Rosenwald_School_Redevelopment.pdf

REQUEST FOR QUOTATION

RFQ-4888-23/RTB

ROSENWALD SCHOOL REDEVELOPMENT

1301 East Second St.

Sanford, FL 32771

RELEASE DATE: February 8, 2023

DEADLINE FOR QUESTIONS: February 26, 2023

RESPONSE DEADLINE: March 8, 2023, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/seminolefl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Seminole County

RFQ #RFQ-4888-23/RTB

Rosenwald School Redevelopment

TABLE OF CONTENTS

I. Introduction II. Scope of Services

III. Instructions to Applicants IV. Instructions for the preparation of RFQ

Attachments:

B - RFQ-4888-23 - Scope of Work

Title: Rosenwald School Redevelopment

1. INTRODUCTION

1.1. Summary

Seminole County is issuing this Request for Qualifications (RFQ) to identify qualified parties interested in the redevelopment of the Rosenwald School Property located at 1096 Merritt

Street, Altamonte Springs, FL 32701.

1.2. Contact Information

Robert Bradley Procurement Administrator Email: rbradley02@seminolecountyfl.gov Phone: (407) 665-7111

Department:

Resource Management - Purchasing & Contracts

1.3. Timeline

RFQ Advertisement Date February 8, 2023

Question Submission Deadline February 26, 2023, 5:00pm

Quote Submission Deadline March 8, 2023, 2:00pm Via Zoom:

https://us06web.zoom.us/j/84499184101?pwd=

UVhDbk9IS3lnZkZUMW9WV01vWlp3UT09 Meeting ID: 844 9918 4101 Passcode: 760550 mailto:rbradley02@seminolecountyfl.gov tel:(407)665-7111 https://us06web.zoom.us/j/84499184101?pwd=UVhDbk9IS3lnZkZUMW9WV01vWlp3UT09 https://us06web.zoom.us/j/84499184101?pwd=UVhDbk9IS3lnZkZUMW9WV01vWlp3UT09

2. SCOPE OF SERVICES

2.1. Scope of Work

Description of the Project

The Subject Property was acquired by the County with the express intent to create a neighborhood asset to benefit the citizens of Seminole County, and most particularly, current, and future residents of the Winwood/East Altamonte community in unincorporated Seminole

County. It is the County’s expectation that the successful Responder will be the one whose

Proposal is deemed to be the most effective and efficient in responding to the identified community needs. The County will consider a partnership in the project which may consist of direct funding and/or reimbursement of certain redevelopment/operating costs, favorable terms with respect to leasing, donation, or the sale of a portion or all the Subject Property.

Based on the results of the Rosenwald School Site Redevelopment Study, the Board of County

Commissioners selected Concept 3- Hybrid Concept B and is seeking proposals that incorporate most or possibly all of that concept inclusive of the phases/tasks listed in Section

4.6 Project Phasing/ Workflow to implement Concept B.

The Hybrid Concept B renovates buildings #1, #2, and #5 with all other buildings being demolished. Site redevelopment would at a minimum include the following elements:

• New affordable housing on the western portion of the site that takes advantage of access through existing parking. Units would be arranged in two- and three- story buildings that are compatible with the existing tree canopy and act as a transition in scale between the new community center space and nearby single-family residential homes. The housing complex would share common outdoor spaces and amenities with the new Rosenwald Community

Center.

• Outdoor/entry plaza areas around existing buildings to extend the functional use of indoor spaces, connect buildings, provide sitting/socializing areas, and offer installation locations for public art and historic markers and potential community events.

• Memorial plaza(s) and/or garden(s).

• Urban farming plots and herb gardens for community and culinary school use. Consider including urban beekeeping to increase biodiversity and pollinate plants, trees, and crops.

• Outdoor space for recreation, gathering, and lake activities, including large lawn areas, shaded seating areas, picnic area, and community dock.

• Storm water pond enhanced with grassed slopes and fountain to create a site amenity.

• New community center space (approximately 12,500 square feet) with an architectural design that mirrors/compliments the historical Rosenwald Schools.

