RP031_24 Inv.pdf

July 24, 2024

RP031-24

REQUEST FOR PROPOSAL

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified contractors for the Provision of On-Demand Design, Fabrication, Installation and Demolition of Playground Equipment and Surfacing on an Annual Contract with four (4) additional one-year options to renew for the Gwinnett County Department of Community Services.

Proposals must be returned in a sealed container marked on the outside with the Request for Proposal number and Company Name. Proposals will be received until 2:50 p.m. local time on August 29, 2024 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any proposal received after this date and time will not be accepted. Proposals will be publicly opened and only names of submitting firms will be read at 3:00 p.m. A list of firms submitting proposals will be available the following business day on our website www.gwinnettcounty.com.

A pre-proposal meeting is scheduled for 10:00 A.M. local time at Gwinnett County Best Friend Park, located at 6224 Jimmy Carter Blvd, Norcross, GA 30071 on August 6, 2024. All interested parties are urged to attend. Questions regarding proposals should be directed to Jake Scarpone, Purchasing Associate II, at Jake.Scarpone@gwinnettcounty.com or by calling 770-822-8722 no later than August13, 2024. Proposals are legal and binding upon the Consultant when submitted. One unbound single-sided original, four (4) exact copies, and one electronic pdf copy on flash drive should be submitted.

Successful Contractor will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or higher.

All vendors must submit with bid, a bid bond, certified check, or cashier's check in the amount of five percent (5%) of $850,000.00.

Failure to submit a bid bond with the proper rating will result in the bid being deemed non-responsive. The successful vendors will be required to furnish a contract Performance Bond and Payment Bond, each up to a sum of $850,000.00 and provide insurance coverage as required by the contract documents. The payment and performance bond amounts are subject to change for each renewal option. It is the intent of Gwinnett County to award this contract to multiple contractors. Each awarded contractor will be provided the required bond amount during the renewal process and will be required to provide bonds for that amount.

Insurance and Bonding Company should be licensed to do business by the Georgia Secretary of State, authorized to do business in Georgia by The Georgia Insurance Department, listed in the Department of Treasury's Publication of Companies holding Certificates of Authority as Acceptable Surety on Federal Bonds and as acceptable reinsuring companies. The bid bond, payment bond, and performance bond must have an A.M. Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator, Gwinnett County Justice and Administration Center, 770- 822-8165.

The written proposal documents supersede any verbal or written prior communications between the parties. Selection criteria are outlined in the request for proposal documents. Gwinnett County reserves the right to reject any or all proposals, to waive technicalities, and to make an award deemed in its best interest.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a proposal will be notified via email. We look forward to your proposal and appreciate your interest in Gwinnett County.

Jake Scarpone Purchasing Associate II The following pages should be returned with your proposal:

Fee Proposal, Pages 15-17

(To be submitted in a separate sealed envelope) Contractor Information, Page 18 References, Page 19 List of Subcontractors, Page 20 Subcontractor References, Page 21 Bid Bond, Pages 22-23 Contractor Affidavit, Page 24 Ethics Affidavit, Page 25 http://www.gwinnettcounty.com/ mailto:Jake.Scarpone@gwinnettcounty.com http://www.gwinnettcounty.com/

RP031-24 PAGE 2

REQUEST FOR PROPOSAL

PROVISION OF ON-DEMAND DESIGN, FABRICATION, INSTALLATION AND DEMOLITION OF

PLAYGROUND EQUIPMENT AND SURFACING

1. SCOPE OF WORK

1.1. General Scope

The intent is to award to one or more Companies offering and demonstrating the best overall solution that meets or exceeds the requirements of this RFP for Playground Equipment, Surfacing, and Related Products and Services needed by the County. Gwinnett County reserves the right to reject any or all proposals, to waive technicalities, and to make an award deemed in its best interest.

The work for which proposals are invited consists of all labor, material, and equipment to complete the design, fabrication, and installation of playground equipment and related materials, as well as demolition of existing playground equipment on an on-demand basis.

It is anticipated that the County will replace multiple playgrounds per year, depending on funding availability and other factors.

