RP006_24 Inv.pdf

January 17, 2024

REQUEST FOR PROPOSAL

RP006-24

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified consultants to provide Design and Construction Administration Services for the Gwinnett County New Police Headquarters for the Department of Support Services.

Proposals must be returned in a sealed container marked on the outside with the Request for Proposal number and Company Name. Proposals will be received until 2:50 P.M. local time on Friday, February 16, 2023, at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any proposal received after this date and time will not be accepted. Proposals will be publicly opened and only names of submitting firms will be read at 3:00 P.M. A list of firms submitting proposals will be available the following business day on our website www.gwinnettcounty.com.

A pre-proposal conference is scheduled for 10:00 A.M. on Thursday, February 1, 2023. at the Gwinnett County Purchasing Division 2nd Floor, 75 Langley Drive, Lawrenceville, GA 30046 in the Dogwood Conference Room. All consultants are urged to attend. Questions regarding proposals should be directed to Alexis Holland, Purchasing Associate II, at alexis.holland@gwinnettcounty.com or by calling 770-822-8741, no later than 3:00 p.m. Tuesday, February 6, 2024. Proposals are legal and binding upon the consultant when submitted. One unbound 8 ½” x 11” single sided marked “original”, five (5) exact copies minus the fee proposal, one (1) electronic copy on a flash drive (labeled Technical), one (1) electronic copy of the cost proposal on a flash drive (labeled Financial) should be submitted. Cost Schedule should be submitted in a separate sealed envelope.

Successful consultant will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-10 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written proposal documents supersede any verbal or written prior communications between the parties.

Selection criteria are outlined in the request for proposal documents. Gwinnett County reserves the right to reject any or all proposals to waive technicalities, and to make an award deemed in its best interest.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a proposal will be notified via email.

We look forward to your proposal and appreciate your interest in Gwinnett County.

Alexis Holland Purchasing Associate II

The following pages should be returned as part of your proposal submittal:

Cost Schedule , Pages 11-12 (in a Separately sealed envelope) Firm Information, Page 13 References, Pages 16-17 Ethics Affidavit, Page 43

Contractor Affidavit, Page 44 http://www.gwinnettcounty.com/ mailto:alexis.holland@gwinnettcounty.com http://www.gwinnettcounty.com/

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Gwinnett County New Police Headquarters – Design Request for Proposal

I. INTRODUCTION

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals for Design and Construction Administration Services for a New Police Headquarters from qualified Consultants with experience in design and engineering. This facility is located at 800 Hi Hope Rd, Lawrenceville, Georgia. The Consultant and the Consultant’s Engineers shall be licensed to practice architecture and engineering in the State of Georgia. The construction delivery method is anticipated to be Construction Management At-Risk but due to unforeseen conditions, could be subject to change.

The following two options are to be considered as the design intent of this project:

Option A - New multi-story headquarters and new parking structure. Although Option A has not been programmed, the new facility is expected to be approximately 130,000 square feet and include a parking structure for approximately 575 vehicles. This option will be required to be designed and constructed to meet LEED Certified requirements. Final facility size and parking requirements will be based on accepted programming information and efforts included in this PROPOSAL. Consultant is to remain in strict adherence to the available budget for construction.

Option B - Phased renovation of the existing 68,456 square feet facility with the addition of a new 63,750 square feet multi-story addition (approximately), and new parking structure for 575 vehicles.

The addition and renovation will be required to be designed and constructed to meet LEED Certified requirements. Final facility size and parking requirements will be based on accepted programming information and efforts included in this proposal. Consultant is to remain in strict adherence to available budget for construction.

More information on the proposed project, the County’s objectives with the project, the character of the project site, and the development budget are contained in Section II, Background Information and Project Description, and the Appendices for the Request for Proposal. The Scope of Work expected under the resultant contract is outlined in Section III and described more fully in the Sample Agreement. Proposal Submission Instructions are detailed in Section IV; and the contract award will follow the procedures outlined in Section V, Selection Procedures. The proposal evaluation will be based on criteria described in Section V and will be by the Selection Committee described therein.

Administration of the contract will be the responsibility of the Facility Construction Division of the Department of Support Services.

II. BACKGROUND INFORMATION AND PROJECT DESCRIPTION

A. PROJECT BACKGROUND

The Gwinnett County Police Headquarters was originally constructed in the early 1970s as two separate structures with brick veneer, concrete masonry backup, and minimal exterior fenestration.

