INVITATION FOR BIDS

IFB RFx Number: 3160008227

Technical Assistance for Mississippi Breast and Cervical Cancer Program

(MS-BCCP)

Issue Date: August 24, 2026

CLOSING TIME AND DATE

Bids must be received before:

2:00 pm CST, September 25, 2026

BID COORDINATOR

Patricia Youngblood

Telephone: (601) 576-7954 E-mail: procurement@msdh.ms.gov

1. Introduction and Overview

1.1. Purpose and Goals

The Mississippi State Department of Health (hereinafter “MSDH” or “Agency”) has issued this solicitation for the purpose of soliciting sealed bids from qualified Bidders to provide technical assistance for Mississippi Breast and Cervical Cancer Program)MS-BCCP.

Nonprofit 501(c)(3) or corporation or individuals with a proven track record in identifying underperforming Federally Qualified Health Centers (FQHCs) are encouraged to submit bids for this project.

A copy of this IFB, including all appendices and attachments, and any subsequent amendments, including the Question-and-Answer amendment, if issued, will be posted to the MSDH OpenGov Procurement portal at https://procurement.opengov.com/portal/msdh under the “Active ” projects list. It is the responsibility of all interested Bidders to monitor the website for updates regarding this procurement.

Before the award of any contract, the Bidder will be required to document to MSDH that it has the necessary capabilities to provide the core services specified in this IFB. The Bidder may also be required to provide additional client references, as well as related project experience detail in order to satisfy MSDH that the Bidder is qualified. MSDH may make reasonable investigations, as it deems necessary and proper, to determine the ability of the Bidder to perform the work, and the Bidder shall be required to furnish to MSDH all information that may be requested for this purpose. MSDH reserves the right to reject any bid if the Bidder fails to provide the requested information and/or fails to satisfy MSDH that the Bidder is properly qualified to carry out the obligations of the contract and to complete the work described in this IFB.

1.2. Bid Submission Period

Bids must be submitted electronically through the MSDH OpenGov Procurement portal no later than 2:00 pm Central Standard Time (CST), September 25, 2026. Timely submission of the bid package is the responsibility of the Bidder. Any bid received after the deadline will be considered late and will be rejected and will not be considered for award. The Bidder shall be notified as soon as practicable if their bid was rejected and the reason for such rejection.

Failure to submit a bid on the bid form provided will be considered cause for rejection of the bid. Modifications or additions to any portion of the bid document may be cause for rejection of the bid. The MSDH reserves the right to decide, on a case-by-case basis, whether to reject a bid with modifications or additions as non-responsive. MSDH may request the Bidder to withdraw or modify non-responsive portions that do not affect the service’s quality, quantity, price, or delivery.

1.3. Important Dates

NOTE: Adjustments to the schedule may be made as deemed necessary by MSDH.

IFB Timeline:

Invitation for Bid Issue Date: August 24, 2026

Request for Reconsideration of the Terms of the Solicitation: August 27, 2026 Questions Submission Deadline: September 2, 2026, 3:00 pm

Anticipated Posting of Written Answers to Questions: September 8, 2026, 4:00 pm Bid Package Submission Deadline: September 25, 2026, 2:00 pm

Anticipated Bid Opening:09/28/2026 at 10:00 am https://procurement.opengov.com/portal/msdh

Anticipated Date of Notice of Intent to Award: September 30, 2026 Request for Reconsideration of the Intent to Award: October 5, 2026

Anticipated Period of Performance: November 04, 2026-November 03, 2027

1.4. Questions and Answers

Questions must be submitted electronically through the MSDH OpenGov Procurement portal through the "Question & Answer" tab of this project 3160008227 - Technical Assistance for Mississippi Breast and Cervical Cancer Program (MS-BCCP). Questions must be submitted before 3:00 p.m. on September 02, 2026, to ensure a response by MSDH. Responses to questions will be posted to the project page on the MSDH OpenGov Procurement portal at https://procurement.opengov.com/portal/msdh. Questions received after the due date and time of questions may be considered for response, although there is no guarantee as to if or when a response will be provided. It is the Bidder’s sole responsibility to regularly monitor the website for amendments and/or announcements concerning this IFB.

1.5. Acknowledgment of Amendments

Should an amendment to the IFB be issued, it will be posted on the Procurement Portal and the MSDH OpenGov Procurement Portal in a manner that all bidders will be able to view. Bidders shall acknowledge receipt of any amendment to the IFB by electronically signing the amendment in the MSDH OpenGov Procurement Portal, or by email.

Should any bidder fail to submit all necessary acknowledgement(s) with its bid, the Agency shall have the sole discretion as to whether to request a bidder to submit the required acknowledgement(s) after the bid submission deadline but prior to issuance of the Notice of Intent to Award. The Agency shall exercise that discretion in a manner that is fair to all bidders. Any bidder who does not provide the Agency acknowledgement(s) of every amendment issued may be deemed non-responsive and not eligible for award.

Bidders are responsible for monitoring both websites for any updates or amendments to the IFB. Each Bidder shall submit a written acknowledgment of every amendment to the MSDH on or before the submission deadline.