No minimum or maximum amount of work is guaranteed under this solicitation, and work will be procured on an “as-needed” basis. For each project, the Department of Community Services will provide a scope of work and budget and will request cost proposals based on the awarded contract bid schedule from each contractor. Assignment of work among the contractors will be based on the following:

1. Cost

2. Are resources available within the timeframe required,

3. Are the specific services needed, available within the contractor’s team,

4. Is the contractor available to meet onsite to view the work and submit a cost proposal,

5. Budget will be provided for each project, therefore, the quantity and quality of playground items proposed may be used in determining award of each project under the contract.

1.2. Term of Agreement

The initial term of the Contract shall be from award through December 31, 2024, to align with industry pricing adjustments. Unless terminated, canceled or extended as otherwise provided herein, there will be four (4) additional one-year options to renew. Any increases or decreases in pricing shall be addressed at the time of renewal in accordance with the percentages submitted on the Fee Proposal. Increases in pricing are not guaranteed. They will be negotiated at each renewal option.

1.3. Product Standards and Guidelines

It is essential that all Playground Equipment, Outdoor Fitness Equipment, Site Accessories, Surfacing, and Related Products and Services be in compliance with all current and applicable Consumer Product Safety Commission (CPSC), Americans with

RP031-24 PAGE 3

Disabilities Act (ADA) and ADA Accessibility Guidelines (ADAAG), and ASTM Standards and other applicable laws and regulations in the state of Georgia.

All equipment must be IPEMA Certified and meet all current American Society of Testing and Materials (ASTM), Consumer Product Safety Commission (CPSC), and IPEMA standards.

1.3.1. American Society for Testing and Materials (ASTM):

ASTM-F1487- 11 Standard Consumer Safety Performance Specification for Playground Equipment for Public use.

ASTM-F1292-13 Standard Specification for Impact Attenuation of Surface Systems within the Use Zone of Playground Equipment.

ASTM 1951-09 Standard Specifications for Determination of

Surface Systems Under and Around Playground Equipment.

ASTM F2049-11 Fences/Barriers for Public, Commercial, and

Multifamily Residential Use Outdoor Play Areas.

ASTM F2075 Standard Specifications for Engineered Wood

Fiber for Use as a Playground Safety Surface and Around Playground Equipment

ASTM F2479-12 Standard Specification, Purchase, Installation and Maintenance of Poured-In-Place Playground Surfacing

1.3.2. Printed Handbook for Public Playground Safety (CPSC)

Equipment must meet all guidelines stated in the “Handbook for Public Safety” published by the Consumer Product Safety Commission. Copies of publication No.

325 may be obtained from U.S. Consumer Product Safety Commission, Washington, DC 20207.

1.3.3. International Play Equipment Manufacturers Association (IPEMA)

IPEMA provides third-party Product Certification services for U.S. and Canadian public play equipment and U.S. public play surfacing materials. The services provide for the validation of a participant’s certification of conformance to the standards referenced above. Both certifications are administered by Detroit Testing

RP031-24 PAGE 4

Laboratory, Inc. For more information on certification and membership, visit IPEMA’s website at: www.ipema.org.

All equipment must be IPEMA Certified. Certification should be included with your proposal submission. Failure to provide certification may result in your proposal being deemed non-responsive.

1.3.4. See Attachment A for additional specifications.

1.4. Environmental Requirements

Each Proposer should provide documentation of their respective manufacturer’s/company’s environmental sustainability policies, measures, and initiatives with their Proposal.

1.5. New Products and Services

Gwinnett County reserves the right to add/delete products and services that are within the scope of this RFP during the contract period at a mutually agreeable and comparable rate.

Any changes to products and services must be requested in writing to Gwinnett County and approved prior to utilization.

1.6. Surfacing Material

Surfacing Material must meet all guidelines stated in the Handbook for Public Playground Safety, and most current versions of ASTM standards and guidelines as certified by an independent laboratory conforming to IPEMA safety standards as identified for the playground industry.

1.7. Project Management

Companies must have the ability to provide project management services to complete their projects on time and within budget. Project management may include paperwork necessary to fulfill grant funding requirements.

1.8. Safety

All Companies and installers or subcontractors performing services are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations.

The Company and subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the worksite area under this contract.

1.9. Warranty

Proposals should address each of the following:

RP031-24 PAGE 5

1.9.1. Warrant all materials, including cost and freight charges, for the minimum following periods from date of substantial completion:

1. Posts, fasteners and other structural items: Lifetime or 100 years

2. Metal fabrication: 15 years

3. Plastic fabrication: 15 years

4. Shade structures and shade fabric: 10 years

5. Precast and/or reinforced concrete: 10 years

6. Steel-reinforced ropes & nets: 5 years

7. Steel springs: 3 years

8. All remaining products: 1 year

1.9.2. Applicable warranty and/or guarantees of equipment and installations including any conditions and response time for repair and/or replacement of any components during the warranty period.

