July 12, 2023

RP026-23

REQUEST FOR PROPOSAL

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified contractors for the Provision of On-Demand Fabrication and Installation of Gwinnett Trails Signage on an Annual Contract with four (4) additional one-year options to renew for the Gwinnett County Department of Community Services.

Proposals must be returned in a sealed container marked on the outside with the Request for Proposal number and Company Name. Proposals will be received until 2:50 p.m. local time on August 4, 2023 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.

Any proposal received after this date and time will not be accepted. Proposals will be publicly opened and only names of submitting firms will be read at 3:00 p.m. A list of firms submitting proposals will be available the following business day on our website www.gwinnettcounty.com.

A Webex pre-proposal meeting is scheduled for 10:00 A.M. local time on July 19, 2023. To access, dial 1-408-418-9388, enter Access Code 2336 726 6839. All interested parties are urged to attend. Questions regarding proposals should be directed to Jake Scarpone, Purchasing Associate II, at Jake.Scarpone@gwinnettcounty.com or by calling 770-822-8722 no later than July 21, 2023. Proposals are legal and binding upon the Consultant when submitted. One unbound single-sided original, four (4) exact copies, and one electronic pdf copy on flash drive should be submitted.

Successful Consultant will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator, Gwinnett County Justice and Administration Center, 770-822-8165.

The written proposal documents supersede any verbal or written prior communications between the parties.

Selection criteria are outlined in the request for proposal documents. Gwinnett County reserves the right to reject any or all proposals, to waive technicalities, and to make an award deemed in its best interest.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a proposal will be notified via email. We look forward to your proposal and appreciate your interest in Gwinnett County.

Jake Scarpone Purchasing Associate II The following pages should be returned with your proposal:

Cost Proposal, Page 11-12 (To be submitted in a separate sealed envelope) Contractor Information, Page 13 References, Page 14 List of Subcontractors, Page 15 Contractor Affidavit, Page 16 Ethics Affidavit, Page 17 http://www.gwinnettcounty.com/ mailto:Jake.Scarpone@gwinnettcounty.com http://www.gwinnettcounty.com/

RP026-23 PAGE 2

REQUEST FOR PROPOSAL

PROVISION OF ON-DEMAND FABRICATION AND INSTALLATION OF GWINNETT TRAILS SIGNAGE

I. SCOPE OF WORK

A. General

The work for which proposals are invited consists of all labor, material, and equipment to complete the construction drawings, fabrication signs, and installation of signs in the Fabrication and Installation of Gwinnett Trails Wayfinding and Signage on an on-demand basis. Although this is an on-demand contract for the entire Gwinnett Trails system, it is anticipated that the signage fabricator will be responsible for the construction drawings, fabrication, and installation of signs along five (5) trails during the first year of the on-demand contract: Ivy Creek Greenway, Eastern Regional Greenway, Singleton Greenway Phase 1, Commerce Drive, and Western Gwinnett Pathway. This list is the currently anticipated needs for the first year of the on-demand contract and is subject to change based on County needs.

The construction/shop drawings that have been previously developed for six (6) of the twelve (12) signage types are provided for reference in Exhibit A of this RFP. In the provided shop drawing PDF are orange comments for adjustments needed to the previous design based on the initial signage install on the Harris Greenway Trail. Manufacturer names, trade names, brand names and/or catalog numbers used in these bid documents are for the purpose of describing and establishing general performance and quality levels. Such references are not intended to be restrictive.

The signage fabricator will be responsible for providing full, detailed, color shop drawings for the remaining six (6) signage types for which shop drawings have not been provided, as well as incorporating modifications into the previously developed shop drawings. New and revised shop drawings must clearly indicate how the design intent of the signs will be maintained through fabrication and installation and show a commitment to ensuring durability and low maintenance on the part of the County. There is a potential for additional signage typologies to be developed over the life of the contract, which will require coordination with the Gwinnett Trails Implementation Program Management team and the Gwinnett County Department of Community Services; additional signage typologies will require additional construction/shop drawings to be developed by the fabricator. These services should be accounted for in the Miscellaneous line items of the Cost Proposal of the proposal submittal.

B. Sign Installation

Before the installation of signage for any specific trail/trail segment begins, the signage fabricator will be required to conduct a site visit with the Gwinnett Trails Implementation Program Management team and Gwinnett County Department of Community Services staff.

