES

6. QUALIFICATION STATEMENT FORMAT

7. QUALIFICATION STATEMENT SUBMITTAL

8. QUALIFICATION STATEMENT OPENING

9. TERMS AND CONDITIONS

10. QUALIFICATION STATEMENT EVALUATION

11. EVALUATION CRITERIA

12. VENDOR QUESTIONNAIRE

Exhibits:

Exhibit A – Project Site Map

Exhibit B - Surrounding Development Vision

Exhibit C - HPB Agenda Item Summary 8/3/2016

Attachments:

A - Attachments 1-5

1. INTRODUCTION

1.1. Summary

The City of Orlando (“City”) is seeking Qualifications Statements for RQS24-0053 Bob Carr Adaptive Reuse Project (“Project”) from interested Consultants registered in the State of Florida to provide Professional Architectural Services pursuant to Section

481.219 of the Florida Statutes. In order to submit a Qualification Statement in response to this solicitation, respondents which are business organizations must be qualified and registered in the State of Florida as of the due date for submittals to provide architectural services as a business organization in Florida pursuant to Section 481.219 of the Florida Statutes.

1.2. Contact Information

Direct all questions and inquiries to the following:

Fabio Henao, NIGP-CPP, CPPB Project Coordinator 400 South Orange Avenue Orlando, FL 32801 Email: fabio.henao@orlando.gov Phone: (407) 246-4376

Department:

Community Development Agency

1.3. Timeline

Note: All time references in this solicitation are to City of Orlando local time on the date specified.

Publication November 19, 2023

• Orlando Sentinel

Release Project Date November 20, 2023

Pre-Proposal and Site Visit Conference (Non-Mandatory)

A Non-Mandatory Pre-Proposal Conference and optional Site Visit will be held at the lobby of Bob Carr Center, located at 401 W.

Livingston Street, Orlando, FL 32801 on Friday, December 1, 2023, at 10:00 am Local Time, City of Orlando, Florida.

mailto:fabio.henao@orlando.gov tel:(407)246-4376

Question Submission Deadline January 12, 2024

Proposal Submission Deadline January 24, 2024, 2:00pm

JOIN THE QUALIFICATION

STATEMENTS OPENING.

Online:

https://teams.microsoft.com/dl/launcher/launch er.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNl NC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thr ead.v2%2F0%3Fcontext%3D%257b%2522Tid %2522%253a%25227594da9b-294b-4acf- 913b-d159ae921564%2522%252c%2522Oid%2522 %253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue &type=meetup-join&deeplinkId=95913598- 7018-48cb-af9c-a334d903ae06&directDl=true&msLaunch=true &enableMobilePage=false&suppressPrompt=tr ue

Call into the virtual meeting by dialing this phone number: +1 321-247-7568 Once dialed-in and prompted, enter the Conference ID: 251 099 392 629 https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNlNC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=95913598-7018-48cb-af9c-a334d903ae06&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true 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https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNlNC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=95913598-7018-48cb-af9c-a334d903ae06&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNlNC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=95913598-7018-48cb-af9c-a334d903ae06&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNlNC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=95913598-7018-48cb-af9c-a334d903ae06&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNlNC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=95913598-7018-48cb-af9c-a334d903ae06&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNlNC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=95913598-7018-48cb-af9c-a334d903ae06&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNlNC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=95913598-7018-48cb-af9c-a334d903ae06&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNlNC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=95913598-7018-48cb-af9c-a334d903ae06&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNlNC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=95913598-7018-48cb-af9c-a334d903ae06&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true 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2. LEGAL NOTICE

Notice of Request for Qualification Statements for RQS24-0053 Bob Carr Adaptive Reuse Project

Pursuant to Section 287.055, Florida Statutes, and the policies and procedures of the City of Orlando, notice is hereby given that a Qualification Statement for the Bob Carr Adaptive Reuse Project must be submitted electronically by 2:00 pm local time on Wednesday, January 24, 2024, in order for a Consultant to be considered for award of a contract. In order to submit a Qualification Statement in response to this solicitation, a firm must as of the due date for submittals be qualified and registered in the State of Florida to provide professional Architectural Services pursuant to Section 481.219 of the Florida Statutes in Florida as a business organization.

