RFSB #295-TC30023 Corn Silage 2025.pdf

Washington State University Request for Sealed Bid# 295-TC30023

(RFSB)

Corn Silage Pullman, WA

Due by: February 18, 4:00 PM PST

RFP Coordinator: Tim Champoux

Phone: (509) 335-4585

Email: tchampoux@wsu.edu

RFSB# 295-TC30023 Corn Silage

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RFP COORDINATOR

The RFP Coordinator is the sole point of contact at Washington State University for this procurement. All communication between the proposers and Washington State University upon release of this RFP shall be with the RFP Coordinator, as follows:

Name: Tim Champoux Title: Procurement Supply Specialist 3 E-Mail: tchampoux@wsu.edu Phone: (509) 335-4585

Any other communication will be considered unofficial and non-binding on the University. Proposers are to rely on written statements issued by the RFP Coordinator.

Communication directed to parties other than the RFP Coordinator may result in disqualification of the Proposer.

Questions will be accepted via email only, through February12, 2025 at 4:00 pm, PST. Responses to all questions will be supplied by Addendum to this RFP.

SUBMISSION OF PROPOSALS

The proposals must be received no later than February18, 2025 4:00 p.m, PST.

Proposals must be submitted electronically as an attachment to an e-mail to purchasing.sealed@wsu.edu and the RFP Coordinator will view the responses after the close date and time for this RFP. Attachments to e-mail shall be in Microsoft Word format, Excel or PDF. Zipped files cannot be received by WSU and cannot be used for submission of proposals. The Certifications and Assurances form must have a scanned signature (or other electronic signature method) of the individual within the organization authorized to bind the Respondent to the offer. WSU does not assume responsibility for problems with Respondent’s e-mail. If WSU’s email is not working, appropriate allowances will be made.

Proposals may not be transmitted using facsimile transmission.

Respondents should allow sufficient time to ensure timely receipt of the proposal by the RFP Coordinator. Late proposals will not be accepted and will be automatically disqualified mailto:tchampoux@wsu.edu mailto:purchasing.sealed@wsu.edu

3 | P a g e any accompanying documentation become the property of WSU and will not be returned.

As part of its bid requirements and in order to be in compliance with RCW 28B.10.019 and RCW 39.26.160, Washington State University must receive a signed Certifications & Assurances form from the apparent successful vendor prior to placing a contract or purchase order. Please find and complete the attached WSU Certifications & Assurances form and submit it with your response. Any failure to provide the Certifications & Assurances form prior to award will result in University's determination that the bidder is not a responsible bidder as set forth in RCW 39.26.160 and WSU will negotiate with the next highest scoring or lowest responsive bidder.

REVISIONS TO THE RFP

In the event it becomes necessary to revise any part of this RFP, addenda will be published on the Washington Electronic Business Solutions (WEBS) website at:

https://fortress.wa.gov/ga/webscust/ . For this purpose, the published questions and answers and any other pertinent information shall be provided as an addendum to the RFP and will be placed on this website.

For further information on registering with the WEBS go to:

https://fortress.wa.gov/ga/webscust/

The AGENCY also reserves the right cancel or to reissue the RFP in whole or in part, prior to execution of a contract.

ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES

Any questions due: February 12, 2025 4PM PST

Proposals Due No Later than: February 18, 2025 4PM PST

Washington State University reserves the right to revise the above schedule.

Note: Evaluation of proposals will be subject to the availability of the evaluation team.

Washington State University will perform its diligence in keeping vendors informed throughout the evaluation and selection process.

from further consideration, unless WSU’S e-mail is found to be at fault. All proposals and https://fortress.wa.gov/ga/webscust/ https://fortress.wa.gov/ga/webscust/

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Attached Exhibits:

1. Exhibit A - WSU General Terms and Conditions

2. Exhibit B - RFP General Terms and Conditions

3. Exhibit C – Feed and Forage Test Requirements

End of Request for Price

v. January 8, 2024

GENERAL TERMS AND CONDITIONS

DEFINITIONS

As used throughout this Contract, including these General Terms and Conditions, the following terms shall have the meaning set forth below:

“Contract” means the purchase order and/or the entire written agreement between WSU and Contractor, including any Exhibits, documents, and materials incorporated by reference.

“Contractor” means that firm, provider, organization, individual or other entity providing goods and/or performing service(s) under this Contract, and shall include all employees, assigns, successors in interest and authorized agents of Contractor.

“Debarment” means an action taken by a federal official to exclude a person or business entity from participating in transaction involving certain federal funds.

“Improper influence” means any influence that induces or tends to induce a WSU employee or officer to give consideration or to act regarding a Government contract on any basis other than the merits of the matter.

“Materials” means all information in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, software, digital file, computer programs, films, tapes, and sound reproductions.

