RFX 3160007700 BACKHOE LOADER IFB.pdf

MISSISSIPPI DEPARTMENT of WILDLIFE, FISHERIES, AND PARKS Lynn Posey, Executive Director 1505 Eastover Drive Jackson, Mississippi 39211

(601) 432-2400

MINORITY AND WOMEN OWNED BUSINESSES ARE ENCOURAGED TO APPLY

SOLICITATION: Invitation for Bid (IFB)

SOLICITATION NUMBER: RFX #3160007700

DESCRIPTION: Invitation for Sealed Bids for the purchase of a minimum of One-(1) – Maximum of Four (4) Backhoe Loaders

ISSUE DATE: October 17, 2025

BID CLOSING LOCATION: Mississippi Department of Wildlife, Fisheries, and Parks

1505 Eastover Drive Jackson, Mississippi 39211

BID COORDINATOR: John Lee Telephone: 601.432.2154

Email: johnlee@wfp.ms.gov

OPENING DATE AND TIME: November 04, 2025, 2:00 PM CT mailto:johnlee@wfp.ms.gov

GENERAL INSTRUCTIONS

Section 1 – Background, Authority, and Objective

The mission of the Mississippi Department of Wildlife, Fisheries, and Parks is to conserve and enhance Mississippi’s wildlife, fisheries, and parks, provide quality outdoor recreation, and engage the public in natural resource conservation.

The Mississippi Department of Wildlife, Fisheries, and Parks (hereinafter “Agency”) has issued this solicitation for the purpose of soliciting sealed bids from qualified vendors to provide Up to Four (4) Backhoe Loaders.

Section 2 – Timeline

Invitation for Bid Issue Date October 17, 2025 Questions and Requests for Clarification Deadline October 29, 2025 Anticipated Posting of Written Answers to Questions October 30, 2025 Bid Submission Deadline November 04, 2025, 2:00 p.m.

Bid Opening November 04, 2025, 2:00 p.m.

Anticipated Date of the Notice of Award November 04, 2025 Post-Award Debriefing Request Deadline November 07, 2025 Anticipated Post-Award Debriefing Held By November 07, 2025 Protest Deadline November 11, 2025 PPRB Board Meeting, if applicable December 03, 2025

Anticipated Period of Performance December 04, 2025 – December 03, 2026

Section 3 – Contact and Questions/Requests for Clarification

3.1 Bidders must carefully review this solicitation, the contract, risk management provisions, and all attachments for defects, questionable, or objectionable material. Following review, vendors may have questions to clarify or interpret the IFB in order to submit the best bid possible. To accommodate the questions and requests for clarifications, vendors shall submit any such question via email by the deadline reflected in Section 2. All questions and requests for clarifications must be directed by email to:

John Lee, Procurement Officer Telephone: 601-432-2154 E-mail: procurement@wfp.ms.gov

3.2 Vendors should enter “IFB RFx Number #3160007700 - Questions” as the subject for the email.

Question submittals should include a reference to the applicable IFB section and be submitted in the format shown below:

mailto:procurement@wfp.ms.gov

IFB Section, Page Number Vendor Question/Request for Clarification 1.

3.3 Official responses will be provided only for questions submitted as described above and only to clarify information already included in the IFB. The identity of the organization submitting the question(s) will not be revealed. All questions and answers will be published on the Mississippi Contract/Procurement Opportunity Search Portal website and the Agency's website as an amendment to the IFB by the date and time reflected in Section 2.

3.4 The Agency will not be bound by any verbal or written information that is not contained within this IFB unless formally noticed and issued by the contact person as an IFB amendment. Bidders are cautioned that any statements made by Agency personnel that materially change any portion of the bid document shall not be relied upon unless subsequently ratified by a formal written amendment to the bid document.

3.5 All vendor communications regarding this IFB must be directed to the Bid Coordinator. Unauthorized contact regarding the IFB with other employees of the Agency may result in the vendor being disqualified, and the vendor may also be suspended or disbarred from the State.