1.6. Expenses Incurred in the Procurement Process

All parties participating in the procurement process in regard to this IFB shall bear their own costs of participation, pursuant to Section 1.4.4 of the OPSCR Rules and Regulations. All costs incurred by the Bidder in preparing and delivering its bid, making presentations, and any subsequent time and travel to meet with MSDH regarding its bid shall be borne exclusively at the Bidder’s expense.

1.7. Cancellation of Solicitation or Rejection of Individual Bids

At MSDH’s sole discretion, an IFB may be canceled or any or all responses to the solicitation may be rejected, in whole or in part, when MSDH determines that it is in the Agency’s best interest to do so.

1.8. Registration with Mississippi Secretary of State

By submitting a bid, the Bidder certifies that it is registered to do business in the State of Mississippi as prescribed by Mississippi law and the Mississippi Secretary of State or, if not already registered, that it will do so within five (5) business days of being offered an award. Sole proprietors are not required to register with the Secretary of State.

1.9. Debarment

By submitting a bid, the Bidder certifies that it is not currently debarred from submitting bids for contracts issued by any political subdivision or agency of the State of Mississippi or Federal government and that it is not an agent of a person or entity that is currently debarred from submitting bids for contracts issued by any political subdivision or agency of the State of Mississippi.

1.10. Right to Consider Historical Information

MSDH reserves the right to consider historical information regarding the Bidder, whether gained from the Bidder’s bid, conferences with the Bidder, references, or any other source during the evaluation process. This may include, but is not limited to, information from any state or federal regulatory entity.

1.11. State Approval

It is understood that this contract may require approval by the PPRB. If required and if this contract is not approved by PPRB and/or OPSCR, it is void and no payment shall be made hereunder.

1.12. Property Rights

Property rights do not inure to any Bidder until such time as services have been provided under a legally executed contract. No party responding to this IFB has a legitimate claim of entitlement to be awarded a contract or to the provision of work thereunder. MSDH is under no obligation to award a contract and may terminate a legally executed contract at any time.

1.13. Contract Rights

Contract rights do not vest in any party until a contract is legally executed. MSDH is under no obligation to award a contract following issuance of this IFB.

1.14. Bids as Public Record

If a redacted copy is not submitted, MSDH shall consider the entire Bid to be public record. The redacted copy should identify which section or information has been redacted and the Bidder should provide the specific statutory authority for the exemption. Per Mississippi Code Annotated §25-61-9(7), the type of service to be provided, the price to be paid and the term of the contract cannot be deemed confidential.

The redacted copy shall be considered public record and immediately released, without notification of the Bidder, pursuant to any request under the Mississippi Public Records Act, Miss. Code Ann. §§25-61-1 et seq. and Miss. Code Ann. §79-23-1. Redacted copies shall also be used/released for any reason deemed necessary by MSDH, including, but not limited to, submission to the PPRB, posting to the Transparency Mississippi website, etc.

All documentation submitted in response to this IFB and any subsequent requests for information pertaining to this IFB shall become the property of MSDH and will not be returned to the Bidder.

All information requested is considered important. Failure to provide all requested information and in the required format may result in disqualification of the Bid. MSDH has no obligation to locate or acknowledge any information in the bid that is not presented under the appropriate outline and in the proper location according to the instructions herein.

1.15. Certification of Independent Price Determination

By submitting a bid, the Bidder certifies that the prices submitted in response to the solicitation have been arrived at independently and without any consultation, communication, or agreement with any other Bidder or competitor for the purpose of restricting competition.

1.16. Applicable Law

The contract shall be governed by and construed in accordance with the laws of the State of Mississippi, excluding its conflicts of laws provisions, and any litigation with respect thereto shall be brought in the courts of Mississippi.

1.17. Approval

It is understood that if this contract requires approval by the Public Procurement Review Board (“PPRB”) and/or the Department of Finance and Administration Office of Personal Service Contract Review (“OPSCR”), and this contract is not approved by PPRB and/or OPSCR, it is void and no payment shall be made hereunder.

1.18. Availability of Funds

It is expressly understood and agreed that the obligation of MSDH to proceed under this agreement is conditioned upon the appropriation of funds by the Mississippi State Legislature and the receipt of the appropriated funds. If the funds anticipated for the continuing time fulfillment of the agreement are, at any time, not forthcoming or insufficient, regardless of the source of funding, MSDH shall have the right upon ten

(10) business days written notice to Contractor, to terminate this agreement without damage, penalty, cost or expense to the MSDH of any kind whatsoever. The effective date of termination shall be as specified in the notice of termination.

1.19. Compliance with Equal Opportunity in Employment Policy

Contractor understands that the MSDH is an equal opportunity employer and therefore, maintains a policy which prohibits unlawful discrimination based on race, color, creed, sex, age, national origin, physical handicap, disability, genetic information, or any other consideration made unlawful by federal, state, or local laws. All such discrimination is unlawful, and Contractor agrees during the term of the agreement that Contractor will strictly adhere to this policy in its employment practices and provision of services.

