rockaway Municipal Parking Lot Expansion Quote Packet.pdf

Rockaway Township is accepting formal quotes for Police Parking Lot Expansion, September 2026

• All quotations must be submitted on the quotation page, Attachment A.

• The Prevailing wage threshold (N.J.S.A 34:11-56.25 et seq.) in New Jersey applies, and quotes must include a copy of the vendor’s Public Works Certificate

• Scope of work is provided in Attachment B and the Associated Plan set Titled “Police Parking Lot

Area Expansion”.

• A New Jersey Business Certificate (BRC) and a W-9 form will be required.

• Indemnification and Insurance Certification and Endorsements shall be provided to the Township and approved prior to the commencement of the contract in accordance with Attachment C.

• This procurement is being conducted in a non-fair and open basis.

The following items are required to be submitted with your quote:

1. Attachment A – Quote sheet signed

2. Public Work Certificate

3. Business Registration Certificate

4. W-9 Form

5. Attachment C - Signed

6. Attachment D – BED-C, C.271, Statement of Ownership Disclosure

A disclosure and certification of investment activities in Iran, Russia, and Belarus, as well as Insurance certificate will be required after notification of job award, prior to the commencement of the contract.

Please submit your completed quote packet including all documents requested above via email to rockawaybids@rockawaytownship.org. The township intends to award this contract after a solicitation ending October 9, 2026. Thank you for your interest in Rockaway Township.

Request for Quotation

ATTACHMENT A

QUOTE

POLICE PARKING AREA EXPANSION – ADDITION OF FIVE PARKING SPACES

TOWNSHIP OF ROCKAWAY MUNICIPAL BUILDING

65 MOUNT HOPE ROAD

ROCKAWAY, NJ

ITEM

NO. DESCRIPTION UNIT PLAN

QUANTITY

UNIT

PRICE AMOUNT

1 DENSE-GRADED AGGREGATE BASE COURSE, 4" THICK SY 120

2 HMA MILLING, 3" OR LESS SY 25

3 HOT MIX ASPHALT 9.5M64 SURFACE COURSE, 2" THICK TON 8

4 HOT MIX ASPHALT 19M64 BASE COURSE, 4" THICK TON 12

5 STONE WALL LF 52

6 GRANITE CURB LF 128

7 CLEARING SITE UNIT 1

9 TRAFFIC MARKINGS LINES, 4" LF 90

TOTAL AMOUNT

Company Name: _________________________________________

Address: _________________________________________

Signature of Authorized Agent: ___________________________ Date: ___________

Name, Title: _________________________________________

Telephone Number: _________________________________________

Email Address: _________________________________________

ATTACHMENT B

Scope of Work Summary – Parking Lot Expansion (Addition of Five Parking Spaces)

The project includes the expansion of the existing parking lot to add five (5) new parking spaces. The Contractor shall provide all labor, materials, equipment, supervision, and services required to complete the work in accordance with the project drawings, specifications, codes, and applicable standards.

The work includes site mobilization and preparation, clearing and removal of existing vegetation and unsuitable materials, excavation, grading, subgrade preparation, and installation of aggregate base materials. The Contractor shall install new granite curbing, construct a stone retaining wall with required drainage and finishing, and complete asphalt paving with proper connections to the existing parking lot.

Additional work includes pavement striping and markings for the five new parking spaces, placement of topsoil and seeding in disturbed areas, restoration of landscaping, final cleanup, and project closeout.

Upon completion, the Contractor shall deliver a fully functional parking lot expansion consisting of five completed parking spaces, finished asphalt pavement, new curbing, stone retaining wall, pavement markings, restored landscaped areas, and a clean, completed site meeting all project requirements.

ATTACHMENT C

1. Indemnification

The successful Bidder shall agree to defend (including providing the costs of a defense, which includes but is not limited to payment of attorneys' fees and professional fees), indemnify, and save harmless the Township, its officers, agents, servants, and employees even in the event of the Township’s sole negligence for any and all claims made by any person or entity for personal injury or bodily injury of any nature or for property damage which injury or damage is alleged to have occurred out of the work or to have in any way been connected to the work set forth in this proposal whether such work is provided directly by the Bidder or whether such work is provided by any employee, agent, contractor or sub-contractor of the successful Bidder. This duty to indemnify and defend shall extend to all activities which are undertaken in the context of the performance of the work set forth in this proposal or which are in any way connected to such work. This includes but is not limited to the inspection, maintenance, use or operation, etc. of vehicles, machinery, equipment, implements, or appliances used by or in the possession of said successful Bidder its agents, employees, successful Bidders, or contractor or sub-contractor of the successful Bidder and/or any and all claims which may be asserted against the successful Bidder or the Township for failure to respond or act in a timely manner.

