RFx ID 53196.pdf

DGS-30-466

(Rev. 07/22) Page 1 of 6

PROJECT CODE: 360-B1360-010 RFx ID: 53196

REQUEST FOR QUALIFICATIONS (RFQ)

Delivery Method: Prequalification for Construction

Issue Date: December 20, 2023

Project Name: West Bastion Visitor Experience Enhancement Project

Project Code: 306-B1360-010

Commodity/Service: Construction Services

Owner & Address: Fort Monroe Authority

20 Ingalls Road, Fort Monroe, VA 23651

Location of Work: Fort Monroe, Virginia

All inquiries for information shall be submitted in writing by e-mail, no later than 5:00 PM on January 16, 2024, to Yvonne Cash, Fort Monroe Procurement Manager at ycash@fortmonroe.org.

NO QUESTIONS WILL BE ANSWERED BY PHONE

All responses to the inquiries will be answered by 5:00 PM on January 19, 2024, and posted to the eVA website as an addendum.

PRE-PROPOSAL CONFERENCE: No Pre-Proposal Conference will be held for this request for qualifications.

QUALIFICATIONS SHALL BE SUBMITTED ELECTRONICALLY, THROUGH eVA ONLY

Statement of Qualifications, for furnishing the services described herein will be received until 2:00 PM local time on January 29, 2024. Qualifications must be submitted electronically through eVA by the deadline stated.

In compliance with this Request for Qualifications, including all provisions and attachments referenced herein, and subject to all the terms and conditions set forth herein, the undersigned offers and agrees to furnish the services described. It is understood that this proposal may be modified by mutual agreement in subsequent negotiations.

Name and Address of Submitting Firm:

Date:

By:

(Signature in Ink)

Typed Name:

Zip: Title:

FEIN/SSN # Telephone No.( )

Virginia Contractor License Number:

(Rev. 07/22) Page 2 of 6

1. Project Description:

The Fort Monroe Authority (FMA) is seeking Statements of Qualifications for improvements to the Casemate Museum and the west Bastion/Postern Gate located at 20 Bernard Road, Fort Monroe, VA. Qualified contractors will be invited to submit a sealed bid on the project by separate invitation for bid. The project consists of removal of brick masonry infill in two stone arched openings and installing glass storefront to create a view into the Casemate Museum from the Postern Gate passage. Also included is the temporary removal and re-laying of brick pavers in the Casemate Museum and in the passage and providing new lighting and power within the passage. Building 20 is a contributing element to the Fort Monroe National Historic Landmark District (NHL) and National Register of Historic Places (NRHP). All work must be done in accordance with the Fort Monroe Historic Preservation Manual and Design Standards. The Work shall also comply with the Secretary of the Interior’s Standards for the Treatment of Historic Properties.

The scope of the work generally includes removing 8” thick brick masonry walls from within two stone archways and cleaning the remaining debris from the stone. The archways are planned to be infilled with a brick masonry foundation supporting a steel subframe in which a butt glazed storefront system will be inserted. This will require the removal, and salvage, of historic brick pavers in both the Casemate Museum and the passageway and reinstallation of the pavers to match the existing pattern(s). Within the passageway approximately 1,400 square feet of pavers will be removed, the setting bed improved, and the pavers reinstalled in the historic pattern. In conjunction with this effort, new up-lighting will be incorporated into the pavers. Removal of existing lighting and power circuitry within the passage is included as well as providing new circuits.

Anticipated Construction Start Date: May 2024 Anticipated Construction Duration: 90 consecutive calendar days from the date of the commencement of the Work as specified in the Notice to Proceed.

2. Submission Requirements:

a. One copy of the contractors’ qualifications shall be submitted through eVA.

b. Submissions shall include the following documents in this order:

• The completed signature page of this request

• The completed CO-16 with referenced and required attachments (i.e., bonding letter, project listings, organizational chart, key personnel resumes, the completed “CO-16 Crosswalk of Firm and Key Personnel Experience,” etc.).

