RPF 2024_10 _ Installation of a Generator _ S.pdf

REQUEST FOR COMPETITIVE PROPOSALS

DADE COUNTY - GEORGIA

BOARD OF COMMISSIONERS

PHONE # 706-657-4625

INSTALLATION OF ENGINE GENERATOR & AUTOMATIC TRANSFER SWITCH

RFP # 2024-10

ISSUE DATE: June 25, 2024

This proposal will be used to install one fixed generator and one automatic switch to ensure continuity of services to the community. The Board of Commissioners of Dade County, Georgia, solicits competitive sealed proposal bids from qualified vendors to install one (1) fixed engine generator, and one (1) automatic switch further described under the scope of work.

Proposals will be received until 10:00 a.m. on Tuesday, July 30, 2024 in the Dade County Board of Commissioners Office located in the Dade County Administrative Building, 71 Case Avenue, Suite 243, Trenton, Georgia 30752. Any proposal received after this time and date will not be accepted.

A public bid opening will be held at 10:30 a.m. on Tuesday, July 30, 2024 in the office of the County Clerk of the Dade County Board of Commissioners located in the Dade County Administrative Building, 71 Case Avenue, Suite 243, Trenton, Georgia 30752.

All contract procurement shall be conducted in a manner providing full and open competition in compliance with Federal, State and local procurement regulations. Dade County, Georgia has identified the scope of work and requests cost estimates for this large project to be provided by qualified vendors.

Dade County, Georgia and its contractors/vendors hired for this project shall comply with all Federal, State and local regulations. These regulations include, but are not limited to, the Hazard Mitigation Grant Program Grantee-Subgrantee Agreement (exhibit “A” displays estimated funding and has been retracted from this document); Assurances – Construction Programs (marked as exhibit “B”); Project Administration Guidelines: Financial Assistance (marked as exhibit “C”);

Certification Regarding Drug Free Workplace Requirements (marked as exhibit “D”); Certification Regarding Lobbying (marked as exhibit “E”) herein attached to this request for proposal document. (Exhibits F, G and H have been removed from this proposal document). All contractors/vendors shall meet the criteria outlined under the section titled “Required Qualifications” enclosed herein attached to this request for proposal document.

Questions regarding this proposal should be addressed to Mr. Alex Case, Director of Emergency Services for Dade County, Georgia by calling 706-657-4111, no later than five (5) working days prior to bid opening date. A pre-proposal conference will be held on Tuesday July 16, 2024 beginning at 9:00 a.m. in the Commission Meeting Room located inside the Dade County Administrative Building, 71 Case Avenue, Trenton, Georgia 30752. Any follow-up questions received after the pre-proposal conference shall be made in writing, and shall be answered accordingly in writing. Questions requiring written information must be submitted no later than ten (10) working days prior to bid opening date and mailed to Dade County Commission, Attention:

County Clerk, P.O. Box 370, Trenton, GA 30752-0370. Telephone inquiries must be made between the hours of 9:00 a.m. and 2:00 p.m. eastern daylight time Monday through Friday.

Proposals must be typed or submitted in black ink. All proposals must include six (6) copies of the official proposal form, non-collusion statement, and any supporting documentation.

Proposals should be enclosed in a sealed envelope or container with the following information clearly marked on the outside of the envelope or container.

REQUEST FOR PROPOSAL (RFP# 2024-010)

DADE COUNTY BOARD OF COMMISSIONERS

INSTALLATION OF ONE FIXED GENERATORS AND TRANSFER SWITCH

DUE AT 10:00 A.M. July 30, 2024

The envelope or container must be mailed or delivered to:

If by courier or hand delivery: If by U.S. mail:

Dade County Commission Dade County Commission Attention: Don Townsend, County Clerk Attention: Don Townsend, County Clerk Dade County Administrative Building P.O. Box 370 71 Case Avenue, Suite 243 Trenton, GA 30752-0370 Trenton, GA 30752-2429

Proposals received after the announced time and date due, whether mailed or delivered, will be returned unopened. Nothing herein is intended to exclude any responsible vendor or in any way restrain or restrict competition among vendors. Selection criteria will include an evaluation of the scope of services proposed, experience, references and price. Vendors are encouraged to be specific as to their understanding of the task to be performed and their proposed procedures for implementation.

The Board of Commissioners of Dade County, Georgia reserve the right to award in part or in whole or to reject any or all proposals, to waive technicalities or require additional information prior to award. Enclosed is a "Proposal Requirement and Non-Collusion Statement" that shall be signed and returned with the proposal.

