RFP 27-07 SNOW

REMOVAL SERVICES

FOR ROWAN

UNIVERSITY-MULTIPLE

CAMPUSES

REQUEST FOR PROPOSALS (RFP)

Rowan University The Office of Contracting & Procurement

201 Mullica Hill Road Glassboro, NJ 08028 Phone: 856.256.4171

Email: bids@rowan.edu

RFP 27-07 Snow Removal Services Office of Contracting & Procurement

Table of Contents

RFP Specifications

Administrative Information 3 Schedule of Events 4 Mandatory Site Visits 5-6 Required Procurement Documents & Proposer’s Checklist 7 Introduction 8 Project Overview 8 Scope of Services 9-11 Pricing 11 Term of Contract 11 Procedural Requirements & Amendments 12 Vendor Personnel 12 Public Solicitation General 13-15 Submission Requirements 15-16 Proposal Submissions & Instructions 17 Evaluation and Selection Criteria 18 Proposal & Pricing 19-25

Rowan University Terms & Conditions 26-32 Specific to New Jersey State Law 33-38 Specific to New Jersey State Law & by Contractors Based on Contract Type 39-40 Terms & Conditions Specifically Related to All Contracts Funded, In Whole or in Part, By Federal Funds

41-46

Apprentice Bid Specifications Rider 47-49

Administrative Information

All questions must be submitted via email, with the invitation to RFP title subject heading:

RFP 27-07 Snow Removal Services

Questions:

All questions must be submitted via email to bids@rowan.edu with the name and number of the proposal in the subject line.

Questions will not be accepted by telephone. All questions submitted will be answered on The Office of Contracting and Procurement website on the date indicated below.

Stacie Mori

E-mail: mori@rowan.edu

*Note Regarding Confidentiality and Commitment to Defend

By submitting a response to this RFP, Vendor acknowledges that Rowan is a public entity subject to the New Jersey Open Public Records Act (“OPRA”). Non-proprietary information contained in any submission will be subject to public disclosure under OPRA. Vendors may mark any portions of a submission as confidential only if the information is consistent with the criteria outlined in the “Confidentiality and Commitment to Defend.”

However, final determinations of what must be disclosed will be made by Rowan in its sole and absolute discretion.

RFP Opening:

Submissions will be due on November 3, 2026, by 2:00 pm prevailing time, and read in public virtually. Please use the following credentials to attend the meeting:

Option 1:

• Meeting link: https://rowan.webex.com/meet/mori

• Meeting number: 644 308 626 Option 2:

• Join from a video conferencing system or application

• Dial: mori@rowan.webex.com

• You can also dial 173.243.2.68 and enter your meeting number Option 3:

• Join by phone +1-415-655-0003 US TOLL

• Access Code: 644 308 626

Schedule of Events

Due Date:

Proposals must be received no later than the submission due date and time listed in the Schedule of Events below to the Proposal Submission Portal, linked below on the Proposal Submission and Instructions page, below.

Proposals will only be accepted electronically.

In order to be considered for the award, all electronic proposals must be received at the appropriate required time. Any proposal not received on time will be rejected.

Refer to the Submissions Requirements section of this document for further details.

Dates are subject to change. All changes will be reflected in Addenda issued.

If necessary, Rowan reserves the right to interview Proposers solely for the purpose of clarifying information contained in the proposal documentation. No additional information or changes to the proposal will be permitted during these interviews, which will be for clarification purposes only.

In order to be considered for the award, all information must be received by the required date and time.

Any proposal not received on time will be rejected.

Schedule of Events Event Date Time

Bid Issued 10/1/2026 Mandatory Site Visits* *See below Questions Due 10/20/2026 Answers Posted to Website 10/27/2026 Submissions Due 11/3/2026 2:00 PM

*Mandatory Site Visits

Mandatory Site Visit will be conducted to provide prospective Proposers with an opportunity to inspect the site, become familiar with existing conditions, and obtain information necessary to prepare a responsive Proposal. The Mandatory Site Visit is a condition of submitting a Proposal. Each proposer must attend at least one site-visit per location. Failure to attend and properly register at the Mandatory Site Visit may result in the Proposer being deemed non-responsive and ineligible for award.

Rowan-Virtua School of Osteopathic Medicine Medical Center Drive, Stratford, NJ 08084

Shreiber School of Veterinary Medicine 1000 Gilbreth Parkway, Harrison, NJ 08062

South Jersey Technology Park and Rita & Larry Salva School of Nursing and Health Professions 107 Gilbreth Parkway, Harrison NJ 08062

Cooper Medical School of Rowan University 401 South Broadway, Camden, NJ 08103

Rowan Camden Academic Building 129 North Broadway, Camden NJ 08108

October 8, 2026 @ 10 am October 15, 2026 @1 pm

October 6, 2026 @ 10 am October 13, 2026 @ 10 am

October 13, 2026 @ 12 pm October 15, 2026 @ 10 am

Questions During the Site Visit

Prospective Proposers may ask questions during the Site Visit regarding the site, existing conditions, Scope of Work, specifications, and other requirements of this RFP. The University may provide preliminary responses to questions during the Site Visit; however, no oral statement, interpretation, clarification, or representation made during the Site Visit shall be binding upon Rowan University or constitute a modification of this RFP.

Questions that require clarification of, or may result in a change to, the Scope of Work, specifications, contractual requirements, pricing requirements, evaluation criteria, or any other provision of the RFP shall be submitted through the formal question-and-answer process identified in this RFP.