A complete description and specification of the sign structural support posts will be prepared by the fabricator and provided in all new and revised shop drawings, allowing for adjustments based on each trail segment’s unique context and needs, as applicable. It will be the responsibility of the successful fabricator to provide support posts, base, or cabinet

RP026-23 PAGE 3

of sufficient structural strength, anchored to the sign and into the ground at a depth and/or in a manner that is sufficient to prevent them from being damaged by wind gusts, affected by local freeze/thaw cycles, or removed by vandals. The signage fabricator must show a commitment to durability and low maintenance. Sign design and installation must meet all Americans with Disabilities Act (ADA) compliance guidelines, as applicable.

The selected signage fabricator will be responsible for the installation of signage to meet the County’s standards and needs. Although the standards have been established through the development of the initial signage suite and refined through prototyping, it is anticipated that further refinements and definitions may need to be developed to respond to various contexts and emerging needs. The selected signage fabricator will work with the Gwinnett Trails Implementation Program Management Team and Gwinnett County Department of Community Services staff on future standard refinements and definitions to ensure the Gwinnett Trails signage standards remain responsive to the system’s needs. Below are details on standards currently utilized by Gwinnett County’s Parks and Recreation Division for signage with the Gwinnett Parks system—these same standards are intended to be upheld for the Gwinnett Trails system signage.

a. Fabrication Standards

1. It is intended that all finished work be of the highest quality to pass eye-level examination and scrutiny by the County representative.

2. Construct all work to eliminate burrs, cuttings edges, and sharp corners.

3. Finish welds on exposed surfaces shall be imperceptible in the finished work.

4. Except as indicated or directed otherwise, finish all surfaces smooth.

5. Surfaces, which are intended to be flat, shall be without bulges, oil canning, or other physical deformities.

6. Surfaces, which are intended to be curved, shall be smoothly free flowing to required shapes.

7. Except where approved otherwise by County representative, conceal all fasteners.

8. Make access panels tight-fitting and flush with adjacent surfaces.

9. All material shall be new stock, free from defects impairing strength, durability, and appearance.

10. No fabrication of installation materials or procedure shall be used that will in any way change the visual quality or in any manner have an adverse effect on existing materials and surfaces.

RP026-23 PAGE 4

11. All adhesives shall be used in accordance with recommendations made by the manufacturer of the materials to be laminated or adhered. Adhesives shall not change the color of nor deteriorate the materials to which they are applied.

12. Sign faces must be clean and free of glue or other foreign material. Edges to be smooth and straight.

13. Painted surfaces to be resistant to crazing, peeling, scratching and fading. All coatings shall conform to manufacturer’s requirements.

14. All lettering shall be executed in such manner that all edges and corners of finished letterforms are true, sharp and clean. Letterforms with rounded positive or negative corners, edge build-up, bleeding, saw toothing, pinholes, etc., will not be accepted.

15. County representative must approve sign text prior to fabrication.

16. All vinyl letters or silk-screening shall be on the top surface of the recommended material unless otherwise specified on the drawings.

17. All letterforms shall be aligned as to maintain a base line parallel to the sign format unless otherwise noted.

18. All inks and paints required for engraving or silkscreen and imprinted surfaces shall be of a type made for the surface material on which it is applied and recommended by the manufacturer of the ink or paint. Exact identification on all inks and paints shall be noted on the shop drawings (if applicable), together with date describing the method of application, if other than “air drying.”

19. No paints or inks or adhesives that will fade, discolor, or delaminate as a result of proximity to ultraviolet light source or heat shall be used.

20. All inks and paints shall be evenly applied and without pinholes, scratches, orange peeling, application marks, and other defects.

21. Cleaning of any kind, prime coats or other surface pre-treatment, where recommended by the manufacturer for inks and paints, shall be included at no extra cost to the County.

22. Carefully follow manufacturer’s recommended fabricating procedures regarding expansion, contraction, fastening, and restraining of acrylic plastic or glass.

23. Exercise care to assure that polished and plated surfaces are unblemished in the finished work.

RP026-23 PAGE 5

24. Isolate dissimilar materials. Exercise particular care to isolate non-ferrous metals from ferrous metals.

25. All cleaning to leave sign surface and graphics intact.

b. Installation Standards

1. The contractor is responsible for verifying locations of new signs via site visit with County staff and/or the Gwinnett Trails Implementation team. Sign locations are to be identified by longitude and latitude in coordination with the Gwinnett Trails team and the siting locations approved by the County representative.

