RFQual-26-062.pdf

Request for Qualifications

Continuing Architectural/Engineering(A/E) Services - Region 1

RFQual-26-062

Sarah Weirick Procurement Officer Florida Department of Corrections 501 S. Calhoun Street Tallahassee, FL 32399

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Table of Contents

TIMELINE

Section 1 - Definitions Section 2 - Project Description and Introduction Section 3 - General Instructions Section 4 - Required Submittals Section 5 - Initial Screening Evaluation Section 6 - Presentations Section 7 - Other Terms and Conditions Section 8 - Selection Process ATTACHMENT I - Project Description ATTACHMENT II - Firm’s Contact Information ATTACHMENT III - Reference Form and Questionnaire ATTACHMENT IV - Selection Score Sheet ATTACHMENT V - Pass/Fail Requirement Certification And Non-Collusion Certification 47 ATTACHMENT VI - Foreign Country of Concern Attestation (PUR 1355) ATTACHMENT VII - Forced Labor Vendor Attestation (PUR 2024) ATTACHMENT VIII - Vendor Certification Form (PUR 7801) ATTACHMENT IX - Security Requirements for Contractors (DC6-264) ATTACHMENT X - Subcontracting Form

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TIMELINE

The Department has established the following Timeline for this RFQual. Each Vendor must adhere to this Timeline and any Timeline revisions(s). The Department will post any Timeline revision as an addendum to this RFQual on the Vendor Information Portal (VIP). Interested parties are solely responsible for monitoring the VIP website for addenda relative to this solicitation. All references to the “Timeline” herein refer to the Timeline in this section. All times below are Eastern Time (E.T.).

EVENT DATE/TIME LOCATION/COMMENT

Release of RFQual June 19, 2026 VIP:

https://vendor.myfloridamarketplace.com/

Informational Meeting

July 8, 2026, at 10:00 a.m., E.T.

Florida Department of Corrections Bureau of Procurement

501 South Calhoun Street, Room 311C Tallahassee, Florida 32399

Sealed Qualifications

Due and Opened

July 20, 2026, at 3:00 p.m., E.T.

Submit to:

Florida Department of Corrections

ATTN: Sarah Weirick, Procurement Officer Subject: RFQual-26-062, Continuing A/E Services -Region 1 501 S Calhoun Street

Tallahassee, FL 32399

Selection Committee

Meeting Aug 6, 2026, at 11:15 a.m., E.T.

Florida Department of Corrections Bureau of Procurement

501 South Calhoun Street, Room 311C Tallahassee, Florida 32399

Presentations Monday-Tuesday, Aug. 24 – Aug. 25, Presentations will be held in Tallahassee, FL, if the Department determines it is necessary.

If necessary, the Department will contact the top-ranked Firms to provide a presentation date and time no later than August 5, 2026. The Procurement Officer will contact the Firm’s representative for the solicitation process identified in Attachment II, Firm’s Contact Information.

Advertisement of Agency Selection

September, 2026 VIP:

https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/

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Section 1 - Definitions

The following terms used in this RFQual, unless the context otherwise clearly requires different construction and interpretation, have the following meanings:

1.1 Business Day and Hour: Monday through Friday from 8:00 a.m. to 5:00 p.m., Local Time, excluding State holidays or other official closures.

1.2 Contractor: The successful Vendor who is awarded a Contract to provide services or commodities to the Department.

1.3 Contract: The formal written agreement resulting from this RFQual between the successful Vendor and the Department.

1.4 Day: A calendar day, unless otherwise noted.

1.5 Deliverables: Those items, materials, and/or services provided, prepared, and delivered to the Department during the term of the Contract.

1.6 Department or FDC: The State of Florida, Department of Corrections.

1.7 Firm: Any professional corporation or professional limited liability company approved by the Department of Business and Professional Regulations (DBPR) that engages in the practice of architecture.

1.8 Hour(s): Includes business hours and non-business hours.

1.9 Material Deviation(s): A deviation from the requirements and specifications herein, which, in the Department’s sole discretion, is not in substantial accord with the requirements and specifications, provides a significant competitive advantage to a single Vendor over other Vendors, has a potentially significant effect on the quantity or quality of items or services bid, or on the cost to the Department.