3.6 No Pre-Bid Conference, Tour, or Site Visit will be held for this IFB.

3.7 Acknowledgement of Amendments: Should an amendment to the IFB be issued, it will be posted on the Mississippi Contract/Procurement Opportunity Search Portal website and the Agency's website in a manner that all bidders will be able to view. Further, bidders must acknowledge receipt of any amendment to the solicitation by signing and returning the amendment with the bid package, by identifying the amendment number and date in the space provided for this purpose on the bid form, or by letter. The acknowledgment should be received by the Agency by the time, date, and at the place specified for receipt of bids. It is the bidder’s sole responsibility to monitor the websites for any updates or amendments to the IFB.

3.8 Bidder must provide a signed Acknowledgements of IFB Amendment(s), Questions and Answer document(s), and/or Summary of Pre-Bid Conference, Tour, or Site Visit, if any were issued/posted on the Mississippi Contract/Procurement Opportunity Search Portal website and the Agency's website.

3.9 The IFB is comprised of the base IFB document, any attachments, any amendments issued prior to the submission deadline, and any other documents released before contract award.

Section 4 – Specifications

The Agency is seeking to establish a term contract for a minimum of One (1) maximum of Four (4) Backhoe Loaders depending on availability of funds. The full specifications are herein described in Attachment “G”, captioned “Specifications”, which is attached hereto and made a part hereof by reference. The specifications are from procurement RFx#3160007700 which was issued by the Agency and incorporated herein by reference.

4.1.1 Quality Assurance: All equipment received as a result of this procurement shall be evaluated for quality assurance prior to the acceptance of the person responsible for each commodity.

Commodities must be new and not in used condition.

4.1.2 Location of Work: Backhoe Loaders are to be delivered to and installed at the following location:

To be determined post award

Quantities are subject to change.

4.1.3 The State will not be responsible for equipment delivered to any other location except for the locations listed above. The bidder agrees to begin delivery 30 days after the execution of the subsequent contract resulting from this bid.

4.1.4 Maintenance: The Manufacturer, or dealer, must guarantee parts and service availability according to the following general guidelines: 1) Parts for normal maintenance and/or minor repairs, must be available same day or within 24 hours; 2) Major components such as engines, transmissions, hydraulic pumps and motor, etc., must be available within 72 hours; and 3) Large components such as cabs, ROPS, main frames, roller frames, etc., must be available within 2-3 weeks; 4) Service centers able to fully support product must be available within the state of the machines’ assigned location; 5) Field technician must be available and onsite within 24 hours.

Section 5 - Basis for Award

5.1 All bids will be reviewed first to determine whether a vendor is responsive, responsible, and/or acceptable. Requirements are not assigned a point percentage and/or score but are instead simply recorded as PASS or FAIL. Bids with errors that do not alter the substance of the bid can be accepted, and the Agency Chief Procurement Officer may allow the bidder to correct the problem prior to review as long as the irregularities are insignificant mistakes that can be waived or corrected without prejudice to other bidders.

5.2 The Agency has the right to waive minor defects or variations of a bid from the exact requirements of the specifications that do not affect the price, quality, quantity, delivery, or performance time of the services being procured. If insufficient information is submitted by a bidder with the bid for the Agency to properly evaluate the bid, the Agency has the right to require such additional information as it may deem necessary after the time set for receipt of bids, provided that the information requested does not change the price, quality, quantity, delivery, or performance time of the services being procured.

5.3 The contract will be awarded by written notice to the lowest and best responsive bidder in accordance with federal and state laws whose bid meets the requirements and criteria set forth in this Invitation for Bids within 30 days. A draft of the proposed contract is included in this IFB as Attachment “F”.

5.4 The Agency intends to award one contract to provide the services described in this IFB to the lowest responsible and responsive bidder.

Section 6 – Duration

The estimated period of performance of any contract resulting from this IFB is tentatively scheduled to begin on or about and to end on December 04, 2025 – December 03, 2026. This is a single-year contract with the option to renew validity dates only.

Section 7 – Bid Submission Requirements

7.1 Submission Format

7.1.2 Bid Cover Sheet (Attachment A)

7.1.3 Bid Form (Attachment B) - all pricing must be submitted on the bid form. Failure to complete and/or sign the bid form may result in bidder being determined nonresponsive.

7.1.4 IFB Exception(s) Form (Attachment C) - Bidder taking exception to any part or section of the solicitation shall indicate such exceptions on the table below. If no exceptions are taken, then the Bidder shall state in this section “No Exceptions Taken.”