2. Sign installation work shall be under the direct supervision of a journeyman sign erector as requested by County representative.

3. Securely anchor work in location using appropriate anchoring methods either approved on design standard drawings or as directed by county representative.

Use “tamper/vandal proof” and or “lockable” bolt assembly hardware. All hardware in locations subject to moisture or other corrosive elements are to be stainless steel. All attachment hardware is to be painted to match color of surrounding area.

4. In addition to specifications in Design Standards, sign installation shall include sign erection, mounting hardware, removal and disposal of existing signs, touch up and site cleanup. Seed and straw graded areas at sign bases.

5. All signs are to be wiped clean of fingerprints, dust, or other surface soiling upon completion of installation.

6. The designated County representative is the final arbiter on interpretation of the documents. Questions concerning format, actual message copy, and actual sign location should be forwarded to the County representative in writing.

Decision by the County representative as to compliance will be final.

7. When required because of size or weight of sign, provide lifting eyes as an integral part of design. Lifting eyes shall be inconspicuous in the finished work as approved by County representative.

8. Requirements of regulatory agencies: Comply with all Life Safety and State of Georgia Building codes and all legal requirements having jurisdiction over the project. Notify the County representative of any conflicts between the specifications and such agencies.

RP026-23 PAGE 6

c. Warranty Standards

1. Warrant all work against failure because of faulty materials, workmanship, and design for a period of one year from date of substantial completion indicated by the County representative.

2. Fading, cracking, warping, peeling, delamination, rusting, corroding, and structural failure, including distortion by whatever cause, shall be construed to mean failure because of faulty materials and workmanship. This warranty shall apply to all work; sign and posts.

3. Failures during the warranty period shall be repaired or replaced to the satisfaction of the County representative at no cost.

C. Permitting

This will be a free permit, but the fabricator is required by the County to proceed through the permitting process. Owner shall pay all charges of utility owners for connections for providing permanent service to the work.

D. Georgia 811

It shall be the responsibility of the successful fabricator to locate and mark underground utilities prior to any site excavation for the installations of the signs by calling 770-623- 4344 or contacting your Georgia 811 liaison. Any adjustment to the sign location due to utility conflicts must be approved by the County and the Project Landscape Architect.

E. Examination of Site and Specifications

Each contractor shall, before submitting its proposal, carefully inspect in detail the work sites described herein and the surrounding area and shall familiarize itself with all conditions under which the work is to be performed; with the obstacles, unusual conditions, or difficulties that may be encountered, whether or not referred to in the contract; and with all other relevant matters concerning the work site and the surrounding area, including subsurface, underground, and other concealed conditions. The proposer whose submittal is accepted will be responsible for all errors in its proposal, including those resulting from its failure or neglect to make a thorough examination and investigation of the contract form or the conditions of the work site and the surrounding area. They shall fully inform themselves as to the quality and quantity of equipment required and the character of the work.

The County and its agents assume no responsibility whatsoever in respect to the sufficiency or accuracy of this information, and there is no guarantee, either expressed or implied, that the conditions or locations indicated are representative of those existing throughout the work, or that unanticipated situations may not occur. If their proposal is accepted, the proposer is responsible for all errors in their proposal resulting from their

RP026-23 PAGE 7

failure or neglect to comply with these instructions. The County will in no case be responsible for any change in anticipated profits resulting from such failure or neglect.

F. Piggybacking

Gwinnett County may receive requests from any of the sixteen (16) cities or five (5) Community Improvement Districts (CIDs) within the County limits for the fabrication and installation of additional Gwinnett Trails Wayfinding and Signage through the on-demand contract. The successful fabricator will be able to respond to these additional requests to fabricate and install the additional signage in a timely fashion with identical quality, specifications, and scope to the initial Gwinnett Wayfinding and Trails Signage.

G. Meeting Expectations

The selected signage fabricator is expected to meet delivery timeline and quality expectations established by the Gwinnett County Department of Community Services. The delivery timeline will be communicated when the request for providing services for a specific trail/trail segment or other on demand need is made; the fabricator is to communicate any concerns or issues with the provided timeline.

