Board of County Commissioners County Administrator

Robert S. Weinroth, Mayor Verdenia C. Baker Greg K. Weiss, Vice Mayor Maria G. Marino Dave Kerner Maria Sachs Melissa McKinlay Department of Airports Mack Bernard www.pbia.org

AMENDMENT NO. 2

REQUEST FOR SUBMITTAL # PB 22-6

AIRPORT BAGGAGE CART CONCESSION

FOR THE PALM BEACH INTERNATIONAL AIRPORT

Date Issued: June 28, 2022

This Amendment No. 2 to Request For Submittal No. PB 22-6, Airport Baggage Cart Concession for the Palm Beach International Airport (the “RFS”) is issued to provide additional information and clarification to the RFS.

Proposers are advised of the following information pertaining to the RFS:

1. The June 27, 2022, Mandatory Pre-Submittal Conference was attended by the following two (2) representatives, who both attended “virtually”. The only in-person attendees were representatives from the Department of Airports.

Mike Multer, Smarte Carte, multerm@smartecarte.com, 651-308-0049

Kent Padgett, Wanzl, kent.padgett@wanzl.com, 919-539-6448

2. Two (2) PowerPoint slide decks (the “RFS Slide Deck” and the “ACDBE Slide Deck” were presented at the Pre-Submittal Conference, and copies are attached as Attachment “A” and Attachment “B”, respectively, to this Amendment No. 2.

3. Interested parties with questions pertaining to Airport Concession Disadvantaged Business Enterprise (“ACDBE”) participation, including: examples of how ACDBE participation may be achieved; how to locate ACDBE-certified firms; or how to complete ACDBE forms, may contact the Department of Airports (“DOA”) ACDBE Liaison directly through the deadline for submittal of responses at:

Martha LaVerghetta, Director, Airports Compliance Telephone: (561) 471-7421 Email: mklaverghetta@pbia.org

4. Section 3.5.2, ACDBE Goal, of the RFS is deleted in its entirety and replaced with the following Section 3.5.2. Changes are shown in “redline” to illustrate the change:

3.5.2 ACDBE Goal. Palm Beach County has established a minimum ACDBE participation goal of 10% of gross receipts the purchases of goods and services. Respondents shall use good faith efforts to satisfy Palm Beach County’s ACDBE participation goal. ACDBE participation counted toward meeting the established ACDBE goal will be determined by the Department of Airports in accordance with 49 CFR Part 23.

http://www.pbia.org/ mailto:multerm@smartecarte.com mailto:kent.padgett@wanzl.com mailto:mklaverghetta@pbia.org

ATTACHMENT “A” TO AMENDMENT NO. 2

RFS NO. PB 22-6

RFS SLIDE DECK

Request for Submittals

RFS PB 22-6

Airport Baggage Cart Concession for the Palm Beach International Airport

Pre-Submittal Conference June 27, 2022

Request for Submittals RFS PB 22-6 Airport Baggage Cart Concession for the Palm Beach International Airport

2600 James L. Turnage Boulevard, West Palm Beach, FL

Pre-Submittal Meeting June 27, 2022

The RFS document will be posted on the County’s Vendor Self Service (VSS) portal at:

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

CONTACT PERSONS FOR THIS RFS:

Rebecca Reed, Assistant Airports Properties Manager Telephone: 561-687-5944 Email: rreed@pbia.org

Ray Walter, Deputy Director Airports Real Estate & Concessions Telephone: 561-471-7429 Email: ray.walter@pbia.org mailto:rreed@pbia.org mailto:ray.walter@pbia.org

Vendor Self-Service (“VSS”) Registration Vendor Self Service (VSS) system can be accessed at:

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

The RFP can be access without registration by using “Public Access” on the left side.

Register as a user by clicking on the “Register” button on the left.

Vendor Self-Service (“VSS”) The RFP Document and any Amendments to the RFP will be posted on VSS.

Proposers should periodically check VSS for Amendment(s) that may have been issued.

Under “Keyword Search” enter terms such as “PBI”, “Lease” or “Airport”.

Vendor Self-Service (“VSS”) Registration In order to do business with Palm Beach County, proposers are required to create a Vendor Registration Account or activate an existing Vendor Registration Account through the Purchasing Department’s Vendor Self Service (“VSS”) system.

The selected proposer must ensure all subcontractors are registered in VSS. All subcontractor agreements must include a contractual provision requiring that the subcontractor register in VSS. (See Section 2.14 of the

RFP)

Purpose of the Project The County is seeking a qualified and experienced firm to operate and manage a baggage cart concession at the Palm Beach International Airport.