If a question raised during the Site Visit results in a clarification or modification to the RFP, Rowan University will issue the clarification or modification in writing through a formal addendum. Any such addendum will be made available to all prospective Proposers in accordance with the procedures established for this RFP.

Proposers shall not rely upon any oral statement or representation made by University representatives during the Site Visit unless that statement is subsequently incorporated into a written addendum issued by Rowan University.

Equal Access to Information

Rowan University will make reasonable efforts to ensure that information relevant to the preparation of Proposals is made available equally to all prospective Proposers. If information provided during the Site Visit is determined to constitute a material clarification or modification of the RFP, Rowan University will provide the information to all prospective Proposers through a written addendum.

Site Conditions

Each Proposer is responsible for conducting its own inspection of the site and for becoming familiar with the conditions that may affect the performance of the resulting contract. Proposers shall satisfy themselves as to the nature and extent of the work, site conditions, access, existing conditions, and any other circumstances that may affect their Proposal or performance.

Failure of a Proposer to observe existing conditions or obtain information available during the Mandatory Site Visit shall not relieve the successful Proposer of its responsibility to perform the work in accordance with the resulting contract.

Safety and Site Access

All Proposers and their representatives shall comply with University safety requirements and all instructions provided by University personnel during the Site Visit. Proposers shall not enter restricted areas or inspect portions of the site without authorization.

Proposers shall be responsible for their own transportation, personal protective equipment, and any other items specifically identified in this RFP as required for participation in the Site Visit.

Cancellation or Rescheduling

If Rowan University determines that the Mandatory Site Visit must be cancelled or rescheduled due to weather, emergency conditions, facility restrictions, or other circumstances, the University will provide notice to prospective Proposers through the designated RFP communication method.

If the Site Visit is rescheduled, Rowan University will establish a new date and time and will provide reasonable notice to all prospective Proposers. Attendance at the rescheduled Site Visit will satisfy the Mandatory Site Visit requirement unless otherwise stated by the University.

No Separate Site Visits

Unless expressly authorized by Rowan University, individual or separate Site Visits will not be provided to prospective Proposers. Proposers shall attend the scheduled Mandatory Site Visit in order to satisfy the attendance requirement.

Questions After the Site Visit

All questions requiring clarification of this RFP shall be submitted in writing in accordance with the Questions and Answers provisions of this RFP. Questions received after the deadline established in the RFP may not receive a response.

Only written responses and formal addenda issued by Rowan University shall be considered official and binding for purposes of preparing a Proposal.

Required Procurement Documents & Proposer’s Checklist

The documents as listed below are Procurement documents mandated by State law and University policy. All documents as listed must be included with your submission package in order for your proposal to be deemed responsible for this offering.

All forms can be found here or are provided in this RFP and should be submitted with your final proposal package. Please download and execute accordingly.

* Submission requirements for redactions can be found here under the heading Confidentiality and Commitment to Defend.

Failure to include the below requested documentation with the Proposal shall result in automatic rejection of Proposer’s submission.

Rowan University Comments

1 Acknowledgement of Receipt of Addenda (if any) If any issued, may not be applicable.

2 Ownership Disclosure Must be fully executed and notarized.

3 Subcontractor Utilization Plan If no subs, please add “n/a” and sign.

Failure to include the below requested documentation with the proposal may result in rejection of Proposer’s submission except as otherwise indicated below

4 Certification of Non-Debarment pursuant to N.J.S.A. 52:32- 44.1

To be provided prior to award

5 Confidentiality & Commitment to Defend Review note on page 2.

6 Disclosure of Investigations & Other Actions Involving the Vendor

Exhibit A: Mandatory Equal Opportunity Language

• Complete Form AA-302

8 Modifications Acknowledgement

9 New Jersey Business Registration Certificate To be provided prior to award.

Check the status of BRC here.

10 Non-Collusion Affidavit Must be fully executed and notarized.

11 Proof of Ability to Obtain Required Insurance 12 Taxpayer Identification Request (W-9) 13 Disclosure of Investment Activities in Iran To be provided prior to award

14 Certification of Non-Involvement: Russia or Belarus Prohibition

To be provided prior to award

15 Public Works Contractor Registration Certificate Must be certified at date of submission.

* Submission requirements for redactions can be found here.

Introduction

Rowan University is a Carnegie-classified national doctoral research institution dedicated to excellence in undergraduate education. Founded in 1923, Rowan University has evolved from a teacher preparation school to a comprehensive research university that’s ranked by U.S. News & World Report among the best national public research universities in the nation.

Rowan offers bachelor’s through doctoral programs to more than 22,000 students and 4,000 faculty and staff through its campuses in Glassboro, Camden and Stratford, New Jersey, and online. It is one of only four universities in the nation to grant both M.D. and D.O. medical degrees. Focused on practical research at the intersection of engineering, medicine, science and business, Rowan has earned national recognition for innovation, commitment to high-quality, affordable education, and developing public-private partnerships.

The historic $100-million Rowan gift in 1992 put then-Glassboro State University on a fast track. At the time, the gift was the largest to a public institution in the U.S., and it fostered the creation of the Henry M. Rowan University of Engineering and enabled ambitious growth. Alumni, friends, and corporate donors are among those continuing to invest in Rowan and its students, providing opportunities that distinguish the University as a leader in education, health care and research.