The County may terminate the selected signage fabricator for cause/inability to meet the County’s expectations without proper communication and/or issue resolution.

H. Delivery Expectations

Delivery days ARO shall not exceed forty-five (45) days unless the user department is placing a substantial size order and alternate delivery time is mutually agreed upon by vendor and County representative.

I. Invoicing Expectations

Invoices must reference the Purchase Order number and include the dates and locations (if applicable) where work was performed. The invoice must be itemized by the line items in the contract. Back up documentation such as material receipts to substantiate markup charges is to be made available upon request.

Cost of rental equipment will be reimbursed at cost but requires prior approval by Gwinnett County representative. Failure to do so will be the contractor’s responsibility.

II. PROPOSAL SUBMITTAL REQUIREMENTS

A. General Requirements

1. Individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative without permission of the Purchasing Associate named in the

RP026-23 PAGE 8

solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners. Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award. This is to insure that all prospective respondents have the same level of knowledge of the project as well as ensuring the additional data is made available to all proposers.

2. One (1) unbound original (marked as the “original”), four (4) bound copies, and one (1) thumb drive in Adobe PDF format of your proposal should be submitted.

Proposals shall be submitted in a sealed envelope/package. Within the sealed package, the cost proposal must be enclosed in its own envelope, marked “Cost Proposal” on the outside of the envelope and sealed to keep it separate from the other proposal components. All copies of the proposal should be identified with the proposal number, date of opening, and the proposing company’s name. All copies of the proposal must be identical. The full cost of proposal preparation is to be borne by the proposing contractors. Proposals must be signed in ink by a company official who has authorization to commit company resources.

3. Proposals shall be submitted in a sealed envelope/package. Envelope/package shall be addressed to Gwinnett County Purchasing Division, Gwinnett Justice and Administration Center, Second Floor, 75 Langley Drive, Lawrenceville, Georgia 30046 and shall be identified with the proposal number, date of opening and company name on the outside.

4. Proposals submitted are not publicly available until awarded by the Gwinnett County Board of Commissioners. All proposals and supporting materials as well as correspondence relating to this RFP become property of Gwinnett County when received. Any proprietary information contained in the proposal should be so indicated. However, a general indication that the entire contents, or a major portion, of the proposal is proprietary will not be honored.

5. Gwinnett County reserves the right to reject any or all proposals, in whole or in part, to negotiate changes in the scope of services and to waive any technicalities as deemed in its best interest.

6. Gwinnett County Request for Proposal documents are posted on the Gwinnett

County web site in PDF format for interested parties to download. It is also the sole responsibility of all interested parties to download any applicable addenda for a solicitation via the Gwinnett County web site.

III. CONTENT AND FORMAT OF SUBIMTTALS

Proposals shall be enclosed in a sealed package with the name and address of the proposer, the date and hour of opening, and the request for proposal number on the face of the package.

Telegraphic/faxed proposals will not be considered. Within the sealed package, the cost

RP026-23 PAGE 9

proposal must be enclosed in its own sealed envelope sealed to keep it separate from the other proposal components and marked “COST PROPOSAL” on the outside of the envelope.

A. Technical Proposal

The Contractor’s Proposal shall be responsive to the specific range of issues described herein. Contractors are asked to read the Request for Proposal carefully to ensure that they address the specific requirements of this Request and submit all requested information.

Proposing Contractors will be evaluated and scored based on the information provided in their proposals as it relates to this Request. Any additional information provided by the proposing firms will not be considered and is discouraged. The Contractor’s Proposal shall be organized in the order and format described below. Each proposal shall include the following information.

a. Introductory Letter

1. Provide a letter of transmittal that briefly states the proposer's desire to be considered for the fabrication and installation contract, a brief understanding of the work to be done, and a positive.

2. List the name, title, address and phone number of the Project Manager.

3. List the name and title of the officer authorized to make representations for the proposer; provide an original ink signature by the officer authorized to sign, date, and submit the proposal; describe your qualifications and the qualifications of each sub-contractor (if any).

b. Statement of Qualifications

1. A detailed description of similar projects successfully completed by the contractor/joint venture in the past three to five years and a detailed description of results of that work; include the name and telephone number of a contact person for each client who can verify the information provided.