“Ownership” includes the right to copyright, patent, and register, and the ability to transfer, these rights.

“Party” or “Parties” Party, when capitalized, shall mean an individual generic reference to Contractor or WSU. Parties, when capitalized, shall mean both Contractor and WSU.

“Personal Information” means information identifiable to any person, including, but not limited to, information that relates to a person’s name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, Social Security Numbers, driver license numbers, other identifying numbers, and any financial identifiers.

“RCW” means the Revised Code of Washington. All reference in this Contract to RCW chapters or sections shall include any successor, or replacement statute.

“Law” means any federal, state, local or WSU regulation, law, rule, or ordinance.

“Terms and Conditions” means terms and conditions other than these General Terms and Conditions.

“Subcontract” means any separate agreement or contract between Contractor and an individual or entity (“Subcontractor”) to perform all or portion of the duties and obligations that Contractor is obligated to perform pursuant to this Contract.

“Subcontractor” means one not in the employment of Contractor, and/or entity that owns or controls, is owned or controlled by, or is under common ownership or control of Contractor, who is performing all or part of those services under this Contract under a separate contract with Contractor, and/or any person or entity appointed by or on behalf of Contractor to carry out any portion of the Work.. The terms "Subcontractor" and "Subcontractors" means Subcontractor(s) in any tier. Control for the context of this

Exhibit A paragraph shall mean the possession, directly or indirectly, of the power to direct or cause the direction of the management and policies of an entity, whether through ownership of voting security, by contract, or otherwise.

“Work” refers to all services, work, and activities involved in providing the materials, work product deliverables, or other obligations that are the subject of the Contract.

“WSU” means WASHINGTON STATE UNIVERSITY, any division, section, office, unit, campus or other entity of WASHINGTON STATE UNIVERSITY, or any of the officers or other officials lawfully representing

WASHINGTON STATE UNIVERSITY.

1. ACCESS TO DATA – In compliance with RCW 39.26.180, Contractor shall provide access to data generated under this Contract to WSU, the Joint Legislative Audit and Review Committee, and the State Auditor at no additional cost. This includes all to all information that supports the findings, conclusions, and recommendations of Contractor’s reports, including computer models and methodology for those models.

2. ACCESSIBILITY – Contractor represents that it is committed to promoting and improving the accessibility of all its products as specified in the WSU Accessibility Statement (https://access.wsu.edu/), and will remain committed throughout the term of this Contract. If the Work is not in conformance with all applicable federal and state disability laws, policies, and regulations, Contractor shall use reasonable efforts to update the Work so as to be in conformance therewith. In the event any issues arise regarding Contractor’s compliance with applicable federal or state disability laws, policies and regulations, WSU may send communications to Contractor as specified who will assign a person with accessibility expertise to reply to WSU within two (2) business days.

3. ADVANCE PAYMENTS PROHIBITED – No payments in advance of or in anticipation of goods or services to be provided under this Contract shall be made by WSU, except as authorized by Law.

4. AMENDMENTS – This Contract may only be amended by the mutual written agreement of the Parties. No material alterations in any of the terms, conditions, delivery, price, quality, quantity, or specifications shall be effective unless the alteration is expressly acknowledged and accepted in writing by an authorized person at WSU.

Automatic extensions and renewals are not authorized unless stated in writing and included in this Contract.

5. ANTITRUST ASSIGNMENTS – Contractor hereby assigns to WSU any and all claims for price fixing or overcharges relating to goods, products, services and/or materials purchased under this Contract, except as to overcharges that result from antitrust violations commencing after the price is established under this Contract and that are not passed on to WSU under an escalation clause.

6. ASSIGNMENT – The work to be provided under this Contract, and any claim arising there under, is not assignable or delegable by Contractor without prior written consent by WSU. Provision of monies due under this Contract shall only be assignable with prior written permission of WSU.

7. ATTORNEYS’ FEES – In the event of litigation or other action brought to enforce the Contract terms; each party shall bear its own attorneys’ fees and costs.

8. BREACH, DEFAULT, TERMINATION

A. Breach: A breach of a term or condition of this Contract shall mean any one or more of the following events:

(1) Contractor fails to perform the services by the date required or by a later date as may be agreed to in a written amendment to this Contract signed by WSU;

(2) Contractor breaches any warranty or fails to perform or comply with any term or provision in this

Contract;

(3) Contractor makes any general assignment for the benefit of creditors;

(4) In WSU’s sole opinion, Contractor becomes insolvent or in an unsound financial condition so as to endanger performance hereunder;

(5) Contractor becomes the subject of any proceeding under any law relating to bankruptcy, insolvency or reorganization, or relief from creditors and/or debtors;

(6) Any receiver, trustee, or similar official is appointed for Contractor or any of Contractor’s property;

(7) Contractor is determined to be in violation of any rules or Laws and that such determination, in

WSU’s sole opinion, renders Contractor unable to perform any aspect of this Contract.