An addition was constructed in 1988, extending the main level and incorporating a second level to the building, thereby connecting the two buildings. The main floor footprint is approximately 56,027 gross square feet and the upper-level footprint is approximately12,429 gross square feet.

In 2019, the County commissioned a Needs Assessment and Headquarters Campus Master Plan which defined the long-term needs of the Gwinnett County Police Department (GCPD) Headquarters campus. The original building structures still stand today as part of the GCPD Headquarters. However, a shift in functional and security parameters, as well as departmental growth, has brought into question the viability of the existing structures to continue to meet the future goals and objectives of the GCPD.

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The primary goal of the GCPD is consolidation. The department has outgrown available space and has been forced to house many functions, such as detectives and specialty teams, outside the Headquarters Campus. The current headquarters facility does not allow for the consolidation of GCPD administrative functions and command staff.

As a result, a new square feet multi-story headquarters and new vehicle parking structure, or the renovation of the existing facility renovation with a multi-story addition and new parking structure has been approved as part of the SPLOST 2023 referendum.

B. PROJECT DESCRIPTION

1. Basic Program

As noted above, a limited preliminary “space needs” analysis has been developed for the facility. The selected Consultant’s responsibility will be to thoroughly assess the needs of the County functions and prepare a detailed and complete Space Program and Plan that will be the basis of the facility’s design. In summary, this report recommends two options, Option A – a new multi-story 130,000 square feet and a parking structure for approximately 575 vehicles:

or Option B – the phased renovation of the existing 68,456 square feet facility renovation with an approximate 63,750 square feet multi-story addition, and new parking structure for approximately 575 vehicles. Other approaches and combinations of renovation and new construction will be considered by the County as part of the project planning efforts following a completed and accepted programming effort.

The summary of goals are as follows:

1. Consolidation of all GCPD section and staff at a single location, with the exception of Training, Uniform Patrol, and other sections neither located, nor anticipated to be located, at Headquarters site

2. Adequate and secure separation between the public and GCPD staff, both internally and externally

3. Increased efficiency of operations, through inter-departmental connectivity offered by a new central facility

4. Adequate and secure parking and circulation for GCPD personnel, separate from the public parking

5. Adequate office space to support current and future staff which is flexible and adaptable as the needs of the GCPD continue to evolve and grow in the future

6. Enhanced customer and community service

7. Maintain operations of the GCPD Headquarters and Police Annex Facility during all phases and activities associated with construction

2. Electronic Systems and Building Controls It is essential that the electronic systems and building controls are integrated. The facility shall be provided with card access entry controls in the secured areas, as well as CCTV in the secured areas.

3. Construction Delivery Method

The construction delivery method is anticipated to be Construction Management At-Risk but due to unforeseen conditions could be subject to change.

4. Existing Conditions

The County will make available drawings of the existing facility for proposing firms to review. These drawings will be available for review in the Gwinnett County Purchasing Division office at 75 Langley Drive, 2nd Floor, Lawrenceville, Georgia 30046.

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C. BUDGET ESTIMATE

The proposed Construction Budget for the project, on which the Consultant should base its proposal, is $78.75MM, and is outlined in Appendix D. This includes all associated demolition, sitework, utilities, renovation, and/or new construction, furniture (to be purchased by owner), along with costs for selected phasing approach and contractor’s general condition and fee. The Consultant’s fee will be adjusted accordingly based on the option selected by the County for the Program and Schedule of the project.

D. LEED REQUIREMENT

The project will be required to be designed and constructed in a manner that incorporates regionally and programmatically appropriate sustainable design strategies, both passive and active, and achieves a LEED certified rating. The target certifications are defined under the U.S. Green Building Council’s Leadership in Energy and Environmental Design rating system, (LEED). Certification shall be based on the LEED NC scorecard for the expansion and LEED EB scorecard for the existing building if Option B is selected.

E. DELIVERY SCHEDULE REQUIREMENT

1. Overall design programming to final will not exceed 450 calendar days, unless extension is approved is approved by the County in writing due to phasing approach of the project.

2. Programming: All activities associated with programming shall be complete 60 calendar days following issue of Notice to Proceed (NTP) for programming and design services. Programming shall involve meetings with County staff, iterative review of progress and deliverables, associated modifications, and delivery of final project program within the time specified. See section 2.2 of Sample Agreement –for full description of services.