1.9.3. Warrant all work against failure a minimum of one year from date of substantial completion. This warranty should include all costs associated with correcting failures in manufacturing and installation. Failures during the initial 1-year warranty period shall be repaired or replaced to the satisfaction of the County representative at no cost to the County. Material failures during the material warranty period shall be replaced at no cost except for associated labor costs as listed in the contract.

1.9.4. Availability of replacement parts.

1.9.5. Life expectancy of equipment under normal use.

1.9.6. Detailed information as to proposed return policy on all equipment.

1.10. Lead Time, Delivery, Storage, and Protection.

1.10.1. Company should provide a four (4) week lead time on standard products, unlimited configurations, with no up charge.

1.10.2. Deliveries may be made typically between the hours of 8:30 a.m. and 3:30 p.m., local time, on regular business days unless other arrangements have been made.

Deliveries shall be coordinated with the Department of Community Services.

1.10.3. Delivery location shall be stated on each purchase order.

1.10.4. The Company will ensure that all items are delivered fully fabricated by vendor and or its designated subcontractor on site as may be designated by the County. The Company will ensure that all items are packed in accordance with prevailing commercial practices and delivered and assembled and installed in a first-class condition.

1.10.5. When the purchase order calls for delivery to a specific location the vendor will deliver in accordance with the delivery instructions provided.

RP031-24 PAGE 6

1.10.6. The Company shall authorize immediate replacement of any item that has been damaged in transit.

1.10.7. The Contractor will be responsible for the protection of stored materials from damage.

1.10.8. The contractor will be responsible for the protection of the public from hazards associated with the construction and staging areas. This may include enclosing the working area within chain-link fencing as determined by the County.

1.11. Design

Companies must have the capability to recommend and design appropriate play systems/structures to fit the need of the site for age groups to be determined by the County. Company must provide drawings (plan and elevation) of all pertinent aspects of the play equipment and its method of connection to the work. Final playground layout drawings shall be to scale and legible and must show location of play equipment and dimensions of use zones. All designs shall indicate ADA accessible routes, and percentage of ADA accessible components. Typical design services may include up to five (5) color renderings to assist the owner with color selection.

1.12. Demolition

Before beginning demolition of existing equipment, the installer will locate and mark the location of any underground utilities and notify the County of any conflicts. Any adjustment to the equipment layout due to utility conflicts must be approved by the County. Existing playground equipment, surfacing & drainage materials will be demolished and legally disposed of off-site. The installer will be responsible for barricades, temporary fencing or other means to protect the public from hazards and the equipment from damage. The installer will install erosion control measures if necessary to control runoff.

1.13. Installation

All Products provided under this Contract that require assembly and installation must be performed by the awarded manufacturers’ certified installers. Company must provide the name and address of the certified installer/subcontractor.

All work must be performed according to the standards established by the terms, specifications, drawings, and construction notes for each project, and meet manufacturer’s specifications and industry standards. It shall be the obligation of the Installer to obtain clarification from the County concerning questions or conflicts in the specifications, drawings and construction notes in a timely manner as to not delay the progress of the work.

The subgrade will be sloped to ensure positive drainage to the outfall, and equipment locations laid out, ensuring the playground will meet ASTM standards when installed.

RP031-24 PAGE 7

Public access to the playground will not be allowed until safety surfacing is in place and closeout documents have been accepted.

1.14. Closeout

The successful vendor will conduct a playground audit by a Certified Playground Safety Inspector and provide signed statements that the equipment meets ASTM and CPSC standards for both manufacturing and installation. Vendor will provide a detailed “As- Built” layout in AutoCAD to the County.

1.15. Communications

Selected vendors are expected to meet delivery timelines, installation timelines (less inclement weather delays) and quality expectations stated in their proposal. Vendors must respond to questions/requests for information within two (2) working days. The County may terminate the selected vendor for cause/inability to meet the County’s expectations without proper communication and/or issue resolution.

1.16. Payment

Invoices must reference the Purchase Order number and include the dates and location(s) where work was performed. The invoice must be itemized by the line items in the contract.