• The completed SCC form.

c. The Owner recognizes the possible existence of confidentiality agreements between an Offeror and previous clients and fully respects such agreements. Any information requested that is considered to be confidential between the Offeror and a previous client shall be marked proprietary by the Offeror.

d. The Owner reserves the right to visit the office(s) of an Offeror to verify any claim(s) made by an

Offeror regarding staff, facilities, capabilities, qualifications, and any other reasonable concerns that may arise on the part of the Owner. In such an event, the Offeror must make every reasonable attempt to clarify any concerns expressed by the Owner.

e. The Owner will not be responsible for any costs incurred by an Offeror in response to this RFQ.

f. In the event the Offeror discovers an error in its submission, attention may be drawn to the error by providing a written amendment to the initial Qualifications submission. All amendments shall be received by the Owner on or before the date and time fixed for receipt of Qualifications. The Offeror shall define who is authorized to approve amendments/changes. If an error is discovered after the time and date of receipt of the RFQ response, the Offeror may withdraw from consideration, but the error correction will not be accepted by the Owner.

(Rev. 07/22) Page 3 of 6

g. As noted above, Offerors may contact, in writing, the designated Owner point of contact for any required clarifications on this RFQ. Offerors are to refrain from contacting the Owner personnel for purposes of requesting tours or for any other purpose relating to the project.

3. Evaluation of Qualifications:

Bidders’ and Offerors’ qualifications (as submitted on the attached CO-16) will be evaluated against the criteria specified herein.

Attachments:

1. CO-16 Standard Form for Contractor’s Statement of Qualifications DGS-30-168 (to be completed by Bidders/Offerors in response to the RFQ and the qualification criteria provided herein).

2. CO-16 Crosswalk of Firm and Key Personnel Experience DGS-30-172 (to be completed by Bidders/Offerors in response to the RFQ and the qualification criteria provided herein).

3. State Corporation Commission Form

4. Project Manual, dated December 1, 2023, for reference only

5. Drawings issued for bid, dated December 1, 2023, for reference only.

(Rev. 07/22) Page 4 of 6

QUALIFICATION CRITERIA

I. BONDING:

A. STANDARD BONDING:

Contractor can secure bonding for this project in an amount equal to or greater than the estimated construction cost from a surety company (1) listed in the United States Department of Treasury, Federal Register, Circular 570: Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies; and (2) licensed to transact surety business in the Commonwealth of Virginia.

B. SELF-BONDING PROGRAM:

Contact Owner for additional details.

C. CAPACITY:

The capacity the organization has to meet the project schedule and demands given its current workload

II. EXPERIENCE AND PERFORMANCE ON PROJECTS OF SIMILAR SIZE AND SCOPE:

This includes consideration of references and client feedback from past and ongoing projects and a demonstrated ability to maintain project schedule and budget.

Firm Experience:

The contractor or contractor's office that will handle this project has undertaken at least three (3) construction projects of similar or comparable scope within the last ten years. The projects shall be sufficiently comparable so that the agency may conclude that the contractor is familiar with and capable of handling the project(s) described herein.

Project Team/Staffing:

a. The successful organization shall provide and maintain an experienced, professional project team that is tailored to the size, complexity and scope of work of the Project. It is recognized that the composition of the team will vary in response to the particular phases and needs of the Project.

However, the Proposer is obligated to provide sufficient staffing with the qualifications required to expertly manage all construction activities relating to the Project at all times.

b. By submitting a response, the Proposer agrees that no individual assigned to the Project shall be removed from the Project without the prior consent of the Owner.

c. If the Proposer wishes to reassign an individual from the team assigned to the Project to another Project, the Proposer must make a formal, written request to the Owner and must verify that the Owner has received the request not later than ten (10) working days prior to the intended date of reassignment.

d. The Owner will make the final, binding decision on a release from the Project of a member of the team not later than five (5) working days from the intended date of reassignment.

e. The above process may be waived in cases of personal emergency or extreme personal hardship or duress. The burden of proving such conditions to the Owner remains with the Proposer. In cases in which the Owner requests the removal of a member of the team for the remainder of the duration of the Project, the Proposer’s Project Manager or Principal-in-Charge will act upon such cases promptly and will, within 72 hours, propose a replacement to the Owner.

Key Personnel Experience:

The Project Manager most likely to be assigned to this project has served as Project Manager on at least three (3) projects in the last ten years of similar or comparable scope, one of those within the past five years. Equivalent or comparable experience may be considered, at the agency's sole discretion;

(Rev. 07/22) Page 5 of 6 however, it shall be sufficiently similar so that the agency may conclude that the proposed Project Manager is familiar with and capable of handling the project(s) described herein.