B. Default: Contractor may be declared in default for a material breach of any term or condition.

C. Termination for Convenience: WSU may terminate this Contract, in whole or in part, at any time and for any reason by giving thirty (30) calendar days written termination notice to Contractor.

Termination charges shall not apply unless they are subsequently agreed upon by both Parties. Where termination charges are applicable, both Parties agree to negotiate in good faith and to limit the extent of negotiations to valid documented expenses incurred by Contractor prior to date of termination. Should the Parties not agree to a satisfactory settlement, the matter may be subjected to mediation and/or legal proceedings.

D. Termination for Breach and/or Default: Except in the case of delay or failure to perform resulting from circumstances beyond the control and without the fault or negligence of Contractor or of Contractor’s suppliers or subcontractors, WSU shall be entitled, by written or oral notice, to cancel and/or terminate this Contract in its entirety or in part for breach and/or for default of any of the terms herein and to have all other rights against Contractor by reason of Contractor’s breach as provided by Law.

E. Funding Contingency: In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to normal completion, WSU may terminate this Agreement under the “Termination for Convenience” clause without advance notice, subject to renegotiation under those new funding limitations and conditions.

F. Termination by Mutual Agreement: WSU or Contractor may terminate this Contract in whole or in part, at any time, by mutual written agreement signed by authorized persons.

9. COMPLIANCE WITH APPLICABLE LAW – At all times during the term of this Contract, Contractor shall comply with all Laws, including but not limited to, nondiscrimination laws, anti-kickback laws, fraudulent claims law and export controls. Any violations of this section shall be considered a material breach of this Contract. Contractor agrees to indemnify and hold WSU harmless from any and all damages or claims caused by Contractor’s failure to comply with Law.

10. COMPLIANCE WITH FEDERAL CIVIL RIGHTS LAW - The Contractor and Subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

11. CONFIDENTIALITY – Contractor may use Personal Information and any other information gained by reason of this Contract only for the purpose of this Contract. Contractor shall not disclose, transfer, or sell any such information to any third party, except as provided by Law or, in the case of Personal Information, without the prior written consent of the person to whom the Personal Information pertains. Contractor shall maintain the confidentiality of all confidential information gained by reason of this Contract, and shall return or certify the destruction of such information if requested in writing by WSU.

12. CONFLICT OF INTEREST – Notwithstanding any determination by the Executive Ethics Board or other tribunal, WSU may, in its sole discretion, by written notice to Contractor, terminate this Contract if it is found after due notice and examination by WSU that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW, or any similar statute involving Contractor in the procurement of this Contract, or the provision of goods or services under this Contract.

If this Contract is terminated as provided above, WSU shall be entitled to pursue the same remedies against Contractor as it could pursue in the event of a breach of this Contract by Contractor. The rights and remedies of WSU provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law.

13. CONTRACTING WITH CURRENT OR FORMER WASHINGTON STATE EMPLOYEES – Contractor certifies, to the best of Contractor’s knowledge, that no current or former Washington State employee or officer has a beneficial interest or other involvement in this Contract in violation of Chapter 42.52 RCW (Ethics in Public Service). Contractor will immediately disclose any violation of Chapter 42.52 RCW under this Contract to

WSU.

14. COPYRIGHT AND INTELLECTUAL PROPERTY PROVISIONS – Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by WSU. WSU shall be considered the author of such Materials. If the Materials are not considered “works for hire” under the U.S. Copyright laws, Contractor hereby irrevocably assigns all right, title, and interest in Materials, including all intellectual property rights, to WSU effective from the moment of creation of such Materials.

For Materials that are delivered under this Contract, but that incorporate pre-existing materials not produced under this Contract, Contractor grants to WSU a nonexclusive, royalty-free, irrevocable license (with rights to sublicense others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. Contractor warrants and represents that Contractor has all rights and permissions, including intellectual property rights, moral rights, and rights of publicity, necessary to grant such a license to WSU.

WSU shall receive prompt written notice of each notice or claim of copyright infringement received by Contractor with respect to any Materials delivered under this Contract. WSU shall have the right to modify or remove any restrictive markings placed upon the Materials by Contractor.

15. COVENANT AGAINST CONTINGENT FEES – Contractor warrants that no person or selling agent has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established agents, as defined in the FAR Subpart 3.4, maintained by Contractor for the purpose of securing business. WSU shall have the right, in the event of breach of this clause by Contractor, to annul this Contract without liability or, in its discretion, to deduct from the contract price or consideration or recover by other means the full amount of such commission, percentage, brokerage, or contingent fee.