Consultants interested in submitting a Qualification Statement may download the Request for Qualification Statements (RQS) document from the City’s e-Procurement Portal at:

https://procurement.opengov.com/portal/orlando

Please be advised that you must maintain and update your e-Procurement Portal vendor file with the proper contact and email information at all times during the solicitation process. The City's e-Procurement Portal functions as a courtesy notification system, sending an email announcement to registered suppliers when additional documents or addenda to a solicitation occur. Unless a Consultant registers and downloads the solicitation directly from the City’s e-Procurement Portal, the notification system is not activated. It is the responsibility of the Consultant to check the City's e-Procurement Portal prior to submitting a Qualification Statement to ascertain if any addenda have been issued, to obtain all such addenda, and return executed addenda with the Qualification Statement if necessary.

In accordance with Section 287.055 (10), Florida Statutes, the City of Orlando declares that all or any portion of the documents and work papers prepared and submitted pursuant to this Notice of Request, shall be subject to reuse by the City.

The City of Orlando has adopted Minority and Women-Owned Business Enterprise goals and a Veterans Business Enterprise Preference. Consultants are encouraged to utilize MBE/WBE/VBE firms as sub-consultants in responding to this Request for Qualification Statements. Such utilization will be given favorable selection consideration. As part of any resulting contract, Consultants will be required to certify that employees and applicants for employment are not discriminated against because of race, color, creed, religion, sex, national origin, age, marital status or disability.

This solicitation is issued by the City of Orlando on behalf of itself and the Community Redevelopment Agency of the City of Orlando (“CRA”). The City reserves the right to waive any informalities or irregularities in the selection process and to reject any or all Qualification Statements, or to re-advertise.

https://procurement.opengov.com/portal/orlando

3. SOLICITATION INFORMATION

The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando solicitations. It is incumbent on the Consultant to obtain solicitation and current award information prior to and after the scheduled opening date of a Request for Qualification Statements. Information is updated daily as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Qualification Statements. You may obtain award and other solicitation information in a variety of ways:

A. There are currently two Internet sites available to obtain RQS Advisory Committee rankings, Notice of Intended Action for award, and other information:

1. The City of Orlando Procurement and Contracts Division’s Website:

http://www.cityoforlando.net/procurement/solicitations/ If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on Search Solicitations. Please remember that you must keep your registration information up to date in order to continue to receive notifications of solicitation opportunities that meet your commodity code selections.

2. Direct link to the City's e-Procurement Portal:

https://procurement.opengov.com/portal/orlando

B. You may visit the Procurement and Contracts Division during City business hours to obtain award information, solicitation packages, addenda, and other documents.

Our office is located at: City of Orlando, 400 South Orange Avenue, 4th Floor, Orlando, Florida 32801

C. You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information.

Consultants choosing to contact the Procurement and Contracts Division directly for information should still maintain an accurate and updated e-Procurement Portal vendor file with its proper contact and email information at all times during the solicitation process.

Consultants will receive information from the City through the City's e-Procurement Portal throughout the course of the solicitation and selection process. The City shall not be responsible for a Consultant’s failure to create and properly maintain an e-Procurement Portal file and Consultants shall be deemed to have received all information posted on or transmitted by such system.

We appreciate your interest in doing business with the City of Orlando and wish you much success with your business ventures.

http://www.cityoforlando.net/procurement/solicitations/ https://procurement.opengov.com/portal/orlando

4. NON-MANDATORY PRE-PROPOSAL CONFERENCE & SITE VISIT

Date & Time: A Non-Mandatory Pre-Proposal Conference will be held in the lobby of the Bob Carr Center, located at 401 West Livingston Street, Orlando, Florida 32801, on Friday, December 1, 2023, at 10:00 am Local Time, City of Orlando, Florida.

Site Visit: Immediately following the Non-Mandatory Pre-Proposal Conference, an optional site visit and tour of the Bob Carr Center will be conducted by City representatives. Parking will be available at the center’s parking lot located east of the Center.

For the protection of those visiting this site, the following safety protocols shall apply:

Site Tour Guidelines:

• Remain with your guide/group at all times.

• Watch your step at all times; avoid walking on plywood, hole covers, etc.

• Remain inside of all safety barricades and tape, if any.

• Attendees are encouraged to bring a face mask due to dusty conditions of the building.