3. Schematic Design: All activities associated with schematic design shall be complete within 120 calendar days of Notice to Proceed (NTP) for design start. See section 2.3 of Sample Agreement –for full description of services.

4. Design Development: All activities associated with design development shall be complete within 120 calendar days of Notice to Proceed (NTP) for design start. See Section 2.4 of Sample Agreement –for full description of services.

5. Construction Documents: All activities associated with construction documents shall be complete within 150 calendar days of Notice to Proceed (NTP) for design start. See section 2.5 of Sample Agreement –for full description of services.

6. Permitting/Final Construction Documents: Consultant is responsible for providing all services necessary to obtain permits for site development and building construction, including FM Global reviews, and shall incorporate the design requirements of governmental authorities having jurisdiction over the Project into the Construction Documents. See section 2.5 of Sample Agreement –for full description of services.

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III. SCOPE OF WORK

The Scope of Work for the Consultant under this Request for Proposal includes the following services: Programming, Space Planning, Schematic Design, Design Development, Preparation of Construction Documents, Bidding Assistance, and Construction Administration. The Consultant is expected to provide all Architecture, Engineering, and other Consultant and Specialty services necessary to plan, design and administer construction of this size and scope. These services shall include but not necessarily be limited to: Programming; Space Planning; Architecture; Interior Design; Civil, Structural, Mechanical, Electrical, Plumbing, and Fire Protection Engineering; Specialty Engineering Services; services related to landscape architecture; specification of loose furniture and furnishings; signage and graphics design;

telecommunications design; and cost estimating. The Consultant’s services are described at length and in detail in the Sample Agreement attached. All proposing Consultants are urged to read this Agreement (and the Project Description) carefully, for they establish the Scope of Services that is agreed to in submitting a proposal to the County under this Request for Proposal. Moreover, any exceptions taken by the proposing consultant to this Agreement will be evaluated as a factor in the selection process.

IV. PROPOSAL SUBMISSION INSTRUCTIONS

A. GENERAL REQUIREMENTS

Individuals, firms and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative without permission of the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners. Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award. This is to ensure that all prospective respondents have the same level of knowledge relative to the project as well as ensuring the additional data is made available to all proposers.

All questions or requests for additional information shall be addressed Alexis Holland, Purchasing Associate II, at alexis.holland@gwinnettcounty.com by the deadline stated in the invitation.

mailto:alexis.holland@gwinnettcounty.com

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All copies as stated in the invitation of the proposal should be identified with the proposal number, date of the opening, and the company name, with contact name and number. The full cost of proposal preparation is to be borne by the proposing firm. The original proposal should be signed in ink by a company official who has authorization to commit company resources.

Proposals shall be submitted in a sealed envelope/package. Envelope/package shall be addressed to Gwinnett County Purchasing Division, Gwinnett Justice and Administration Center, Second Floor, 75 Langley Drive, Lawrenceville, Georgia 30046 and shall be identified with the proposal number, date of opening and company name on the outside.

Proposals submitted are not publicly available until award by the Gwinnett County Board of Commissioners. All proposals and supporting materials as well as correspondence relating to this proposal become property of Gwinnett County when received.

Gwinnett County reserves the right to reject any or all proposals, in whole or in part, to negotiate changes in the scope of services, and to waive any technicalities as deemed in its best interest.

Successful Consultant is required within ten (10) days of the Notice of Award to provide the following:

a. Certificate of Insurance as specified in the Request for Proposal.

b. Two (2) properly executed contract documents.

Failure to provide the above documents within ten (10) days after the Notice of Award may be just cause for the annulment of award. At the discretion of the County, the award may then be made to the next highest scoring responsible proposer.

B. PROPOSAL CONTENT

The Proposal shall be responsive to the specific range of issues described in this Request for Proposal. Consultants are asked to read this document carefully to ensure that they address the specific requirements of this request and submit all requested information. Proposal packages should include the following information:

Qualifications and Experience – Up to 35 Points

1a. A description of the personnel resources and qualifications of the Consultant firm or team to carry out the Scope of Work. The expertise required to accomplish the complete scope of work may be represented either within the Consultant firm's in-house staff or by a team of architectural, interior design, engineering and specialty firms. In team submissions the prime Consultant must identify its previous experience working with the team members. The representation of resources and qualifications shall include a Project Organization Chart that shall identify all the key personnel involved in the project and their respective roles. Resumes shall be included on all such personnel; and in particular, the qualifications and experience of the Principal-in- Charge, the Project Manager, Project Architect, and the individual responsible for Construction Administration shall be detailed. For all engineering and specialty disciplines, designate the specific individuals to be assigned responsibility for the work and include resumes on each. If a specialty firm is proposed for design/engineering of the work elements, make certain that the experience of that