The Superintendent most likely to be assigned to this project has served as Superintendent on at least three (3) projects in the last ten years of similar or comparable scope, one of those within the past five years.

Equivalent or comparable experience may be considered, at the agency's sole discretion; however, it shall be sufficiently similar so that the agency may conclude that the proposed Project Manager is familiar with and capable of handling the project(s) described herein.

III. JUDGMENTS:

Any judgment(s), whether one or several, entered against the contractor for breach of contract for construction within the past ten (10) years may be grounds for denying prequalification, at the agency's sole discretion, after due consideration of the date(s), amount(s), facts and circumstances.

IV. SUBSTANTIAL NON-COMPLIANCE:

Any of the following may be grounds for denying prequalification, at the agency's sole discretion, after review and consideration of the dates, facts and circumstances.

The contractor:

• in the last three (3) years has received a final order for failure to abate or for a willful violation by the US OSHA or by the Virginia Department of Labor and Industry or any other government agency; or

• has paid liquidated damages for failure to complete a project by the contracted date on more than two (2) projects in the last five (5) years; or

• has paid actual damages resulting from failure to complete a project by the contacted date on more than two (2) projects in the last five (5) years; or

• has been terminated for cause on a contract in the last five (5) years; or

• was more than thirty (30) days late, without good cause, in achieving the contracted substantial completion date where there was no liquidated damage provision on more than two

(2) projects in the last three (3) years; or

• has received more than two (2) cure notices on a single project in the past two (2) years and/or more than one (1) cure notice on five (5) separate projects in the past five (5) years; or

• has had repeated instances on a project of installation and workmanship deviations which exceed the tolerances in the standards referenced in the contract documents. Documentation of such instances shall be the written reports and records of the owner's representatives on the project; or

• has finally completed a project more than 90 days after achieving substantial completion on two (2) or more projects in the last three (3) years, for reasons within the contractor's control.

Documented delay of delivery of material necessary to perform remaining work or seasonal conditions that bear on performing the work or operating specific equipment or building systems shall be considered in mitigation; or

• has had Performance or Payment Bond claims paid on its behalf in the last three (3) years.

(Rev. 07/22) Page 6 of 6

V. CONVICTIONS:

Any of the following may be grounds for denying prequalification, at the agency's sole discretion, after review and consideration of the dates, facts and circumstances.

The contractor or any officer, director, project manager, procurement manager, chief financial officer, partner or owner of the construction company in the past ten (10) years:

a. has been convicted on charges relating to conflicts of interest;

b. has been convicted on charges relating to any criminal activity relating to contracting, construction, bidding, bid rigging or bribery;

c. has been convicted on charges relating to employment of illegal aliens on construction projects.

d. has been convicted: (i) under Va. Code Section 2.2-4367 et seq. (Ethics in Public Contracting);

(ii) under Va. Code Section 18.2-498.1 et seq. (Va. Governmental Frauds Act); (iii) under Va.

Code Section 59.1-68.6 et seq. (Conspiracy to Rig Bids); (iv) of a criminal violation of Va. Code Section 40.1-49.4 (enforcement of occupational safety and health standards); or (v) of violating any substantially similar federal law or law of another state.

e. has been fined or adjudicated of having failed to abate a citation for building code violations by a court or a local building code appeals board.

VI. DEBARMENT & ENJOINMENT:

The following may be grounds for denying prequalification, at the agency's sole discretion, after review and consideration of the dates, facts and circumstances:

The contractor or any officer, director, project manager, procurement manager, chief financial officer, partner or owner of the construction company in the past ten (10) years: has been debarred or enjoined by any agency or political subdivision of the Commonwealth of Virginia, by any agency of the United States or by any agency of another state.

VII. AGENCY QUALIFICATION CRITERIA:

In addition to the information provided above, qualifications to be considered in evaluating responses include demonstrated experience in the following:

a. Rehabilitation and restoration of historic structures

b. Restoration of historic masonry, in particular stone masonry

c. Custom steel fabrication and installations

d. Specialty and unique brick paver installations

The Owner may also consider other aspects of the qualifications statements as it deems appropriate in evaluating the responses.