Backup documentation such as quotes, invoices or material receipts should be included with the invoice. Documentation should be provided for items not included in the unit price listing, such as freight, rental equipment or miscellaneous site materials. Rental equipment and freight will be reimbursed at cost but requires documentation and prior approval by a Gwinnett County representative. Failure to do so will be the contractor’s responsibility.

2. PRICING

2.1. Companies must submit a cost proposal fully supported by data adequate to establish the reasonableness of the proposed fee. One (1) firm fixed percentage discount off of a verifiable list price for each category.

Prices must include manufacturer mark up, profit, item cost and storage to allow for the ability to calculate and verify the discount. All manufacturer price lists must be identified in the Proposal response.

Proposals must include an itemized list of any products and services that the Company intends to include in the Master Agreement and assume responsibility for as prime contractor. The successful Company shall be the prime contractor and remain solely responsible for contractual performance.

Proposals shall not include products and services the Company does not intend to offer, or take responsibility for, as prime contractor.

RP031-24 PAGE 8

2.2. Product and Design Comparison

For comparison purposes only, the Company must provide the following information for one (1) sample playground design, Best Friend Park, as outlined in sections below:

1. Detailed layout plan, to scale, including playground border

2. Three dimensional drawings

3. Total number of play components:

• Number of ground level components

• Number of elevated components

• Number of accessible elevated components

4. Deck Sizes and heights

5. Diameter of Uprights

6. Color options

7. Minimum time needed from date of design to delivery of equipment.

2.3. Installation

Proposal responses must include a defined and verifiable installation fee program. If a percentage of total dollar amounts of each order are proposed, the Company must submit one (1) fixed percentage for all installation services, for the life of the contract.

2.4. Shipping and Delivery

Companies must include a defined shipping program with their Proposal responses. If shipping is charged separately, only the actual cost of the freight may be added to an invoice. Shipping charges calculated as a percentage of the product price cannot be used.

Unless specifically stated otherwise in the “Shipping Program” included in the Company’s Proposal response, all prices quoted must be F.O.B. destination with freight prepaid and allowed by the Company.

Additional costs for expedited deliveries may be added. Selection of a carrier for shipment will be the option of the County.

3. PROPOSAL SUBMITTAL REQUIREMENTS

3.1. General Requirements

Individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative without permission of the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners. Violations will be reviewed by the Purchasing Director. If determined that

RP031-24 PAGE 9

such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award. This is to ensure that all prospective respondents have the same level of knowledge of the project as well as ensuring the additional data is made available to all proposers.

3.2. Proposal Format

3.2.1. Provide one (1) unbound original of the proposal (marked as the “original”), one separate sealed copy of the cost proposal and price list, and four (4) bound copies of the proposal, and one (1) thumb drive with digital copies of the proposal in Adobe PDF file format. Do not include pricing lists/information on the thumb drive.

3.2.2. Proposals shall be submitted in a sealed envelope/package with the name and address of the proposer, the date and hour of opening, and the Request for Proposal number on the face of the package. Telegraphic/faxed proposals will not be considered. Within the sealed package, the cost proposal for the sample project and the unit costs proposed for materials and labor must be enclosed in a separate envelope marked “Cost Proposal” on the outside of the envelope and sealed to keep it separate from the other proposal components. All copies of the proposal should be identified with the proposal number, date of opening, and the proposing company’s name. All copies of the proposal must be identical. The full cost of proposal preparation is to be borne by the proposing contractors. Proposals must be signed in ink by a company official who has authorization to commit company resources.

3.2.3. Proposals shall be addressed to Gwinnett County Purchasing Division, Gwinnett Justice and Administration Center, Second Floor, 75 Langley Drive, Lawrenceville, Georgia 30046 and shall be identified with the proposal number, date of opening and company name on the outside.

3.2.4. Proposals submitted are not publicly available until awarded by the Gwinnett County Board of Commissioners. All proposals and supporting materials as well as correspondence relating to this RFP become property of Gwinnett County when received. Any proprietary information contained in the proposal should be so indicated. However, a general indication that the entire contents, or a major portion, of the proposal is proprietary will not be honored.

3.2.5. Gwinnett County reserves the right to reject any or all proposals, in whole or in part, to negotiate changes in the scope of services and to waive any technicalities as deemed in its best interest.