1.20. Compliance with Laws

Contractor shall comply with, and all activities under this agreement shall be subject to, all applicable federal, state, and local laws and regulations, as now existing and as may be amended or modified.

1.21. E-Payment

Contractor agrees to accept all payments in United States currency via the State of Mississippi’s electronic payment and remittance vehicle. The Agency agrees to make payment in accordance with Mississippi “Timely Payments for Purchases by Public Bodies” laws, which generally provide for payment of undisputed amounts by the Agency within forty-five (45) calendar days of receipt of invoice. Mississippi Code Annotated § 31-7-301, et seq.

1.22. E-Verification

If applicable, Contractor represents and warrants that it will ensure its compliance with the Mississippi Employment Protection Act and will register and participate in the status verification system for all newly hired employees. Mississippi Code Annotated §§ 71-11-1 and 71-11-3. Contractor agrees to provide a copy of each verification upon request of the MSDH subject to approval by any agencies of the United States Government.

Contractor further represents and warrants that any person assigned to perform services hereafter meets the employment eligibility requirements of all immigration laws. The breach of this clause may subject Contractor to the following: (1) termination of this contract and exclusion pursuant to Chapter 15 of the Public Procurement Review Board Office of Personal Service Contract Review Rules and Regulations; (2) the loss of any license, permit, certification or other document granted to Contractor by an agency, department, or governmental entity for the right to do business in Mississippi; or (3) both. In the event of such termination, Contractor would also be liable for any additional costs incurred by the Agency due to Contract cancellation or loss of license or permit to do business in the state.

1.23. Offeror's Representation Regarding Contingent Fees

By executing the contract, the Contractor represents that it has not retained any person or agency on a percentage, commission, or other contingent arrangement to secure this contract. If the contractor cannot make such a representation, a full and complete explanation shall be submitted in writing to the Agency prior to contract execution.

1.24. Procurement Regulations

This contract shall be governed by the applicable provisions of the Public Procurement Review Board Office of Personal Service Contract Review Rules and Regulations, a copy of which is available on the Mississippi Department of Finance and Administration’s website (www.dfa.ms.gov). Any bidder or bidder responding to a solicitation for personal and professional services and any contractor doing business with a state Agency is deemed to be on notice of all requirements therein.

1.25. Representation Regarding Gratuties

Contractor represents that it has not, is not, and will not offer, give, or agree to give any employee or former employee of MSDH a gratuity or offer of employment in connection with any approval, disapproval, recommendation, development, or any other action or decision related to the solicitation and resulting contract. Contractor further represents that no employee or former employee of MSDH has or is soliciting, demanding, accepting, or agreeing to accept a gratuity or offer of employment for the reasons previously stated;

any such action by an employee or former employee in the future, if any, will be rejected by contractor.

Contractor further represents that it is in compliance with the Mississippi Ethics in Government laws, codified at Mississippi Code Annotated §§ 25-4-101 through 25-4-121, and has not solicited any employee or former employee to act in violation of said law.

1.26. Required Public Records and Transparency

Upon execution of a contract, the provisions of the contract which contain the personal or professional services provided, the unit prices, the overall price to be paid, and the term of the contract shall not be deemed to be a trade secret or confidential commercial or financial information pursuant to Mississippi Code Annotated § 25- 61-9(7). The contract shall be posted publicly on www.transparency.ms.gov and shall be available for at the Agency for examination, inspection, or reproduction by the public. The Contractor acknowledges and agrees https://www.dfa.ms.gov/ https://www.transparency.ms.gov/ that the MSDH and this contract are subject to the Mississippi Public Records Act of 1983 codified at Mississippi Code Annotated §§ 25-61-1, et seq. and its exceptions, Mississippi Code Annotated § 79-23-1, and the Mississippi Accountability and Transparency Act of 2008, codified at Mississippi Code Annotated §§ 27-104-151, et seq.

1.27. Stop Work Order

The MSDH may, by written order to Contractor at any time, require Contractor to stop all or any part of the work called for by this contract. This order shall be for a period of time specified by the MSDH. Upon receipt of such an order, Contractor shall forthwith comply with its terms and take all reasonable steps to minimize any further cost to the MSDH. Upon expiration of the stop work order, Contractor shall resume providing the services which were subject to the stop work order, unless the MSDH has terminated that part of the agreement or terminated the agreement in its entirety. The MSDH is not liable for payment for services which were not rendered due to the stop work order.

1.28. Termination

Termination for Convenience. The MSDH may, when the interests of the Agency so require, terminate this contract in whole or in part, for the convenience of the Agency. The MSDH shall give written notice of the termination to Contractor specifying the part of the contract terminated and when termination becomes effective. Contractor shall incur no further obligations in connection with the terminated work and on the date set in the notice of termination Contractor will stop work to the extent specified. Contractor shall complete the work not terminated by the notice of termination and may incur obligations as are necessary to do so.

Termination for Default. If the MSDH gives the Contractor a notice that the personal or professional services are being provided in a manner that is deficient, the Contractor shall have thirty (30) days to cure the deficiency. If the Contractor fails to cure the deficiency, the MSDH may terminate the contract for default and the Contractor will be liable for the additional cost to the MSDH to procure the personal and professional services from another source. Termination under this paragraph could result in Contractor being excluded from future contract awards pursuant to Chapter 15 of the Public Procurement Review Board Office of Personal Service Contract Review Rules and Regulations. Any termination wrongly labelled termination for default shall be deemed a termination for convenience.