• Potential program elements include the following:

Building #1: culinary school, teaching kitchen and UF/IFAS office, Building #2: Sheriff’s Department substation/community resource officers, o Building #5: heritage center and museum, and a new, approximately 12,500 square feet community center space that includes: A covered entrance connected with existing covered walkways in front.

o A lobby area with front desk, seating, telephone, and electronic kiosk (information, appointments, jobs…).

o A classroom for rotating providers.

o A computer lab.

o Meeting rooms and a conference room.

o A 250 – 300 seat community room with a kitchen, storage, and technology that can be divided into smaller areas.

o A covered deck and patio spaces connected to a large meeting space to create flexibility for usage.

Note: The size of the proposed community center is approximate and may vary depending on site design engineering and efficiency of space.

More information on the proposed redevelopment concepts as well as a 2019 property condition assessment report can be accessed at https://seminolecounty.novusagenda.com/agendapublic/CoverSheet.aspx?ItemID=8

066&MeetingID=1516 .

Based on the Hybrid Concept B, the County anticipates managing the operations of renovated buildings #1, #2 and #5 and the proposed Community Center, and associated amenities, but will consider other proposals by the Responder that benefit the community while minimizing long term operational expense. The County expects that the Responder will fund the design and construction of such uses.

In return, the County will entertain various ownership and leasing proposals, including land donation to an affordable housing builder or Community Land Trust (CLT) as in-kind contribution towards redevelopment expenses. A cost benefit analysis will be conducted by the County with respect to any public resources to be invested in the redevelopment project, and preference may be given to proposals that maximize the efficient use of taxpayer funds while creating the best long-term use of the property.

Assumptions and Expectations:

The future land use designation and zoning of the property will be amended to accommodate the proposed redevelopment. The County will be responsible for processing needed zoning and future land use changes at no cost to the private partner. The private partner will be responsible for preparing required plans and application materials to align with future land use application requirements.

The County will be responsible for the full demolition of the existing buildings not being retained utilizing American Rescue Plan Act (ARPA) funds. This will include engaging a consultant to update the 2019 Phase I Environmental Assessment and Geo-tech reports as needed. The

County will also locate, drain, and crush in place on-site septic tank(s) and remove buried sewer lines. The County will issue Work Orders under existing Master Services Agreements to have this work performed.

The County will also issue Work Orders under existing Master Services Agreements for engineering and constructing a new entrance on Merritt Street farther from the railroad tracks.

The existing entrance will be closed. The County will be responsible for the costs associated with the relocation of the entrance.

The County will research and apply for any available grant funding to use towards the redevelopment of the site. Any awarded grant funding will be applied to the project as determined by the County.

The private partner will be responsible for engineering, design, renovation, and construction with possible financial contribution from the County from potential grant funding for the non-residential components of the development including required site and utility work.

The County will process applicable site plan and subdivision applications at no cost to the private partner. The private partner will be responsible for preparing required plans and application materials.

The private partner will develop permanent, deed restricted, affordable multi-family housing on a portion of the subject property and receive 100% of the income generated from that use.

Seminole County may utilize any remaining portion of American Rescue Plan Act (ARPA) funds after demolition and environmental assessment towards needed, off-site and on-site infrastructure improvements and other ARPA qualified expenditures.

The project may include a program of uses and activities and agencies/groups committed to utilizing space to provide services and activities wither thru leases, rentals, or a creative solution. It is anticipated that programs will ultimately be coordinated with the Seminole County

Leisure Services and Community Services Departments.

3. INSTRUCTIONS TO APPLICANTS

3.1. Contact

All prospective Applicants are hereby instructed not to contact any member of the Seminole

County Board of County Commissioners, the County Manager or Deputy Manager, or any

Seminole County Staff members other than the noted Purchasing & Contracts Division (herein referred to as ‘PCD’) Contact Person, Robert Bradley, regarding this RFQ or their written quote at any time prior to the posting on the COUNTY’S Website of the recommendation and intent to award by County staff for this project. Any such contact shall be cause for rejection of your quote. Interpretation of this clause will be solely at the discretion of the COUNTY.