3.2.6. Gwinnett County Request for Proposal documents are posted on the Gwinnett County web site and the Georgia Procurement Registry in PDF format for interested parties to download. It is also the sole responsibility of all interested parties to download any applicable addenda for a solicitation via the Gwinnett County web

RP031-24 PAGE 10

site, the Georgia Procurement Registry, or by reaching out to the Purchasing Associate, Jake Scarpone (jake.scarpone@gwinnettcounty.com).

3.3. Proposal Content

The Contractor’s Proposal shall be responsive to the specific range of issues described herein. Contractors are asked to read the Request for Proposal carefully to ensure that they address the specific requirements of this Request and submit all requested information. Proposing Contractors will be evaluated and scored based on the information provided in their proposals as it relates to this Request. Any additional, non-pertinent information provided by the proposing firms will not be considered and is discouraged.

The Contractor’s Proposal shall be organized in the order and format described below.

Each proposal shall include the following information.

3.3.1. Cover Letter

Letter should be on company letterhead, acknowledging receipt of the Request for Proposals with a brief introduction to the company, signed by the president or company officer authorized to execute the contract.

3.3.2. Statement of Qualifications

1. A detailed description of similar projects successfully completed by the contractor, highlighting both new and older projects, and a detailed description of results of that work. *Projects should be complete at the time of proposal.

2. Company registrations, certifications, memberships, awards, etc.

3. Qualifications of Company personnel and/or subcontractors.

3.3.3. Understanding and Approach

1. Company’s detailed understanding and approach of the work, including the sample project and unit price-based annual contract.

2. Company’s understanding of safety standards for playgrounds and for public works construction projects.

3. Company's ability to quickly design, fabricate, deliver and install playground equipment and associated materials.

4. Company’s long-term support for the client, both for warranty and replacement items; ease of maintenance.

3.3.4. Specifications and Warranty

1. Provide Material Specifications, including thickness of coatings, type and strength of materials, etc.

2. Provide warranty statement for evaluation, listing the number of years warranted for each type of material/equipment.

3. Provide any additional warranties being proposed, over and above the company’s standard warranty.

RP031-24 PAGE 11

3.3.5. References

1. Using the form included, provide a list of four similar clients with contact names, addresses, phone numbers, and brief descriptions and dates for similar projects where work of similar size and scope was performed.

2. Provide separate references for sub-contractors if not involved in the projects listed for the company. Two (2) references per sub-contractor are required.

3.3.6. Design of Sample Project #1: Best Friend Park Playground

1. Provide a detailed layout of proposed playground design, including playground border, height of decks, labels of proposed pieces of equipment and other pertinent information. Provide three-dimensional renderings to illustrate equipment. Provide a detailed equipment list covering all proposed equipment, drainage material and surfacing. Include size, material, quantity of items.

Provide supporting documents such as color charts, & equipment brochures as needed for better understanding by the evaluators. Failure to provide adequate information for evaluation could result in a lower score.

2. Park Address: 6224 Jimmy Carter Blvd., Norcross, GA, 30071. Playground is located next to the outdoor pool.

3. Concept: playground design should include updated/modern equipment with an emphasis on both play value and durability.

4. The playground should include the following as a minimum:

• Play Area for children aged 5-12

• 2 slides, 4 climbers, 2 overhead activities, 2 spinning, bouncing or rocking activities, 2 belt swings, 2 impact pads for belt swings, 200 square feet of roof/shade canopy

• Play Area for children aged 2-5

• 2 slides, 2 climbers, 2 spinning, bouncing or rocking activities, 2 activity panels, 2 inclusive swings with back support, 200 square feet of roof/shade canopy

• Gravel drainage layer, 4” deep, filter fabric, perforated drainage pipe and Engineered Wood Fiber, 12” deep after compaction

• Spare barrier panel, maintenance equipment & maintenance manual

• Budget is $450,000.00.

• Review existing conditions, including existing utilities, equipment, drainage, border, access and drainage. It is highly recommended that vendors visit the site to verify the accuracy of the graphic below (on the following page):

RP031-24 PAGE 12

3.4. Equipment Price List (To Be Submitted in a Separate Sealed Envelope)

Submit a price list for all playground equipment to be included in this on-demand contract.

Include list price, percentage discount to the County and adjusted cost to the County for each item. All items that include prices must be in a separate sealed envelope as described elsewhere herein.

