RFR_161022_QA_3_17_2015~1.doc

THE COMMONWEALTH OF MASSACHUSETTS

EXECUTIVE OFFICE OF HEALTH AND HUMAN SERVICES

DEPARTMENT OF PUBLIC HEALTH

LEMUEL SHATTUCK HOSPITAL

Paul D. Romary

Executive Director

Request for Response (RFR) 161022

Blood Gas Analyzer Agreement

Questions and Answers #2 March 17, 2015

Ladies and Gentlemen:

The following questions for the above referenced RFR are answered below for all potential bidders.

Nothing in the hospital’s response to these questions is to be construed as agreement to or an acceptance by the hospital of any proposal, statement or interpretation on the part of a vendor.

Ordering Test

Q1. How does the account identify the test request?

A1. An order is placed in Medi-Tech and the panel ordered can be viewed in the orders section of the EMR.

A2. Does the hospital use a printable barcode label to identify the test?

Q2 Yes, this lab label prints out after the order is placed in Medi-Tech

Q3. How do they determine what parameters are ordered?

A3. In Medi-Tech the ABG or VBG Panels are preset with the test panel. (PH,PCO2,PO2, HCO3,Sat,…)

Drawing Sample

Q4. How is the sample identified on the syringe?

A4. There is a patient label affixed to the syringe with the date and time of collection. This label also indicates if it is a VBG or ABG.

Q5. How is the patient identified on their wristband?

A5. Two patient identifiers are used (Patient Wrist Band and Nursing confirming patient to be drawn if patient cannot respond to name).

Q6. Is there a way to barcode the information at the bedside?

A6. Not that I am aware of. The lab label prints out after the order is placed in Medi-Tech; the only bar code used is at the instrument.

Q7. Do employee badges contain barcode information?

A7. No

Transporting Sample

Q8. How and where are the samples transported?

A8. They are transported on ice in a biohazard bag with the Lab Label to the ABG Lab on 3-North this transport is usually done by the ICU Nurse or Respiratory. The sample is always run by Respiratory.

Processing Sample

Q9. What information is currently being entered at the analyzer?

A9. The Bar Code is scanned into the analyzer. The patients interface settings (Vent, Oxygen, Device…) are entered at the analyzer. If an emergency with no label the MR# will be entered with the patient Last Name, First Name, Q10. What information is currently being entered in a Data Management System?

A10. The current analyzer stores the patient data in the analyzer and the EQC, PVP….

Q11. What information is currently being entered in the LIS?

Q11. If a manual entry needs to be done we may need to edit the requisition for collection time, technician running,…If there are critical results we enter a note to document that the critical results were reported and to whom they were reported. If manual result entry is used we enter all values relative to the sample.

Results to Caregiver

Q12. Where does the caregiver receive result information?

A12. The EMR Lab Reports Section in Medi-Tech and verbally when there are critical results.

LEMUEL SHATTUCK HOSPITAL • 170 MORTON STREET • JAMAICA PLAIN, MASSACHUSETTS 02130-3782 • 617-522-8110

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