*Note similar current projects and percent complete.

2. Listing of all projects of similar size and scope completed within the past five years.

3. Company's ability to quickly produce and install signage.

Provide a realistic milestone schedule for design, proofs, and on-site work.

4. Example of typical shop drawings produced by your company.

c. Understanding and Approach

Company’s detailed understanding and approach of the work to be done.

RP026-23 PAGE 10

d. References

Using the form included, provide a list of at least three clients with contact names, addresses, phone numbers, and brief descriptions and dates for projects where relevant work was performed within the last five (5) years.

B. Cost Proposal (To Be Submitted in a Separate Sealed Envelope)

Submit the attached Cost Proposal in a separate sealed envelope as described elsewhere herein.

IV. SELECTION PROCEDURES

Proposals will be evaluated based on their relative responsiveness to the criteria described above and with the values as shown below:

Criteria Points Phase I: Technical: Initially, proposals will be evaluated based on their relative responsiveness to the criteria described below and will be scored based on the point values as shown:

1 Statement of Qualifications 50

a. Similar Projects (15 points)

b. Overall Projects in the Last Five Years (10 points)

c. Ability to Quickly Produce & Install (15 points)

d. Shop Drawings of Previous Work (10 points)

2 Understanding and Approach 15

3 References – Comparability and Quality 10 Sub-Total 75

Phase II: Cost Proposal: The Proposals will be evaluated in order to select the contractor(s) which rate highest according to the criteria listed in Items 1-3 above. The selection committee may then short list the highest scoring contractors. The Cost Proposals of the shortlisted contractors will then be opened and scored.

Sub-Total 100 Phase III: Optional Interviews: Contractors may be short-listed for further consideration. At the Department’s discretion, interviews may be required of the short-listed contractors. If interviews are required, the County will issue information regarding format and desired areas of emphasis to all short-listed contractors and 0-10 will be assigned on the basis of interview results.

TOTAL 110

If a satisfactory Contract cannot be negotiated with the highest ranked proposer, negotiations may then be undertaken with the second ranked proposer and so on.

RP026-23 PAGE 11

COST PROPOSAL

(to be submitted in a separate sealed envelope)

SECTION A: Purchase/Fabrication – Unit pricing to include all materials and labor necessary to furnish, deliver, and install the requested signage at various location.

ITEM

# DESCRIPTION

APPROX.

ANNUAL

QTY

UNIT PRICE TOTAL

1 TH - Trailhead 9 EA $ $

2 R – Roadside 9 EA $ $

3 DW T1 – Wayfinding and Directional – Tier 1 29 EA $ $

4 DW T2-S – Wayfinding and Directional - Tier 2/Sculptural 29 EA $ $

5 DW T2 - Wayfinding and Directional - Tier 2/Traditional 29 EA $ $

6 RR - Rules and Regulatory 9 EA $ $

7 EI T1 - Educational/Interpretive - Tier 1 13 EA $ $

8 EI T2 - Educational/Interpretive - Tier 2 13 EA $ $

9 B - Decorative Branding - Banners 30 EA $ $

10 E - Decorative Branding - Emblems 20 EA $ $

11 HL - Decorative Branding - Help Locator Post 50 EA $ $

12 MM - Decorative Branding - Decorative Mile Marker 10 EA $ $

SECTION A TOTAL $

SECTION B: Shop Drawings and Shop Drawing Revisions

1 Existing Shop Drawings Revisions 3 EA $ $

2 DW T1 – Wayfinding and Directional – Tier 1 1 EA $ $

3 DW T2-S – Wayfinding and Directional - Tier 2/Sculptural 1 EA $ $

4 EI T1 - Educational/Interpretive - Tier 1 1 EA $ $

5 EI T2 - Educational/Interpretive - Tier 2 1 EA $ $

6 B - Decorative Branding - Banners 3 EA $ $

7 E - Decorative Branding - Emblems 4 EA $ $

SECTION B TOTAL $

RP026-23 PAGE 12

COST PROPOSAL CONTINUED

(to be submitted in a separate sealed envelope)

Certification of Non-Collusion in Bid Preparation

(Signature) (Date)

In compliance with the attached specifications, the undersigned offers and agrees, if this quote is accepted by the Board of Commissioners within one hundred and twenty (120) days of the date of quote opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the quote schedule. By submission of this quote, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to bidders.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Print Authorized Representative's Name

Telephone Number

Email Address

Contact Person __________________________________________________________________________________ (if someone other than the authorized representative listed above)

Telephone Number Email Address

SECTION C: Miscellaneous Services – Unit pricing for miscellaneous sign work, repairs not included in other sections, and materials mark-up

ITEM

# DESCRIPTION

APPROX.