7.1.5 Certifications and Assurances (Attachment D)

7.1.6 Bid Submission Checklist (Attachment E)

7.2 Submission Requirements

7.2.1 The original and two (2) copies of the bid form, three (3) copies total, shall be signed and submitted in a sealed envelope or package to 1505 Eastover Drive, Jackson, MS 39211, no later than the time and date specified for receipt of bids. Timely submission of the bid form is the responsibility of the bidder. Bids received after the specified time shall be rejected and unopened. The envelope or package shall be marked with the bid opening date and time, and the number of the invitation for bid. The time and date of receipt shall be indicated on the envelope or package by the Agency. Each page of the Bid Form (Attachment B) and all attachments shall be identified with the name of the bidder.

Failure to submit a bid on the bid form provided shall be considered just cause for rejection of the bid. Modifications or additions to any portion of the procurement document may be cause for rejection of the bid. The Agency reserves the right to decide, on a case-by-case basis, whether to reject a bid with modifications or additions as non-responsive. As a precondition to bid acceptance, the Agency may request the bidder to withdraw or modify those portions of the bid deemed non-responsive that do not affect quality, quantity, price, or delivery of the service. Sealed bids will be considered if they are delivered electronically through the MAGIC system by the time and date set for receipt of bids.

7.2.2 Sealed Competitive Bids may be submitted electronically through the State of Mississippi’s MAGIC system at the following websites:

https://portal.magic.ms.gov https://www.ms.gov/dfa/contract_bid_search/Contract

Please use the websites above and search for RFx No. 3160007700

Vendors must be registered in MAGIC to be able to submit bids electronically. A guide has been included with this IFB for assistance.

7.2.3 The sealed envelope or package shall be marked with the bid opening date and time, and the number of the invitation for bids 2:00 PM CST, November 04, 2025; Rfx No.

3160007700. Bids are subject to rejection unless submitted with the information included on the outside the sealed bid envelope or package.

Sealed bids should be mailed or hand-delivered to and labeled as follows:

IFB for a minimum of One (1) Maximum of Four (4) Backhoe Loaders Rfx No. 3160007700 Opening Date: 02:00 PM CST, November 04, 2025, Mississippi Department of Wildlife, Fisheries, and Parks Attention: John Lee, Procurement Officer 1505 Eastover Drive Jackson, MS 39211

SEALED BID – DO NOT OPEN

7.2.4 All bid packages must be received by the Agency no later than 2:00 PM CST, November 04, 2025. Bids submitted via facsimile (fax) machine will not be accepted. It is suggested that if a bid is mailed to the Agency, it should be posted in certified mail with a return receipt requested. The Agency will not be responsible for mail delays or lost mail. All risk of late arrival due to unanticipated delay – whether delivered by hand, U.S. Postal Service, courier or other delivery service or method – is entirely on the vendor. All vendors are urged to take the possibility of delay into account when submitting a bid.

7.2.5 Timely submission of the bid package is the responsibility of the bidder. Bids received after the specified time will be rejected and maintained unopened in the procurement file. A bid received at the place designated in the solicitation for receipt of bids after the exact time specified for receipt will not be considered unless it has been determined by the Agency that the late receipt was due solely to mishandling by the Agency after receipt at the specified address.

7.2.6 The time and date of receipt will be indicated on the sealed bid envelope or package by

Agency staff. The only acceptable evidence to establish the time of receipt at the office http://www.ms.gov/dfa/contract_bid_search/Contract

Identified for bid opening is the time and date stamp of that office on the bid wrapper or other documentary evidence of receipt used by that office.

Each page of the bid form and all attachments shall be identified with the name of the bidder.

Failure to submit a bid on the bid form provided will be considered cause for rejection of the bid. Modifications or additions to any portion of the bid document may be cause for rejection of the bid. The Agency reserves the right to decide, on a case-by-case basis, whether to reject a bid with modifications or additions as non-responsive.

7.2.7 Bidders taking exception to any part or section of the solicitation shall indicate such exceptions on the IFB Exception(s) form, Attachment C. Failure to indicate any exception will be interpreted as the bidder’s intent to comply fully with the requirements as written.

Conditional or qualified bids, unless specifically allowed, shall be subject to rejection in whole or in part. The bid must contain a high degree of acceptance of contract terms and conditions listed in Attachment D of this IFB.