3.2. Pre-Bid Conference

There will not be a Pre-Bid Conference for this RFQ.

3.3. Public Opening

Electronic submittals shall be received by PCD online in accordance with the instructions in this solicitation documents, unless otherwise revised via posted Addenda. Persons with disabilities needing assistance to participate in the Public Opening should call the noted PCD Contact

Person at least forty-eight (48) hours in advance of the Public Opening at (407) 665-7111. The

Public Opening is via ZOOM as shown in the Introduction Section.

3.4. Delays

The COUNTY, at its sole discretion, may delay the scheduled due date and time for submission, if it is to the advantage of the COUNTY to do so. The COUNTY will post all changes in the scheduled due date and time for submission by written addendum posted to the COUNTY’s

Website: (https://secure.procurenow.com/portal/seminolefl)

3.5. RFQ Submission and Withdrawal

The COUNTY will accept submittals electronically via the COUNTY’s e-Procurement Portal until

2:00 pm on Wednesday, March 8, 2023. Proposals received after the scheduled due date and time for submission shall not be considered. Proposals submitted in any other format other than via the COUNTY’S e-Procurement Portal, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted, nor considered. The scheduled due date and time for submission will be scrupulously observed. Companies shall register on the COUNTY’S e-Procurement Portal. Once registered, Companies may view and click "Follow" to be a prospective Applicant for this solicitation and will appear on the Follower’s list.

Applicants that fail to Follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the COUNTY’S e-Procurement Portal, and therefore will be unable to participate or be considered for this RFQ. If a Applicant encounters technical difficulties using the COUNTY’S e-Procurement Portal, or needs assistance using the Portal, Applicants may access the Help Center for vendor training guides provided by OpenGov-

Procurement, the Software Administrator. Applicants may also contact the Software

Administrator using the real-time chat function on the COUNTY’S e-Procurement Portal (located in lower right-hand corner of the screen), or via email at support@procurenow.com for support.

http://help.procurenow.com/en/articles/5815468-opengov-procurement-vendor-training

The COUNTY will not be responsible for untimely submissions due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, or use of a malfunctioning electronic device, or the like, neither the COUNTY, nor the Software Administrator, will be held responsible. Applicants shall be solely responsible for ensuring the capability of their computer system while responding to this solicitation, and for the stability of their internet service. Uploading large documents may take significant time depending on the size of the file(s) and the Internet connection speed that the Applicant is using to submit a response. Failure of the Applicant to successfully submit an electronic proposal before the deadline indicated herein shall be at the Applicant's sole risk, and no relief will be given for late and/or improperly submitted proposals. Once file(s) have been uploaded and the

Submission Status shows as “Submitted” the submission is complete. At that point, the

Applicant will also receive an email confirmation from the COUNTY’s e-Procurement Portal.

Telephone confirmation of timely receipt of any submittal should be made by calling (407) 665-

7111, before the 2:00 pm deadline.

The Applicant is required to submit ONE (1) ELECTRONIC FORMATTED file of their complete written submittal.

Applicants may withdraw their submittal electronically via the COUNTY’S e-Procurement Portal at any time prior to the scheduled due date and time for submission.

3.6. Inquiries

All Applicants should carefully examine the RFQ documents. Any ambiguities or inconsistencies shall be brought to the attention of PCD Contact Person in writing via the Q&A tab in the

COUNTY’S e-Procurement Portal prior to the scheduled due date and time for submission.

Failure to do so, on the part of the Applicant, shall constitute an acceptance by the Applicant of any subsequent decision made by the COUNTY. Any questions concerning the intent, meaning and interpretations of the RFQ documents, shall be requested in writing, and received no later than 5:00 pm on Sunday, February 26, 2023. Written requests shall be submitted via the

COUNTY’S e-Procurement Portal The COUNTY will not be responsible for oral instructions made by employees of the COUNTY or its authorized representatives in regard to this RFQ. If the Q&A deadline has passed, a Applicant may contact the COUNTY directly if necessary at rbradley02@seminolecountyfl.gov. The COUNTY reserves the right to reject any questions sent after the Q&A deadline.

