Roseville Bid Invitation_Amendment.pdf

1) BID INVITATION AND GENERAL CONDITIONS

A. Sealed bid responses for furnishing the items and quantities listed in the attached specifications are hereby being requested from your company. You are asked to return the bid form page(s) with your response.

B. All bids or proposals are sealed and delivered to:

ROSEVILLE COMMUNITY SCHOOLS

ATTN: JOE SMITH

DIRECTOR OF BUILDINGS AND GROUNDS

18975 CHURCH STREET

ROSEVILLE, MI 48066

on or before October 6, 2021 AT 2:00 PM, and will be opened and read in an open session at said place, hour and date. The envelope containing the bid should be marked on the outside “SEALED BID – WATER HEATERS”. All bids received after the hour and/or date established above will be returned to the sender unopened.

A pre-bid meeting will be held at the Roseville Community Schools

Administration Building on Thursday, September 16, 2021 beginning at 2:00pm

C. The bidder MUST include the familial and Iran affiliate affidavits. If the affidavits are not included in the bid, the bid will be considered invalid.

2) DEVIATIONS FROM SPECIFICATIONS

A. Any deviation from these specifications must be documented on the enclosed deviation form. It is the intent of the school for the equipment to be manufactured strictly adhering to these construction and design specifications and deviations are not expected. If deviations are not documented fully, the bidder may be disqualified.

B. It is the intention of the buyer to offer equal opportunity to all bidders. The use of company names when referring to styles are for descriptive purposes only and are not intended to be restrictive. Materials and items referred to in these specifications are available to all firms.

3) BUYER’S RIGHTS

The buyer reserves the right to award the contract to the Bidder offering the best value, and not necessarily to the firm bidding the lowest price. The reputation of the manufacturer and representative, over-all appearance, quality of trims and accessories, plus special features a particular manufacturer may have that make the equipment more practical or serviceable will be major factors in awarding the contract. Right is reserved by the Buyer to accept or reject any or all proposals, and waive informalities.

5) AREA REPRESENTATIVE

Bidder must agree to provide a factory-trained representative to handle all details of the order. Said representative will be responsible for designing, measuring and servicing the order throughout the initial purchase and on a continuing basis.

Bidders must list name, address and telephone number of the representative in their response.

6) CUSTOMER INSTRUCTION MANUAL

The successful bidder will supply a booklet containing equipment specifications, trouble shooting and repair procedures, safety requirements and any other pertinent information regarding the equipment.

7) SHIPPING

Each piece of equipment is to be thoroughly inspected before shipment.

Imperfections shall be corrected before the equipment is shipped. In the case of damaged shipment, it shall be the responsibility of the receiver to make an appropriate written notice when signing the carrier documents. The receiver shall inventory the damage and advise the equipment manufacturer in detail. SHIPPING

COSTS MUST BE INCLUDED IN THE BID.

8) REMOVAL OF OLD EQUIPMENT

The old water tanks must be removed and disposed of by the successful bidder.

9) INSTALLATION AND TRAINING

Installation will be provided by the bidder. The bidder will provide all equipment necessary, including rigging, for installation. Basic instructor training will be provided by the bidder. Training will include teaching machine set-up functions, programming, and any other actions necessary for the functionality of the equipment. INSTALLATION AND TRAINING COSTS MUST BE INCLUDED IN

THE BID.

10) EQUIPMENT SPECIFICATIONS

DEVIATION FORM

NOTE: The Buyer will not accept the general statement:

“ALL EQUIPMENT WILL BE CONSTRUCTED USING OUR

STANDARD MANUFACTURING PROCEDURES WHICH ARE

EQUAL TO, IF NOT BETTER THAN THOSE CALLED FOR IN THE

SPECIFICATIONS.”

Any, and all, deviations in construction MUST be documented below. Any bid submitted without the detailed deviation documentation will be rejected.

Does your equipment deviate from attached specifications?

__ YES __ NO

If yes, indicate below any and all deviations from the specifications:

AUTHORIZED SIGNATURE

NON-COLLUSIVE BIDDING CERTIFICATION

By submission of this bid or proposal, the bidder certifies that:

A. This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor;

B. This bid or proposal has not be knowingly disclosed and will not be knowingly disclosed, prior to the opening of the bids, or proposals for this project, to any other bidder, competitor or potential competitor;

C. No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal;

D. The person signing this bid or proposal certifies that he has full informed himself regarding the accuracy of the statements contained in this certification, and under the penalties being applicable to the bidder as well as to the person signing in its behalf.

COMPANY SUBMITTING BID

AUTHORIZED SIGNATURE

TITLE

BID FORM

We have reviewed the attached specifications and unless deviations are listed, will supply equipment as specified.

Quantity Item Unit Price Extended Price

1 Bradford White Commercial eF Series Ultra High Efficiency Gas Water Heater, 100 gal, 150,000 BTU

1 Bradford White Commercial eF Series Ultra High

199,999 BTU

1 Bradford White Commercial eF Series Ultra High

250,000 BTU

2 Bradford White Commercial eF Series Ultra High

300,000 BTU

***ALL UNITS MUST INCLUDE 5 YEAR

WARRANTY

TOTAL

Company: DATE:

Address:

Telephone: ___________________________________ Signed By/Title