Campus maps available here.

Project Overview

Rowan University intends to award possible contracts for Snow Removal Services at the following University Campus locations:

Rowan-Virtua School of Osteopathic Medicine Medical Center Drive, Stratford, NJ 08084

Shreiber School of Veterinary Medicine 1000 Gilbreth Parkway, Harrison, NJ 08062

South Jersey Technology Park and Rita & Larry Salva School of Nursing and Health Professions 107 Gilbreth Parkway, Harrison NJ 08062

Cooper Medical School of Rowan University 401 South Broadway, Camden, NJ 0810

Rowan Camden Academic Building 129 North Broadway, Camden NJ 08103

RFP 26-10 Snow Removal Services

I. SCOPE OF SERVICES

Because of the life safety aspects of the service contract, contractors are required to meet all criteria outlined in the RFP.

A. Work includes but is not limited to snow, ice, sleet, and/or hail removal from all roadways, parking lots, building entrances and sidewalks, salting, and on-call emergency responses are all specified University campuses.

B. The contract must provide a safe and secure environment for students, employees, and any visitor on the campuses.

C. Industry Specific Standards

1. The depth of snow coverage shall be determined solely by the snowfall reported on AccuWeather at www.accuweather.com for the cities of Stratford, Harrison, and Camden, NJ .

D. Responsibilities

1. The Contractor shall be available by telephone twenty four hours, seven days per week and on-site for snow removal operations within sixty (60) minutes of the initial call.

2. The Contractor shall designate a supervisor or lead staff member to monitor and assess campus conditions, equipment and operator actions. The designated individual will keep the Director of Facilities at the various sites, or their designee, appraised on an hourly basis.

3. Entrances and pathways to all impacted buildings will be cleared within one (1) hour of arrival and removal operations. Snow may not exceed ½ inch of accumulation at all entrances and exits of the buildings during the snow event.

4. The Contractor shall not block building and roadway entrances, curb cuts, bus stops, parking spaces and/or adjacent properties.

5. Plowed snow or ice shall be piled in a manner that will reduce thawing and refreezing of the lots and sidewalks of the University. The Director of Facilities at various sites, or their designee, will designate areas for piling on campus.

6. The Contractor shall not plow or pile snow in a manner that blocks or impedes parked motor vehicles on campus. If a motor vehicle impedes an area to be plowed, the Contractor shall contact the Director of Facilities at the various sites, or their designee, immediately.

7. The Contractor shall not plow on landscaping or along the curb lines of landscaped areas.

8. The Contractor shall not pile snow in handicapped parking areas or along the curb lines of handicapped parking areas.

9. Follow up plowing and clean up may be necessary when the respective township has completed the roadways and/or after previously parked vehicles have been removed. The Director of Facilities at the various sites, or their designee, will decide whether follow up plowing is needed.

10. The Contractor must give immediate notice to the Director of Facilities at the various sites, or their designee, of any condition deemed hazardous to students, personnel and/or visitors of the University.

E. Salting

1. Rock salt is required for all designated areas including, but not limited to, parking lots and roadways.

2. Calcium Chloride is required for sidewalks. Rock salt shall not be applied to sidewalks.

3. Due to lack of storage space, the Contractor must provide and spread rock salt and calcium chloride at the impacted area.

4. The Contractor shall be available within sixty (60) minutes of initial request to spread in areas impacted by ice during a non-snow event; specifically from run off and refreezing.

F. Equipment

1. The Contractor must furnish all equipment, along with drivers/operators, necessary to spread salt, plow snow, ice, sleet, and/or hail form designated roadways, parking lots, sidewalks and building entrances.

2. The Contractor must own, lease, or have immediate access to the following equipment:

Minimum Equipment Minimum Quantity

Front End Loader Rubber Tire (2yd) w/ Operator 1 Front End Loader (7yd) w/ Operator 1 Pick Up Truck w/ V Box 2 ½ ton Spreader w/ Operator 1 Pick Up Truck w/ V 5 ton Salt Spreader w/ Operator 1 Pick Up Trucks w/ 8.5’ plow w/ Operators 1

3. The equipment shall be in good repair and fully capable of beginning on-site snow removal operations within the required sixty (60) minutes from request.

a. The equipment will be fully registered, insured and capable of being legally operated under all New

Jersey State and Federal vehicle regulations.

b. The vehicles will be fully fueled with plows and salt spreaders attached.

c. The vehicles will arrive equipped with beacon type safety lights in addition to the vehicle’s normal hazard lights. The lights and mounting dimensions must conform to all New Jersey State and Federal vehicle regulations.

4. Under no circumstance will the contractor use the University’s equipment for the campuses they are servicing.

5. The minimum equipment quantities may not be required for each response; however, it is the responsibility of the contractor to provide the additional equipment, as needed, within sixty (60) minutes of notification.

6. A listing of all contractor equipment shall be submitted with the proposal package.

7. During the period of the contract or any extension thereof, Rowan University reserves the right to add or delete specific services and/or locations at the prevailing contract prices. The contractor will be given seven (7) day’s notice to effect requested changes.

8. Any labor or material, in addition to that described herein, determined to be necessary to comply with the terms outlined throughout the RFP and any industry rules, ordinances or regulations shall be performed and furnished by the contractor at no additional cost to the University.