3.7. Addendum

Should revisions to the RFQ documents become necessary, the COUNTY will post Addenda information on the COUNTY's e-Procurement Portal. The COUNTY’s e-Procurement Portal will issue an automated email notification to all “Followers” on the RFQ’s Followers list. All

Applicants should check the COUNTY's Website or notify Robert Bradley to verify information regarding Addenda. Failure to do so may result in rejection of the Applicant’s submitted quote and a determination as “Non-Responsive”. By execution of the Formal Notice for this RFQ, the

Applicant acknowledges receipt of all Addenda issued under this solicitation. Addenda information will be posted on the COUNTY’s Website

(https://secure.procurenow.com/portal/seminolefl). It is the sole responsibility of the Applicant to ensure that they obtain information related to any Addenda.

3.8. Selection Process and Award

All submittals will be reviewed by personnel as designated by the County staff in accordance with the qualification/evaluation criteria set forth in the RFQ documents. The County reserves the right to conduct interviews and/or require presentations of any or all Applicants prior to selection. The County will not be liable for any costs incurred by the Applicant in connection with such presentations. The County anticipates award to the Applicant that submits a proposal judged by the County to be the most advantageous. The Applicant understands that this RFQ does not constitute an agreement or a contract with the Applicant. The County reserves the right to reject all submittals, make a partial award, to re-solicit and advertise for new submittals, or to cancel the project in its entirety.

3.9. Submittal Preparation Costs

Neither the COUNTY nor its representatives shall be liable for any expenses incurred in connection with preparation of a response to this RFQ. Applicants should prepare their quotes simply and economically, providing a straightforward and concise description of the Applicant's ability to meet the requirements of this RFQ.

3.10. Accuracy of Submittal Information

By submission of a proposal, Applicant acknowledges that they have carefully examined the

Request for Qualification documents and agrees to furnish the services specified in the solicitation at the prices, rates or discounts as quoted. Applicants agree that their proposal will remain firm for a period of up to one hundred twenty (120) days in order to allow the County adequate time to evaluate the submittals.

By submission of a proposal, Applicant agrees to abide by all conditions of this proposal and understands that a background investigation may be conducted by the Seminole County

Sheriff’s Department prior to award. Applicant certifies that all information contained in their quote is truthful to the best of their knowledge and belief. Applicant further certifies that they are duly authorized to submit this quote on behalf of the vendor/Applicant as its act and deed and that the vendor/Applicant is ready, willing and able to perform if selected.

3.11. Insurance

A misstatement or omission of a material fact, whether intentional or not, regarding the

Applicant's insurance coverage, policies or capabilities may be grounds for rejection of the

Applicant’s submittal.

A copy of the insurance certificate shall be furnished to the County prior to the County engaging the Applicant for services. The County reserves the right to reject the award to any Applicant that fails to provide the insurance as required within the RFQ documents.

3.12. Licenses

Applicants, both corporate and individual, must be fully licensed and certified for the type of work to be performed in the State of Florida at the time of submittal under this RFQ. Failure of the Applicant to be fully licensed and certified, may result in rejection of the Applicant’s submitted quote and a determination as “Non-Responsive”. Any permits, licenses, or fees required shall be the responsibility of the Applicant. No separate or additional payment will be made for these costs. Adherence to all applicable code regulations, Federal, State, County, City, etc., is the responsibility of the Applicant.

3.13. Posting of Recommendation and Intent to Award

The recommendation and intent to award for this RFQ will be posted on the COUNTY’s Website

(https://secure.procurenow.com/portal/seminolefl). Failure to file a protest with the COUNTY’s

Purchasing & Contracts Manager within the time prescribed in the COUNTY's Purchasing Code, Policies and Procedures shall constitute a waiver of proceedings.

3.14. Public Records

Upon recommendation and intent to award this RFQ as posted to the COUNTY’s website or thirty (30) calendar days after closing, quotes are considered “public records" and shall be subject to the public disclosure regulations consistent with Chapter 119, Florida Statutes.