2. Procurement Methodology

2.1. Restrictions on Communication with MSDH Staff

All Bidder communications regarding this IFB must be directed through the MSDH OpenGov Procurement Portal or to the designated Bid Coordinator. Unauthorized contact regarding the IFB with other employees of the agency may result in the Bidder being disqualified.

2.2. Reconsideration of the Solicitation

Any potential Bidder can request that MSDH reconsider the terms of this solicitation. This reconsideration request can be accomplished by reference to Section 5.2.4. of the Public Procurement Review Board Office of Personal Service Contract Review Rules and Regulations. The potential Bidder shall file any such request within three (3) business days following the date of public notice of the solicitation. The potential Bidder must submit the request by email to the following:

• Bid Coordinator Patricia Youngblood,

• Procurement@msdh.ms.gov

• The Director of the Office of Personal Service Contract Review

It shall be the sole responsibility of the requesting Bidder to ensure the request is received in a timely manner by all required parties. Failure to request reconsideration in compliance with this Section in a timely manner results in the waiver of any claim regarding the terms of the solicitation.

The request shall contain the requesting Bidder’s name, a single contact person, all contact information for the contact person, the RFx number of the solicitation, and the date the IFB was issued. The request shall identify which of the Public Procurement Review Board Office of Personal Service Contract Review Rules and Regulations the requesting Bidder believes to have been violated by the solicitation, as written. The request may not be based on anything other than the solicitation document and the applicable rules and regulations. The Bidder shall not include exhibits with the request. Instead, the requesting Bidder shall clearly identify the section(s) of the solicitation document at issue in its request. The request shall not be supplemented.

2.3. Acceptance of Bids

After receiving the bids, MSDH reserves the right to award the contract based on the terms, conditions, and premises of the IFB and the bid of the selected company without negotiation.

MSDH reserves the right to decide, on a case-by-case basis, whether to reject a bid with modifications or additions as non-responsive. As a precondition to bid acceptance, MSDH may request the bidder to withdraw or modify those portions of the bid deemed non-responsive that do not affect quality, quantity, price, or delivery of the service.

2.4. Minor Informalities and Irregularities

MSDH has the right to waive minor defects or variations of a bid from the exact requirements of the specifications that do not affect the price, quality, quantity, delivery, or performance of the services being procured and if doing so does not create an unfair advantage for any Bidder. If insufficient information is submitted by a Bidder for MSDH to properly evaluate the offer, MSDH has the right to require such additional information as it may deem necessary after the submission deadline, provided that the information requested does not change the price, quality, quantity, delivery, or performance time of the services being procured and mailto:Procurement@msdh.ms.gov such a request does not create an unfair advantage for any Bidder. (Information requested may include, for example, a copy of business or professional licenses, or a work schedule.)

2.5. Disposition of Bid

The bid submitted by the successful Bidder shall be incorporated into and become part of the resulting contract.

All bids received by MSDH shall upon receipt become and remain the property of MSDH. MSDH shall have the right to use all nonproprietary concepts contained in any bid and this right shall not affect the solicitation or rejection of the bid.

2.6. Modification or Withdrawal of a Bid

Prior to the bid due date, a submitted bid may be withdrawn by submitting a written request for its withdrawal to MSDH, signed by the Bidder. If submitted electronically through the MSDH OpenGov Procurement portal, Bidder may "unsubmit" their bid until the due date and time for bids has passed.

An Bidder may submit an amended bid before the due date for receipt of bids. Such amended bids shall be a complete replacement for a previously submitted bid and shall be clearly identified as such. MSDH shall not merge, collate, or assemble bid materials.

Unless requested by MSDH, no other amendments, revisions, or alterations to bids shall be accepted after the bid due date.

Any submitted bid shall remain a valid bid for one hundred eighty (180) calendar days from the bid due date.

2.7. Rejection of Bids

A bid response that includes terms and conditions that do not conform to the terms and conditions specified within this IFB document is subject to rejection as non-responsive. Further, submission of a bid that is not complete and/or unsigned is subject to rejection as non-responsive. MSDH staff reserves the right to permit the Bidder to withdraw nonconforming terms and conditions from its bid response prior to a determination by MSDH staff of non-responsiveness based on the submission of nonconforming terms and conditions. Any bid which is conditioned upon receiving award of both the particular contract being solicited and another Mississippi contract shall be deemed non-responsive and will be rejected.

2.8. Corrections and Clarifications

MSDH reserves the right to request clarifications or corrections to bids. Any bid received which does not meet any of the requirements of this IFB, including clarification or correction requests, may be considered non-responsive and eliminated from further consideration.

2.9. Bid Evaluation

All bids received in response to this IFB by the stated deadline will receive a comprehensive, fair, and impartial evaluation based on the requirements outlined in this IFB. No criteria other than those outlined in this IFB will be used in an evaluation. Only Bidders who are found responsive and responsible will have their bids considered.