• Recommended clothing attire:

• Long pants

• Closed-toe shoes; hard soles

• Face mask

• Not recommended:

• Skirts/dresses/shorts/tank tops

• High heels/open toe shoes/sandals

5. SCOPE OF SERVICES

A. History of the Bob Carr Performing Arts Centre

In 1924, the City of Orlando (“City”) realized a need for an auditorium and meeting space. A special vote in 1925 approved a $100,000 bond toward the purchase of land for building a municipal auditorium and a second $170,000 bond for construction and equipment. The building was designed in a Classical Revival style. Located in the heart of the downtown Orlando, the theater was constructed with brick, steel, and concrete and the building was completed in late 1926. (See Exhibit A: Site Location)

The Municipal Auditorium/Bob Carr Performing Arts Centre (“Bob Carr Center”) went on to become a significant part of Orlando’s history. It served as Orlando’s performing arts center during the City’s most rapid growth periods and served the City’s growing need for entertainment, meeting spaces, and community events. Throughout its long life, the iconic Bob Carr Center witnessed countless moments of artistry, culture, and community.

Over the nearly 100 years since its completion, the building was continuously altered, expanded, and upgraded with modern technologies such as sound equipment, air-conditioning, and theater-rigging to keep up with modern stage and concert productions, as well as, for the comfort and theater-going experience of its patrons. These alterations have included a glass shell that preserves the original classical facade.

In 2017, the building was designated as an Orlando Historic Landmark when the Historic Preservation Board, Municipal Planning Board, and the Orlando City Council found that the property was significant for its history, culture, and association with important people and events in Orlando’s past. Additional information and history regarding the Bob Carr Center and its landmark status is contained in the Agenda Item Summary from the Historic Preservation Board meeting held on August 3, 2016 (See Exhibit C: HPB Agenda Item Summary 8/3/2016). Respondents to this solicitation should be aware that as an Orlando Historic Landmark, any alterations to the building and site will require Historic Preservation Board approval and the issuance of either a minor or major Certificate of Appropriateness.

B. Project Goals and Vision

The Bob Carr Center is located within the City’s Creative Village District on the west side of Orlando’s downtown. The Creative Village District is an approximately 68 acre area of downtown that is being transformed through a public-private partnership between the City and its Master Developer, Creative Village Development, LLC (“CVD”), into a mixed-use, transit-oriented, urban Innovation District built on the success of Orlando’s technology and innovation economy providing residents with new paths to education, careers, business, housing and community. More information regarding the City’s Creative Village can be found on the City’s website at https://www.orlando.gov/Initiatives/Creative-Village.

As we stand on the threshold of a new era, the City envisions a profound transformation of the cherished Bob Carr Center space into an inclusive center for technology and innovation advancing the City’s goals for, and the on-going transformation of, the surrounding Creative Village District. This ambitious adaptive reuse Project will not only breathe new life into the Bob Carr Center space but will also infuse it with a diverse range of purposes that reflect the ever-evolving needs of our community. The Project is intended to serve as a community-facing civic asset and placemaking element of the Creative Village District.

Built in 1927, the Bob Carr Center is in dire need of significant renovation and upgrades to prevent it from falling further into disrepair. Since the opening of the Dr.

Phillips Center for Performing Arts, the Bob Carr Center, once a cultural community staple, has lain mostly dormant. Per the City of Orlando's agreement with the Dr. Phillips Center for Performing Arts in 2007, the Bob Carr Center is precluded from directly competing with the Dr. Phillips Center for Performing Arts with respect to programming.

Therefore, a new vision was born to repurpose this historical landmark.

The City and its Community Redevelopment Agency (“CRA”) are embarking on an ambitious adaptive reuse project for the Bob Carr Center (“Project”) with the goal of transforming the building into a central hub for digital arts and technology. This vision aligns with the objectives of the City and the CRA for the Creative Village District and aims to breathe life back into this historical gem. This adaptive redevelopment Project is currently envisioned to cover the front two thirds of the existing Bob Carr Center footprint comprised of approximately 40,000 square feet with final boundaries and area within the Project to be determined during the design phase of the Project in coordination with the selected Consultant. (See Exhibit A: Project Site Map). Respondents are advised that it is anticipated that redevelopment that is not part of this City Project will also be separately occurring in the area around the Project. (See Exhibit B: Surrounding Development Vision).

This adaptive reuse Project for the Bob Carr Center and its design will include all needed exterior and interior improvements for the adaptive reuse, including but not limited to: exterior architectural design, interior architectural and layout design, engineering design services related to the improvements and reuse, as well as services for supporting technology, wiring, signage, wayfinding, lighting, landscaping, circulation, restrooms, vertical transportation, tenant improvements and interior buildout, as well as other improvements and renovations for the Project.