Applicants must invoke the exemptions to disclosure provided by law in their response to the solicitation and must identify the data or other materials to be protected by uploading any information deemed confidential separately under “Confidential Files,” and must state the reasons why such exclusion from public disclosure is necessary pursuant to the COUNTY’s, “Compliance With Public Records Law” Form, which is required as part of the RFQ documents.

Ownership of all data, material, and documentation originated and prepared for the County pursuant to the RFQ shall belong exclusively to the County and be subject to public inspection in accordance with the Public Records Law. Trade secrets or proprietary information submitted by a Applicant shall not be subject to public disclosure under the Public Records Law; however, the Applicant must invoke the protection of this section prior to or upon submission of the data or other materials, and must identify the data or other materials to be protected and state the reasons why protection is necessary.

3.15. Prohibition Against Contingent Fees

It shall be unethical for any person to be retained, or to retain any company or person, other than a bonafide employee working solely for the Applicant to solicit or secure the Award

Agreement for this RFQ, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bonafide employee working solely for the Applicant, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from award or making of this Award Agreement. For the breach or violation of this provision, the

COUNTY shall have the right to terminate the Award Agreement at its sole discretion, without liability and to deduct from the Award Agreement price, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration.

3.16. Acceptance/Rejection/Disqualification

The COUNTY reserves the right to reject the quote of any Applicant who has failed to perform, in a timely manner, the scope of services of a previously awarded agreement. The COUNTY reserves the right to inspect all facilities of Applicants in order to make a determination as to the available resources to perform properly under this award. The COUNTY reserves the right to waive any irregularities, informalities, and technicalities and may, at its discretion, issue a re-procurement. More than one (1) quote from an individual, firm, partnership, corporation, or association under the same or different names will not be considered. Reasonable grounds for believing that a Applicant is involved in more than one proposal submittal will be cause for rejection of all quotes in which such Applicants are believed to be involved. Any or all quotes will be rejected if there is reason to believe that collusion exists between Applicants. quotes in which the prices obviously are unbalanced will be subject to rejection.

3.17. Responsibility

The County reserves the right to require an Applicant to submit such evidence of qualifications as it may deem necessary prior to award and may consider any evidence available. Evidence may include, but not be limited to, financial, technical, and other qualifications and abilities of the

Applicant, past performance, and experience with the County. This information may be used to determine the Applicant’s responsibility.

3.18. Purchasing Code

Seminole County Code Chapter 220 (Purchasing Code), Administrative Code Section 3.55

(Purchasing Policy), and County Manager Policies apply to this RFQ in their entirety.

3.19. Affirmation

By submission of a quote, the Applicant affirms that their quote is made without prior understanding, agreement or connection with any corporation, firm, or person submitting a quote for the same materials, supplies, equipment or services, and is in all respects fair and without collusion or fraud. The Applicant agrees to abide by all conditions of this RFQ and the resulting Award Agreement.

3.20. Drug-Free Workplace Compliance

Applicant shall comply with Florida Statute 287.087 and failure to comply shall result in rejection/disqualification of the submittal and all agreements as a result of this solicitation.

3.21. Public Entity Crime

Any Person or affiliate, as defined in Section 287.133 of the Florida Statutes, shall not be allowed to contract with the County, nor be allowed to enter into a subcontract for Work on this

Project, if such a person or affiliate has been convicted of a public entity crime within three (3) years from the date of this Project was advertised for Proposal, or if such person or affiliate was listed on the State's convicted vendor list, within three (3) years of the date of this Project was advertised, whichever time period is greater. A public entity crime means a violation of any state or federal law with respect to and directly related to the transaction of business with any public entity or agency (federal, state, or local), including, but not limited to, any contract for the construction or repair of a public building or public work involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, forgery, falsification of records, receiving stolen property or material misrepresentation. Any Agreement with the County obtained in violation of this Section shall be subject to termination for cause. A sub-contractor who obtains a subcontract in violation of this Section shall be removed from the Project and promptly replaced by a sub-contractor acceptable to the County.

3.22. Occupational Safety and Health Act (O.S.H.A.)

In instances where such is applicable due to the nature of the matter with which this quote package is concerned, all material, equipment, etc., as proposed and offered by Applicants must meet and conform to all O.S.H.A. requirements. The Applicant’s signature upon the Price

Submittal form being by this reference is considered a certification of such fact.