The Contract shall be awarded to the Bidder who is responsible and responsive and submitted the lowest cost bid.

All bids will be evaluated based on: (1) whether each bidder was responsive and provided all required information in the format required by the IFB; (2) whether each bidder is responsible and objectively meets the minimum qualifications or other criteria listed in the IFB; and (3) which of the responsive and responsible bidders submitted the lowest overall price.

Responsive Bidder Bidder must submit its bid, including all required attachments and other documents, in a manner that conforms in all material aspects to this IFB as determined by MSDH.

2.10. Basis for Award

The Agency is required to contract with the responsive and responsible vendor(s) who submitted the lowest bid price(s).

2.11. Notice of Intent to Award

The Notice of Intent to Award for this procurement will be made available to the public through posting on the MSDH OpenGov Procurement Portal. All participating Bidders will be notified of MSDH's intent to award a contract and identify the selected Bidder.

The successful vendor is instructed not to begin work, purchase materials, or enter into subcontracts relating to the project or services until execution of the contract.

2.12. Request for Reconsideration of the Intent to Award

An Bidder who responded to an IFB has an opportunity to request that MSDH reconsider its intent to award the contract to specific Bidder(s). Any such request shall be filed with MSDH within three (3) business days following issuance of the Notice of Intent to Award in compliance with Sections 5.6.1, 5.6.1.1, 5.6.1.2 of the OPSCR Rules and Regulations. It shall be the sole responsibility of the requesting Bidder to ensure the request is timely received by all required parties. Failure to timely request reconsideration in compliance with this Section results in waiver of any claim a Bidder may have as to MSDH’s decision to award the contract.

The request shall contain the requesting vendor’s name, a single contact person, all contact information for the contact person, the RFx number of the solicitation, the date the IFB was issued, and the date the Notice of Intent to Award was issued. The request shall identify which of the OPSCR Rules and Regulations and/or the terms of the IFB the requesting Bidder believes were violated by MSDH during the evaluation process, explain the factual basis for the alleged violation(s), and specify how the alleged violation(s) affected the outcome of the procurement. The request shall not be based on anything other than the MSDH Procurement File, the OPSCR Rules and Regulations, and the terms of the IFB. The request shall not be supplemented.

MSDH shall consider the alleged violation and review the Procurement File to determine if such alleged allegation is supported. MSDH shall issue a written determination regarding the alleged violation. This decision shall become part of the Procurement File.

2.13. Notice of Contract Award

Following issuance of the Notice of Intent to Award, successful negotiation of the contract, and approval of the contract by the PPRB and any other required entities, MSDH will make a Notice of Contract Award available to the public.

3. Minimum Qualifications

The vendor must have and be able to provide proof of:

3.1. Prior Experience

Vendor must have been in business and provided goods and/or services similar in requirements and scale to those described in this IFB for a minimum of ten (10) years.

• Must demonstrate at least 10 or more years of successful interfacing, collaborating, and training/education support to federally qualified community health centers located in all areas of the state.

Demonstrated experience with:

• CDC cooperative agreements or federal grant programs.

• Program planning, implementation, and evaluation.

• Quality assurance and quality improvement (QA/QI).

• Healthcare provider engagement and network management.

• Health equity and reducing barriers to screening.

• Working with federally qualified community health centers that provide patient navigation or care coordination.

• Data collection, performance measurement, and reporting.

Prior experience working with:

• State health departments

• CDC-funded programs

• Federally Qualified Health Centers (FQHCs) that provide Breast and cervical cancer screening.

• Rural health clinics

• Hospitals and health systems

3.2. Required Certification, Accreditation, and/or Licenses

Vendor shall provide notarized copies of all valid licenses and certificates required for performance of the work.

Current notarized copies of licenses and certificates shall be provided to the agency within twenty-four hours of demand at any time during the contract term. Vendor must possess and maintain the minimum vendor certifications, accreditations, and/or licensures described in this IFB, by way of illustration and not limitation, the following:

A. Business or organization must be located in Mississippi, registered with the Secretary of State.

B. Master's degree or higher in Public Health (MPH), Health Administration (MHA), Nursing (MSN), Public Administration (MPA), Epidemiology, Healthcare Management, or a closely related field.

C. A bachelor's degree may be acceptable with significant additional experience.

3.3. Financial Stability or Solvency

Vendor must be financially stable or solvent.

3.4. Ability to Perform

The vendor may be required before the award of any contract to show to the complete satisfaction of the agency that it has the necessary facilities, ability, and financial resources to provide the service specified therein in a satisfactory manner. The vendor may also be required to give a past history and references in order to satisfy the agency in regard to the vendor’s qualifications. The agency may make reasonable investigations deemed necessary and proper to determine the ability of the vendor to perform the work, and the vendor shall furnish to the agency all information for this purpose that may be requested. The agency reserves the right to reject any quote if the evidence submitted by, or investigation of, the vendor fails to satisfy the agency that the vendor is properly qualified to carry out the obligations of the contract and to complete the work described therein.