16. DEBARMENT CERTIFICATION – Contractor, by accepting the terms of this Contract, certifies that Contractor is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from participating in transactions. Contractor shall include the above mentioned requirement in any and all subcontracts into which it enters. In the event that Contractor becomes debarred, suspended or ineligible from participating in transactions, Contractor shall notify WSU in writing within three working days of such an event.

17. DELIVERY AND ACCEPTANCE – Delivery shall be accomplished by the date and time in the order, and noncompliance may be construed as grounds for termination for cause for failure to deliver on time.

Partial delivery will not be construed as acceptance of goods, including failure to deliver related software, materials or documentation. Unless otherwise provided in writing, WSU shall have ninety (90) days after delivery to accept software and equipment.

18. DELIVERY RESTRICTIONS – Parking on campus sidewalks, grounds, or roadways is strictly prohibited.

19. DISALLOWED COSTS – Contractor is responsible for any audit exceptions or costs disallowed by WSU that are incurred by Contractor or its subcontractors.

20. FORCE MAJEURE – Neither Contractor nor WSU shall be liable for damages arising from causes beyond the reasonable control and without the fault or negligence of either Contractor or WSU. Such causes may include, but are not restricted to, acts of God or of the public enemy, acts of a governmental body other than WSU acting in either its sovereign or contractual capacity, war, acts of terrorism, explosions, fires, floods, earthquakes, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather or other force majeure; but in every case the delays must be beyond the reasonable control and without fault or negligence of Contractor, WSU, or their respective Subcontractors.

21. GOVERNING LAW – This Contract shall be interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Whitman County.

22. INDEMNIFICATION – To the fullest extent permitted by Law, Contractor shall indemnify, defend, and hold WSU and its officers, employees, students and agents, harmless from and against all claims for damages, costs (including attorney’s fees), or liability, relating to the death or injury to any persons or the damage of any property resulting from or arising out of the acts or omissions of Contractor or its employees, agents, or subcontractors in connection with this Contract. Contractor expressly agrees to indemnify, defend, and hold harmless WSU for any claim arising out of or incident to Contractor’s or any subcontractor’s performance or failure to perform this Contract. Contractor’s obligation to indemnify, defend, and hold harmless WSU shall not be eliminated or reduced by any actual or alleged concurrent negligence of WSU or its officers, employees, students, and agents. Contractor waives its immunity under Title 51 RCW to the extent it is required to indemnify WSU, the Board of Regents of WSU, and their officers, employees, students, and agents as provided herein.

23. INDEPENDENT CONTRACTOR – The Parties intend that an independent contractor relationship is created by this Contract. Contractor and his or her employees or agents performing under this Contract are not employees or agents of WSU. Contractor, his or her employees, or agents performing under this Contract will not hold himself/herself out as, nor claim to be, an officer or employee of WSU or of the State of Washington during the term of this Contract, or act as attorney in fact, nor will Contractor make any claim of right, privilege or benefit that would accrue to such employee. Conduct and control of the work will be solely with Contractor.

24. INDUSTRIAL INSURANCE COVERAGE – As applicable, Contractor shall comply with the provisions of Title 51 RCW, Industrial Insurance. If Contractor fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees, as may be required by law, WSU may collect from Contractor the full amount payable to the Industrial Insurance accident fund. WSU may deduct the amount owed by Contractor to the accident fund from the amount payable to Contractor by WSU under this Contract, and transmit the deducted amount to the Department of Labor and Industries, Division of Insurance Services. This provision does not waive any of the Department of Labor and Industries’ right to collect from Contractor.

25. INFRINGEMENTS – Contractor agrees to defend, indemnify and hold harmless WSU against all claims for patent, copyright, or franchising infringements arising from the purchase, installation, or use of software, documentation, material or product ordered on this Contract, and to assume all expense and damage arising from such claims.

26. INSPECTION – In addition to any rights of access or inspection that may be included in any Terms and Conditions, Contractor shall provide reasonable access to Contractor’s place of business, Contractor records, and client records, to WSU and to any authorized agent of the state of Washington or the federal government in order to monitor, audit, and evaluate Contractor’s performance and compliance with applicable Laws, and these Contract terms during the term of this Contract and for one (1) year following termination or expiration of this Contract, six (6) years in relation to all records maintained per Records Maintenance clause of this Contract.