Experience/Qualifications

● Recent, relevant experience in providing baggage cart concession services at no less than one (1) airport with enplanements of at least two million (2,000,000) passengers annually.

● Respondents must demonstrate the ability to maintain adequate staff within the Airport’s region to support this Concession.

● Respondents shall meet all criteria/requirements identified in the RFS.

Summary of Key Terms - Concession Agreement (Attachment 1 to the RFS)

● Initial term of three (3) years, commencing on October 1, 2022.

● County may renew the Agreement for a period of two (2) years.

● Concession Fee: Fixed payment, payable in monthly installments (Sec. 5.01) in the amount(s) listed in the Respondent’s Revenue Submittal Page (Appendix A to the RFS)

● Monthly Statement of Gross Revenues (Sec. 5.06). No annual audit.

● County approval required prior to adjustment of cart rental fee (Sec. 9.03)

● Utility Consumption Reimbursement (Sec. 9.03)

● 90-Day Notice of Termination by County for Convenience (Sec. 14.02)

● ACDBE Participation – See Section 21.03

Airport Concession Disadvantaged Business Enterprise (ACDBE) (Section 3.5 of the RFS)

● Policy. The requirements of 49 CFR Part 23, regulations of the U.S. Department of Transportation, apply to this RFS. All firms qualifying under this RFS are encouraged to provide submittals. Award of the Agreement will be conditioned upon satisfying the requirements of this RFS. These requirements apply to all firms and suppliers, including those who qualify as an Airport Concession Disadvantaged Business Enterprise (ACDBE).

● ACDBE Goal: Palm Beach County has established a minimum ACDBE participation goal of ten (10%) of PURCHASES OF GOODS AND SERVICES*. Proposers shall use good faith efforts to satisfy Palm Beach County’s ACDBE participation goal.

ACDBE participation counted toward meeting the established ACDBE goal will be determined by the Department of Airports in accordance with 49 CFR Part 23.

● The RFS documents currently states that ACDBE Participation is based on GROSS RECEIPTS. An amendment will be issued to provide that the ACDBE Participation goal shall be based on PURCHASES OF GOODS AND SERVICES.

ACDBE (continued)

ACDBE Documentation:

● Schedule 3 – Demonstration of Good Faith Efforts - Appendix D to the RFS

Respondents MUST complete and return Schedule 3, Demonstration of Good Faith Efforts (Appendix F) with their submittals. If the ACDBE participation goal is NOT proposed to be achieved (i.e., respondent proposes less than 10% ACDBE participation), respondent shall complete Schedule 3 in its entirety with its proposal along with written documentation of good faith efforts evidencing that respondent took all necessary and reasonable steps to achieve the ACDBE goal even if not fully successful.

In the event the respondent is unable to achieve the ACDBE goal, failure of a respondent to submit written evidence of good faith efforts to achieve the ACDBE goal shall result in the submittal being deemed non-responsive.

ACDBE (continued)

● Schedule 1 – List of Proposed ACDBE Firms - Appendix D to the RFS

Schedule 1 shall contain the names of all ACDBE firms, including prime and subcontractors, suppliers and manufacturers, intended to be used in performance of the Agreement. The County reserves the right to confirm the certification status of all ACDBE’s proposed to participate in the respondent’s operation

● Schedule 2 – Letter(s) of Intent to Perform as an ACDBE Firm - Appendix E to the RFS.

A separate Schedule 2 form is required for each ACDBE firm listed on Schedule 1.

Schedule 2 must be completed and signed by the proposed ACDBE firm. ACDBE firms shall specify the type of work to be performed and the anticipated percentage of ACDBE participation.

PROJECT APPROACH (Section 3.2 of the RFS)

● Overview of baggage cart concession services to be provided under the Agreement.

● The number and type of baggage cart dispensing units proposed for each location, including photographs or renderings of the dispensing units; equipment dimensions and electrical requirements; and proposed location of each baggage cart-dispensing unit.

● Information regarding day-to-day operation and maintenance of the baggage cart dispensing units, including replenishment of dispensing units, time frames for repair, etc.

● Proposed pricing for baggage cart rental from each dispensing unit(s).

● Plan for ensuring the security and safety of the baggage cart dispensing unit(s).

● Plan for addressing customer service complaints, response time for complaints, refund policies, etc.

● Estimated monthly (assuming a thirty (30) day month) electric utility consumption for each baggage cart dispensing unit proposed to be installed.