7.2.8 A bid response that includes terms and conditions that do not conform to the terms and conditions in the bid document is subject to rejection as non-responsive. The Agency reserves the right to permit the bidder to withdraw nonconforming terms and conditions from its bid response prior to a determination by the Agency of non-responsiveness based on the submission of nonconforming terms and conditions.

7.2.9 As a precondition to bid acceptance, the Agency may request the bidder to withdraw or modify those portions of the bid deemed non-responsive that do not affect quality, quantity, price, or delivery of the service.

7.2.10 Any bidder claiming that its response contains information exempt from the Mississippi Public Records Act (Miss. Code Ann. §§ 25-61-1 et seq. and 79-23-1), shall segregate and mark the information as confidential and provide the specific statutory authority for the exemption.

Section 8 – Bidder Certification

The bidder agrees that submission of a signed bid form is certification that the bidder will accept an award made to it as a result of the submission.

Section 9 – Debarment

By submitting a bid, the bidder certifies that it is not currently debarred from submitting bids for contracts issued by any political subdivision or Agency of the State of Mississippi and that it is not an agent of a person or entity that is currently debarred from submitting bids for contracts issued by any political subdivision or Agency of the State of Mississippi.

Section 10 – Registration with Mississippi Secretary of State

By submitting a bid, the bidder certifies that it is registered to do business in the State of Mississippi as prescribed by Mississippi law and the Mississippi Secretary of State or, if not already registered, that it will do so within seven (7) business days of being notified by the Agency that it has been selected for contract award.

Section 11 – Bid Opening

Bid opening will be open to the public; however, this will include opening, reading, and listing the name of each bidder and the bid price of each bid only. No discussions will be entered into with any bidder as to the quality or provisions of the specifications and no award will be made either stated or implied at the bid opening.

Section 12 – Award Notification

All participating vendors will be notified of the agency’s intent to award a contract. In addition, the AGENCY will identify the selected vendor. Notice of award is also made available to the public.

Section 13 – Procurement Methodology

13.1 Restrictions on Communications with Agency and Agency Staff

At no time shall any bidder or its personnel contact, or attempt to contact, any Agency staff regarding this IFB except the contact person as set forth and, in the manner, prescribed in Section 3.

13.2 Bidder Investigations

Before submitting a bid, each bidder shall make all investigations and examinations necessary to ascertain all conditions and requirements affecting the full performance of the contract and to verify any representations made by the Agency upon which the bidder will rely. If the bidder receives an award as a result of its bid submission, failure to have made such investigations and examinations will in no way relieve the bidder from its obligation to comply in every detail with all provisions and requirements of the contract documents, nor will a plea of ignorance of such conditions and requirements be accepted as a basis for any claim whatsoever for additional compensation.

13.3 Expenses Incurred in Preparing Bid

The Agency accepts no responsibility for any expense incurred by any bidder in the preparation and presentation of a bid. Such expenses shall be borne exclusively by the bidder.

13.4 Rejection of Bids

A bid response that includes terms and conditions that do not conform to the terms and conditions in the IFB document is subject to rejection as non-responsive. Further, submission of a bid form that is not complete and/or signed is subject to rejection as non-responsive. The Agency reserves the right to permit the bidder to withdraw nonconforming terms and conditions from its bid response prior to a determination by the Agency staff of non-responsiveness based on the submission of nonconforming terms and conditions. Furthermore, if a bidder’s price is substantially higher than those of other bidders, meaning those in excess of a twenty-five percent (25%) differential, the bidder’s price will be deemed non-responsive.

13.5 Withdrawal of Bids

If the price bid is substantially lower than those of other bidders, a mistake may have been made. A bidder may withdraw its bid from consideration if certain conditions are met:

(1) The bid is submitted in good faith;

(2) The price bid is substantially lower than those of other bidders because of a mistake;

(3) The mistake is a clerical error, not an error of judgment; and,

(4) Objective evidence drawn from original work papers, documents, and other materials used in the preparation of the bid demonstrates clearly that the mistake was an unintentional error in arithmetic or an unintentional omission of a quantity of labor or material.