RP031-24 PAGE 13

4. SELECTION PROCEDURES

Proposals will be evaluated based on their relative responsiveness to the criteria described above and with the values as shown below:

Part I Evaluation: The above categories of criteria will be used to evaluate the proposals based on their relative responsiveness and will be scored based on the point values as shown. Please note that references, and subsequent reference checks, are a required component of Part I scoring.

Part II Evaluation: Respondents may be short-listed for further consideration. The Fee Proposal of the short-listed Respondents from Part I will be opened, reviewed, and scored with the lowest cost receiving the most points and the other Respondents receiving proportional points based on the differences in proposal costs.

The Financial Offer of the short-listed vendor(s) will then be opened and scored. The highest scoring vendor may be selected at this point, or the committee may invite several of the highest scoring

Criteria Points Phase I: Technical: Initially, proposals will be evaluated based on their relative responsiveness to the criteria described below and will be scored based on the point values as shown:

1 Statement of Qualifications 10

2 Understanding and Approach 15

3 Material Specifications and Warranty 25

4 References 10

Design of Sample Project: Best Friend Park Playground

• Quantity/Quality of Play Items Provided;

• Quantity/Quality of Non-Play Items Provided;

• Design & Layout Considerations;

• Schedule

SUB-TOTAL 90

Phase II: Fee Proposal: The Proposals will be evaluated in order to select the firms or teams which rate highest according to the criteria listed in Items 1-5 above. The selection committee may then short list the highest scoring firms.

The fees of the shortlisted firms will then be opened and scored.

SUB-TOTAL 100

Phase III: Optional Interviews: Respondents may be short-listed for further consideration. At the Department’s discretion, interviews may be required of the short-listed respondents. If interviews are required, the County will issue information regarding format and desired areas of emphasis to all short-listed contractors and 0-15 will be assigned on the basis of interview results.

TOTAL 115

If a satisfactory Contract cannot be negotiated with the highest ranked proposer, negotiations may then be undertaken with the second ranked proposer and so on.

RP031-24 PAGE 14

vendors to interview. The number of vendors shortlisted and interviewed, if any, will be at the discretion of the selection committee.

Fees shall be evaluated based on historical Gwinnett County projects, using the price lists submitted with each proposal as well as the unit prices provided in the “OTHER PLAYGROUND DEMO & INSTALLATION ITEMS” section of the Fee Proposal.

Part III Evaluation: Respondents may be short-listed for further consideration. The highest scoring vendor may be selected at this point, or the committee may invite several of the highest scoring vendors to interview. The number of vendors shortlisted and interviewed, if any, will be at the discretion of the selection committee.

If an interview is requested, it will be worth an additional 15 points in the selection process. The vendors will be responsible for any cost associated with the request for additional information and/or an interview. If unable to reach an agreement with the highest scoring vendor, the County may then negotiate with the second ranked vendor and so on until a satisfactory agreement has been reached or the County may terminate the process.

Proposals will be evaluated based on their relative responsiveness to the criteria described above and with the values as shown above.

RP031-24 PAGE 15

Company Name ______________________________________________________________

FEE PROPOSAL

(to be submitted in a separate sealed envelope)

Regardless of exceptions taken, Companies shall provide pricing based on the requirements and terms set forth in this RFP.

The proposal must include manufacturer’s listings, a published wholesale or retail price list, which is widely distributed to the marketplace, or other product literature which describes all the products being offered.

The fee schedules must be a single percentage discount from the published retail price list, or other verifiable published price list. Published price lists must be submitted annually and the same percentage of discount shall apply for the life of the contract. Pricing must be provided for every Product and Service included in your Proposal.

CATEGORY VERIFIABLE PRICE LIST

NUMBER/DATE

Playground Equipment (i.e. themed systems, standalone activities, system components)

Surfacing (i.e. Pour in Place Rubber, Wood fiber, etc.)