● Financial Proforma for the initial three (3) year term.

REQUIRED DOCUMENTS

Each of the following APPENDIX forms MUST be completed and returned with your Submittal Response:

APPENDIX “A” – REVENUE SUBMITTAL PAGE(S)

APPENDIX “C” – DRUG FREE WORKPLACE CERTIFICATION

APPENDIX “F” – ACDBE SCHEDULE 3 – DEMONSTRATION OF GOOD

FAITH EFFORTS

General Locations of Existing Baggage Cart Dispensing Units

Baggage Claim Long-Term Parking Short-Term Parking

Dispensers were removed from Federal Inspection Services (FIS) Facility in 2016

A location map of the existing locations of dispensing units will be included in Amendment No. 2 to the RFS.

RFS Attachments

ATTACHMENT “1” – AIRPORT BAGGAGE CART CONCESSION

AGREEMENT

ATTACHMENT “2” – SUBMITTAL CHECKLIST

ATTACHMENT “3” – DRIVING DIRECTIONS TO DOA

ADMINISTRATION OFFICES (for assistance in delivering RFS submittals, if applicable)

Appendices ●APPENDIX A – Revenue Submittal Page(s)

●APPENDIX B – Business Information Pages

●APPENDIX C – Drug Free Workplace Certification

●APPENDIX D – Schedule 1, List of Proposed ACDBE Firms

●APPENDIX E – Schedule 2, Letter of Intent to Perform as an ACDBE

● APPENDIX F – Schedule 3, Demonstration of Good Faith Efforts

Selection Criteria / Scoring

Evaluation Criteria Maximum Points

Financial Proposal (See Section 3.3) 40

Experience/Qualifications (See Section 3.1) 30

Project Approach (See Section 3.2) 30

Timetable

● Deadline for Submission of Written Comments/Questions:

4:00 p.m., Thursday, June 30, 2022

● Submittal Responses Due: 3:30 p.m., Friday, July 15, 2022

● Concession Agreement Start Date: October 1, 2022

Written Comments/Questions

● Deadline for Receipt of Written Questions/Comments (4:00 p.m., Thursday, June 30, 2022).

● All exceptions taken must be specific, and the respondent must indicate clearly what alternative is being offered to allow the County a meaningful opportunity to evaluate the submittal:

Identify the section number(s) Help us by providing suggested alternative language to consider

● Questions will be responded to in writing via Amendment to the RFS.

Amendments

● Amendments to the RFS will be posted on the Palm Beach County

Purchasing Department’s Vendor Self Service (VSS) system at https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService.

● It is the sole responsibility of submitters to routinely check this website for amendments that may be issued prior to the deadline for submission of proposals.

● Respondents should not rely on any representations or statements that are not contained in the RFS or a formal written amendment to this RFS.

● Amendment No. 1 to the RFS was issued on June 23, 2022 to correct a scrivener’s error in the day of the week for the Pre- Submittal meeting.

QUESTIONS?

Submit questions in writing prior to 4:00 p.m., Thursday, June 30, 2022:

ray.walter@pbia.org or rreed@pbia.org mailto:ray.walter@pbia.org mailto:rreed@pbia.org

ATTACHMENT “B” TO AMENDMENT NO. 2

ACDBE SLIDE DECK

ACDBE Schedules & Common Mistakes The amounts listed in Schedule 1 for each ACDBE Firm must be supported by the percentage included on Schedule 2 in order to be counted toward attainment of the ACDBE goal. Schedule 2 must be signed by the ACDBE firm.

The total percentage listed on Schedule 3 must be supported by Schedules 1 and 2.

Firms must be certified by the Unified Certification Program for the State of Florida as an “ACDBE”. Information regarding ACDBE certification status may be found through the Florida Department of Transportation Equal Opportunity Office’s website at:

https://fdotxwp02.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/Hom e.aspx/; or by contacting the Palm Beach County Department of Airports’ Office at (561) 471-7403.

Certification as a DBE, SBE/MWBE or by any other program SHALL NOT count toward achievement of the ACDBE goal.

http://www3b.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/

Verify ACDBE Certification Status

Although an ACDBE firm may perform work in categories for which it is not certified, only work to be performed in the ACDBE’s certified categories will be counted toward attainment of the ACDBE goal.

ACDBE firms are certified for certain categories of work in accordance with the North American Industry Classification System (NAICS). Information regarding NAICS can be found at:

https://www.census.gov/naics/.