To withdraw a bid that includes a clerical error after bid opening, the bidder must give notice in writing to the Agency of claim of right to withdraw a bid. Within two (2) business days after the bid opening, the bidder requesting withdrawal must provide to the Agency all original work papers, documents, and other materials used in the preparation of the bid.

A bidder may also withdraw a bid, prior to the time set for the opening of bids, by simply making a request in writing to the Agency. No explanation is required.

No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor to or perform any subcontract or other work for the person to whom the contract is awarded, or otherwise benefit from the contract. No partial withdrawals of a bid are permitted after the time and date set for the bid opening; only complete withdrawals are permitted.

13.6 Post-Award Vendor Debriefing

A bidder, successful or unsuccessful, may request a post-award vendor debriefing, in writing, by U.S.

mail or electronic submission. The written request must be received by Chris Johnson, Procurement Supervisor within three (3) business days of notification of the contract award. A post- award vendor debriefing is a meeting and not a hearing; therefore, legal representation is not required. A debriefing typically occurs within three (3) business days of receipt of the request. If a bidder prefers to have legal representation present, the bidder must notify Chris Johnson, Procurement Supervisor, in writing and identify its attorney by name, address, and telephone number. The Agency will schedule and/or suspend and reschedule the meeting at a time when a Representative of the Office of the Mississippi Attorney General can be present.

For additional information regarding Post-Award Vendor Debriefing, as well as the information that may be provided and excluded, please see Section 7-113 through 7-113.07, Post-Award Vendor Debriefing, of the PPRB OPSCR Rules and Regulations as updated and replaced by PPRB.

13.7 Protests

Any actual or prospective bidder who is aggrieved in connection with this solicitation or the outcome of this IFB may file a protest with Chris Johnson, Procurement Supervisor. The protest shall be submitted within seven (7) calendar days of notification of the contract award or on or before 05:00 PM CST, November 11, 2025, in writing after such aggrieved person or entity knows or should have known of the facts giving rise thereto. The written protest letter shall contain an explanation of the specific basis for the protest. All protests must be in writing, dated, signed by the bidder or an individual authorized to sign contracts on behalf of the protesting bidder, and contain a statement of the reason(s) for protest, citing the law(s), rule(s) and regulation(s) or procedure(s) on which the protest is based. The protesting bidder must provide facts and evidence to support the protest. A protest is considered filed when received by Chris Johnson, Procurement Supervisor via either U.S. mail, postage prepaid, or by personal delivery. Protests filed after 5:00 PM CST, November 11, 2025, will not be considered.

Section 14 – Agency Website

This IFB, questions and answers concerning this IFB, and the Notice of Intent To Award will be posted on the Agency website at https://www.Agency.com/administration/bid-opportunities-20/ and on the Mississippi Contract/Procurement Opportunity Search Portal website.

Section 15 – Attachments

The attachments to this IFB are made a part of this IFB as if copied herein in words and figures.

http://www.agency.com/administration/bid-opportunities-20/

MS Department of Wildlife, Fisheries, and Parks 1505 Eastover Drive, Jackson, MS 39211-6374

RFX #3160007700 – A M i n i m u m o f O n e ( 1 ) Maximum of Four (4) Backhoe Loaders

BID COVER SHEET

Attachment A

The AGENCY is seeking to establish a contract for A Minimum of One (1) Maximum of Four (4) Backhoe Loaders. Bids are to be submitted online in MAGIC or by paper submission, on or before November 04, 2025, at 2:00 PM CT.

PLEASE MARK YOUR ENVELOPE:

RFX #3160007700

A Minimum of One (1) Maximum of Four (4) Backhoe Loaders

Opening Date November 04, 2025

2:00 PM

Mississippi Department of Wildlife, Fisheries, and Parks ATTN: John Lee, Procurement Officer 1505 Eastover Drive Jackson, MS 39211

SEALED BID – DO NOT OPEN

Company Name:

Minority Status Applicable Not Applicable If Applicable, check at least one (1): Minority Enterprise Women Business

Quoted by:

Signature:

Address:

(Street/P.O. Box)

(City) (State) (Zip Code)

Company Representative:

Telephone Number: Fax Number:

Email Address:

Acknowledgement of Amendments: (of applicable) Signature:

FEI/FIN # (if company, corporation, or partnership):

SS# (if individual):

Supplier Number (If known)