CATEGORY PERCENTAGE (%) DISCOUNT

Playground Equipment (i.e. themed systems, standalone activities, system components) %

Surfacing (i.e. Rubber Tiles, Synthetic Turf, Pour in Place Rubber, Wood fiber, etc.) %

RP031-24 PAGE 16

Company Name ______________________________________________________________

FEE PROPOSAL CONTINUED

(to be submitted in a separate sealed envelope)

OTHER PLAYGROUND DEMO & INSTALLATION ITEMS

ITEM # DESCRIPTION

APPROX. ANNUAL

QTY UNIT PRICE TOTAL

1 Disposal Cost for Demolition 5,000 CY $ $

2 #57 stone – cubic yards of drainage material 200 CY $ $

3 Filter Fabric 20,000 SY $ $

4 6” Perforated drainage pipe with filter fabric 900 LF $ $

5 12” perforated drainage pipe with filter fabric 250 LF $ $

6 Concrete – additional to post foundations (i.e ramps, curbs, repairs, etc.) 10 CY $ $

4 Engineered Wood Fiber 1000 CY $ $

5 Poured in Place Rubber Surfacing – 10’ fall height 2,000 SF $ $

Poured in Place Rubber Surfacing Repairs – 10’ fall height 200 SF $ $

7 Interlocking Rubber tile surfacing – 10’ fall height 4,000 SF $ $

Interlocking Rubber Tile Surfacing – replacement tiles

– 10’ fall height 1,000 SF $ $

9 Synthetic Turf Surfacing – 10’ fall height 2,000 SF $ $

10 Synthetic Turf Surfacing Repairs – 10’ fall height 400 SF $ $

Equipment Installation – percentage of quoted material costs $300,000.00 % $

Equipment Installation additional percentage for Prevailing Wage (This percentage would be added to Item 11 on CDBG projects)

$300,000.00 % $

Hourly Labor Rate – One Man Crew for labor other than equipment installation (Item #11-12) 120 HR $ $

Hourly Labor Rate – Two Man Crew – for labor other than equipment installation (Item #11-12) 120 HR $ $

Hourly Labor Rate – Foreman for labor other than equipment installation (Item #11-12) 120 HR $ $

16 Hourly Labor Rate –Design/Admin Services 12 HR $ $

Miscellaneous Materials Mark-up for material needed for site work, drainage, etc. (Not to Exceed 10%) $10,000.00 % $

Percentage off List Price for Playground Equipment not included in price list at time of purchase $5,000.00 % $

TOTAL $

RP031-24 PAGE 17

FEE PROPOSAL CONTINUED

(to be submitted in a separate sealed envelope)

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract.

Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin upon award. The initial term of the Contract shall be from award through December 31, 2024.

Unless otherwise noted, prices will remain firm for four (4) additional one (1) year periods. If a percentage increase OR decrease will be a part of this proposal, please note this in the space provided:

1st Renewal Option increase/decrease (circle one)

2nd Renewal Option increase/decrease (circle one)

3rd Renewal Option increase/decrease (circle one)

4th Renewal Option increase/decrease (circle one)

Certification of Non-Collusion in Bid Preparation (Signature) (Date)

The County requires that all who enter into a contract for the physical performance of services with the County must satisfy O.C.G.A. § 13-10-91 and Rule 300-10-1-.02, in all manner, and such are conditions of the contract.

In compliance with the attached specifications and O.C.G.A. §36-91-50, the undersigned offers and agrees, if this bid is accepted by the Board of Commissioners within sixty (60) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the bid schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to vendors.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Print Authorized Representative's Name

Telephone Number

Email Address

Contact Person __________________________________________________________________________________ (if someone other than the authorized representative listed above)

Telephone Number Email Address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

RP031-24 PAGE 18

CONTRACTOR INFORMATION

Please include this page as part of the proposal document and NOT with the Fee Proposal.

Legal Business Name (If your company is an LLC, you must identify all principals to include addresses and phone numbers in your submittal)

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number Fax Number

E-mail address

RP031-24 PAGE 19

Company Name

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF PROPOSAL

REFERENCES

Provide four (4) satisfactory references where work has been completed with a scope and size similar as the proposed project. Each reference should include the customer name, address with current contact information, dates/duration of the project and a brief description of the project.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Customer Name/Address

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Customer Name/Address

Completion Date

Contract Amount $ Start Date

3. Customer Name/Address

Contract Amount $ Start Date

4. Customer Name/Address

Contract Amount $ Start Date

RP031-24 PAGE 20

GWINNETT COUNTY, GEORGIA

LIST OF SUBCONTRACTORS

I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS

TYPE OF WORK

RP031-24 PAGE 21

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF PROPOSAL

SUBCONTRACTOR REFERENCES

Provide two (2) satisfactory references per subcontractor where work has been completed with a scope and size similar as the proposed project. Each reference should include the customer name, address with current contact information, dates/duration of the project and a brief description of the project.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Customer Name/Address