27. INSURANCE - If the Contractor’s performance under this Contract will involve Work falling into any of the categories enumerated within this section, and insurance requirements have not otherwise been specified in the Contract, Contractor shall maintain, during the performance of this Contract, all relevant types of insurance in amounts equal to or exceeding those listed below. Contractor shall, prior to the commencement of Work under this Contract, provide WSU Purchasing, at PO Box 641020, Pullman, WA 99164-1020, or other University unit identified in Contract, with a certificate of insurance evidencing proof of insurance coverage, and shall name WSU as an additional insured. All insurance policies shall contain an appropriate severability of interests clause. WSU reserves the right to require additional types of insurance, and/or higher insurance limits, as circumstances require. Contractor shall provide appropriate proof of insurance under this section upon request, regardless of type or amount. Upon request, Contractor shall submit to WSU within fifteen (15) days of the Contract effective date, a certificate of insurance that outlines the coverage and limits defined in this section. Contractor shall submit renewal certificates as appropriate during the term of the Contract. Contractor shall maintain insurance of at least the following types and amounts:

A. Commercial General Liability Insurance. For service contracts in which Contractor will perform a significant portion of the Work under this Contract on WSU premises, within WSU facilities, in contact with WSU employees or students, or upon request, Contractor shall maintain Commercial General Liability Insurance, and provide proof of such upon request, in the following amounts:

i) $1,000,000 per occurrence

ii) $3,000,000 aggregate

iii) $100,000 damage to premises

B. Automobile Liability Insurance. For Contracts including services delivered pursuant to this Contract involving the use of vehicles, either owned, unowned, or hired by the Contractor, Contractor shall maintain Automobile Liability Insurance, and provide proof of such, in the following amount:

i) $1,000,000 per occurrence; owned, unowned, and hired vehicles shall be covered;

ii) Contractor may provide Combined Single Limit for bodily injury and property damage.

C. Professional Liability/Errors and Omissions Insurance. For services delivered pursuant to this

Contract, either directly or indirectly that involve or require professional services, skill, and/or judgment, or upon request, Contractor shall maintain Professional Liability/Errors and Omissions Insurance, and provide proof of such upon request, in the following amounts:

i) $2,000,000 per claim

ii) $3,000,000 aggregate For Contracts under this subsection, the provision of Professional Liability/Errors and Omissions Insurance shall replace the Contractor’s obligation to maintain and provide proof of Commercial General Liability Insurance.

D. Foreign Liability Insurance. For services provided under this Contract which will be performed outside of the United States or upon request, Contractor shall maintain the following types and levels of insurance and provide proof of such upon request:

i) International Commercial General Liability coverage with a limit of at least $5,000,000 per occurrence including products/completed operations coverage;

ii) International voluntary workers’ compensation coverage per statutory requirements;

iii) International automobile liability insurance with limits of at least $1,000,000 per occurrence.

28. LICENSING, ACCREDITATION AND REGISTRATION

Contractor shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements necessary for the performance of this Contract.

29. LIENS, CLAIMS AND ENCUMBRANCES – Contractor warrants and represents that all software, documentation, materials, equipment or services delivered under this Contract are free and clear of all liens, claims, or encumbrances of any kind.

30. LIMITATION OF AUTHORITY – Only a WSU employee authorized in writing to bind WSU shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this Contract. Any alterations, amendments, modifications, or waivers may be WSU personnel or employees without such written authority will not be effective or binding unless also made in writing and signed by an authorized WSU representative.

31. LIMITATION OF LIABILITY – WSU shall not be liable to Contractor or to any Subcontractor, regardless of the form of action, for any consequential, incidental, indirect, special or punitive damages, or for any claim or demand based on a Date Compliance issue, release of information, or patent, copyright, or other intellectual property right infringement. This section does not modify any specific agreement regarding liquidated damages or any other conditions as are elsewhere expressly agreed to between the Parties.

32. NO DISCRIMINATION –

A. Nondiscrimination Requirement. During the term of this Contract, Contractor, including any subcontractor, must not discriminate on the basis of age, sex, marital status, sexual orientation, gender identity, race, creed, color, national origin, citizenship or immigration status, honorably discharged veteran or military status, the presence of any sensory, mental, or physical disability, the use of a trained dog guide or service animal by a person with a disability, genetic information, or any other protected status, in compliance with applicable state and federal law, including RCW 49.60.530.

In addition, Contractor, including any subcontractor, must give written notice of this nondiscrimination requirement to any labor organizations with which Contractor, or subcontractor, has a collective bargaining or other agreement.

B. Obligation to Cooperate. Contractor, including any subcontractor, shall cooperate and comply with any Washington state agency investigation regarding any allegation that Contractor, including any subcontractor, has engaged in discrimination prohibited by this Contract pursuant to RCW 49.60.530(3).

C. Default. Notwithstanding any provision to the contrary, WSU may suspend Contractor, including any subcontractor, upon notice of a failure to participate and cooperate with any state agency investigation into alleged discrimination prohibited by this Contract, pursuant to RCW 49.60.530(3).