G. Contractor Qualifications

1. The Contractor will supply sufficient manpower and equipment during snow removal to keep all areas open for safe vehicular and pedestrian Contractor shall have sufficient licensing for the equipment needed to perform the work required as outlined in this RFP.

2. Proof of necessary certifications and/or licenses are required for at least one company representative.

3. Proof of insurance and registration will be required for all vehicles on campus per snow event.

4. The Contractor shall have sufficient supervision, staff, equipment and materials to address all campuses responses simultaneously. Supervision must be dedicated to each campus individually

5. The Contractor shall have a minimum of five (5) years of experience in the snow removal industry.

H. Invoicing and Cost Basis Calculations

1. Rowan University will not allow nor pay any additional costs or surcharges on contractor estimates, quotes and/or invoices not already noted on the Proposal Form.

2. The University reserves the right to review any invoice of the awarded contractor.

3. Rowan reserves the right to withhold the entire storm payment in any event where the contract is not fully fulfilled.

4. Invoices are due no later than 45 days after a snow event.

5. Penalties

a. If the contractor fails to fulfill the terms of the contract in any month, one half (1/2) of the prorated charges will be deducted and forfeited from the contractor invoice.

b. The contractor shall be considered in violation if they fail to take corrective action in a timely manner after discovery of a problem or written notification of a problem discovered by staff.

c. Contractor will be in violation if timely service is not performed and inventories are not maintained.

II. PRICING

A. Proposals shall include all services, labor and price plus costs as indicated on the proposal page.

B. Prices provided must remain in effect for the dates noted on the Proposal Form.

C. Payments for labor and services, under this contract, shall be made on per unit (room/apartment) basis, and limited to the work actually performed on any job/project.

1. Costs included in rate: Benefits, normal travel time, insurance, taxes, vehicles (company and/or employee), any other overhead, profit, and other miscellaneous cost.

D. No proposal may be withdrawn for ninety (90) days.

E. Refer to the Proposal Page for additional information.

F. Prices provided must remain in effect for the dates noted on the proposal page.

G. All payments from Rowan to the successful proposer and from proposers to subcontractors and vendors for labor and services, under this contract, shall be made on an hourly flat rate basis, and limited to the work performed on any portion of the work done on this Project.

H. The University is exempt from New Jersey sales tax, and this price should not include any sale tax.

I. Price Increase/Decrease:

1. Rowan University will review requests for price increases from vendor if applicable.

2. Any agreement to increase the cost to the University must be in writing and approved by the University

Contracting & Procurement Office.

J. Invoicing and Cost Basis Calculations

1. Rowan reserves the right to withhold the entire monthly payment in any month where the contract is not fulfilled.

III. TERM OF CONTRACT

A. The anticipated contractual period will be for one (1) years with two (2) possible renewals of one year each, subject to budgetary approval on a yearly basis. Rowan University reserves the right to alter this time period upon review of all proposals.

B. The University reserves the right to terminate the awarded contractor's services for cause or convenience at any time during the term of the contract.

C. The proposed contract will begin on 7/1/2026 and end on 6/30/2027, with (2) possible one-year renewals until 6/30/2029. Rowan will contract with the awarded vendor for goods and services procured from the date of award through the start date of the contract if necessary.

D. In the event that the University terminates services, written notice will be provided thirty (30) days in advance of termination date.

IV. PROCEDURAL REQUIREMENTS & AMENDMENTS

A. The Vendor will comply with all procedural instructions that may be issued from time to time by the

Contracting Officer of the University or designee.

B. During the contract period, no change is permitted in any of its conditions and specifications unless the Vendor receives written approval from the Contracting Officer or respective designee.

C. Proposers must supply Rowan University with any/all applicable warranty information, whether expressed or implied.

D. Should the Vendor find at any time that existing conditions make modification in requirements desirable; it shall promptly report such matters to the Contracting Officer or designee of the University for consideration and decision.

E. Rowan University may make changes in the general scope of the contract services provided by the Vendor by written notice in the form of a potential Change Order. The Vendor shall promptly comply with the request for potential change and shall bring all subsequent services in conformance with the notice.

F. If any such changes cause a material increase or decrease in the Vendor’s cost of operation or the time required for attainment of required service levels, an equitable adjustment in the contract cost or time allotted for fulfillment of the contract shall be negotiated and the contract modified accordingly. Any change, alteration or modification of any contract will be valid and binding only if agreed to in writing by both Parties. Proposers hereby agrees to negotiate on good faith.

G. The Vendor engagement partner and/or manager might be required to meet periodically with the Contracting officer or their representatives to discuss services.

V. VENDOR PERSONNEL

A. SUBCONTRACTORS: Rowan University desires to contract with a general contractor under a single prime contract agreement. Rowan University will not contract with subcontractors directly.

B. While on University property:

C. All personnel shall observe all rules and regulations in effect at Rowan University governing safety and personal conduct.

D. Vendor personnel shall not represent themselves or be considered as employees of Rowan University.

E. CRIMINAL BACKGROUND CHECKS ARE MANDATORY for all non-University personnel performing work on the

Rowan University Campus. Vendors, consultants, contractors, and subcontractors are required to take all reasonable steps to assure that their employees do not represent a threat to the campus community, including but not limited to refusal to comply with campus policies and/or damage or harm to individuals or property.

Such determinations on risk to the community shall be in Rowan’s sole discretion in accordance with all applicable laws. A contractor’s failure to comply with this requirement may result in immediate termination of any award or contract.