All vendors submitting a proposal will be notified in writing of award.

Respectfully Submitted, Ted Rumley, Chairperson/County Executive Board of Commissioners Dade County, Georgia

GENERAL TERMS AND CONDITIONS FOR SUBMITTING REQUEST

FOR PROPOSAL TO DADE COUNTY, GEORGIA

1. Awards shall be made on the proposal that best meets the needs of Dade County, Georgia (hereafter referred to as “County”) for specifications, cost and compatibility.

2. The County reserves the right to accept or reject any or all bids. The right is also reserved to waive any minor irregularities in this bid, and to award the bid to the bidder whose offer is most advantageous to the County from the standpoint of suitability to purpose, quality of service, previous experience and price, and to accept the bid that is in the best interests of the County.

3. Minimum specifications are designed as a requirement of the bid. Minimum specifications are outlined to provide for a particular need or use by the County, and are not meant to eliminate any particular vendor. If a particular minimum specification is unable to be met by the vendor, then the bidder, prior to the opening of the bid, shall contact the Dade County Clerk in writing to determine if a particular specification may be altered or accepted.

4. The bidder hereby declares that all statements and representations made in the bid proposal are true and correct, and are made under the penalty of perjury under the laws of the State of Georgia.

5. Insurance coverage for proposed services shall include general liability and workers' compensation, which shall include automobile liability insurance in a combined single limit of not less than $1 million dollars, unless specified otherwise in the specifications.

6. The selected firm shall provide, within 10 days after the notice of award is issued, a copy of their existing liability insurance certificate naming Dade County, Georgia and its officers and employees as an additionally named insured on said policies.

Such insurance coverage shall be maintained in full force and effect for the duration of the Contract and must be in a form satisfactory to the County.

7. The vendor will provide references, including current clients.

8. The vendor will be asked to sign an agreement that substantially includes all of the specifications in this proposal.

9. Pursuant to O.C.G.A. § 36-60-13 - Multiyear lease, purchase, or lease purchase contracts - each county or municipality in this state shall be authorized to enter into multiyear lease, purchase, or lease purchase contracts of all kinds for the acquisition of goods, materials, real and personal property, services, and supplies, provided that any such contract shall contain provisions for the following:

a. The contract shall terminate absolutely and without further obligation on the part of the county or municipality at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed as provided in this Code section;

b. The contract may provide for automatic renewal unless positive action is taken by the county or municipality to terminate such contract, and the nature of such action shall be determined by the county or municipality and specified in the contract;

c. The contract shall state the total obligation of the county or municipality for the calendar year of execution and shall further state the total obligation which will be incurred in each calendar year renewal term, if renewed; and

d. The contract shall provide that title to any supplies, materials, equipment, or other personal property shall remain in the vendor until fully paid for by the county or municipality.

10. Provider acknowledges and agrees to comply with the requirements of O.C.G.A. § 13-10-90 and 13-10-91. Provider further agrees to use the federal work authorization program commonly known as E-Verify or any subsequent replacement program, throughout the term of this agreement, and that the Provider will execute the Contractor Affidavit adopted by the State of Georgia and other such affidavits or other documents as may reasonably be required to comply with the terms of this statute.

For general bid information, contact Don Townsend, County Clerk, Dade County Board of Commissioners at (706) 657-4625.

COMPETITIVE PROPOSAL REQUIREMENTS AND

NON-COLLUSION STATEMENT

My signature certifies that the proposal as submitted complies with all Terms and Conditions as set forth. My signature also certifies that the accompanying proposal is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud punishable under Georgia law. Furthermore, I understand that fraud and unlawful collusion are crimes under the Georgia Frauds Act. The Georgia Bid Rigging Act, and Georgia Antitrust Act, and Federal Law, and can result in fines, prison sentences, and civil damage awards.

I hereby certify that I am authorized to sign as a Representative for the Firm:

Name of Vendor: _________________________________________________

Address: ______________________________________________________

Signature: x_____________________________________________________

Name (type/print): _________________________________________________

Title: _________________________________

Telephone: ____________________________

Date: _________________________________

REQUIRED CONTRACTOR QUALIFICATIONS

REQUEST FOR PROPOSAL (RFP# 2024-10)

INSTALLATION OF ONE FIXED GENERATORS AND TRANSFER

SWITCH

Contractors are required to have the following qualifications:

1. Must be a licensed contractor in the State of Georgia.

2. Must have minimum of 5 years’ experience installing generators.

3. Must have experience installing 250kw units and above.

4. Must be able to respond to down time situation within 30 minutes.

5. Must be able to have technician on site for repairs within two hours 24/7.

6. Must have available parts in stock at local warehouse.

7. Must be an installer and servicing dealer.

8. Must comply with all local, state and federal guidelines.

9. Must have all permits and inspections as required by the state or local government.

10. Must provide warranty for all equipment and installations.

Special Notation: This requirement is intended for the contractor who installs the switches onto generators, not necessary for anyone interested in selling the actual generators and/or switches to Dade County, Georgia.