RP006-24 Page 7 firm’s staff to be assigned to this project is described, and that individual resumes are included (Important Note: Please do not include systems and/or equipment vendors on firms’ design team. The County expects there to be coordination with such firms during the design process, but the County wish to have unaffiliated technical consultants on the design team). The requirement for resumes applies to in-house personnel and all sub- consultants. Make certain that the resumes and descriptions of experience accurately and clearly state the roles played by the individuals on particular projects and whether the experiences were with the current or a former firm. When possible, indicate the year in which a key referenced project for an individual was completed.

1b. A description of the Consultant/Consultant team's special capabilities, resources and techniques that can be contributed to the assignment. Particular emphasis should be placed on demonstrating previous experience with Police facilities; LEED experience;

Construction Manager at Risk project experience; cost estimating and value engineering. Such experience should include, as applicable, facility programming and planning, full service architectural design/engineering and construction administration, interior design, site design, systems engineering and specialty services such as surveillance technology.

Consultant's Understanding – Up to 20 Points

A a) narrative describing the Consultant’s understanding of the objectives and character of the project. b) A narrative description of how the Consultant will approach the programming and design phases of the project, including techniques and processes for data gathering and confirmation, analysis, presentation, communication and reviews with the County, best practices and use of pre-construction/design support services by a Construction Manager, and in-house quality control. Firms should include a short narrative description of how the Consultant would approach the construction administration process with a focus on the Construction Management delivery method. Include in this description information on communications and reporting, quality control, and procedures in dealing with the contractor. c) A schedule indicating the tasks and time frames necessary for development the Space Program/Plan, Schematic Design, Design Development, Construction Documents, Contract Bidding/Award and Project Construction, utilize actual dates based on an anticipated contract start date of May 1, 2024.

(This date is provided to standardize submissions and is not a guaranteed date to commence work). Also, allow three months for construction contract bidding and award. The schedules will be evaluated in terms of their logical organization, relevance to the design and construction issues involved, and apparent understanding of the requirements for review and input by the user group and County.

Evaluation of the Quality, Functionality and Aesthetics of Design – Up to 10 Points

Color photographs or clear color photocopies of five (5) projects the Consultant chooses to submit as examples of design capabilities. Although these photos may be of facilities also used as references, they shall be exhibited in a separate section to be designated as an indicative representation of the Consultant's design capabilities and style. These photos shall include exterior, interior and site depictions. At least three of the photo collections shall be of facilities similar to that proposed herein. As with references, all of these submissions should correspond with the work of personnel designated in the proposal whenever possible and should be from the last seven (7) years.

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General Information – Up to 5 Points

The proposing Consultant shall provide several items of miscellaneous information for evaluation by the County. These items include a) the Consultant's personnel count by classification; b) a general description of the Consultant's ability to design projects within budget and to manage them with minimal change order activity (include specifics); and c) a statement as to whether the firm has ever been involved in litigation or claims over design, engineering or construction related issues. (If such involvement was within the past five (5) years, describe in specific terms.). Financial Statement as to financial stability may be requested of the highest scoring firm prior to award of the Board of Commissioners.

References – Up to 15 Points

References for three projects of a similar type and scope as the proposed project with preference for experience with law enforcement headquarters facilities. Preference also provided for references showcasing Construction Manager at Risk delivery method. At least one of these references should be for a multi-story police facility expansion project of at least 45,000 square feet or larger. At least one reference for the lead architectural firm should include a police project where LEED was initiated, and certification achieved. Each reference should include the project name, location, size, description, date of completion, project cost, construction delivery method, photograph(s), and a current and valid contact person with phone number, E-mail address and physical address. (The contact person should have thorough knowledge of the Consultant’s role and performance, and the email and phone number must be current). These specifically requested references all must be for work completed within the last seven years; Whenever possible, the reference should correspond with the experience of key project personnel.

Proposals without such corresponding relationships or with referenced projects outside of the requested time frame will be scored lower. The accuracy of the current phone number and contact person is important. If the contact person or phone number is not correct, the reference and a reference cannot be reached, a lower score will be received after attempts have been made to contact.