Company Company Representative Telephone

The pricing quoted must be inclusive of, but not limited to the following:

• All required equipment and materials

• All required insurance

• All required overhead

• All required profit

• All required transportation

• All required labor

• All required business and professional licenses, permits, fees, etc. (if any)

• All management fees (if any)

• Any and all other costs associated not mentioned

The total compensation for One (1) Backhoe Loader is $____________

MS Department of Wildlife, Fisheries, and Parks 1505 Eastover Drive, Jackson, MS 39211-6374

BID FORM

ATTACHMENT B

RFX # 3160007700 A Minimum of One (1) Maximum of Four (4) Backhoe Loaders

By signing below, the Company Representative certifies that he/she has authority to bind the company, and further acknowledges on behalf of the company:

1. That he/she has thoroughly read and understands this Invitation for Bids, RFX #3160007700, and the attachments herein;

2. That the company meets all requirements and acknowledges all certifications contained in this

Invitation for Bids, RFX #3160007700, and the attachments herein;

3. That the company agrees to all provisions of this Invitation for Bids, RFX #3160007700 and the attachments herein;

4. That the company will perform, without delay, the services required at the prices quoted in this

Attachment B; and

5. That, to the best of its knowledge and belief, the cost or pricing data submitted is accurate, complete, and current as of the submission date.

6. That the company has, or will secure, at its own expense, applicable personnel who shall be qualified to perform the duties required to be performed under this Invitation for Bids.

Printed Name/Title:

Signature/Date:

Rfx No. 3160007700 Invitation for Bid for A Minimum of One (1) Maximum of Four (4)

Backhoe Loaders

IFB Exception(s)

Bidder taking exception to any part or section of the solicitation shall indicate such exceptions on the table below. If no exceptions are taken, then the Bidder shall state in this section “No Exceptions Taken.”

Failure to indicate any exception will be interpreted as the Bidder’s intent to comply fully with the requirements as written. Conditional or qualified bids, unless specifically allowed, shall be subject to rejection in whole or in part.

Procurement

Section and Page Number

Original Language Requested Change/Exception

Agency Decision

1.

2.

3.

4.

5.

Signature Date

MS Department of Wildlife, Fisheries, and Parks IFB Exception Form

ATTACHMENT C

No Exception Taken

I/We make the following certifications and assurances as a required element of the bid to which it is attached, of the understanding that the truthfulness of the facts affirmed here and the continued compliance with these requirements are conditions precedent to the award or continuation of the related contract(s) by circling the applicable word or words in each paragraph below:

1. REPRESENTATION REGARDING CONTINGENT FEES

Contractor represents that it has/has not retained a person to solicit or secure a state contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except as disclosed in Contractor’s bid.

2. REPRESENTATION REGARDING GRATUITIES

The bidder or Contractor represents that it has/has not violated, is not violating, and promises that it will not violate the prohibition against gratuities set forth in Section 9.105 (Gratuities) of the Mississippi Procurement Manual.

3. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION

The bidder certifies that the prices submitted in response to the solicitation have/have not been arrived at independently and without, for the purpose of restricting competition, any consultation, communication, or agreement with any other bidder or competitor relating to those prices, the intention to submit a bid, or the methods or factors used to calculate price.

4. PROSPECTIVE CONTRACTOR’S REPRESENTATION REGARDING

CONTINGENT FEES

The prospective Contractor represents as a part of such Contractor’s bid that such Contractor has/has not retained any person or Agency on a percentage, commission, or other contingent arrangement to secure this contract.

Name/Title:

Signature/Date:

Note: Please be sure to circle the applicable word or words provided above. Failure to circle the applicable word or words and/or to sign the bid form may result in the bid being rejected as nonresponsive. Modifications or additions to any portion of this bid document may be cause for rejection of the bid.

MS Department of Wildlife, Fisheries, and Parks 1505 Eastover Drive, Jackson, MS 39211-6374

CERTIFICATIONS AND ASSURANCES

ATTACHMENT D

BID SUBMISSION CHECKLIST

(Please check all completed items) Completed and signed Bid Cover Sheet (Attachment A) Completed Bid Form Attachment B) IFB Exception Form (Attachment C) Completed and signed Certifications and Assurances (Attachment D) Signed Acknowledgement of Amendment(s), if applicable Bid Submission Checklist (Attachment E)

This list is not all inclusive. Make sure to read and follow instructions in this solicitation. It is the responsibility of the bidder to submit all requested documents with bid. An incomplete Bid will be subject to rejection.