F. The Vendor shall be solely responsible for all damage or unauthorized destruction to any Rowan University and buildings, equipment, premises, or facilities; lease, lent, or in the care, custody or control of the University or State.

G. The Vendor shall remove from Rowan University, any of its employees who are found to be unacceptable by the University. Such requests will not be unreasonable.

H. At all times, Vendor personnel shall be in professional attire with clear identification of the company’s name, logo, and person’s name.

VI. PUBLIC SOLICITATION GENERAL

A. Rowan University may need to issue one or more addenda related to this request for proposals. Such addenda shall be added to the original proposal document and posted at The Office of Contracting and Procurement website: It will be the responsibility of the prospective vendors and other interested parties to familiarize themselves with the website and visit it regularly during the proposal process for updated information or addenda related to this request for proposals.

B. Short procedural inquiries may be accepted by telephone from the Office of Contracting and Procurement.

However, oral explanations or instructions given over the telephone shall not be binding upon the University.

Proposers shall not contact any person within the University directly, in person, or by telephone, other than the contact listed for the Office of Contracting and Procurement listed on the Administrative Information page herein, concerning this project.

C. If a joint venture is submitting a proposal, the agreement between the parties relating to such joint venture shall be submitted with the joint venture’s submission.

D. Any modifications to the proposal document prior to submission may invalidate entire submission.

E. The awarded firm may not assign sell or sub-contract its obligations under the contract to any third party without prior approval in writing by the University.

F. Rowan reserves the right to negotiate the terms and conditions of the contract to obtain the most advantageous situation for Rowan.

G. Rowan reserves the right to suspend or terminate the procurement process described in this request for proposals at any time (in its sole discretion). If terminated, Rowan may determine to commence a new procurement process or exercise any other rights provided under applicable law without any obligation to the Respondents.

H. Patents: The Suppliers shall hold and save the University, its officers, agents, and employees harmless from liability of any nature or kind, including cost and expense for or on account of any patented or unpatented invention, article, or applicable manufacturer or use in materials and forms of construction as will satisfy the University's requirements.

I. Submission as Public Information and Property of Rowan

1. Submissions will be held confidential during the proposal process until such time as the final contract is executed, upon such time the proposal submittals may be subject to the Open Public Records Act for non-propriety information. It is the responsibility of the prospective vendor to indicate what submitted information is proprietary. Please see further information on Rowan’s Confidentiality and Commitment to Defend page which can be found here under the heading Confidentiality and Commitment to Defend.

J. All submissions will become the property of Rowan.

K. In submitting a proposal, the Proposer agrees, unless specifically authorized in writing by an authorized representative of Rowan University on a case-by-case basis, that it shall have no right to use, and shall not use, the name of Rowan University, its officials or employees, or the Seal of the University:

1. In any advertising, publicity, promotion.

2. To express or imply any endorsement of agency’s services;

3. To use the name of the State, its officials or employees or the University seal in any manner (whether similar to uses prohibited by (a) and (b) above) except only to manufacture and deliver in accordance with this agreement such services as are hereby contracted by the University.

L. The preparation of a proposal shall be at the expense of the Proposer. Rowan University will not reimburse firms for any costs associated with the preparation or submittal of a response.

M. Rowan University does not allow payment of attorney fees for litigation regardless of disposition of matter.

N. By responding to this request for proposals, Proposers acknowledge and consent to the conditions set forth herein relative to the submission, review, and consideration of your response.

O. Submissions which, in the sole judgment of Rowan, fail to meet the requirements of the proposal or which are in any way conditional, incomplete, obscure, contain additions or deletions from requested information, or contain errors shall be rejected in accordance with applicable law.

P. Rowan University will not accept jurisdiction in any State except New Jersey.

Q. The Vendor shall be solely responsible for all damage or unauthorized destruction to any Rowan University buildings, equipment, premises, or facilities; lease, lent, or in the care, custody or control of the University or State.

R. Rowan University reserves the right to reject any or all submissions in accordance with applicable law or to award in whole or in part if deemed in the best interest of the University to do so.

S. This request for proposals shall not become binding on the University until a contract is awarded and executed with the successful Vendor.

T. Protest of restrictive specifications or improprieties in the solicitation, by an interested party, must be received by the Procurement Department in writing not less than ten (10) working days before the closing date for receipt of submissions.

U. The proposer is required to carefully examine the work proposed, the specifications and any drawings for the work, and to compute the quantities of labor or material entering therein, and to determine for himself, the difficulties incidental to the prosecution of the work, and the presentation of a proposal shall be considered as conclusive evidence of such examination.

V. Unless specifically noted within this request for proposals, Rowan’s Standard Terms and Conditions take precedence over any special terms and conditions contained in this request for proposals.

W. Proposers assume sole responsibility for the complete effort required in this request for proposals. No special consideration shall be given after proposals are opened because of a proposer’s failure to be knowledgeable of all the requirements of this request for proposals. By submitting a proposal in response to this offering, the proposer represents that it has satisfied itself, from its own investigation, of all the requirements of this request for proposals.

X. Rowan University has the option, in its sole discretion, to reduce the scope of work after contract execution for any task or subtask called for under this contract in accordance with applicable law. In such an event, the Senior Director of Contracting and Procurement (Senior Director) shall provide advanced, written notice to the vendor.

1. Upon receipt of such written notice, the vendor will submit, within five (5) working days to the Senior

Director of Contracting & Procurement, an itemization of the work effort already completed by task or subtasks. The vendor shall be compensated for such work effort according to the applicable portions of its cost proposal.

2. Change Orders to existing contracts and/or bids: change orders to increase a Purchase Order must be made in writing before any additional work is started. The end user must notify the OC&P of the request including an explanation. The request will not be processed unless it is submitted accordingly.

a. No single, or combined change orders for a construction contract may exceed 20% of the total contract/purchase order amount unless it is deemed an emergency, the result of unforeseen conditions and/or Board Approval is obtained.

b. Any single or cumulative change order(s) totaling more than 20% of the construction contract must be approved by the Vice President of the Division seeking the Change Order and the Vice President of Finance. A written request must be forwarded to the Vice President describing the nature of the emergency and/or unforeseen condition, time of occurrence, and need to exceed the 20% cap for change order amounts. The Vice President will make the determination if there is an emergency and/or unforeseen condition warranting the change order and authorize the change order.

c. To review the policy on change orders, please click here.

Y. The Senior Director may, for valid reason, issue a stop order directing the vendor to suspend work under the contract for a specific time. The vendor shall be paid until the effective date of the stop order. The vendor shall resume work upon the date specified in the stop order or upon such other date as the Senior Director may thereafter direct in writing. The period of suspension shall be deemed added to the vendor’s approved schedule of performance. The Senior Director and the vendor shall negotiate an equitable adjustment, if any, to the contract price.

Z. Rowan University reserves the right to cancel this contract with thirty (30) calendar days written notice to the vendor(s) with or without cause.

AA. No party, including any respondent to this request for proposals, is granted any rights hereunder.

BB. The proposal submitted by the Proposer shall be binding on the Proposers.

CC. Rowan University reserves the right to seek clarification and additional information at any point in connection with vendor information or other communication regarding this request for proposals.

VII. SUBMISSION REQUIREMENTS

A. Submissions should provide a straightforward and concise delineation of the respondent proposal and commitment to satisfy the requirements of the RFP.

B. Vendor’s submissions should include all information noted in the sections above and on the Required

Procurement Documents page of this document as well as the following information.

C. Proposals submitted in any other format other than as listed below will be considered informal and may be rejected.

D. The RFP should be concise and shall be organized in a manner so the selection committee may quickly access pertinent information. Every effort should be made to avoid duplicating the information presented in the RFP. The RFP must include and will be evaluated based on the following criteria. Each team’s RFP must include an index and be organized by discrete sections corresponding to the criteria and in the same order as listed below

1. Transmittal Letter:

a. Proposals must be accompanied by a transmittal letter not to exceed two (2) pages signed by a principal of the firm.

2. Table of Contents

3. Organizational Information, Personnel & Staffing

a. Describe the organization of your business. Indicate the composition and number of staff, facilities available and experience of your firm/team as it relates to this RFP.

b. In no more than 200 words, explain why your organization is uniquely qualified to provide vendor services for Rowan University. Include any other information that you believe would be helpful in the selection of your firm on the University’s pre-approved architectural service list.

4. Vendor Experience, Relevant Projects, & References

a. Include any information which you feel would be helpful in the selection of your organization.

b. Provide three (3) examples of related projects that would best assist in assessing if you organization is the most suitable.

c. Provide a list of three (3) references that the University may contact regarding previous work completed. Include the place of business and name, title and phone number of a contact person. The University reserves the right, but is not obligated to, contact references.

5. Proposal & Pricing Page: Fully executed.

6. Required Procurement Documents & Proposer’ Checklist: All documents requested (Page 4), should be submitted in the listed order.

E. Proposal submissions shall not contain URLs (Uniform Resource Locators) or web addresses. The internet contains dynamically changing content, inclusion of a URL or web address in a bid submission is indicative of potentially changing information. Inclusion of a URL or web address in a bid response implies that the bid’s content changes as the referenced web page changes.

F. Conditional proposals will not be considered.

G. An initial screening of all submissions will be conducted to determine overall responsiveness. Submissions determined to be incomplete or non-responsive may be disqualified, in accordance with applicable law.

H. Rowan reserves the right to interview the respondents prior to the RFP opening to obtain additional clarification and understanding of the information presented in a proposal to aid in assessing the responsibility of the proposal.

I. Requests for Clarification by the University: The University may request that proposer clarify any information contained in Proposal. Proposers are required to provide a written response within two (2) business days of receipt of any request for clarification by the University.

J. The award of this RFP will be based upon a review and analysis of all proposals to determine which proposal best meets the University’s needs. The proposal will be scored based on the criteria outlined below.

K. Post Award: Following the notification of award, vendor(s) may receive a contract along with a request to review terms, deliverables, costs, and the University’s expectations in general. You will be able to address any post award questions or concerns at this time. If you do not receive a contract within seven days of award, please contact contracts@rowan.edu.

Proposal Submissions & Instructions

Rowan University accepts electronic proposal submissions only. Electronic submissions are treated as original documents and will be considered the official documentation for evaluation and consideration by the University.

ALL REQUIRED DOCUMENTS PERTAINING TO THIS OFFERING MUST BE INCLUDED IN THE

ELECTRONIC SUBMISSION.

(Ctrl + Click to follow link)

Instructions:

1. Select RFP Submission Portal link above.

2. You will be routed to the RFP Submission Portal.

3. You will be asked to provide the following:

a. RFP Number

b. Project Name

c. Company Name

d. Point of Contact

e. Email Point of Contact Email* Email address should match Vendor Point of Contact listed on Proposal Page.

f. Submission Documents

DO NOT PROVIDE LINKS OR ANY EXTERNAL LOCATIONS FOR FILES TO BE DOWNLOADED OR

RETRIEVED, THE UNIVERSITY WILL REJECT ANY SUBMISSIONS SENT IN THIS MANNER

[Remainder of Page Intentionally Left Blank]

P557T 3#y

RFP SUBMISSION PORTAL

Evaluation and Selection Criteria

Selection of the awarded Proposer(s) shall be based solely on the Review Committee’s evaluation of the submissions and the criteria set forth above. Rowan reserves the right to interview the respondents to clarify any terms of a proposal in its discretion, provided however proposers will not be provided an opportunity to alter the terms of their proposal in any such interview. Rowan also reserves the right to negotiate the terms and conditions of the contract to obtain the most advantageous situation for Rowan. In addition, Rowan reserves the right to suspend or terminate the procurement process described in this RFP at any time (in its sole discretion). If terminated, Rowan may determine to commence a new procurement process or exercise any other rights provided under applicable law without any obligation to the Respondents.

Submission of a Proposal against this RFP is your acknowledgement that subjective criteria will be used in the evaluation of proposals. Award shall be made to the responsible proposer whose proposal, conforming to the RFP, will be most advantageous to the University, price and other factors considered.

By responding to this RFP, firms acknowledge and consent to the conditions set forth herein relative to the submission, review and consideration of your response.

Requests for Clarification by the University: The University may request that any Proposer clarify or supplement any information contained in any Proposal.

Failure to respond within two days may result in disqualification of the proposal in Rowan’s sole and absolute discretion

The award of this RFP will be based upon a review and analysis of all proposals conforming to the invitation for proposals, to determine which will be most advantageous to the University, price and other factors considered.

The contract award will be based on a points-earned matrix derived from the categories and point allocations set forth below:

Firms will be awarded points in the following categories:

Scoring Criteria Weight Personnel and/or Staffing 0-25 References and Experience 0-25 Pricing 0-25 Emergency Response Time 0-25

Pricing & Proposal Page

The proposer states that he/she has carefully examined the specifications of having carefully examined the proposal documents and being familiar with the requirements therein, hereby submits their proposal to provide such services meeting the requirements outlined in this RFP.

Name Title Vendor Name Address

Phone Email

Signature

Any and all changes made to this proposal page must be initialed and dated by the Proposer. No edit(s) will be accepted without Proposer’s initials and date, next to all corrections.

Vendor Point of Contact

Provide the name and contact information of the individual within your firm that the University should contact regarding questions about your submission. The contact information should include the name of individual, telephone number, and e-mail address.

Point of Contact Phone Email

Equipment List

Provide a list of all available contractor equipment. You may add more lines as necessary.

Pricing

Site #1:

Rowan University School of Osteopathic Medicine

40 E. Laurel Road aka 1 Medical Center Drive Stratford, NJ 08084

Snow Coverage (for stone lots, lots, roads, driveways) FY27 FY28 FY29

Per Occurrence 0" thru 2" $ $ $ 2” thru 5 ½” $ $ $ 6” thru 8” $ $ $ 8½” thru 11 ½” $ $ $ Price per inch > 12” $ $ $ Salting FY27 FY28 FY29 Per Application (including price of salt) All campus parking lots $ Partial Salting Application Driveways $ Roads Hourly Rate FY27 FY28 FY29 For Additional Services Requested

Snow Coverage (for sidewalks only) FY27 FY28 FY29 Per Occurrence 0" thru 2" $ $ $ 2” thru 5 ½” $ $ $ 6” thru 8” $ $ $ 8½” thru 11 ½” $ $ $ Price per inch > 12” $ $ $ Sidewalks FY27 FY28 FY29 Per Application of Calcium Chloride Hourly Rate (for sidewalks only) FY27 FY28 FY29 For Additional Services Requested

Site #2:

113 East Laurel Road Stratford, NJ 08084

Snow Coverage (for lot & walkways) FY27 FY28 FY29 Per Occurrence 0" thru 2" $ $ $ 2” thru 5 ½” $ $ $ 6” thru 8” $ $ $ 8½” thru 11 ½” $ $ $ Price per inch > 12” $ $ $ Salting (calcium on walkways) FY27 FY28 FY29 Per Application (including price of salt) All campus parking lots $ $ $ Hourly Rate FY27 FY28 FY29

Site #3:

Camden Academic Building —Sidewalks Only

129 N. Broadway Camden, NJ 08103

Snow Coverage FY27 FY28 FY29 Per Occurrence 0" thru 2" $ $ $ 2” thru 5 ½” $ $ $ 6” thru 8” $ $ $ 8½” thru 11 ½” $ $ $ Price per inch > 12” $ $ $

Sidewalks FY27 FY28 FY29 Per Application of Calcium Chloride

Hourly Rate FY27 FY28 FY29

Site #4:

6 South White Horse Pike Stratford, NJ 08084

Snow Coverage FY27 FY28 FY29 Per Occurrence 0" thru 2" $ $ $ 2” thru 5 ½” $ $ $ 6” thru 8” $ $ $ 8½” thru 11 ½” $ $ $ Price per inch > 12” $ $ $

Sidewalks FY27 FY28 FY29

Salting FY27 FY28 FY29 Per Application (including price of salt) All campus parking lots $ $ $

Site #5:

Cooper Medical School of Rowan University 401 South Broadway

Camden, NJ 08103 Snow Coverage Sidewalks & Loading Dock FY27 FY28 FY29 Per Occurrence 0" thru 2" $ $ $ 2” thru 5 ½” $ $ $ 6” thru 8” $ $ $ 8½” thru 11 ½” $ $ $ Price per inch > 12” $ $ $

Sidewalks FY27 FY28 FY29

Site #6:

Rowan University School of Veterinary Medicine 1000 Gilbreth Parkway

Harrison, NJ 08062 Snow Coverage (for stone lots, lots, roads, driveways) FY27 FY28 FY29

Per Occurrence 0" thru 2" $ $ $ 2” thru 5 ½” $ $ $ 6” thru 8” $ $ $ 8½” thru 11 ½” $ $ $ Price per inch > 12” $ $ $ Salting FY27 FY28 FY29 Per Application (including price of salt) All campus parking lots $ Partial Salting Application Driveways $ Roads Hourly Rate FY27 FY28 FY29 For Additional Services Requested

Snow Coverage (for sidewalks only) FY27 FY28 FY29 Per Occurrence 0" thru 2" $ $ $ 2” thru 5 ½” $ $ $ 6” thru 8” $ $ $ 8½” thru 11 ½” $ $ $ Price per inch > 12” $ $ $ Sidewalks FY27 FY28 FY29 Per Application of Calcium Chloride Hourly Rate (for sidewalks only) FY27 FY28 FY29

Site #7:

Rowan University South Jersey Tech Park and Rita & Larry Salva School of Nursing and Health

Professions 107 Gilbreth Parkway

Harrison, NJ 08062 Snow Coverage (for stone lots, lots, roads, driveways) FY27 FY28 FY29

Per Occurrence 0" thru 2" $ $ $ 2” thru 5 ½” $ $ $ 6” thru 8” $ $ $ 8½” thru 11 ½” $ $ $ Price per inch > 12” $ $ $ Salting FY27 FY28 FY29 Per Application (including price of salt) All campus parking lots $ $ $ Partial Salting Application Driveways $ $ $ Roads $ $ $ Hourly Rate FY27 FY28 FY29 For Additional Services Requested

Snow Coverage (for sidewalks only) FY26 FY27 FY28 Per Occurrence 0" thru 2" $ $ $ 2” thru 5 ½” $ $ $ 6” thru 8” $ $ $ 8½” thru 11 ½” $ $ $ Price per inch > 12” $ $ $ Sidewalks FY26 FY27 FY28 Per Application of Calcium Chloride Hourly Rate (for sidewalks only) FY26 FY27 FY28

ROWAN UNIVERSITY TERMS & CONDITIONS

I. REPRESENTATIONS AND WARRANTIES

The vendor expressly warrants that:

A. The vendor has legal capacity to execute and perform any Agreement arising from this quote, contract, and/or public solicitation.

B. The Agreement is valid, binding, and enforceable against the vendor according to its terms.

C. The execution and performance of an agreement by the vendor does not, and will not, violate or conflict with the terms of any existing Agreement or understanding of which the vendor is a party.

D. The execution and performance of an Agreement by the vendor does not, and will not, violate or conflict with any law, rule, regulation, judgment or order of any court or other adjudicative entity binding the vendor.

E. The vendor knows of no reason why the vendor is in any way, physically, legally, or otherwise, precluded from performing the obligations under an Agreement arising from this bid, in accordance with its terms, including without limitation those relating to health and safety.

F. Such warranties shall survive and shall not be deemed waived by delivery or acceptance of, or payment for the goods and services.

II. GOVERNING LAW, JURISDICTION, ATTORNEY’S FEES

This Agreement shall be governed by and construed in accordance with the laws of the State of New Jersey, without regard to any applicable conflict of laws provision. Vendor hereby irrevocably and unconditionally agrees that any suit, action or other legal proceeding arising out of or in connection with this Agreement, or the transactions contemplated hereby, shall be brought in the courts of record of the State of New Jersey or the courts of the United States located in said state, consents to the jurisdiction of each such court in any such suit, action or proceeding, and waives any objection to the venue of any such suit, action or proceeding in any of such courts. In the event a suit or action shall be instituted in connection with any controversy arising out of this Agreement, the prevailing Party shall be entitled to receive, in addition to its costs, all attorneys’ fees, including attorneys’ fees and costs upon appeal.

III. DEFAULT

In case of failure to deliver goods or services in accordance with the contract(s) terms and conditions, Rowan University, after due oral or written notice, may procure substitute goods or service from other sources and hold the vendor(s) responsible for any resulting additional purchasing and administrative costs. This remedy shall be in addition to any other solution which Rowan University may have.

IV. SALE OR BANKRUPTCY OF BUSINESS

A. If during the life of this Agreement, the awarded vendor disposes of its business by sale, transfer, force of law or by any means to another party, all obligations are transferred to such purchaser. In this event, the new owner(s) may, in Rowan University' discretion, be required to submit a performance bond in the amount of the value of services to be delivered pursuant to this Agreement.

B. In the event of the institution of any proceedings by or against the awarded vendor,…