Roofing__Asphalt_Shingle_System_Repair_and_Replace.pdf

Event Description PURPOSE. The purpose of this Request for Proposal (RFP) is to establish a contract(s) to provide asphalt shingle roof related construction services for individual roof projects on buildings throughout the State for agencies and CPV members. The work must consist of furnishing all labor, tools, materials, and equipment necessary for the maintenance, repair, and replacement of asphalt shingle roof systems. The scope of the contract is limited to stand alone construction projects, including residential buildings, on which the roof system is installed directly over a wood deck and ventilated attic space. This contract may not be used for other roofing systems.

QUESTIONS/CLARIFICATIONS. Any questions and/or clarifications in regard to the solicitation response shall be made in writing to Craig Fernholz, Buyer, via email at craig.fernholz@state.mn.us by April 18, 2025, no later than 2:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.

If you need assistance please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1 again.

CONTRACT RELEASE: R-680(5)

General Comments

- DOCUMENTS INCLUDED WITH THIS SOLICITATION:

1. R-680(5) Request for Proposal

2. R-680(5) Attachments and Declarations

3. R-680(5) Sample Contract and Exhibits

4. Exhibit A Supplement 1 Commercial Prevailing Wages

5. Exhibit D Price Schedule

6. Event Bid Package

General Questions Question Response

RESPONSIBLE CONTRACTOR:

1) I am an owner or officer of the responding company, and I certify under oath that my company is in compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd. 3, and will provide verification upon request by the contracting agency.

1.1) I certify that my company has filed a certificate of authority to transact business in Minnesota with the Secretary of State if a foreign corporation or cooperative. Contact the Office of the Minnesota Secretary of State with questions about satisfying this requirement before submitting your response to this solicitation.

2) If my company is awarded a contract, I will submit a supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause

(7) (see attachment), and

3) If my company retains additional subcontractors with

Event Details

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Fernholz,Craig Paul Phone:

Email: Craig.Fernholz@state.mn.us

Event ID Format Type Page G0210-2000016901 Sell RFx 1 Event Round Version 1 1 Event Name Roofing; Asphalt Shingle System Repair and Replace Start Time Finish Time 04/01/2025 14:00:00 05/02/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

which it will have a direct contractual relationship following contract award, I will submit supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause (7) within 14 days after retaining any such additional subcontractors (see attachment).

4) Selecting the yes button and submitting a response to this solicitation will constitute a signed statement affirming compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd.

3.

Yes

Response Comments

INSURANCE:

The successful Responder, if awarded a contract, will furnish the required insurance in conformance with the solicitation and specifications, subject to the State’s review and approval. The State will not execute a contract and prohibits any on-site work until all insurance requirements have been met.

If awarded, will you provide proof of insurance as detailed in the event?

Yes

Response Comments

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Fernholz,Craig Paul Phone:

Email: Craig.Fernholz@state.mn.us

Event ID Format Type Page G0210-2000016901 Sell RFx 2 Event Round Version 1 1 Event Name Roofing; Asphalt Shingle System Repair and Replace Start Time Finish Time 04/01/2025 14:00:00 05/02/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Fernholz,Craig Paul Phone:

Email: Craig.Fernholz@state.mn.us

Event ID Format Type Page G0210-2000016901 Sell RFx 3 Event Round Version 1 1 Event Name Roofing; Asphalt Shingle System Repair and Replace Start Time Finish Time 04/01/2025 14:00:00 05/02/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Fernholz,Craig Paul Phone:

Email: Craig.Fernholz@state.mn.us

Event ID Format Type Page G0210-2000016901 Sell RFx 4 Event Round Version 1 1 Event Name Roofing; Asphalt Shingle System Repair and Replace Start Time Finish Time 04/01/2025 14:00:00 05/02/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1

Reserve Price: No

Description: Price Schedule

Question Response A Price Schedule in Excel® is attached to the ‘Line Details’ of the Event. You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule. You must ‘upload/attach’ the completed Price Schedule here.

DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’!

Selecting this box may cause your response to be rejected.

Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in Microsoft Excel. The State reserves the right to reject Price Schedules submitted in any other format.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’.

Lines with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file. If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1, then option 1 again.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Fernholz,Craig Paul Phone:

Email: Craig.Fernholz@state.mn.us

Event ID Format Type Page G0210-2000016901 Sell RFx 5 Event Round Version 1 1 Event Name Roofing; Asphalt Shingle System Repair and Replace Start Time Finish Time 04/01/2025 14:00:00 05/02/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Fernholz,Craig Paul Phone:

Email: Craig.Fernholz@state.mn.us

Event ID Format Type Page G0210-2000016901 Sell RFx 6 Event Round Version 1 1 Event Name Roofing; Asphalt Shingle System Repair and Replace Start Time Finish Time 04/01/2025 14:00:00 05/02/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Price Schedule

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To:

Quantity: 1 Due Date: 05/07/2025 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Fernholz,Craig Paul Phone:

Email: Craig.Fernholz@state.mn.us

Event ID Format Type Page G0210-2000016901 Sell RFx 7 Event Round Version 1 1 Event Name Roofing; Asphalt Shingle System Repair and Replace Start Time Finish Time 04/01/2025 14:00:00 05/02/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Fernholz,Craig Paul Phone:

Email: Craig.Fernholz@state.mn.us

Event ID Format Type Page G0210-2000016901 Sell RFx 8 Event Round Version 1 1 Event Name Roofing; Asphalt Shingle System Repair and Replace Start Time Finish Time 04/01/2025 14:00:00 05/02/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No