MS Department of Wildlife, Fisheries, and Parks 1505 Eastover Drive, Jackson, MS 39211-6374

BID SUBMISSION CHECKLIST

ATTACHMENT E

Attachment F

CONTRACT RESULTING FROM THIS IFB

CONTRACT BETWEEN MISSISSIPPI DEPARTMENT WILDLIFE, FISHERIES and PARKS

AND

Awarded Vendor

This CONTRACTOR is entered into by and between the Mississippi Department of Wildlife, Fisheries & Parks, herein referred to as “AGENCY” and (AWARDED VENDOR).

This CONTRACT is made for the procurement of a Minimum of One (1) Maximum of Four (4) Backhoe Loaders for the period December 04, 2025 – December 03, 2026. The total contract amount not to be exceeded is $________.

BOTH PARTIES AGREE THAT:

(AWARDED VENDOR) shall not assign or otherwise transfer the obligations incurred on its part pursuant to the terms of this Contract without the prior written consent of the AGENCY. Any attempted assignment or transfer of its obligations without such consent shall wholly void and shall not relieve (AWARDED VENDOR) of its obligation to AGENCY under this Contract.

(AWARDED VENDOR) shall comply with all applicable laws, rules, regulations, policies and procedures of the State of Mississippi or any Agency thereof and any local governments or political subdivisions that may affect the procurement of commodities under this Contact.

(AWARDED VENDOR) understands that AGENCY is an equal opportunity employer and therefore maintains a policy which prohibits unlawful discrimination based on race, color, creed, sex, age, national origin, disability or any other unlawful by federal or state laws. All such discrimination is unlawful and (AWARDED VENDOR) agrees during the term of this Contract that (AWARDED VENDOR) will strictly adhere to this policy.

(AWARDED VENDOR) agrees to begin delivering, assembling, and installing within 30 days of the execution of this Contract. Failure to do so may result in the cancellation of award. If cancellation of award occurs, a new award will be made to the next lowest bidder meeting the required specifications.

If any clause or provision of this Contract is held to be illegal or void by a court of law the validity of the remaining portions of the Contract shall not be affected, and the rights and obligations of the parties shall be enforced as if the Contract did not contain such illegal or void clauses.

Either party may cancel this Contract at any time with 30 days written notice. Should this occur, payment for equipment satisfactorily received will be adjusted accordingly.

The covenants and conditions herein contained shall apply to and bind the successors and legal representatives of the parties hereto.

IN WITNESS WHEREOF, this contract has been entered into and executed by the parties hereto in duplicate originals.

This day of , 2025.

Mississippi Department of Wildlife, Fisheries, and Parks

By:

Lynn Posey, Executive Director

(AWARDED VENDOR)

By:

Awarded Vendor

“SPECIFICATIONS”

Cab Wheel Loader Backhoe with Extended Stick and Pallet Forks

Must be new and of current model, equipped as advertised by the manufacturer to meet or exceed the following minimum specifications:

Proposed Backhoe Loader: Make:______________ Model:_______________

The bidder must respond to each of the following statements. Specifications listed are minimum requirements that must be met for a bidder to qualify for an award. A “yes” response means the bidder guarantees that they meet or exceed the requirement. A “no” response means the bidder cannot meet the requirement and will not be considered. The bidder must supply printed literature that shows compliance with each requirement of the specifications and, if on inspection, an item is found not to comply, the loader backhoe will be rejected. These specific requirements are intended to ensure the machine can meet all land management needs while working in adverse and sensitive environmental conditions. The machine specifications will help minimize site impacts, length of time on site and ensure operator safety.

Specifications:

Gearbox: Capable of both 2WD and 4WD options and ability to engage 4WD “on the go” while under load and any operating conditions.

Comply Yes/No: _________

Engine: Turbo charged diesel; minimum of net 100 hp; 335 foot-pounds of torque at 1600 rpm; ride control function; electric starter; air cleaner; air filter; and all other standard engine accessories

Comply Yes/No: ______ Power (net hp):______ Torque @ 1600 rpm (ft lbs): _________

Loader Bucket and Pallet Forks: General purpose bucket capable of hauling a minimum of 1 cubic yard equipped with hydraulic self- leveling and bucket-level indicator. Forks must be standard length, fitted for machine and adjustable in width.