ANNUAL

QTY

UNIT PRICE TOTAL

1 Hourly Labor Rate – One Man Crew 120 HR $ $

2 Hourly Labor Rate – Two Man Crew 120 HR $ $

Service Vehicle – Hourly rate may include, but not limited to, demolition concrete coring, lifting, and miscellaneous equipment

120 HR $ $

4 Hourly Labor Rate – Technical and Artistic Services 120 HR $ $

Miscellaneous Materials Mark-up for Material Not Included in Specifications (Not to Exceed 10%)

$10,000.00 % $

SECTION C TOTAL $

GRAND TOTAL (THIS TOTAL WILL BE SCORED) $

http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

RP026-23 PAGE 13

CONTRACTOR INFORMATION

Please include this page as part of the proposal document and NOT with the Cost Proposal.

Legal Business Name (If your company is an LLC, you must identify all principals to include addresses and phone numbers in your submittal)

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number Fax Number

E-mail address

RP026-23 PAGE 14

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF PROPOSAL

REFERENCES

Provide three (3) satisfactory references where work has been completed with a scope and size similar as the proposed project within the past five (5) years. Each reference should include the customer name, address with current contact information, dates/duration of the project and a brief description of the project.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Customer Name/Address

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Customer Name/Address

Completion Date

Contract Amount $ Start Date

3. Customer Name/Address

Completion Date

Contract Amount $ Start Date

Company Name

RP026-23 PAGE 15

GWINNETT COUNTY, GEORGIA

LIST OF SUBCONTRACTORS

I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS

TYPE OF WORK

Company Name

RP026-23 PAGE 16

RP026-23, Provision of On-Demand Fabrication and Installation of Gwinnett Trails Signage on an Annual Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration

Reform Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01- .08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

RP026-23 PAGE 17

RP026-23, Provision of On-Demand Fabrication and Installation of Gwinnett Trails Signage on an Annual

Contract

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED

PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below)

Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

RP026-23 PAGE 18

STANDARD INSURANCE REQUIREMENTS

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply Additional Insured Endorsement Concurrency of Effective Dates with Primary Blanket Contractual Liability Drop Down Feature Care, Custody, and Control - Follow Form Primary Aggregates: Apply Where Applicable in Primary Umbrella Policy must be as broad as the primary policy

5. Gwinnett County Board of Commissioners (and any applicable Authority) should be shown as an additional insured on General Liability, Auto Liability and Umbrella Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher. Certain Workers' Comp funds may be acceptable by the approval of the Insurance Unit.

RP026-23 PAGE 19

European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the County to verify the compliance with these insurance requirements.

12 All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the County.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the County, the Board of

Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the County.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract.

The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the County, through its records or records of their insurer, information regarding a specific claim related to any County project. Any loss run information available from the contractor or their insurer relating to a County project will be made available to the County upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

RP026-23 PAGE 20

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM

COMMODITY LISTING.

RP026-23

Buyer Initials: JS

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY

CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

RP026-23 PAGE 21

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED NON-

RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT OF

TECHNICALITY VS. NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY QUOTE/BID/FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION

SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT

REQUIRED ON ALL SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON

THE INVITATION PAGE. IF CLARIFICATION IS NEEDED, CONTACT THE PURCHASING

ASSOCIATE LISTED IN THE INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE

PROVIDED IN THIS SOLICITATION DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED,

MAY RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE

CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS.

IF CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED, MAY RESULT IN

SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT

IS REQUIRED ON ALL FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS

NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

RP026-23 PAGE 22

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions.

Failure to do so will be at the vendor’s risk, as the vendor will be held accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or document.

Each vendor shall sign the submittal and print or type his or her name on the quote/bid/fee schedule. The person signing the submittal should initial erasures or other changes. An authorized agent of the vendor must sign the submittal.

C. Fee schedule pricing should have only two decimal places unless otherwise stated. In the event of a calculation error in total price, the unit pricing prevails.