2. Insurance Requirements

1. The successful Bidder shall procure, at its own expense, insurance as follows:

a. Workers Compensation insurance shall be maintained in full force during the life of the contract, covering all employees engaged in performance of the contract pursuant to N.J.S.A. 34:15-12(a) and N.J.A.C. 12:235-1.6.

b. General liability insurance shall be provided with limits of not less than $1,000,000.00 any one person and $1,000,000.00 any one accident for bodily injury and $2,000,000.00 aggregate for property damage, and shall be maintained in full force during the life of the contract.

c. Automotive liability insurance covering contractor for claims arising from owned, hired and non-owned vehicles with limits of not less than $1,000,000.00 any one person and $1,000,000.00 any one accident for bodily injury and $2,000,000.00 each accident for property damage, shall be maintained in full force during the life of the contract.

d. Excess or umbrella coverage with limits of not less than $5,000,000.00 for any one person and/or for property damage for any one accident shall be maintained

2. The insurance policies shall be provided by insurance companies authorized to do business in the State of New Jersey. All insurance required herein shall be maintained in full force and effect during the term of the successful Bidder’s Agreement with the Township and shall constitute primary coverage over any other applicable insurance.

3. The successful Bidder shall furnish a Certificate or Certificates of Insurance in compliance with these requirements and a certified copy of each policy to the Township, including the provisions establishing premiums. All insurance policies required hereunder shall include an endorsement naming the Township and its officers, agents, engineer, attorney, employees, and servants as additional insured’s, which insurance shall provide primary and non-contributory insurance coverage to the Township, its agents, etc. In addition, the additional insurance shall include but not be limited to coverage for the additional insured for bodily or personal injury, property damage or other loss for which the vendor’s insurance policy provides coverage for the vendor’s work (policy language – “your work”) and for coverage which is included in the vendor’s “products-completed operations hazard” coverage. An endorsement shall be provided that the policies shall not be changed or canceled prior to thirty (30) days after written notice has been provided by the insurance carrier directly to the Township.

4. During the term of its Agreement with the Township, the successful Bidder shall be obligated to renew each and every insurance policy which may expire. In cases where a required insurance policy is cancelled or terminated during its term, the successful Bidder shall immediately procure insurance to replace such policy (or policies) and shall immediately provide all insurance information required by the Township as proof that the cancelled or terminated policy has been restored or replaced. In the event the successful Bidder fails or refuses to renew its insurance policies, or the coverage is canceled, terminated, or modified so that the insurance does not meet the requirements of the successful Bidder’s Agreement with the Township, such failure shall constitute default of the successful Bidder’s Agreement with the Township.

5. Subcontractors shall be required to indemnify the Township and to provide insurance in precisely the manner and under the circumstances required by the Township of the vendor. Vendor shall be responsible to provide all proof of insurance applicable to its subcontractors' obligations to provide the Township with additional insurance coverage.

6. Insurance coverage having policy limits in the amounts required by the Township shall not be construed to relieve the Bidder from liability in excess of such coverage, nor shall it preclude the Township from taking such other actions as are available to it under the provisions of this Agreement or otherwise in the law.

Name of Authorized Company Representative Date

Signature Print Name

ATTACHMENT D

BUSINESS ENTITY DISCLOSURE CERTIFICATION

FOR NON-FAIR AND OPEN CONTRACTS

Required Pursuant To N.J.S.A. 19:44A-20.8

TOWNSHIP OF ROCKAWAY

Part I – Vendor Affirmation The undersigned, being authorized and knowledgeable of the circumstances, does hereby certify that the(Fill Name of Entity) __________________________________ has not made and will not make any reportable contributions pursuant to N.J.S.A. 19:44A-1 et seq. that, pursuant to P.L. 2004, c. 19 would bar the award of this contract in the one year period preceding (leave blank) ____________________________ to any of the following named candidate committee, joint candidates committee; or political party committee representing the elected officials of the Township of Rockaway as defined pursuant to N.J.S.A. 19:44A-3(p), (q) and (r).