Any such suspension will remain in place until WSU receives notification that Contractor, including any subcontractor, is cooperating with the investigating state agency. In the event Contractor, or subcontractor, is determined to have engaged in discrimination identified at RCW 49.60.530(3), WSU may terminate this Contract in whole or in part, and Contractor, subcontractor, or both, may be referred for debarment as provided in RCW 39.26.200. Contractor or subcontractor may be given a reasonable time in which to cure this noncompliance, including implementing conditions consistent with any court-ordered injunctive relief or settlement agreement.

D. Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Contract termination or suspension for engaging in discrimination, Contractor, subcontractor, or both, shall be liable for contract damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, which damages are distinct from any penalties imposed under Chapter 49.60, RCW. WSU shall have the right to deduct from any monies due to Contractor or subcontractor, or that thereafter become due, an amount for damages Contractor or subcontractor will owe WSU for default under this provision.

33. ORDER IDENTIFICATION – All invoices, packing lists, packages, shipping notices, and other written documentation affecting any goods delivered under this Contract shall contain the applicable order number. Packing lists shall be enclosed in each and every box or package shipped pursuant to this Contract indicating the contents therein. Invoices will not be processed for payment until all items invoiced are received. Shipments received without order numbers may be refused, at Contractor’s expense.

34. ORDER OF PRECEDENCE – In the event of any inconsistencies or conflicting terms and conditions in this Contract, such inconsistency or conflict shall be resolved by giving precedence in the following order: any negotiated Contract between WSU and Contractor; federal flow down terms and conditions (if applicable);

these General Terms and Conditions. Contractor’s terms proposed are rejected, unless otherwise provided in writing by WSU’s Purchasing Department.

35. OTHER APPLICABLE LAWS – Any provision required to be included in a contract of this type by any applicable and valid federal, state or local law, ordinance, rule or regulations will be deemed to be incorporated herein.

36. MISCELLANEOUS FEES/CHARGES – WSU reserves the right to short pay invoices that include unidentified or miscellaneous fees and charges not included in Contractor’s quote, proposal, or contract with WSU.

Miscellaneous fees/charges may include, but are not limited to: tariffs, special handling or packaging, fuel surcharge, compliance charge, paper invoice fee, merchant bank fee, energy surcharge, and additional time fee.

37. PACKING – No charges will be allowed for special handling, packing, wrapping, bags, containers, reels, etc.

unless otherwise provided herein.

38. PAYMENT, PROMPT PAYMENT DISCOUNT – WSU shall not process invoices for payment, and the period of computation for cash discount will not commence, until WSU receives a properly completed invoice or receives and accepts invoiced items, whichever is later. If an adjustment in payment is necessary due to damage or dispute, the cash discount period shall commence on the date final approval for payment is authorized. If WSU fails to make a timely payment, vendor may invoice for a minimum of $1 or maximum of 1% per month on the amount overdue (RCW 39.76.011). Payment shall not be considered late if a check or warrant is available or mailed within the time specified, or, if no terms are specified, within 30 days from date of receipt of a properly completed invoice or goods, whichever is later. WSU shall not honor drafts nor accept goods on a sight draft basis.

39. PRIVACY – Personal Information including, but not limited to, “Protected Health Information” (as defined by the HIPAA Privacy Rule), collected, used, or acquired in connection with this Contract shall be protected against unauthorized use, disclosure, modification or loss. Contractor shall ensure its directors, officers, employees, agents, or subcontractors use Personal Information solely for the purpose of accomplishing the services set forth herein. Contractor and its subcontractors agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons Personal Information without the express written consent of WSU or as otherwise required by law.

Any breach of this provision may result in termination of this Contract and the demand for return of all Personal Information. Contractor agrees to indemnify and hold harmless WSU for any damages related to Contractor’s unauthorized use of Personal Information.

40. PROPRIETARY INFORMATION – Contractor should clearly identify any material such as, but not restricted to, valuable formulae, design, drawing, and research data claimed to be exempt from public records request, as allowable by law (RCW 42.56.270), along with a statement of the basis for such claim of exemption. Pricing and entire bid packages are not considered proprietary and are subject to public record. WSU will give notice to the supplier of any request for disclosure of such information. Failure to so label such materials or to timely respond after notice of request for public disclosure has been given shall be deemed a waiver by the submitting supplier of any claim that such materials are, in fact, exempt.

41. PUBLICITY – Contractor and any Subcontractor shall not mention, imply, or utilize WSU’s name and/or logo or other marks in any publicity matter, regardless of media format, without the prior written consent of

WSU.

42. RECORD MAINTENANCE AND RIGHT OF INSPECTION – Contractor shall maintain, at no additional cost, all records and other materials relevant to this Contract for a period of six (6) years, in accordance with Chapter 40.14 RCW following the date of termination or expiration of this Contract. At no additional cost, these records shall be subject at all reasonable times to inspection, review or audit by WSU, personnel duly authorized by WSU, the Office of the State Auditor, and any federal and state officials so authorized by Law or this Contract. Contractor shall provide reasonable access to all such records, upon request, including, but not limited to, any access to Contractor’s facilities necessary to examine these records during the period specified in this section. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved.