The City envisions the Bob Carr Center space being transformed into a facility that will serve as a hub for Orlando's technology, creative, and innovation ecosystem. It is envisioned as a space that comes alive day and night, seven days a week. Subject to revision while working collaboratively with the selected Consultant and its experts on projects of this type, the City envisions a transformed facility that will include:

• Innovation and Collaboration Space: Space designed to encourage collaboration and creativity for corporate partners to locate, scale, or showcase their respective technologies, fostering collaboration between industry leaders and emerging innovators.

• Community Space: Space that can be leased to non-profit community organizations that support and nurture the local technology community, promoting inclusivity and collaboration.

• Education Space: Dedicated spaces for collaboration with education partners and the training of employees and students from the local community to facilitate the growth and development of future tech leaders.

• Event Space: Space equipped to host technology and innovation-focused conferences, summits, product launches, networking events, workshops, and more, the event space is envisioned to be the center piece of the facility's mission.

• Related Support and other Space: Space to support the envisioned uses, such as catering/kitchen and pre-event space, as well as other types of spaces as identified and determined during the design development process that would further the goals of the City and CRA for this Project.

The adaptive reuse of the Bob Carr Center space into an inclusive center for technology and innovation is not just about preserving history, but also shaping the future.

It is a commitment to honoring our roots while embracing the possibilities of tomorrow.

The City and the CRA invite Respondents to join us on this transformative journey, to lend their expertise, passion, and creativity to create a space that truly embodies inclusivity and innovation at its core. Together, we will redefine what is possible and ensure that the legacy of the Bob Carr lives on in a space that is inclusive, innovative, and ready to shape the future.

C. Project Scope

It is anticipated that the selected Consultant will perform the following services for the Project.

1. General Services; Project Coordination

The selected architectural Consultant is expected to provide directly, or through the use and management of qualified subconsultants, the following types of services and disciplines as needed for the Project:

• Architecture (Project Lead)

• Civil Engineering

• Structural Engineering

• MEP/FP Engineering

• Interior Design

• Landscape Architecture

• Historic Preservation

• Waterproofing/Building Envelop

• Specialized Demolition

• Audio/Visual/Acoustical

• Lighting

• Telecommunications/Technology/Security

During the term of the Project, upon the request of the City or CRA, the Consultant would also be expected to provide or subcontract for any other disciplines necessary for the Project which were not anticipated and listed above.

In addition to the specific services detailed above, the selected Consultant will be responsible for coordinating all design and other professional services for the Project with the City and the CRA’s points of contact, as well as other Project partners of the City and CRA.

2. Design Development Phase Services.

The selected Consultant will be expected to undertake a detailed review of existing reports and information concerning the condition of the building. In addition, as part of the Consultant’s review of the condition of the building, the Consultant will be expected to conduct such additional investigations and inspections as the Consultant deems necessary prior to commencing design work. The City will facilitate any access required by the Consultant to perform such work.

During the Design Development Phase, at the request of the City or CRA, the Consultant will engage in consultations with City and CRA staff and their officials regarding the potential design of the Project. At the conclusion of the Design Development Phase, the selected Consultant will undertake the preparation of a comprehensive design report. This report will delineate the proposed Project parameters and describe the proposed design features and alternatives, as well as their potential costs. The report will also include the creation of a preliminary cost estimate for the Project, providing a foundational understanding of the financial considerations associated with the envisioned endeavor. In the preparation of this report, the Consultant will collaborate closely with designated representatives of the City and CRA. The Design Development Phase will educate and inform the City and CRA as to the available alternatives for the Project and may alter the final design request from the City and CRA from that envisioned above.

Anticipated Deliverables:

a. Provide a comprehensive design report, including existing conditions, models and renderings for design alternatives schematic design plans and design narratives based on the City and CRA’s approval of overall site plan and space program. The report should include general cost estimates of the various alternatives.

b. Provide final master plan and schematic design, to include renderings, layouts for review and briefing/communication purposes.

3. Design Phase Services.

Upon input and direction from the City and the CRA regarding the proposed design features and alternatives for the Project during the Design Development Phase, the Consultant shall prepare biddable design plans for the Project. The design work will include review submittals at 30%, 60%, 90%, and 100% design.

Construction cost estimates will be provided with each review submittal, or as may otherwise be directed by the City and CRA.