Evaluation of Consultant's Fee Proposal – Up to 15 Points

A Fee Proposal: The Consultant shall include in a separately sealed envelope, with the technical proposal and other requirements described above, a not-to-exceed fee proposal for the architectural and engineering services to be provided. The fee proposal shall be a not-to-exceed proposal covering all of the Consultant's expected costs to complete the work including the Consultant's personnel fees and "reimbursable expenses" and the fees and expenses of all sub-consultants. The fee proposal shall be based on the scope of work described herein and in the sample contract and shall not be qualified or subject to exceptions. IMPORTANT: To assist the County in evaluating the fees, the County requests that the proposing Consultants include work plans with projected personnel assignments, hours, hourly rates, reimbursables, and sub-consultant costs with their proposals.

These work plans shall be at a level of detail and be formatted in a manner that enables the County to match individual assigned personnel with a time commitment in each phase of the Agreement’s services. A sample work plan form indicating the essential information that to be provided is included as part of the cost schedule. These work plans will be reviewed and analyzed by the County’s review committee to determine how the fee proposal reflects the Consultant’s understanding of the project and scope of work, their resource commitments, and

RP006-24 Page 9 the cost effectiveness of their approach. While fee is an important criterion, a fee skewed unusually low or high relative to the other proposals, or a Consultant’s failure to demonstrate the fee is adequate for the required work may result in a reduction in score.

Interview/Presentation/Facilities Tour- Up to 20 Points

Upon completion of the first phase of the selection process, the short-listed firms will be notified of the requirements for a presentation/interview and will be provided information on the schedule and subject matter for this evaluation item. The selection committee may also choose to view facilities representative of the short-listed firms' work. Intent to do so will be indicated in the notification letter.

V. SELECTION PROCEDURE

Proposals will be evaluated based on their relative responsiveness to the criteria described above and with the following values assigned (next page):

A selection committee will carefully evaluate all responses to this proposal. Proposals will be evaluated by section based on the responsiveness to the requirements of this proposal and the evaluation criteria outlined above. Gwinnett County reserves the right to reject any or all proposals, in whole or in part; to negotiate changes in the scope of services; and to waive any technicalities as deemed in its best interest.

The Technical Proposals will be evaluated in order to select the service provider(s)/firm(s) which rates highest according to the criteria elaborated above (Phase I, 1-5). The selection committee may then short list the highest scoring service provider(s)/firm(s).

The Fee Schedule of the shortlisted Service Provider(s)/firm(s) will then be opened and scored.

The highest scoring service provider/firm may be selected at this point or the committee may invite a number of the highest scoring service provider(s)/firm(s) to interview. The number of service providers/firms shortlisted and interviewed, if any, will be at the discretion of the selection committee.

If an interview/presentation/facility tour is requested, it will be worth an additional 20 points in the selection process. The service provider(s)/firm(s) will be responsible for any cost associated with the request for additional information and/or an interview. Dates and nature of the interview requirements will then be relayed to the invited firms. The selection committee also may request an opportunity to visit and tour facilities representative of the work of the

Phase I Criteria Points Allowed 1 Qualifications and Experience 35 2 Consultant's Understanding 20

3 Evaluation of the Quality, Functionality and Aesthetics of Design 10

4 General Information 5 5 References 15

Subtotal 85 Phase II

6 Fee Proposal 15 7 Optional Interview/Presentation/Facilities Tour 20

Maximum Total 120

RP006-24 Page 10 short-listed firms. The proposing Consultants should be prepared to designate said facilities and contacts. The interviews/presentations will be conducted, and facilities visits made if determined necessary, and the selection committee will tabulate the results of the interviews and tours with the previous finalized scoring. This scoring will be the final element considered in selecting the Consultant for the required services. After this final scoring, the short-listed Consultants will again be ranked.

If unable to reach an agreement with the highest scoring service provider/firm, the County may then negotiate with the second ranked service provider/firm and so on, until a satisfactory agreement has been reached, or the County may terminate the negotiation process or will make a recommendation of award to the Purchasing Division.

VI. INSURANCE

The selected Consultant will be responsible for providing evidence of the insurance coverage as required in the provisions of the attached requirements and maintaining said insurance throughout the project.