OFFICIAL COMPETITIVE PROPOSAL FORM

REQUEST FOR PROPOSAL (RFP# 2024-10)

INSTALLATION OF ONE FIXED GENERATORS AND TRANSFER

SWITCH

The undersigned party hereby proposes the following costs associated with the installation of one (1) fixed generator; and one (1) automatic switch to ensure continuity of Dade County Sheriff’s Office Jail Facility.

• Cost for Official Scope of Work attached to this document.

PROPOSED AMOUNT: $__________________________________ DOLLARS

The Dade County Commission reserves the right to reject any and all bids/proposals and to waive any and all technical defects in the execution of any informality in the submission of any bid.

Name: _____________________________________________________ (Print or Type Company or Individual Name)

Signature: x ___________________________________________________

Address: _____________________________________________________

Phone No: _____________________________________________________ (Office Phone, Home Phone, Cell Phone, Fax Number)

OFFICIAL PROJECT SCOPE OF WORK

INSTALL ONE FIXED GENERATOR AND TRANSFER SWITTCH

RFP No: 2024-10

1. Provide connection from a Dade County supplied portable generator to the existing emergency circuits in X1 and X2 panels in the electrical room to back up while the main switchgear is tired in to a larger portable generator, with a two hour maximum down time, this work to be done after 2:00pm on a Saturday.

2. Provide a portable 250kw generator to backup the existing main 1000 amp switchgear for the justice center, to be tired in after the X1 and X2 panels are backed up, this work to be done after 2:00pm on a Saturday.

3. Provide locating of existing utility for site.

4. Provide a concrete pad for a 1000amp service rated transfer switch out from existing transformer 10 feet by the existing fence.

5. Install a 1000amp 120/208volt 3phase Nema 3R service rated automatic transfer switch on new concrete pad, supplied by Dade County.

6. Provide and install an inground traffic rated junction box to intercept existing service conduits to building main switchgear.

7. Provide labor and equipment to locate and uncover existing service conduits to building.

8. Provide and install conduit and wire from new transfer switch to new junction box to tie in to existing service conductors to building.

9. Provide and install new conduits from new transfer switch to new junction box for the line side conductors.

10. Provide and install new wire from existing transformer to new transfer switch for line side conductors.

11. Run existing Dade County supplied portable generator to back up emergency circuits in X1 and X2 panels in the electrical room while the new transfer switch and existing service conductors are tied back to the existing 1000amp main switchgear.

12. Disconnect 300kw portable generator.

13. Provide checkout and testing after installation of transfer switch.

14. Provide a concrete pad for a 250kw generator, located across parking lot by the fence in the first parking space.

15. Install a Dade County Supplied 250kw 120/208volt 3phase standby rated diesel generator with a sound and weather enclosure.

16. Provide crane for setting generator.

17. Provide and install conduit and wire from generator to transfer switch for power and controls.

18. Provide diesel fuel for portable generators as needed while work is being done.

19. Demo existing 150amp transfer switch in electrical room, after new 100amp transfer switch is tied in.

20. Disconnect Dade County supplied portable generator after new transfer switch and existing 150amp transfer switch is removed, and panels X1 and X2 is tied back in.

21. Provide and install new conduit and wire after removal of 150amp transfer switch to tie back in existing panel X1 and X2.

22. Provide Startup and testing of new generator and transfer switch after installation.

23. Provide all material and equipment for a complete installation.

24. Provide an electrical permit.

NOTES:

1. Estimate is based on work to tie in portable generators and transfer switch being performed after hours on weekend work.

2. Small portable generator to be supplied by Dade County.

3. Diesel fuel for new stationary generator to be supplied by Dade County.

4. Provide new service conductors and ground wire in existing conduits to building from transfer switch if required by inspector.

*** Portable Generator must be installed for temporary power to run the day-to-day operations of the Dade County Sheriff’s Office Jail Facility and Administration Offices.

Vendors must coordinate with project manager of Dade County on this planned event.