PLEASE ASK FOR HELP if you experience difficulty when trying to verify a firm’s certification status.

https://www.census.gov/naics/

Schedule 1 List of Proposed ACDBE Firms

Make Sure to:

(1) Fill out the

Schedule(s) completely;

(2) Enter Name of the firm, Type of Work;

(3) Select Firm Classification;

(4) Enter % Participation;

(5) Verify % with Schedule 2;

(6) Check ALL

MATH!

(7) Sign & Date.

1 2 3 4

Schedule 2 ACDBE Letter of Intent to Perform

Make Sure that:

(1) ACDBE FIRM

COMPLETES

SCHEDULE 2;

(2) Select Firm’s Classification;

(3) Provide a Description of Work;

(4) Enter Value of Work %;

(5) Will any work be Subcontracted?

(6) ACDBE Firm, Sign & Date.

Schedule 3 10% or more ACDBE participation

If 10% or more ACDBE Participation is proposed:

(1) Check the top box;

(2) Sign & Date;

(3) There is no need to complete the remainder of the form.

Less than 10% ACDBE participation

If less than 10% ACDBE Participation is proposed:

(1) Check the lower box;

(2) Enter % of

Commitment;

(3) Sign & Date;

(4) The remainder of the form must be completed and demonstrate the Good Faith Efforts to achieve at least 10% participation.

Demonstration of Good Faith Efforts to Achieve ACDBE Goal Schedule 3 must be completed. Failure to do so will result in the disqualification of your Response.

If 10% or greater ACDBE participation is proposed on Schedule 3, the Bidder should check the appropriate box and sign the front page. No additional documentation needs to be submitted at the time of the Response and the remainder of Schedule 3 may be left blank.

If less than 10% ACDBE participation is proposed on Schedule 3, Schedule 3 MUST be completed in its entirety and documentation of Good Faith Efforts MUST be submitted at the time of the Response.

Good Faith Efforts - Generally The Bidder is required to demonstrate that it has made good faith efforts to achieve participation with ACDBE firms if the ACDBE goal is not achieved. Failure to demonstrate good faith efforts to achieve the ACDBE goal shall result in disqualification of your response in the event that the ACDBE goal is not achieved.

Determinations of good faith efforts are intrinsically fact-specific and are made taking into consideration the evidence provided by each Bidder as to its documented efforts.

Demonstration of good faith efforts include, but are not limited to, the actions identified in Schedule 3. Actions constituting evidence of good faith efforts are described in Appendix A to 49 CFR Part 26.

Demonstration of Good Faith Efforts Schedule 3 form requires submission of additional information.

Bidders should read the form carefully. In the event the ACDBE goal is not achieved, Schedule 3 must be completed in its entirety.

Complete required contact log, including the name of each ACDBE firm contacted, method of initial and follow up contact, dates of efforts and results of contact.

Include copies of backup documentation supporting your contact log.

Include method of solicitation for all subcontracting categories identified on Schedule 3 for ACDBE participation. Do not list categories where little or no efforts were made to obtain participation.

Demonstration of Good Faith Efforts Include copies of advertisements; however, advertising alone is not sufficient to satisfy good faith efforts.

List all quotes from ACDBE firms. If a non-ACDBE firm is selected over an ACDBE firm, the Bidder is required to include the actual copies of the quotes submitted by the ACDBE firm and non-ACDBE firm. Failure to include the required quotes shall cause the response to be nonresponsive.

Schedule 3 provides specific examples of actions that raise the question of whether the bidder has used good faith efforts and actions that may cause a response to be found nonresponsive. This information may be used as a general guide; however, this list is not exhaustive or exclusive.

Examples of actions that do not constitute Good Faith Efforts

Making mere pro forma efforts such as sending blanket e-mails with no documented follow up efforts.

Rejecting ACDBE firms as being unqualified without sound reasons.

Failing to make portions of the work available consistent with the available ACDBE firms.

Failing to negotiate in good faith with interested ACDBE firms.

Providing the Department with inaccurate or misleading information regarding good faith efforts. WE DO CHECK!!