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COST SCHEDULE

(SEPERATELY SEALED ENVELOPE)

CONSULTANT NAME__________________________________________________________________________

FAILURE TO RETURN THIS PAGE AS PART OF YOUR PROPOSAL DOCUMENT MAY RESULT IN

REJECTION OF PROPOSAL

The consultant has carefully examined and fully understands the Contract, Plans and Specifications and other Documents hereto attached, and has made a personal examination of the Site of the proposed Work, and has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if proposal is accepted, he will contract with Gwinnett County according to solicitation Documents entitled as well as the existing conditions of the project, and conditions affecting the Work, the undersigned proposes to furnish all services, labor and materials required by them in accord with said documents, for the sum as follows:

Basic Services on the Project, compensation shall be a Not-to-Exceed Fee of $

WORK PLAN INFORMATION – COST SCHEDULE CONTINUED

IMPORTANT: To assist the County in evaluating the fees, the County requests that the proposing Consultants include work plans with projected personnel assignments, hours, hourly rates, reimbursables, and sub-consultant costs with their proposals. For each contract task, indicate staffing requirements by job classification with the hourly rates, estimated hours and extended cost shown for each classification. Engineering and specialty consultants should be shown in the same manner as the prime Consultant.

Schematic Design

Personnel Position/Billing Category Hourly Rate Estimated Hours Total

Principal-in-Charge $ $ Sr. Project Manager or Sr. Contract Administrator $ $

Project Manager or Contract Administrator (Architecture or Multi-Disciplinary Project) $ $

Senior Project Architect $ $

Project Architect $ $

Architectural Intern $ $

Sr. Interior Design $ $

Jr. Interior Design $ $

CAD/BIM Services $ $

Sr. Structural Engineer $ $

Jr. Structural Engineer $ $

Sr. Civil Engineer $ $

Jr. Civil Engineer $ $

Sr. Mechanical Engineer $ $

Jr. Mechanical Engineer $ $

Sr. Plumbing Engineer $ $

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(SEPERATELY SEALED ENVELOPE)

REJECTION OF PROPOSAL

CONSULTANT NAME__________________________________________________________________________

Personnel Position/Billing Category Hourly Rate Estimated Hours Total

Jr. Plumbing Engineer $ $

Sr. Electrical Engineer $ $

Jr. Electrical Engineer $ $

Sr. Low Voltage Engineer $ $

Jr. Low Voltage Engineer $ $

Landscape Architect $ $

Cost Estimator $ $

Surveying Services/Registered Surveyor $ $

Surveying Services/2-Person Survey Team $ $

Clerical/Administrative $ $

Construction Administration $ $

LEED® Services $ $

Commissioning Agent $ $

Other $ $

Other $ $

Other $ $

REIMBURSABLES $

Schematic Design Total $

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REJECTION.

FIRM INFORMATION

INCLUDE WITH THE TECHNICAL PROPOSAL NOT THE COST SCHEDULE

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

Certification Of Non-Collusion in Proposal Preparation (Signature) (Date)

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Proposers" and all documents referred to therein. offers and agrees, if this proposal is accepted by the Board of Commissioners within one hundred twenty (120) days of the date of proposal opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule.

Legal Business Name (If your company is an LLC, you must identify all principals to include addresses and phone numbers in your submittal)

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Print Authorized Representative's Name

Telephone Number Fax Number

E-Mail Address

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PROFESSIONAL SERVICES INSURANCE REQUIREMENTS

(For projects more than $5,000,000 but less than $10,000,000)

Any contracts over $10,000,000 must be submitted to the Insurance Manager for insurance requirements.

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $1,000,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Professional Liability Insurance - $5,000,000 (project specific for the Gwinnett County project) limit of liability per claim/aggregate or a limit of $1,000,000 per occurrence and $2,000,000 aggregate and $2,000,000 aggregate or a claim/aggregate limit of $3,000,000 per occurrence and $3,000,000 aggregate.

Insurance company must be authorized to do business in the State of Georgia.

Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04 or some other form)

Coverage which meets or exceeds the minimum requirements shall be maintained, purchased annually, in full force and effect until three (3) years past completion of the entire construction phase unless such coverage becomes unavailable in the market on a commercially reasonable basis, in which case the ENGINEER shall notify the Insurance Manager. If the Director of the Department for which the ENGINEER is doing the work and the Insurance Manager both agree that such coverage is not commercially reasonably available (such agreement not to be unreasonable upheld, the ENGINEER may for the period such coverage is not commercially reasonably available, elect not to provide such coverage.