As part of Design Phase Services, the Consultant will be expected to:

a. Evaluate all facets of existing equipment, infrastructure, and structures for reuse or replacement with the end-state design and use of the site and structures. Identify and provide designs/specifications for necessary repairs, replacements, upgrades, and code-mandated revisions required to ensure a functionally reliable and compliant end-state use of the site and facilities following modifications and renovations.

b. Provide biddable construction documents and permitting assistance.

c. Utilize design standards that comply with all Federal, State and Local codes and ordinances. Additionally, and wherever applicable, designs and specifications must comply with the governing policies and standards of the City of Orlando.

d. Coordinate with all involved utility providers on design related issues.

The final design will ensure the formulation of a complete facility that aligns seamlessly with the operational expectations of the City and the CRA developed and refined during the Design Development Phase.

Anticipated Deliverables:

a. Architectural and Site/Civil Plan and specification deliverables at 30%, 60%, 90%, issue for bid, and 100% conformed documents.

b. Provide written specifications specific to the project.

c. Prepare Bid Documents

d. Prepare and submit permit packages to all required permitting agencies with jurisdiction for the project and provide prompt responses to all agency permit/plan review comments as necessary to obtain all required permits for the Project.

4. Construction Phase Services.

Consultant shall respond to addenda requests and shall attend all scheduled pre-construction and progress meetings. Consultant will be expected to review pay applications and to promptly review and approve all submittals and shop drawings provided by Construction Manager. Consultant will also be expected to respond promptly to contractor/subcontractor requests for information and review requests for Change Orders, Claims, and/or any contract changes and prepare appropriate documents for review and approval by the City. Consultant shall be actively engaged in the review and approval process of shop drawings and equipment submittals throughout the construction phase of the project.

Consultant shall review construction work to ascertain that the work is being performed in accordance with design intent. Consultant will be expected to provide a “punch list” at substantial completion in conformance with Florida Statutes. Thereafter, Consultant shall provide final review of completed “punch list” items to assure completion and compliance with construction plans and specifications. The Consultant shall provide appropriate personnel from itself and all design sub-consultants to efficiently close-out punch list items.

5. Completion/Close-Out Phase

Upon completion of construction of the Project, a certification from the Consultant shall be provided to the City and the CRA certifying that the Project has been completed substantially in accordance with the final plans and specifications. The Consultant shall review all O&M, as-builts or any other close-out submittals required by the final construction documents.

In addition to the above listed Scope of Services for the Project, the Consultant may be asked to provide additional on-site and off-site services related to or in support of the Project as deemed necessary or desirable by the City or the CRA.

6. QUALIFICATION STATEMENT FORMAT

Responses to this request shall include the following information and be presented in the order shown, separated into sections as noted, including a Table of Contents that identifies each section and its page number:

6.1. Letter of Introduction

Letter of Introduction addressed to David Billingsley, Chief Procurement Officer.

6.2. Table of Contents

Tab each item in paragraphs below (including sub-paragraphs) and record tab number/letter in the Table of Contents along with corresponding page number.

6.3. Cover Page from this Solicitation

Cover Page from the Attachments to this solicitation with completed business and contact information (including DUNS number).

6.4. Addendum Receipt

Complete ATTACHMENT "1" - Addendum Receipt Verification Form.

6.5. Confidential and/or Proprietary Information Exemption Form Complete Confidential and/or Proprietary Information Exemption Form (attached to this Solicitation as ATTACHMENT "2").

6.6. Business Experience and Qualifications

A. A copy of Respondent’s current W-9.

B. If Respondent is a business organization, please submit a copy or screenshot of Respondent’s registration with the Florida Department of Business and Professional Regulation, evidencing that Respondent as an entity has filed and been qualified by a licensed architect licensed under Chapter 481 to practice, or offer to practice, professional architecture services pursuant to Section 481.219 of the Florida Statutes in Florida.

Note: Please note that such certificate of authorization must be held by the Respondent, not a sub-consultant, and that it must be held by Respondent on or before the date of submittal for this solicitation.

C. Federal SF 330 – even though some of this information may be a duplication of information requested under a separate paragraph. A link to this form can be found at: https://www.gsa.gov/forms-library/architect-engineer-qualifications

1. Note: With respect to Section F of Form 330, Respondents may submit such number of projects which they believe necessary to demonstrate their and their subconsultant team’s capability to perform the work. While the City anticipates https://www.gsa.gov/forms-library/architect-engineer-qualifications that form’s default number of ten (10) projects will be sufficient to demonstrate such capability, the City does not restrict Respondents from submitting a greater or fewer number of projects in this section.