43. REGISTRATION WITH DEPARTMENT OF REVENUE – If required to do so by Law, Contractor shall complete registration with the Washington State Department of Revenue and be responsible for payment of all taxes due on payments made under this Contract.

44. REJECTION – All goods or materials purchased under this Contract are subject to approval by WSU. Any rejection of goods or material resulting from nonconformity to the terms, conditions, or specifications of this Contract, whether held by WSU or returned, will be at Contractor’s risk and expense.

45. RIGHTS AND REMEDIES – Failure of WSU to insist upon the strict performance of any term or condition of this Contract or to exercise or delay the exercise of any right or remedy provided in this Contract or by Law, or the acceptance of (or payment for) materials, equipment or services, shall not release Contractor from any responsibilities or obligations imposed by this Contract or by Law, and shall not be deemed a waiver of any right of WSU to insist upon the strict performance of this Contract.

46. SEVERABILITY – If any term or condition of this Contract is held invalid by any court, such invalidity shall not affect the validity of the other terms or conditions of this Contract.

47. SHIPPING INSTRUCTIONS – Unless otherwise instructed, all goods procured under this contract are to be shipped prepaid, FOB Destination, as defined in RCW Title 62A. Where specific authorization is granted to ship goods FOB Shipping Point, Contractor agrees to prepay all shipping charges, to route via the cheapest common carrier, and to bill WSU as a separate item on the invoice for the charges. WSU reserves the right to refuse COD shipments. Regardless of FOB point, Contractor agrees to bear all risks of loss, injury, or destruction of goods and materials ordered pursuant to this Contract that occurs prior to delivery to WSU, and such loss, injury, or destruction shall not release Contractor from any obligation hereunder.

48. SITE SECURITY – While on WSU premises, Contractor, its agents, employees, or subcontractors shall conform in all respects with WSU’s physical, fire or other security policies or regulations.

49. SUBCONTRACTING – Neither Contractor nor any Subcontractor shall enter into subcontracts for any of the work contemplated under this Contract without obtaining the prior written approval of WSU.

50. TAXES – All payments accrued on account of property taxes, payroll taxes, unemployment contributions, any other taxes, insurance or other expenses for Contractor or its staff shall be the sole responsibility of Contractor.

Where required by state statute or Law, Contractor shall pay for and maintain in current status all taxes that are necessary for Contract performance. Unless otherwise indicated, WSU agrees to pay State of Washington sales or use taxes on all applicable consumer services and materials purchased. No charge by Contractor shall be made for federal excise taxes and WSU agrees to furnish Contractor with an exemption certificate where appropriate.

Contractor shall calculate and enter the appropriate Washington State and local sales tax on the invoice.

Tax is to be computed on new items after deduction of any trade-in in accordance with WAC 458-20-247.

51. TERMINATION PROCEDURES – After receipt of a notice of termination, and except as otherwise directed by WSU, Contractor shall:

A. Stop work under this Contract on the date, and to the extent specified, in the notice;

B. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under this Contract that is not terminated;

C. Assign to WSU, in the manner, at the times, and to the extent directed by WSU, all of the rights, title, and interest of Contractor under the orders and subcontracts so terminated, in which case WSU has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts.

D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of WSU to the extent WSU may require, which approval or ratification shall be final for all the purposes of this clause;

E. Transfer title to WSU and deliver in the manner, at the times, and to the extent directed by WSU any property which, if this Contract had been completed, would have been required to be furnished to

WSU;

F. Complete performance of such part of the work as shall not have been terminated by WSU; and G. Take such action as may be necessary, or as WSU may direct, for the protection and preservation of the property related to this Contract which is in the possession of Contractor and in which WSU has or may acquire an interest.

WSU shall pay to Contractor the agreed upon price, if separately stated, for completed work and services or goods accepted by WSU. WSU may withhold from any amounts due Contractor a sum that WSU determines to be necessary to protect WSU against potential loss or liability.

The rights and remedies of WSU provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract.

52. TREATMENT OF ASSETS

A. Title to all property furnished by WSU shall remain in WSU. Title to all property furnished by Contractor, for the cost of which Contractor is entitled to be reimbursed as a direct item of cost under this Contract, shall pass to and vest in WSU upon delivery of such property by Contractor. Title to other property, the cost of which is reimbursable to Contractor under this Contract, shall pass to and vest in WSU upon (1) issuance for use of such property in the performance of this Contract, or (2) commencement of use of such property in the performance of this Contract, or (3) reimbursement of the cost thereof by WSU in whole or in part, whichever first occurs.

B. Any property of WSU furnished to Contractor shall, unless otherwise provided herein or approved by WSU, be used only for the performance of this Contract.