Howard Morrison Tucker Kelley Adam Salberg Pawel Wojtowicz Susan Fahrman Royek John J. Quinn Sophia Freire Jonathan Sackett Emanual Friedlander Joe Jackson

Part II – Ownership Disclosure Certification I certify that the list below contains the names and home addresses of all owners holding 10% or more of the issued and outstanding stock of the undersigned.

Check the box that represents the type of business entity:

Partnership Corporation Sole Proprietorship Subchapter S Corporation

Limited Partnership Limited Liability Corporation Limited Liability Partnership

Name of Stock or Shareholder Home Address

Part 3 – Signature and Attestation:

The undersigned is fully aware that if I have misrepresented in whole or part this affirmation and certification, I and/or the business entity, will be liable for any penalty permitted under law.

Name of Business Entity:___________________________________________ Signature of Affiant:________________________________ Title:_______________________________ Printed Name of Affiant :___________________________ Date:_______________________________

Subscribed and sworn before me this ___ day of ___________, 2___.

My Commission expires:

(Witnessed or attested by)

(Seal)

BUSINESS ENTITY DISCLOSURE CERTIFICATION

FOR NON-FAIR AND OPEN CONTRACTS

Required Pursuant To N.J.S.A. 19:44A-20.8

TOWNSHIP OF ROCKAWAY

The following is statutory text related to the terms and citations used in the Business Entity Disclosure Certification form.

“Local Unit Pay-To-Play Law” (P.L. 2004, c.19, as amended by P.L. 2005, c.51)

19:44A-20.6 Certain contributions deemed as contributions by business entity.

5. When a business entity is a natural person, a contribution by that person's spouse or child, residing therewith, shall be deemed to be a contribution by the business entity. When a business entity is other than a natural person, a contribution by any person or other business entity having an interest therein shall be deemed to be a contribution by the business entity.

19:44A-20.7 Definitions relative to certain campaign contributions.

6. As used in sections 2 through 12 of this act:

“business entity" means any natural or legal person, business corporation, professional services corporation, limited liability company, partnership, limited partnership, business trust, association or any other legal commercial entity organized under the laws of this State or of any other state or foreign jurisdiction;

“interest" means the ownership or control of more than 10% of the profits or assets of a business entity or 10% of the stock in the case of a business entity that is a corporation for profit, as appropriate;

Temporary and Executing

12. Nothing contained in this act shall be construed as affecting the eligibility of any business entity to perform a public contract because that entity made a contribution to any committee during the one-year period immediately preceding the effective date of this act.

The New Jersey Campaign Contributions and Expenditures Reporting Act (N.J.S.A. 19:44A-1 et seq.)

19:44A-3 Definitions. In pertinent part…

p. The term "political party committee" means the State committee of a political party, as organized pursuant to R.S.19:5-4, any county committee of a political party, as organized pursuant to R.S.19:5-3, or any municipal committee of a political party, as organized pursuant to R.S.19:5-2.

q. The term "candidate committee" means a committee established pursuant to subsection a. of section 9 of P.L.1973, c.83 (C.19:44A-9) for the purpose of receiving contributions and making expenditures.

r. the term "joint candidates committee" means a committee established pursuant to subsection a. of section 9 of P.L.1973, c.83 (C.19:44A-9) by at least two candidates for the same elective public offices in the same election in a legislative district, county, municipality or school district, but not more candidates than the total number of the same elective public offices to be filled in that election, for the purpose of receiving contributions and making expenditures. For the purpose of this subsection: …; the offices of member of the board of chosen freeholders and county executive shall be deemed to be the same elective public offices in a county; and the offices of mayor and member of the municipal governing body shall be deemed to be the same elective public offices in a municipality.

19:44A-8 and 16 Contributions, expenditures, reports, requirements.

While the provisions of this section are too extensive to reprint here, the following is deemed to be the pertinent part affecting amounts of contributions:

“The $300 limit established in this subsection shall remain as stated in this subsection without further adjustment by the commission in the manner prescribed by section 22 of P.L.1993, c.65 (C.19:44A-7.2)