D. A list of the professional personnel the Respondent is proposing to assign to this contract, their academic background, and their experience on other similar projects. Please include the jurisdiction and license number of any relevant licenses and certifications such personnel may hold.

E. A list of subconsultants the Respondent intends to utilize under this contract, the subconsultants’ personnel that would be assigned, and their academic background and experience on other similar projects.

F. A description of the Respondent's and its subconsultants expertise with similar projects, including the role and services the Respondent and subconsultants performed on those projects, the years of performance, and the public participation required by those projects. The description shall also include information regarding the Respondent’s expertise with scheduling, ability to adhere to schedules, cost control, and ability to work with City staff and other stakeholders. A reference should be provided by Respondent for each of those projects, including current addresses, email addresses, and telephone numbers.

G. A description of the Respondent and subconsultants’ current and planned workloads and the commitment of the assigned project manager and Respondent and subconsultant personnel to dedicate the necessary time to any assigned task.

H. List the Respondent’s office location(s), with street address(es), where the work for this project will be performed. If the work will be performed by Respondent at more than one office location, indicate what percentage of work will be performed at each location (for example, if Respondent has both Tampa and Orlando offices where work will be performed). This information will be used to calculate scoring for both, short-listing and final ranking.

I. A narrative description demonstrating Respondent’s understanding of the project's scope of work and its approach to successful completion of project.

6.7. Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) Please submit the Minority/Women-Owned Business Enterprise Participation Form attached to this solicitation as ATTACHMENT "3."

6.8. Veteran Business Enterprise (VBE)

Please submit the Veteran Business Enterprise Participation Form attached to this solicitation as ATTACHMENT "4."

6.9. Acceptance of Conditions

By submitting a Qualification Statement, Respondent acknowledges and agrees to the following conditions. Where indicated below, Respondent shall include any requested information, if applicable:

Evidence of Financial and Insurance Status A. Has any professional liability/errors and omissions insurance coverage held by your entity ever been cancelled? If yes, explain fully.

B. Has anyone recovered against the coverage? If yes, explain fully.

Note: The City reserves the right in the future to require the submittal of evidence of Respondent's ability to obtain and maintain errors and omission insurance, professional liability insurance, or malpractice coverage. Further, the City reserves the right in the future to require the submittal of evidence it deems necessary relative to the Respondent's financial status and insurance status.

6.10. Investigations and Litigation

If the Respondent has ever been the subject of an investigation conducted by a regulatory agency or professional licensing board, give the details and outcome of such action. If the Respondent has been sued within five years of the Qualification Statement submittal date as a result of actions or inactions in the course of its business or profession, give the details and outcome of such suit(s) with your Qualification Statement.

6.11. Prohibition Against Contracting with Scrutinized Companies In accordance with Section 287.135(2) of the Florida Statutes, “[a] company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of:

A. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing a contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or

B. One million dollars or more if, at the time of bidding on, or submitting a proposal for, or entering into or renewing such contract, the company:

1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473, or

2. Is engaged in business operations in Cuba or Syria.”

Section 215.473 of the Florida Statutes defines a company to include “all wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit.”

By submitting a response to this solicitation, a Respondent certifies that it and those related entities of Respondent as defined above by Florida law above are not on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 of the Florida Statutes, and are not engaged in a boycott of Israel. In addition, if this solicitation is for a contract for goods or services of one million dollars or more, by submitting a response to this solicitation, a Respondent certifies that it and those related entities of Respondent as defined above by Florida law are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473 of the Florida Statutes and are not engaged in business operations in Cuba or Syria. Any Respondent awarded a Contract as a result of this solicitation shall be required to recertify the aforementioned certifications at each renewal of the Contract. The City may terminate any contract resulting from this solicitation if Respondent or any of those related entities of Respondent as defined above by Florida law are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria. Notwithstanding the preceding, the City reserves the right and may, in its sole discretion, on a case by case basis, permit a company on such lists or engaged in business operations in Cuba or Syria to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of one million dollars or more, or may permit a company on the Scrutinized Companies that Boycott Israel List to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of any amount, should the City determine that the conditions set forth in Section 287.135(4) of the Florida Statutes are met.