Evaluation of the vendor’s qualifications shall include:

1. the ability, capacity, skill, and financial resources to perform the work or provide the service required;

2. the ability of the bidder to perform the work or provide the service promptly or within the time specified, without delay or interference;

3. the character, integrity, reputation, judgment, experience, and efficiency of the vendor; and,

4. the quality of performance of previous contracts or services.

5. Must demonstrate the ability to provide trainings/technical assistance through various platforms, including but not limited to, live and recorded webinars, in-person events with small or large numbers of FQCHC representatives, learning management systems, online repositories, etc.

6. Must demonstrate the ability to connect with executive leadership of all FQCHCs throughout the state in a prompt and organized manner to deliver universal, important, but non-emergent me

7. Must demonstrate experience in multi-level needs assessment and priority planning within FQCHCs.

8. Must demonstrate experience in providing a variety of trainings/technical assistance to FQCHC systems to include, but not be limited to: Uniform Data System (UDS) data and research, workforce development, federal/state auditing, outreach and engaging high priority populations in care, clinical quality improvement, billing/reimbursement, clinical documentation, data modernization/electronic health records, social determinants of health (SDOH), and use of multi-disciplinary teaming to support patient populations

3.5. Insurance

The Vendor shall ensure that the professional staff and other decision-making staff shall be required to carry professional liability insurance in an amount commensurate with the professional responsibilities and liabilities under the terms of this Solicitation.

The Vendor shall obtain, pay for and keep in force during the Contract period general liability insurance against bodily injury or death in an amount commensurate with the responsibilities and liabilities under the terms of this Solicitation.

4. Scope of Services

4.1. Scope of Services

Federally Qualified Health Centers (FQHCs) play a crucial role in assessing and determining a woman's eligibility for the Breast and Cervical Cancer Program (BCCP). This program aims to provide women with the necessary resources for early detection and treatment of breast and cervical cancers. In this initiative, the designated Technical Assistance Provider will be responsible for providing assessments and expertise in increasing breast and cervical cancer enrollment. The contractor's expertise will be vital in enhancing the effectiveness of the program and increasing its reach to underserved populations in need of these critical health services.

Contractor shall provide services, and otherwise do all things necessary for or incidental to the performance of work, as set forth below.

A. Initial Priority Assessment: Using aggregated provider-level data provided by MS-BCCP, the Contractor will prioritize which FQCHCs are being underutilized or are underperforming or in need of quality improvement initiatives to improve MS-BCCP participant identification and enrollment of priority populations, patient navigation processes and timeliness, and other CDC performance indicators.

Provider-level data will be provided from MS-BCCP to the Contractor within 30 days of the contract start date. Contractor must produce an Initial Priority Assessment report which identifies the top 15 (among the 21 participating FQCHCs) underutilized or underperforming health systems in need of rapid response for quality improvement based on MS-BCCP data and other population health data. The Initial Priority

Assessment must be submitted within 60 days of the contract start date.

B. Champion Identification/Coaching: Identify at least one individual within each partnering health system to serve as a champion for coordinating stakeholder engagement (C.), TA, and training who will support the adoption of quality improvement practices and evidence-based interventions within health systems for breast and cervical cancer screenings within 45 days of contract start date.

C. Stakeholder Needs Assessment and Engagement: Facilitate focus groups, interviews, and/or surveys with FQCHC healthcare providers and other stakeholders to identify gaps in knowledge, skills, and resources related to breast and cervical cancer screening and MS-BCCP program and gather input on current services, facilitators, and barriers to successful MS-BCCP program implementation. A stakeholder needs assessment and engagement summary report after completing all discussions, interviews, and/or surveys will be due within 90 days of the contract start date. Provide presentation to the MS-BCCP

Stakeholder Group on the stakeholder needs assessment and engagement summary report within 120 days of the contract start date.

D. Plan Development: Contractor will collaborate with MS-BCCP staff to identify possible allowable changes or improvements to internal processes affecting implementation of the program within health systems, as well as develop/design, schedule, and provide needed virtual or on-site training, technical assistance, and support to FQCHCs delegate staff as needed to bolster MS-BCCP service provision.

Training topics shall include program eligibility, enrollment management, patient education strategies, patient navigation, billing and reimbursement, and effective outreach methods. Trainings should employ a variety of training methodologies, including interactive workshops, case studies, and role-playing exercises, to facilitate learning. An initial plan of response will be co-developed, but led by the

Contractor, and must be in final draft form within 180 days of contract start date. All needed trainings and TA for providers shall be completed by the close of the contract period.

E. Materials Development: Contractor will collaborate with MS-BCCP staff to develop/design companion training pieces for use with FQCHCs (i.e., MS-BCCP operational manuals, provider reference guides, frequently ask questions documents, provider report cards, etc.) throughout the contract period.

Contractor will assist in the delivery of training materials, resource guides, and any other relevant documentation in both digital and hard-copy (as appropriate) formats prior to training sessions.

F. Technical Assistance Evaluation: Contractor will develop a feedback mechanism to gather insights from

MS-BCCP staff and FQCHC providers in order to assess effectiveness of the training and technical assistance provided , participant experience and satisfaction, and to refine future activities. Pre-and post-assessments, participant feedback, and performance metrics should be included. Contractor will provide a final evaluation report by the close of the contract period detailing findings and recommendations.