3.23. Payment Terms/Discounts

The County’s payment terms are in accordance with Section 218, Florida Statutes, Florida

Prompt Payment Act. Cash discounts for prompt payment shall not be considered in determining the lowest net cost for evaluation purposes.

4. INSTRUCTIONS FOR THE PREPARATION OF RFQ

The Applicant is expected to completely analyze the information contained in this Request for

Qualifications (RFQ) as guidance for the preparation of their written submittal. The Applicant’s written submittal should be specific, detailed, and complete in order to clearly and fully demonstrate the Applicant’s understanding of the requested work and/or delivery requirements.

The Applicant warrants its response to this Request for Qualifications to be fully disclosed and correct. The firm must submit a proposal complying with this Request for Qualifications, and the information, documents and material submitted in the proposal must be complete and accurate in all material aspects. Applicants are advised to carefully follow the instructions listed below in order to be considered fully responsive. Applicant need only to return required signed documents and information pertinent to this specific project. Compliance with all requirements will be solely the responsibility of the Applicant. Failure to provide requested information may result in disqualification of the response. The submittal must be divided into the following sections:

4.1. Type of Business*

☐ Corporation

☐ Joint Venture

☐ Partnership

☐ Proprietorship

*Response required

4.2. Type in your Legal Entity Name Here.*

This name will be verified against the Secretary of State website.

*Response required

4.3. Federal Employer ID Number (FEIN)*

*Response required

4.4. Incorporated in the State of ________.*

Ex.) Florida

*Response required

4.5. List of Principals*

*Response required

4.6. Upload evidence of authority to do business in the State of Florida.*

Acceptable form of evidence includes Secretary of State download, or Certificate of Status.

*Response required

4.7. Summary of Litigation*

Provide a summary of any litigation, claim(s), or contract dispute(s) filed by or against the

Applicant in the past five (5) years which is related to the services that Applicant provides in the regular course of business. The summary shall state the nature of the litigation, claim or contract dispute, a brief description of the case, the outcome or projected outcome, and monetary amounts involved.

*Response required

4.8. License Sanctions*

Regulatory/license agency sanctions within the past 5 years.

(If Applicant prefers to upload a file, upload in next question and enter "see file upload" in this field)

*Response required

4.9. License Sanctions

Regulatory/license agency sanctions within the past 5 years.

4.10. Conflict of Interest Statement*

I certify that I am an authorized representative (the Affiant) of my company (the Entity submitting this response) to sign and submit this statement on my company's behalf.

My company is submitting an Expression of Interest for the Seminole County project described as Rosenwald School Redevelopment.

The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his/her own knowledge.

The Affiant states that only one submittal for the above project is being submitted and that the above-named entity has no financial interest in any other entities submitting proposals for the same project.

Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive pricing in connection with the entity's submittal for the above project. This statement restricts the discussion of pricing data until the completion of negotiations and execution of the

Agreement for this project.

Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participating in contract lettings by any local, state, or federal agency.

Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project.

The Affiant certifies that no member of the entity's ownership, management, or staff has a vested interest in any aspect of or Department of Seminole County.

The Affiant certifies that no member of the entity's ownership or management is presently applying for an employee position or actively seeking an elected position with Seminole County.

The Affiant certifies that no member of the entity’s ownership or management is currently serving as a member of any Seminole County advisory board(s) or committee(s), or alternatively, state the individual(s) name(s), who is a member of the above-named entity’s ownership or management, and is currently serving as a member, and on which Seminole

County advisory board(s) or committee(s) they are currently serving as a member, in the following question.

Under penalties of perjury, I declare that I have read the foregoing Conflict of Interest Form and that the facts stated in it are true to the best of my knowledge and belief.

☐ Please confirm

*Response required

4.11. Conflict of Interest Statement Cont...*

A. Enter the name(s) of the individual(s) who is serving on a Seminole County advisory board(s) or committee(s).

B. Enter the Seminole County advisory board(s) or committee(s) that the individual(s) is serving as a member.

• If this is not applicable, type "N/A."