D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee, or other County representative other than the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final award. The Purchasing Director will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

Solicitations for the sale of real property may allow for verbal or written communications with the appropriate Gwinnett County representative.

E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the submittal but are contained for informational purposes only. If awarded, the successful vendor(s) will be required to execute these documents prior to County execution.

F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform

Enhancements for 2013, an original signed, notarized and fully completed Contractor Affidavit and Agreement should be included with vendor’s submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your submittal may result in being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each vendor should state time of proposed delivery of goods or services.

B. Words such as “immediate,” “as soon as possible,” etc. should not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.) should be stated. If calendar days are used, include Saturday, Sunday, and holidays in the number.

III. EXPLANATION TO VENDORS

Any explanation desired by a vendor regarding the meaning or interpretation of the solicitation, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation for a reply to reach all vendors before the deadline of the solicitation. Any information

RP026-23 PAGE 23

given to a prospective vendor concerning a solicitation will be furnished to all prospective vendors as an addendum to the solicitation if such information is necessary or if the lack of such information would be prejudicial to uninformed vendors. The written solicitation documents supersede any verbal or written communications between the parties. Receipt of addenda should be acknowledged in the submittal. It is the vendor’s responsibility to ensure they have all applicable addenda prior to their submittal. This may be accomplished by contacting the assigned Purchasing Associate prior to the submittal or visiting the Gwinnett County website.

IV. SUBMISSION OF FORMAL OFFERS/SUBMITTALS

A. Formal bid and proposal submittals shall be enclosed in a sealed package or envelope, addressed to the Gwinnett County Purchasing Division with the name of the vendor, the date and hour of opening and the solicitation number on the face of the package or envelope. Facsimile or emailed submittals will not be considered. Any addenda should be enclosed in the sealed envelopes as well.

B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized representative.

C. Samples of items, when required, must be submitted within the time specified and, unless otherwise specified by the County, at no expense to the County. Unless otherwise specified, samples will be returned at the vendor’s request and expense, if items are not destroyed by testing.

D. Items offered must meet required specifications and must be of a quality that will adequately serve the use and purpose for which intended.

E. Full identification of each item submitted, including brand name, model, catalog number, etc. must be furnished to identify exactly what the vendor is offering. Manufacturer’s literature may be furnished but vendor should not submit excessive marketing material.

F. The vendor must certify that items to be furnished are new and that the quality has not deteriorated to impair its usefulness.

G. Unsigned submittals will not be considered except in cases where it is enclosed with other documents that have been signed. The County will determine acceptability in these cases.

H. Gwinnett County is exempt from federal excise tax and Georgia sales tax regarding goods and services purchased directly by Gwinnett County. Vendors are responsible for federal excise tax and sales tax, including taxes for materials incorporated in county construction projects. Vendors should contact the State of Georgia Sales Tax Division for additional information.

I. Information submitted by a vendor in the solicitation process shall be subject to disclosure after the public opening in accordance with the Georgia Open Records Act.

V. WITHDRAWAL DUE TO ERRORS

Vendors must give Gwinnett County Purchasing Division written notice within two (2) business days of completion of the opening stating that they wish to withdraw their submittal without

RP026-23 PAGE 24

penalty for an obvious clerical or calculation error. Submittal may be withdrawn from consideration if the price was substantially lower than the other submittals due solely to a mistake therein, provided pricing was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake and was due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the submittal. The unintentional arithmetic error or omission can be clearly proven through inspection of the original work papers, documents, and materials used in preparing the submittal sought to be withdrawn. The vendor’s original work papers shall be the sole acceptable evidence of error and mistake if a vendor elects to withdraw their submittal. If a quote or bid submittal is withdrawn under the authority of this provision, the lowest remaining responsive offer shall be deemed to be low bid.

No vendor who is permitted to withdraw their submittal shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid or proposal was submitted.

Vendors who fail to request withdrawal by the required forty-eight (48) hours may automatically forfeit bid bond if a bond was required. Bid may not be withdrawn otherwise.

Withdrawal is not automatically granted and will be allowed solely at Gwinnett County’s discretion.

VI. TESTING AND INSPECTION

Since tests may require several days for completion, the County reserves the right to use a portion of any supplies before the results of the tests are determined.