G. Capacity Building: Contractor will identify FQCHCs who are not part of the existing MS-BCCP provider network and will provide consultation and foster connections for MS-BCCP to engage with key stakeholders in those systems throughout the contract period.

H. Communication and Programmatic Reporting: Provide (monthly) ongoing communication with key stakeholders of the health systems to assess progress, provide feedback, and encourage continuous quality improvement strategies. This includes email, phone calls, virtual, and in-person visits. Contractor will submit copies of agendas, minutes, and summary notes for all meetings with health systems contacts. The consultant will participate in bi-monthly meetings (either in-person or virtual) with the MS-

BCCP Director and supporting staff to discuss progress, challenges, and upcoming tasks. Contractor will submit quarterly progress reports and invoices to the MS-BCCP outlining activities completed, data or information gathered, and insights gained.

4.2. Deliverables to be Provided

Technical

• CDC National Breast and Cervical Cancer Early Detection Program (NBCCEDP)

• Evidence-based breast and cervical cancer screening guidelines

• CDC program performance measures

• Federal grant compliance

• Quality assurance and clinical quality improvement

• Public health data systems and performance monitoring

• HIPAA and patient confidentiality requirements

• Social determinants of health and health equity strategies

Technical Assistance

• Developing policies and standard operating procedures

• Conducting provider training

• Workflow assessment and process improvement

• Facilitating strategic planning

• Preparing reports and presentations

Communication

• Facilitate meetings and workshops

• Develop training materials

• Write technical reports

• Present data to executive leadership

State Furnished Property/Services: No equipment, hardware, software, materials, or supplies will be furnished by MSDH for the fulfillment of this agreement.

Contractor-Furnished Property: Contractor will be required to furnish its own equipment, hardware, software, materials, and supplies for the fulfillment of this agreement.

Location of Work: On-site visits to participating health systems to complete assessments and maintain communication for the completion of the scope of work is expected. Travel costs, such as local transportation, is the responsibility of the contractor and will not be separately reimbursed by MSDH. The State will not provide a workspace for the contractor.

Quality Assurance: The MC-BCCP Program Director will be included or copied on all relevant correspondence with health systems partners. Program Director will monitor the activities and hours worked and ensure the contractor provides the assistance and guidance with activities and delivers on above noted tasks. Any reports or invoices that are incomplete or fail to address required details will be sent back to the contractor with a request for revision or correction. The contractor will be given a reasonable timeframe to resubmit the report or invoice, not to exceed 14 days. Invoices will not be processed for payment until the revised or corrected reports or invoices are returned and accepted by the MS-BCCP Program Director or designee.

5. Bid Submission Requirements

1. Bidder Representative - Name* *Response required

2. Bidder Representative - Title* *Response required

3. Bidder Representative - Complete Mailing Address* *Response required

4. Bidder Representative - Telephone Number* *Response required

5. Bidder Representative - Email Address* *Response required

6. MAGIC Vendor ID Number* Enter your MAGIC Vendor Number here. This is a ten (10) digit number that begins with 310. This information must be submitted accurately.

Please see below for additional guidance:

• If you ARE registered with the MAGIC eProcurement system and do not know your MAGIC Vendor number, you may contact the MAGIC helpdesk by calling (601) 359-1343 or by emailing mash@dfa.gov for assistance. Webpage Call Center. (Do NOT create a new vendor number)

• If you are NOT registered, please visit the registration page here: MAGIC eProcurement system. If you require assistance, you may access the Call Center page for both a phone number and email as well as business hours for assistance.

Maximum response length: 10 characters *Response required

7. Paymode* Is Bidder currently registered with PayMode?

Payments by MSDH using the state’s accounting system shall be made and remittance information provided electronically as directed by the state and deposited into the bank account of Contractor’s choice. The MSDH may, at its sole discretion, require Contractor to electronically submit invoices and supporting documentation at any time during the term of this Agreement. Contractor understands and agrees that the Agency is exempt from the payment of Mississippi taxes. All payments shall be in United States currency.

☐ Yes

☐ No

*Response required

8. Authorized Business in Mississippi* Is Bidder in compliance with Mississippi Code Annotated § 79-4-15.01 regarding authorization to transact business in Mississippi?

mailto:mash@dfa.gov https://www.dfa.ms.gov/mmrs-call-center https://www.dfa.ms.gov/vendors https://www.dfa.ms.gov/mmrs-call-center

☐ Yes

☐ No

*Response required

9. A valid business license in the State of Mississippi. * Upload a copy of (Secretary of State Registration)

*Response required

10. References* Please submit a minimum of three (3) references.

For each reference, please provide the following:

• Client Name

• Contact Name and Title

• Contact Address

• Contact Telephone Number

• Email Address

• Type of work provided

• Contract effective dates for performance of work

*Response required

11. Release of the Bid as Public Record* Bidders shall acknowledge which of the following statements is applicable regarding release of its bid document as a public record. A bidder may be deemed non-responsive if the bidder does not acknowledge either statement, acknowledges both statements, or fails to comply with the requirements of the statement acknowledged.