*Response required

4.12. Compliance with the Public Records Law*

Seminole County shall comply with the Public Records Law as provided by Chapter 119, Florida

Statutes, and all applicable amendments. Applicants must invoke the exemptions to disclosure provided by law in the response to the solicitation and must identify the data or other materials to be protected separately, and must state the reasons why such exclusion from public disclosure is necessary. The submission of a response authorizes release of your firm’s credit data to Seminole County.

If the company submits information exempt from public disclosure, the company must identify why the information is exempt from the Public Records Act, identifying the specific exemption section that applies to each. The protected information must be submitted to the County separately in the "Confidential Files" section if the information qualifies as “EXEMPT FROM

PUBLIC RECORDS LAW”. Failure to identify protected material separately will cause the

County to release this information in accordance with the Public records Law despite any markings on individual pages of your submittal/proposal.

A. CONTRACTOR acknowledges COUNTY’s obligations under Article 1, Section 24, Florida Constitution and Chapter 119, Florida Statues, to release public records to members of the public upon request. CONTRACTOR acknowledges that COUNTY is required to comply with Article 1, Section 24, Florida Constitution and Chapter 119, Florida Statutes, in the handling of the materials created under this Agreement and that said statute controls over the terms of this Agreement.

B. CONTRACTOR specifically acknowledges its obligations to comply with Section

119.0701, Florida Statutes, with regard to public records, and shall:

1. keep and maintain public records that ordinarily and necessarily would be required by COUNTY in order to perform the services required under this Agreement;

2. provide the public with access to public records on the same terms and conditions that COUNTY would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law;

3. ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law; and;

4. meet all requirements for retaining public records and transfer, at no cost to the

COUNTY, all public records in possession of CONTRACTOR upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to COUNTY in a format that is compatible with the information technology system of COUNTY.

C. Failure to comply with this Section shall be deemed a material breach of this Agreement for which COUNTY may terminate this Agreement immediately upon written notice to

CONTRACTOR.

By submitting a response to this solicitation, the company agrees to defend the County in the event it is forced to litigate the public records status of the company’s documents.

Under penalties of perjury, I declare that I have read the foregoing Compliance with Public

Records Law Form and that the facts stated in it are true to the best of my knowledge and belief.

☐ Please confirm

*Response required

4.13. Confidential File(s)

In compliance with Chapter 119, Florida Statutes, if Proposer must include confidential information that qualifies as “EXEMPT FROM PUBLIC RECORDS LAW" as part of their response to this RFP, it shall be uploaded here.

If the company submits information exempt from public disclosure, the company must identify why the information is exempt from the Public Records Act, identifying the specific exemption section that applies to each.

4.14. Worker’s Compensation Compliance Certification*

Chapter 440, Florida Statutes establishes a workers’ compensation system designed to assure the quick and efficient delivery of disability and medical benefits to an injured worker and to facilitate the worker’s return to gainful employment at a reasonable cost to the employer. It is the policy of Seminole County to do business only with those entities which are fully compliant with

Chapter 440, including all reporting and premium payment requirements.

Under penalties of perjury, I declare that I have read the foregoing Worker's Compensation

Compliance Certification Form and that the facts stated in it are true to the best of my knowledge and belief.

To comply with this requirement, the undersigned hereby certifies that:

☐ Has fully complied with all requirements of Chapter 440, Florida Statutes, including provisions regarding reporting and premium payments; or

☐ Is exempt from the provisions of Chapter 440, Florida Statutes (reasons shall be stated in the following question).

*Response required

4.15. Worker’s Compensation Compliance Certification Cont...*

If the undersigned is exempt from the provisions of Chapter 440, Florida Statutes, state the reasons here. If this is not applicable, type "N/A."

*Response required

4.16. W-9 Form*

Please upload your current W9 form here

*Response required

4.17. Drug Free Work Place*

The undersigned vendor in accordance with Section 287.087, Florida Statutes, hereby certifies that their Company (entity submitting this response) does:

A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

B. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

C. Give each employee engaged in providing the commodities or contractual services that are proposed a copy of the statement specified in subsection (1).

D. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will propose by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

E. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

F. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

Under penalties of perjury, I declare that I have read the foregoing Drug Free Work Place

Form and that the facts stated in it are true to the best of my knowledge and belief.

☐ Please confirm

*Response required

4.18. Americans Disabilities Act Affidavit*

The undersigned CONTRACTOR/CONSULTANT swears that the information herein contained is true and correct and that none of the information supplied was for the purpose of defrauding the COUNTY.

The CONTRACTOR/CONSULTANT will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The CONTRACTOR/CONSULTANT agrees to comply with the rules, regulations and relevant orders issued pursuant to the Americans with

Disabilities Act (ADA), 42 USC s. 12101 et seq. It is understood that in no event shall the

COUNTY be held liable for the actions or omissions of the CONTRACTOR/CONSULTANT or any other party or parties to the Agreement for failure to comply with the ADA. The

CONTRACTOR/CONSULTANT agrees to hold harmless and indemnify the COUNTY, its agents, officers, or employees from any and all claims, demands, debts, liabilities or causes of action of every kind or character, whether in law or equity, resulting from the

CONTRACTOR/CONSULTANT’s acts or omissions in connection with the ADA.

Under penalties of perjury, I declare that I have read the foregoing Americans Disabilities Act

Affidavit and that the facts stated in it are true to the best of my knowledge and belief.

☐ Please confirm

*Response required

4.19. INSURANCE CONFIRMATION*

Please download the below documents, complete, and upload.

• INSURANCE_CONFIRMATION.docx

*Response required

4.20. Past Performance*

Applicant must submit a minimum of three (3) references of current clients; each reference must include client information, contact person, telephone number, current email address, and a brief summary of the contract information.

*Response required

4.21. Applicant Certification*

Pursuant to and in compliance with the RFQ Documents, the undersigned Applicant agrees to provide and furnish any and all of the labor, material, tools, equipment, incidentals and transportation services necessary to complete all of the Work required in connection with the

Submittal Documents for the amount hereinafter set forth.

The Applicant declares that the only persons or parties interested in this submittal as principals are those named herein; that this submittal is made without collusion with any person, firm or corporation; and he proposes and agrees, if the submittal is accepted, that he/she will execute an Agreement with the County in the form set forth in the Contract Documents; that he/she will furnish the Insurance Certificates.

Under penalties of perjury, I declare that I have read the foregoing Applicant Certification

Form and that the facts stated in it are true to the best of my knowledge and belief.

☐ Please confirm

*Response required

4.22. Qualifications of Proposed Team - 50pts

• Provide qualification and experience for proposed staff and sub-consultants for this project, such as licenses and/or certifications. Resumes of key individuals may be included to demonstrate the skills necessary to complete this project. It is preferred for the sub-consultant to have worked with the prime consultant on previous projects and demonstrated their ability to be part of the team. (Four [4] single-sided pages maximum within this section).

• Provide an Organizational Chart depicting the team for this project to include roles and responsibilities in relation to the scope of this project. The Organizational Chart should include the location of each staff member that is proposed. (One [1] single-sided page maximum within this section.

4.23. Similar Project Experience - 50pts

• Provide a list of similar projects for which services have been successfully completed within the past ten [10] years which most closely match the scope of work within this project. Ensure that basic descriptions of the projects include similar performance requirements and those https://government-project.s3.us-west-2.amazonaws.com/22818/c791caa4-5442-400f-88b5-f789b2062eb9_INSURANCE_CONFIRMATION.docx?AWSAccessKeyId=AKIAJX4CP36AEOP5JL2A&Expires=1675933201&Signature=B1yjNrW%2B1PYLa8HngIgPYd%2BIvSU%3D&response-content-disposition=attachment%3B%20filename%3D%22INSURANCE_CONFIRMATION.docx%22 requirements are adequately explained in the text. The description shall document how the particular element was performed in conjunction with the overall project. The mere listing of elements without specific details in the body of the description may negatively impact the evaluation of the proposal. (Five (5) single-sided page maximum within this section.