Accordingly, firms responding to this solicitation shall execute and return with their response an executed copy of ATTACHMENT "5," Certification Regarding Prohibition Against Contracting With Scrutinized Companies. A contract shall not be awarded to a Respondent who does not submit the certification form at the time of submittal or within seven (7) days of the date the City requests the certification form be submitted, if a Respondent fails to return the form with its response.

7. QUALIFICATION STATEMENT SUBMITTAL

Submissions must be received prior to 2:00 p.m., local time, Wednesday, January 24, 2024. Except as provided in Section titled, "Americans with Disabilities Act," for people needing special accommodations, to be responsive, Qualification Statements for this solicitation must be submitted electronically. Paper responses will be deemed non-responsive.

Instructions for submitting a Qualification Statement:

A. Once you have logged into your OpenGov account, go to the solicitation in which you want to bid/participate on. Then click on “Draft Response,” complete the information requested, upload your bid/quote/submittal, along with all required attachments, and submit.

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the e-Procurement portal by the due date and time.

Respondents are strongly encouraged to submit their response well ahead of the final due date and time to avoid any transmission or other issues. The City shall not be responsible for any submission delays or failures caused by any occurrence.

8. QUALIFICATION STATEMENT OPENING

Qualification Statements will be opened promptly at the due date and time for submittal.

Interested persons may attend the Opening by following the instructions below.

JOIN THE VIRTUAL QUALIFICATION STATEMENT OPENING: Wednesday, January

24, 2024, TIME: 2:00 PM LOCAL TIME.

INSTRUCTIONS TO JOIN THE SOLICITATION OPENING VIRTUAL MEETING:

The Qualification Statement opening will be open to attendance by the public via the Microsoft Teams Meeting platform. This platform allows you to attend online or by telephone.

• Online-To join online on your device:

Begin by choosing your device and downloading Teams on the device by going to https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app and download Microsoft Teams. You can use a smart phone, tablet, laptop, or desktop computer to download at no cost. Make sure to allow some extra time for the install before joining your first meeting. Note: If you cannot download the desktop or mobile application but would still like to attend online, you may also follow the instructions to join a Microsoft Teams Meeting on the web that appear when you use the link below.

For information on joining a Microsoft Teams Meeting from the app or on the web, visit:

https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-4414- 8bb9-ee88e9236ee4

Use the link below to join the virtual meeting:

https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNlNC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thre ad.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=95913598-7018- 48cb-af9c-a334d903ae06&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true

• Telephone: To join the Opening by telephone:

If you do not have one of the devices mentioned above to join the Opening online or if you prefer, you can also call into the Qualifications Statements Opening meeting by dialing this phone number: 321-247-7568.

Once dialed-in and prompted, enter the Conference ID: 251 099 392 629

Note: Sessions may be recorded. Please turn your camera off and mute your microphone before joining the meeting.

https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-4414-8bb9-ee88e9236ee4 https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-4414-8bb9-ee88e9236ee4 https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNlNC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=95913598-7018-48cb-af9c-a334d903ae06&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNlNC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=95913598-7018-48cb-af9c-a334d903ae06&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNlNC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=95913598-7018-48cb-af9c-a334d903ae06&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNlNC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=95913598-7018-48cb-af9c-a334d903ae06&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNlNC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=95913598-7018-48cb-af9c-a334d903ae06&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNlNC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=95913598-7018-48cb-af9c-a334d903ae06&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NGYyOWIyY2EtMmNlNC00NjE0LTkzN2YtMzhiMGEwY2RiZjlj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%252201a994d6-3722-4c44-9fb0-e6c59c19cd13%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=95913598-7018-48cb-af9c-a334d903ae06&directDl=true&msLaunch=true&enableMobilePage=false&suppressPrompt=true

PUBLIC COMMENT:

An opportunity to speak will be provided to all in attendance during the meeting. You will be called by the name, email or phone number listed. When called, unmute your device and state your name and address for the record.

9. TERMS AND CONDITIONS

9.1. Questions Regarding the Solicitation Process

To ensure fair consideration for all Respondents, the City prohibits communication to or with any officer, elected official (including the Mayor and City Council), department, division, office or employee of the City, and any advisory committee members during the solicitation process from the date of issuance of the Request for Qualification Statements through award, except as provided below.

All communications relating to this Request for Qualification Statements between a Respondent (or anyone on a Respondent’s behalf) and the City must be made through…