Choose one:

☐ Along with a complete copy of its bid, bidder has submitted a second copy of the bid document in which all information bidder deems to be confidential commercial and financial information and/or trade secrets is redacted in black. Bidder acknowledges that it may be subject to exclusion pursuant to Chapter 15 of the PPRB

OPSCR Rules and Regulations if MSDH or the Public Procurement Review Board determine redactions were made in bad faith in order to prohibit public access to portions of the bid which are not subject to Mississippi

Code Annotated §§ 25-61-9, 75-26-1 through 75-26-19, and/or 79-23-1. Bidder acknowledges and agrees that

MSDH may release the redacted copy of the bid document at any time as a public record without further notice to bidder. A bidder who selects this option but fails to submit a redacted copy of its bid may be deemed non-responsive.

☐ Bidder hereby certifies that the complete unredacted copy of its bid may be released as a public record by

MSDH at any time without notice to bidder. Bidder explicitly waives any right to receive notice of a request to inspect, examine, copy, or reproduce its bid as provided in Mississippi Code Annotated § 25-61-9(1)(a). The bid contains no information bidder deems to be confidential commercial and financial information and/or trade secrets in accordance with Mississippi Code Annotated §§ 25-61-9, 75-26-1 through 75-26-19, and/or 79-23-1.

A bidder who selects this option but submits a redacted copy of its bid may be deemed nonresponsive.

*Response required

12. Confirmation of Non-Collusion* Bidder hereby certifies that the fees submitted in response to this IFB have been arrived at independently and without, for the purpose of restricting competition, any consultation, communication, or agreement with any other Bidder or competitor relating to those fees, the intention to submit a bid, or the methods or factors used to calculate the fees proposed. In submitting a bid, we certifies that the price submitted was independently arrived at without collusion.

☐ Please confirm

*Response required

13. Contingent Arrangements* Bidder hereby certifies that they _____ retained any person or agency on a percentage, commission, or other contingent arrangement to secure this contract.

☐ have

☐ have not

*Response required

14. Additional Information (Health Care Certification/License/Resumes)* For any additional information requested or required by any of your previously provided answers or as stated within this IFB please upload the additional documentation here.

*Response required

15. References (See attachment A)* Must demonstrate at least 10 or more years of successful interfacing, collaborating, and training/education support to federally qualified community health centers located in all areas of the state.

*Response required

16. IFB Confirmation* Bidder confirms and acknowledges that they have read this IFB in its entirety and fully understands all requirements. Submitting party further confirms that they are authorized on behalf of the vendor to submit such a bid.

☐ Please confirm

*Response required

6. Bid Form

TECHNICAL ASSISTANCE PROVIDER FOR MISSISSIPPI BREAST AND CERVICAL CANCER PROGRAM (MS-BCCP)

PROVIDER

The quantity column gives the total number required for each section's unit of measure. Provide the cost for one quantity, and the total will be calculated for you.

Line Item Technical Assistance Provider

(BCCP)

Quantity Unit of Measure Per Year

Unit Cost Total

1 Initial Priority Assessment: Using aggregated provider-level data provided by MS-BCCP, Contractor will produce two (2) reports per year. The first report will prioritize which FQCHCs are being underutilized or are underperforming or in need of quality improvement initiatives to improve MS-BCCP participant identification and enrollment of priority populations, patient navigation processes and timeliness, and other CDC performance indicators. Provider-level data will be provided from MS-BCCP to the

Contractor within 30 days of contract start date. Contractor must produce a second report which identifies the top 15 (among the 18 participating FQCHCs) underutilized or underperforming health systems in need of rapid response for quality improvement based on MS-BCCP data and other population health data. The Initial Priority Assessment for the two (2) reports must be submitted within 60 days of the contract start date.

2 Per Report

2 Champion Identification/Coaching:

Identify at least one individual within each partnering health system to serve as a champion for coordinating stakeholder engagement, TA, and training who will support the adoption of quality improvement practices and evidence-based interventions within health systems for breast and cervical screenings within forty-five (45) days of contract start date. And provide two

(2) coaching/training sessions per year.

2 Per Coaching/Training

Line Item Technical Assistance Provider

(BCCP)

Quantity Unit of Measure Per Year

Unit Cost Total

3 Stakeholder Needs Assessment and Engagement: Facilitate focus groups, interviews, and/or surveys with FQCHC healthcare providers and other stakeholders to identify gaps in knowledge, skills, and resources related to breast and cervical cancer screening and MS-BCCP program and gather input on current services, facilitators, and barriers to successful MS-BCCP program implementation. The Contractor will produce two (2) assessments per year. A stakeholder needs assessment and engagement summary report after completing all discussions, interviews, and/or surveys will be due within 90 days of the contract start date. Provide presentation to the MS-BCCP

Stakeholder Group on the stakeholder needs assessment and engagement summary report within 120 days of the contract start date.

2 Per Assessment

Quantity Unit of Measure Per Year

Unit Cost Total

4 Plan…