Contract Amount $ Start Dates

2. Customer Name/Address

Completion Date

Contract Amount $ Start Date

3. Customer Name/Address

Contract Amount $ Start Date

4. Customer Name/Address

Contract Amount $ Start Date

RP031-24 PAGE 22

BID BOND

KNOW ALL MEN BY THESE PRESENTS: that

(Name of Contractor)

(Address of Contractor) a

(Corporation, Partnership or Individual) hereinafter called Principal, and

(Name of Surety)

(Address of Surety) a Corporation of the State of , and a surety authorized by law to do business in the State of Georgia, hereinafter called Surety, are held and firmly bound unto

Gwinnett County Board of Commissioners (Name of Obligee)

75 Langley Drive, Lawrenceville, Georgia 30046 (Address of Obligee)

Thereinafter referred to as Obligee: in the penal sum of

Dollars

($ ) in lawful money of the United States, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

WHEREAS, the Principal is about to submit, or has submitted, to Gwinnett County, Georgia, a proposal for furnishing materials, labor, and equipment for:

WHEREAS, the Principal desires to file this Bond in accordance with law in lieu of a certified Bidder's check otherwise required to accompany this Proposal.

NOW, THEREFORE, the conditions of this obligation are such that if the proposal be accepted, the Principal shall within ten days after receipt of notification of the acceptance, execute a Contract in accordance with the Proposal and upon the terms, conditions, and prices set forth in the form and manner required by Gwinnett County, Georgia, and execute a sufficient and satisfactory Performance Bond and Payment Bond payable to Gwinnett County, Georgia, each in the amount of 100% of the total Contract Price, in form and with security satisfactory to said Gwinnett County, Georgia, and otherwise, to be and remain in full force and virtue in law, and the Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to Gwinnett County, Georgia, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

RP031-24 PAGE 23

PROVIDED, FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant to and in accordance with the applicable provisions of the Official Code of Georgia Annotated, as Amended, including, but not limited to, O.C.G.A. § 36-91-1 et seq., and is intended to be and shall be constructed as a bond in compliance with the requirements thereof.

Signed, sealed and dated this day of , A.D., 20 .

ATTEST:

(Principal)

(Principal Secretary)

By:

(SEAL)

(Address)

(Witness as to Principal)

(Surety)

ATTEST: By:

(Attorney-in-Fact)

Resident or Nonresident Agent

(SEAL)

(Witness as to Surety)

NOTE: If Contractor is Partnership, all partners should execute Bond. Surety Companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State where the Project is located.

Principal Secretary, Principal and Witness as to Principal signature lines must be signed by three different individuals. Additionally, Resident or Nonresident Agent, Witness as to Surety, and Attorney-in-fact must be signed by three different individuals.

RP031-24 PAGE 24

RP031-24, Provision of On-Demand Design, Fabrication, Installation and Demolition of Playground Equipment and Surfacing on an Annual Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration

Reform Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01- .08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

RP031-24 PAGE 25

RP031-24, Provision of On-Demand Design, Fabrication, Installation and Demolition of Playground Equipment and Surfacing on an Annual Contract

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED

PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below)

Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

RP031-24 PAGE 26

STANDARD INSURANCE REQUIREMENTS

(Design/Build)

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $1,000,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply Additional Insured Endorsement Concurrency of Effective Dates with Primary Blanket Contractual Liability Drop Down Feature Care, Custody, and Control - Follow Form Primary Aggregates: Apply Where Applicable in Primary Umbrella Policy must be as broad as the primary policy

5. Professional Liability Insurance - $1,000,000 (project specific for the Gwinnett County project) limit of liability per claim/aggregate or a limit of $1,000,000 per occurrence and $2,000,000 aggregate or a claim/aggregate limit of $3,000,000 per occurrence and $3,000,000 aggregate.

Insurance company must be authorized to do business in the State of Georgia.

Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04 or some other form)

6. Gwinnett County Board of Commissioners (and any applicable Authority) should be shown as an additional insured on General Liability, Auto Liability and Umbrella Liability policies.

7. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

8. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

RP031-24 PAGE 27

9. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher.

Certain Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

10. Insurance Company should be authorized to do business by the Georgia Department of Insurance.

11. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

12. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified…