Routine COVID L3 Janitorial Cleaning SOP - Contractor SOP.pdf

SOP Title: COVID Level 3 Cleaning – Contractor Effective Date: December 2020

Standard Operating Procedure (SOP) for Routine Daily COVID Level 3 Cleaning – Contractor

Purpose and Scope

SECM designation is used for specific EOSH Professional providing 14-day instruction and oversight at facility for this pilot program.

This SOP is to assist the contractor for Routine Level 3 (RL3) cleanings.

Roles and Responsibilities

1. Air Traffic Management Representative

• Ensures employee cleaning of individual workstations “Wipe In–Wipe Out” before and after every shift

• Coordinates the operations areas of cleaning during established window for Operational area.

2. Technical Operations Management Representative

• Serves as primary POC for the contractor

• Provides access and escort to all areas of cleaning

• Assists with coordinating Ops area cleaning

• Responsible for the cleaning project oversight after 14-day instructional period by the

SECM

• Provides sufficient quantities of PHS to the contractor to perform daily cleaning of the operational areas

• Responds to questions from the contractor

3. Environmental, Occupational Safety and Health (EOSH) Professional/SECM – For first 14 days

• Provides verbal and written instructions on cleaning requirements to Contractor

• Instructs and Demonstrates RL3 cleaning in Operational areas to Contractor

• Reviews the RL3 SOP, Daily L3 SOW, product safety data sheets, safety precautions, etc., with Contractor

• Provide oversight to contractors performing RL3 cleaning to ensure proper procedures are followed

4. Cleaning Contractor

• Cleans and disinfects entire facility as per the FAA Daily L3 SOW and this SOP

• Conducts Ops area cleaning during established window for cleaning

• Ensure all areas of the facility are L3 cleaned daily and meets CDC guidelines and SOW using EPA List N chemicals

FAA Solicitation 697DCK-22-R-00122

• Provide SECM/site POC information or safety data sheets (SDS) of EPA List N product(s) used that is not on the FAA-preferred list

• Be mindful that lights will be dim in the Operational areas and quiet must be maintained

On-site Instruction/Training This SOP, the Daily L3 SOW, product SDSs, and safety precautions, along with the FAA COVID Cleaning Videos “Facility Cleaning Guidance - Technical Operations” and “ATO Facility Cleaning Guidance – AT” will be reviewed as part of on-site instruction/training prior to RL3 cleaning implementation.

Planning

1. Contractor will meet with the SECM and discuss the requirements and expectations for the routine Level 3 cleaning in advance of the start of the cleaning.

2. SECM will verify all disinfecting products are on the EPA List N and appropriate for task and surfaces to be cleaned.

3. Contractor will provide anticipated arrival time of all contractor personnel to the Contracting Office Representative (COR) to conduct the routine L3 cleaning, and time when the actual cleaning procedures will begin.

Overview

1. Janitorial Cleaning Requirements

• Contractor will only use FAA-preferred and/or provided cleaning and disinfecting products (e.g. PHS) from the original container, or from a clearly labeled container.

• Contractor will wipe down materials, furniture, and equipment and any excess cleaning product on surfaces and materials with a (reusable)microfiber cloth or lint-free wipe.

• Contractor will ensure all surfaces are dry after product contact time application.

• Contractor will wear a face covering in all areas of the facility

• Contractor must follow all manufacturer’s instructions and applicable Safety Data Sheet

(SDS) regarding PPE during application, use and cleanup of chemicals.

2. Contractor will meet with SECM to discuss the following requirements and expectations for the routine Level 3 Cleanings on first day of Pilot, prior to start of this cleaning:

• Concerns, expectations, etc.

• Specific window for cleaning in Operations area(s)

• If Air Traffic will relocate employees during the cleaning to allow cleaning of currently used equipment

• Management Representative will remain available for any questions or concerns by cleaning contractor.

3. Contractor Access to entire facility:

• Contractor will have keys/key cards/badging access or be accompanied by an escort with access to all parts of the facility.

4. Prior to RL3 Cleaning Daily

• Contractor will perform site coordination to verify cleaning areas, order of cleaning, procedures, and window for cleaning Operational area, site-specific requirements, and estimated completion time

• Contractor has reviewed the Daily L3 SOW, all product SDS, and associated documentation, such as Maintenance Alert (i.e. NMA-20-029), with the SECM

• Contractor has appropriate amounts of Pure Hard Surface, provided by the SSC, to perform the Operations Room Cleaning, prior to start of cleaning daily

• All cleaning chemicals are on EPA List N and in line with the guidance below

• All chemicals are on EPA List N and in original containers or clearly labeled secondary containers

• Cleaning chemicals are appropriate for the task and surfaces being disinfected

• Contractor has microfiber cloths and drying / wiping cloths

5. Cleaning Chemicals Authorized by SOW

• For ATC and NAS Equipment and Systems (Non-Porous/Hard Surface) FAA-Provided o Pure Hard Surface (PHS) (EPA List N #72977-5-73912). Contact Time: 1 minute Use: This must be sprayed onto a microfiber cloth and not directly onto the surface