5. Gwinnett County Board of Commissioners (and any applicable Authority) should be shown as an additional insured on General Liability and Auto Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

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8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-10 or higher. Certain Workers' Comp funds may be acceptable by the approval of the Insurance Unit.

European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-10 or better.

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

*See above note regarding Professional Liability

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy(ies) or a certified letter from the insurance company(ies) if requested by the County to verify the compliance with these insurance requirements.

12. All insurance coverage required to be provided by the Contractor will be primary over any insurance program carried by the County.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County.

The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the County, the Board of

Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the County.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the County, through its records or records of their insurer, information regarding a specific claim related to any County project. Any loss run information available from the contractor or their insurer relating to a County project will be made available to the County upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of

1970, Public Law 91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

RP006-24 Page 16

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed within the last seven years. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

Circle One Below for Each Project:

Law Enforcement Headquarters Facility: Yes or No

CM at Risk Project: Yes or No

Multi-story police facility expansion project of at least 45,000 square feet or larger: Yes or No

LEED Certified: Yes or No

Does this project correspond with key personnel? Yes or No State Key Personnel Name: ____________________________________________________________

2. Company Name

Contract Amount $ Start Date

LEED Certified: Yes or No

RP006-24 Page 17

REFERENCES CONTINUED

Consultant Name

3. Company Name

Contract Amount $ Start Date

LEED Certified: Yes or No

Consultant Name

RP006-24 Page 18

GENERAL CONDITIONS

TO CONSULTANT AGREEMENT

TABLE OF CONTENTS

Article

1 Definitions

2 Contract Documents

3 Changes and Extra Work

4 Personnel and Equipment

5 Accuracy of Work

6 Findings Confidential

7 Termination of Agreement for Cause

8 Termination for Convenience of the COUNTY

9 CONSULTANT to Cooperate with other Consultants

10 Indemnification

11 Covenant Against Contingent Fees

12 Insurance

13 Prohibited Interests

14 Subcontracting

15 Assignability

16 Equal Employment Opportunity

17 Anti-Kickback Clause

18 Audits and Inspectors

19 Ownership, Publication, Reproduction and Use

20 Verbal Agreement or Conversation

21 Independent Consultant

22 Notices

RP006-24 Page 19

1. DEFINITIONS

Wherever used in this Agreement, whether in the singular or in the plural, the following terms shall have the following meanings:

1.1 COUNTY-means Gwinnett COUNTY, Georgia, a political subdivision of the State of

Georgia.

1.2 Supplemental Agreement-means a written order to CONSULTANT signed by COUNTY and accepted by CONSULTANT, effecting an addition, deletion or revision in the Work, or an adjustment in the Agreement Price or the Contract Time, issued after execution of this Agreement.

1.3 Contract-means the Agreement Documents specifically identified and incorporated herein by reference in Section 2, CONTRACT DOCUMENTS.

1.4 Agreement Execution-means the date on which CONSULTANT executes and enters into a Agreement with COUNTY to perform the Work.

1.5 Agreement Price-means the total monies, adjusted in accordance with any provision herein, payable to the CONSULTANT under this Agreement.

1.6 Contract Time-means the period of time stated in this Agreement for the completion of the Work.

1.7 CONSULTANT-means the party or parties contracting directly with the COUNTY to perform Work pursuant to this Agreement.

1.8 DEPARTMENT-means the Director or designee of requesting department(s) named in this solicitation.

1.9 Drawings-means collectively, all the drawings, receipt of which is acknowledged by

COUNTY, listed in this Agreement, and also such supplementary drawings as the CONSULTANT may issue from time to time in order to clarify or explain such drawing or to show details which are not shown thereon.

1.10 Specifications-means the written technical provisions including all appendices thereto, both general and specific, which form a part of the Agreement Documents.

1.11 Subconsultant-means any person, firm, partnership, joint venture, company, corporation, or entity having a contractual agreement with CONSULTANT or with any of its subconsultants at any tier to provide a part of the Work called for by this Agreement.

1.12 Work-means any and all obligations, duties and responsibilities, including furnishing equipment, engineering, design, workmanship, labor and any other services or things necessary to the successful completion of the Project, assigned to or undertaken by CONSULTANT under this Agreement.