ATTACHMENT “C” TO AMENDMENT NO. 2

AIRPORT BAGGAGE CART CONCESSION

PBI PASSENGER TRAFFIC REPORT – MAY, 2022

PALM BEACH INTERNATIONAL AIRPORT

TRAFFIC REPORT

for the period ended May 2022

May 2022 May 2021 Percent Change

12 Months ended May

12 Months ended May

Percent Change

Total Passengers 551,344 459,951 19.9% 6,400,033 3,116,655 105.3%

Total Estimated Seat Capacity (1) 643,699 583,819 10.3% 7,758,351 5,114,324 51.7%

Estimated Load Factor (2) 85.7% 78.8% 6.9% 82.5% 60.9% 21.6%

Total Cargo Tons (3) 2,397 2,450 -2.2% 30,778 31,336 -1.8%

Landed Weight (thousands of lbs) 318,454 285,214 11.7% 3,778,356 2,581,000 46.4%

Air Carrier Operations (4) 4,320 3,952 9.3% 51,056 34,718 47.1%

GA & Other Operations (5) 10,732 10,689 0.4% 122,081 101,832 19.9%

Total Operations (5) 15,052 14,641 2.8% 173,137 136,550 26.8%

(1) Estimated Seat Capacity; Adjusted Innovata/OAG Scheduled seats, actual capacity may vary

(2) Percentage Change in load factor is stated in absolute difference

(3) Freight plus mail in US Tons

(4) Landings plus Takeoffs, includes cargo carriers

(5) Per FAA Tower

Palm Beach County Department of Airports 846 PBIA, West Palm Beach , FL 33406-1470 www.pbia.org http://www.pbia.org/

ENPLANEMENT TRAFFIC REPORT

for the period ended May 2022

Airline Percentage of Market

May 2022 12 Months ended

May 2022 Enplaned

Passengers Market Share

Enplaned Passengers

Market Share

Total Enplaned Passengers 288,108 100.00% 3,200,269 100.00% JetBlue Airways 82,810 28.74% 832,286 26.01% Delta Air Lines 82,368 28.59% 747,823 23.37% American Airlines 59,276 20.57% 667,785 20.87% United 32,239 11.19% 424,122 13.25% Southwest Airlines 12,676 4.40% 208,979 6.53% Frontier Airlines 7,902 2.74% 170,137 5.32% Allegiant Air, LLC 4,329 1.50% 62,008 1.94% Avelo Airlines Inc 3,278 1.14% 16,934 0.53% Spirit Airlines 2,191 0.76% 36,423 1.14% Bahamasair 723 0.25% 6,464 0.20% Breeze Aviation Group, Inc. 182 0.06% 3,511 0.11% Sun Country, Inc. a Minnesota 134 0.05% 9,593 0.30% Air Canada - 0.00% 13,642 0.43% Swift Air - 0.00% 562 0.02%

TRAFFIC REPORT

for the period ended May 2022

Change in Enplanements by Airline

May 2022 May 2021 Change in Month to

Month enplanements Enplaned

Passengers Enplaned

Passengers Change Percentage

Change

Total Enplaned Passengers 288,108 240,580 47,528 19.8% JetBlue Airways 82,810 56,464 26,346 46.7% Delta Air Lines 82,368 54,122 28,246 52.2% American Airlines 59,276 56,779 2,497 4.4% United 32,239 37,802 (5,563) -14.7% Southwest Airlines 12,676 21,742 (9,066) -41.7% Frontier Airlines 7,902 4,498 3,404 75.7% Allegiant Air, LLC 4,329 4,166 163 3.9% Avelo Airlines Inc 3,278 - 3,278 n/a Spirit Airlines 2,191 4,306 (2,115) -49.1% Bahamasair 723 545 178 32.7% Breeze Aviation Group, Inc. 182 - 182 n/a Sun Country, Inc. a Minnesota 134 156 (22) -14.1%

AIRPORTS COUNCIL INTERNATIONAL

Monthly Airport Traffic Statistics West Palm Beach, Florida, United States of America

Palm Beach International Airport for the period ended May 2022

May 2022 May 2021

Passenger Aircraft 4,164 3,790

Cargo Aircraft 156 162

Total Air Transport Movements 4,320 3,952

General Aviation and Other Aircraft Movements 10,732 10,689

Total Aircraft Movements* 15,052 14,641

International Passengers (enplaned + deplaned) 1,415 1,053

Domestic Passengers (enplaned + deplaned) 549,929 458,898

Total Terminal Passengers 551,344 459,951

International Cargo (loaded + unloaded)** - -

Domestic Cargo (loaded + unloaded)** 2,179 2,227

Total Cargo (loaded + unloaded)** 2,179 2,227

* Per FAA Tower ** In metric tons as required by ACI reporting standards includes Mail plus Freight

RFS PB 22-6 Pre-Proposal Meeting 6.27.22 Presentation (RW).pdf