• For Non-ATC and Non-NAS Equipment (Non-Porous/Hard Surface) Contractor provided. Any of the following products.

o Clorox Disinfecting Wipes (EPA List N #5813-79). Contact Time: 30 seconds o Clorox Commercial Solutions / Disinfecting Wipes (EPA List N #67619-31)

Contact Time: 30 seconds o Lysol Disinfecting Wipes (EPA List N #777-114). Contact Time: 2 minutes o EPA List N products for use on nonporous surface

• For Non-ATC and Non-NAS Porous Surfaces (e.g. fabric chair seating) Contractor provided.

o EPA List N products specific for use on porous surfaces

• Products other than those listed in the preferred list, will be reviewed and approved by a FAA SECM/EOSH Professional, prior to use.

• All chemicals need to be in original containers or mixed onsite in the presence of the FAA management representative.

6. Contractor - Coordinate with SECM/Site POC if Air Traffic plans to relocate employees during Operational area cleaning. SECM will advise if Air Traffic Manager plans to relocate employees during the cleaning of the Operational area, but must relocate employees quickly so that the contractor is not waiting to complete the cleaning. If so, employees must be relocated at specific point during the cleaning from one workstation to another, quickly.

7. Contractor will perform an initial walk-through to verify all areas to be cleaned and any areas requiring specific requirements or restrictions. All participants conducting the walk-through must wear a face mask at all times.

Cleaning

1. Contractor will use PHS, provided by FAA to clean NAS equipment in the Operational areas.

2. All Areas of facility will be L3 cleaned daily following CDC Guidelines using EPA List N chemicals as stipulated in the SOW.

3. Ensure that the time for cleaning the Operational areas have been coordinated with Air Traffic and the Contractor complies with the designated cleaning window. Determine if employees will be relocated during the cleaning.

4. No disruptions in operational area will occur. Be mindful that lights will be dim and contractor/SECM must be quiet.

5. Chemicals used will be IAW SOW

6. All surfaces/fabrics/etc. will be dry prior to leaving area

7. Contact times for cleaning will be followed for all chemicals

Post Cleaning

SECM will conduct Completion/Final walk-through with Management Representative, Air Traffic Management, and Cleaning Contractor:

1. Cleaning contractor must participate in this final walk-through

2. Ensure cleaning procedures were followed IAW SOW, SOP and CDC Guidelines

3. Discuss with cleaning contractor on how the areas or equipment were cleaned

4. Ensure contact times for cleaning products are followed based on the EPA List N requirements

5. All assigned surfaces are cleaned

6. All surfaces are dry and no smear marks or accumulated dust present

7. Waste properly contained

8. No building materials or equipment were damaged during cleaning

9. Allow cleaning contractor to perform final waste removal, including chemicals.

10. All doorways and other openings have been properly closed for security.

11. Announce to facility and employees (including Security) of the completion of the cleaning.

12. Notify completion of cleaning to SECM Manager.

SECM will conduct a stakeholder meeting with TO Management, Air Traffic Management, NATCA Representatives, SSC, & Cleaning Contractor Daily post cleaning for each of the 14 day pilot

13. SECM will review checklist and facilitate feedback with all facility stakeholders (Air Traffic Manager, SSC Manager, DFM, NATCA, PASS, Contractor, etc) to ensure satisfaction.

14. Areas of focus are not limited to:

a. Overall level of satisfaction for RL3 cleaning (Compared to vendor L3)

b. Odors/chemicals used during the cleaning

c. Wet surfaces that were not wiped/dry

d. Disruptions or concerns regarding Ops Area cleaning

e. Concerns with chemical hazards / PPE

RESOURCES

• CDC Guidance - https://www.cdc.gov/coronavirus/2019-ncov/index.html

• EPA N-List - https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

• FAA NMA-20-029 Guidance regarding disinfecting National Airspace System

(NAS) position equipment - https://nma.faa.gov/Anon/Details/103893

• FAA COVID Level 3 Cleaning Videos -https://my.faa.gov/content/myfaa/en/focus/articles/2020/05/Keeping_Facilities_Coronav irus_Free.html o Air Traffic Facility - https://youtu.be/MfnivKNN--I o Tech Ops Areas - https://youtu.be/8hfKrQwv5tM https://www.cdc.gov/coronavirus/2019-ncov/index.html https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2 https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2 https://nma.faa.gov/Anon/Details/103893 https://my.faa.gov/content/myfaa/en/focus/articles/2020/05/Keeping_Facilities_Coronavirus_Free.html https://my.faa.gov/content/myfaa/en/focus/articles/2020/05/Keeping_Facilities_Coronavirus_Free.html https://youtu.be/MfnivKNN--I https://youtu.be/8hfKrQwv5tM