C. Contractor shall be responsible for any loss or damage to property of WSU that result from the negligence or misconduct of Contractor or from the failure on the part of Contractor to maintain and administer that property in accordance with sound management practices.

D. If any WSU property is lost, destroyed or damaged, Contractor shall immediately notify WSU and shall take all reasonable steps to protect the property from further damage.

E. Contractor shall surrender to WSU all property of WSU before settlement upon completion, termination or cancellation of this Contract.

F. All references to Contractor under this clause shall also include Contractor’s employees, agents, or subcontractors.

53. WAIVER

Waiver of any default or breach by WSU shall not be deemed a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing and signed by an authorized representative of WSU.

54. WARRANTY

A. Product: Contractor warrants all goods, products and services delivered under this order conform to specifications set forth in this Contract and any request for proposal upon which this Contract is based, shall be free from defects in material and workmanship, and shall be fit for the intended purpose. All goods, software, documentation, materials, products and services found defective shall be replaced upon notification by WSU. All costs of replacement, including shipping charges, shall be borne by Contractor.

B. Price: Contractor warrants that prices of software, documentation, materials, equipment, and services set forth herein do not exceed those charged by Contractor to any other customer purchasing the same goods or services under similar conditions and in like or similar quantities.

C. Financial Status: Contractor warrants that at the time of the commencement of its performance under this Contract, it has not commenced bankruptcy proceedings and that there are no judgments, liens or encumbrances of any kind affecting title to any goods that are the subject of this Contract.

GENERAL TERMS AND CONDITIONS

In submitting a bid in response to this RFP, the bidder agrees to accept the terms set forth in this RFP.

1. Contract Template with Terms and Conditions: The apparent successful contractor will be expected to enter into a contract which is substantially the same as the sample contract and its general terms and conditions in the attached labeled as Exhibit B. In no event is a Consultant to submit its own standard contract terms and conditions in response to this solicitation. The Consultant may submit exceptions as allowed in the Certifications and Assurances form, Exhibit A to this solicitation.

All exceptions to the contract terms and conditions must be submitted as an attachment to Exhibit A, Certifications and Assurances form. Washington State University will review requested exceptions and accept or reject the same at its sole discretion.

2. Most Favorable Terms: Washington State University reserves the right to make an award without further discussion of the proposal submitted. Therefore, the proposal should be submitted initially on the most favorable terms which the Consultant can propose. There will be no best and final offer procedure. Washington State University does reserve the right to contact a Consultant for clarification of its proposal. The Apparent Successful Contractor should be prepared to accept this RFP for incorporation into a contract resulting from this RFP. Contract negotiations may incorporate some or all of the Consultant’s proposal. It is understood that the proposal will become a part of the official procurement file on this matter without obligation to Washington State University.

3. Responsiveness: All proposals will be reviewed by the RFP Coordinator to determine compliance with administrative requirements and instructions specified in this RFP. The Consultant is specifically notified that failure to comply with any part of the RFP may result in rejection of the proposal as non-responsive. WSU also reserves the right at its sole discretion to waive minor administrative irregularities.

4. Costs to Propose: Washington State University will not be liable for any costs incurred by the Consultant in preparation of a proposal submitted in response to this RFP, in conduct of a presentation, or any other activities related to responding to this RFP.

5. Contracting with Current or Former State Employees: Specific restrictions apply to contracting with current or former state employees pursuant to chapter 42.52 of the Revised Code of Washington.

Proposers should familiarize themselves with the requirements prior to submitting a proposal that includes current or former state employees.

6. Minority & Women-Owned Business Participation: In accordance with chapter 39.19 RCW, the state of Washington encourages participation in all of its contracts by firms certified by the Office of Minority and Women’s Business Enterprises (OMWBE). Participation may be either on a direct basis in response to this solicitation or on a subcontractor basis. However, no preference will be included in the evaluation of proposals, no minimum level of MWBE participation shall be required as a condition for receiving an award and proposals will not be rejected or considered non-responsive on that basis.

7. Proprietary Information / Public Disclosure: Proposals submitted in response to this competitive procurement shall become the property of Washington State University. All proposals received shall remain confidential until the contract, if any, resulting from this RFP is signed by the Director of Purchasing Services, or his Designee, and the apparent successful Contractor; thereafter, the proposals shall be deemed public records as defined in Chapter 42.56 of the Revised Code of Washington (RCW). Any information in the proposal that the Consultant desires to claim as proprietary and exempt from disclosure under the provisions of Chapter 42.56 RCW, or other state or federal law that provides for the nondisclosure of your document, must be clearly designated. The information must be clearly identified and the particular exemption from disclosure upon which the

Exhibit B

Consultant is making the claim must be cited. Each page containing the information…