Comply Yes/No: _________ Yard Capacity: ___________

Backhoe: Extendable stick capable of reaching 21’6” from the swing pivot; Bucket cylinder digging force shall be no less than 15,500 lbs.; digging depth 17’6”; Backhoe and Excavator operational modes; fully operational Thumb.

Comply Yes/No: _________ Length of Extended Sticks full capability: _________

MS Department of Wildlife, Fisheries, and Parks 1505 Eastover Drive, Jackson, MS 39211-6374

Specifications

ATTACHMENT G

Digging Force capability (lbs): ______

Digging depth: ________________

Backhoe bucket: Heavy duty bucket with width of 18” , 4 digging teeth and a minimum of 4.5 cubic ft.

capacity.

Comply Yes/No:_____________________ bucket capacity (cu ft.):_________________

Hydraulics: flow rate minimum of 40gpm; hydraulic pressure minimum @ backhoe 3600 psi and loader 3600psi;high pressure hydraulic lines with 4 layers of overlapping spiral wire.

Comply Yes/No:____________ GPM:____________ Backhoe psi:______________

Loader psi:______________

Cab: Certified enclosed cab accessible from BOTH left and right sides; suspension swivel seat with fully adjustable armrests, heater, air conditioner, operating lights, windshield wipers and other standard accessories.

Comply Yes/No: _________

Service: The backhoe shall be delivered fully assembled and ready to operate. Factory-trained dealer representative is to inspect the backhoe upon delivery and provide MDWFP equipment manager with information on operational, service and maintenance requirements.

Bidder shall maintain a representative inventory of replacement parts and service facilities as well as all necessary diagnostic tools/equipment/software and software licenses needed for diagnoses, repair, service, and maintenance.

Acknowledge Yes/No: ____________

Warranty: clearly stated terms and conditions of all manufacturer warranties shall be included with the bid package. All materials, specialty equipment, or accessories that prove defective in normal operation within the warranty period shall be replaced or repaired by the manufacturer free of all cost to MDWFP, including all material, labor, and transportation costs. Warranty replacement and/or repairs shall be furnished promptly by the successful bidder within a time not to exceed thirty (30) calendar days. The bidder shall provide written assurance with the bid package regarding warranty repairs.

The delivery dealer will have sole warranty responsibility (all components) for the first ninety (90) calendar days after acceptance of equipment.

The manufacturer shall provide, with the bid package, a list of warranty service locations within the State of Mississippi for all components of the backhoe loader (body, chassis, electrical, etc) which may need warranty repair beyond the first ninety (90) calendar days.

Acknowledge Yes/No:______________

Workmanship: Workmanship throughout shall conform to the highest standard of commercially accepted practice for the class of work and shall result in a neat and finished appearance. The design which the manufacturer proposes must be of substantial and durable construction in all respects.

All parts shall be new. Used, reconditioned, or obsolete parts will not be accepted.

Acknowledge Yes/NO:__________________

Parts availability: Dealer name and contact information located closest to the point of delivery.

Dealer: __________________________________________________________

Telephone:_______________________________________________________

Street Address:___________________________________________________

City, State, Zip:____________________________________________________

Acknowlege Yes/No:_______________

Test and Testing: The complete backhoe loader and all working and moving parts and operating devices shall be thoroughly tested and put in operating condition by the manufacturer prior to acceptance by MDWFP, the manufacturer shall service and adjust the backhoe loader for operation.

Acknowledge Yes/No:____________

Literature:

Technical Manuals: Operator’s manual, service/maintenance manual, and parts book are to be made available in both hard copy and electronic (pdf file format on USB flash drive) versions. One set of technical manuals shall be provide with each backhoe loader upon delivery.

Acknowledge Yes/No:__________

Product History: Backhoe loaders purchased/received by MDWFP within the past 18 months will pull product history reports. If a product has reported 2 or more manufacturer issues and/or had a loss of use time exceeding 30 days awaiting a repair that Make will not be accepted.

Product Compliance Yes/No: _______________