1.13 Liaison-Representative of the COUNTY who shall act as Liaison between the COUNTY and the CONSULTANT for all matters pertaining to this Agreement, including review of CONSULTANT's plans and work.

RP006-24 Page 20

2. CONTRACT DOCUMENTS

2.1 List of Documents

The Agreement, any required bonds, the General Conditions, the Appendices, the Detailed Scope of Work, the Specifications, the Drawings, the Exhibits, and all Agreement Supplemental Agreements shall constitute the Agreement Documents.

2.2 Conflict and Precedence

2.0.1 The Agreement Documents are complementary, and what is called for by one is as binding as if called for by all. In the event there are any conflicting provisions or requirements in the component parts of this Agreement, the several Agreement Documents shall take precedence in the following order:

1. Supplemental Agreements

2. Agreement

3. General Conditions

4. Detailed Scope of Work

5. Specifications

6. Drawings

3. CHANGES AND EXTRA WORK

The County may at any time request changes in the services to be performed hereunder. All such changes, resulting in any increase or decrease in the amount of the Consultant's compensation, which are mutually agreed upon by and between the County and Consultant, shall be incorporated in written Supplemental Agreements to the Agreement.

Minor changes to the Scope of Services that do not involve changes in compensation may be authorized in letter format by the County's Project Manager. Changes involving a change in compensation to the Consultant require the approval of the County's Board of Commissioners or the Board’s designee and execution of a Supplemental Agreement.

4. PERSONNEL AND EQUIPMENT

The CONSULTANT represents that it has secured or will secure, at its own expense, all personnel necessary to complete this Agreement; none of whom shall be employees of, or have any contractual relationship with, the COUNTY. Primary liaison with the COUNTY will be through its designee. All of the services required hereunder will be performed by the CONSULTANT under its supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under law to perform such services.

The CONSULTANT shall employ only persons duly registered in the appropriate category in responsible charge of supervision and design of the work; and further shall employ only qualified surveyors in responsible charge of any survey work.

The CONSULTANT shall endorse all reports, contract plans, and survey data. Such endorsements shall be made by a person duly registered in the appropriate category by the Georgia State Board of Registration, being in the full employ of the CONSULTANT and responsible for the work prescribed by this Agreement.

RP006-24 Page 21

5. ACCURACY OF WORK

The Consultant shall be responsible for the accuracy of its work and when it becomes aware of errors and omissions in its Drawings or Specifications, it shall promptly correct such errors or omissions without additional compensation from the County.

The County's acceptance of the Consultant's work at any phase of the Agreement shall not relieve the Consultant of the responsibility for the adequacy, fitness, suitability or coordination of its work product and for subsequent correction of any errors and clarifications of any ambiguities.

The Consultant shall be responsible to the County for additional construction costs that the County incurs on the Project as a result of rework, modifications of work in place or reconstruction by the Contractor or the County’s contractors where such rework, modifications, or reconstruction are due to mistakes, conflicts, omissions or other errors in the Consultant’s Construction Documents. This preceding clause shall not be construed to in any way limit the County’s rights under the Agreement.

6. FINDINGS CONFIDENTIAL

The CONSULTANT agrees that its conclusions and any reports are for the confidential information of the COUNTY and that it will not disclose its conclusions in whole or in part to any persons whatsoever, other than to submit its written documentation to the COUNTY, and will only discuss the same with it or its authorized representatives. Upon completion of this Agreement term, all documents, reports, maps, data and studies prepared by the CONSULTANT pursuant thereto shall become the property of the COUNTY and be delivered to

DEPARTMENT.

Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or results and findings of the work conducted under this Agreement shall not be presented publicly or published without prior approval in writing of the COUNTY.

It is further agreed that if any information concerning the PROJECT, its conduct, results, or data gathered or processed should be released by the CONSULTANT without prior approval from the COUNTY, the release of same shall constitute grounds for termination of this Agreement without indemnity to the CONSULTANT, but should any such information be released by the COUNTY or by the CONSULTANT with such prior written approval, the same shall be regarded as public information and no longer subject to the restrictions of this Agreement.

7. TERMINATION OF AGREEMENT FOR CAUSE

If through any cause, the CONSULTANT shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the CONSULTANT shall violate any of the covenants, agreements or stipulations of this Agreement, the COUNTY shall thereupon have the right to terminate this Agreement by giving written notice to the CONSULTANT of such termination, and specifying the effective date thereof, at least ten (10) days before the effective date of such termination.