1.10 Minor Irregularity: A variation from the RFQual terms and conditions which does not affect the price or quality of items or services, give a Vendor an advantage or benefit not enjoyed by other Vendors, or adversely impact the interest of the Department.

1.11 Professional Services: Services within the scope of the practice of architecture, professional engineering, registered surveying and mapping, or those performed by any architect, professional engineer, or registered surveyor and mapper in connection with his or her professional employment or practice.

1.12 Project: All Professional Services, both necessary and incidental, required for the design, pre-construction, and construction phases of a scope of work provided by the Department.

Work required, such as surveys, soils investigations, and resident or continuous on-site

RFQual-26-062 Page 5 of 58 construction observation services, will be generally outside of the Department’s Project scope and subject to additional, specific authorizations by the Department.

1.13 Project Manager: The Department employee (or Contractor employee if appropriate) responsible for the management of the Contract deliverables.

1.14 Purchasing Card (PCard): The State of Florida’s purchasing card program that utilizes the Visa platform.

1.15 Qualified Firm: A Firm that meets the qualifications set forth in this RFQual to potentially do business with the Department.

1.16 Reply: A Firm’s response to this RFQual.

1.17 RFQual: Request for Qualifications or the procurement document provided by the Department seeking Sealed Qualifications from Vendors.

1.18 Responsible Vendor: A Vendor who has the capability in all respects to fully perform the Contract requirements and the integrity and reliability that will assure good faith performance.

1.19 Responsive Vendor: A Reply, submitted by a Vendor, which conforms to all material aspects of this solicitation.

1.20 Sealed Qualification: A Firm’s response to this RFQual, which the Firm shall submit on approved forms.

1.21 Selection Committee: A Department committee of no less than (5) persons consisting of at least one (1) Division Director and one (1) Bureau Chief or their equivalent, plus three (3) other members familiar with the construction industry and with the Project as required by Rule 60D-5.0082, Florida Administrative Code (F.A.C.).

1.22 Selected Firm or Selected Vendor: A Vendor that is a Qualified Firm and is selected to do business with the Department.

1.23 State: State of Florida.

1.24 Subcontract: An agreement between the Contractor and any other person or organization wherein that person or organization agrees to perform any requirement(s) for the Contractor, specifically related to securing or fulfilling the Contractor’s obligations to the Department under the terms of any Contract which may result from this RFQual.

1.25 Subcontractor: An individual, firm, or corporation that holds a contract with the Contractor or any other subcontractor.

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1.26 Vendor: A legally qualified individual, corporation, partnership, or other business entity submitting a Reply pursuant to this RFQual.

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Section 2 - Project Description and Introduction

2.1 Project Description

The Florida Department of Corrections (Department) is seeking Sealed Qualifications from architectural/engineering (A/E) Firms to provide continuing architectural services for various Projects in which basic construction costs for each Project do not exceed $4,000,000, and when the fee for Professional Services does not exceed $500,000 in Region 1. Attachment I, Project Description, contains more detailed information on this Project.

Qualified Firms that respond must be licensed to provide A/E services in the State at the time of qualification submission. If a corporation or partnership, the Firm must be registered by the Florida Department of State, Division of Corporations, to operate in the State at the time of qualification submission.

The Department will define a scope of work for each Project that describes the services. The A/E shall then submit a proposal for the requested Professional Services which clearly reflects the Department’s scope of work, its proposed fee, and an estimated completion date.

The Department will authorize Projects on an as-needed basis and will negotiate each Project’s final terms of service. Once the A/E’s proposal, inclusive of all negotiated terms, is accepted by the Department, the Department will issue the A/E a Letter of Authorization for each Project.

All interested Firms should provide their Sealed Qualifications to the Bureau of Procurement by the date and time established in the Timeline.

2.2 RFQual Modifications

Once the Department advertises this RFQual on the VIP, if it needs to supplement or modify any portion of its contents or exhibits, attachments, or other materials, it will advertise supplemental information as an addendum to this RFQual on the VIP. Interested Vendors or parties are responsible for monitoring the VIP website for addenda relative to this solicitation. Vendors are responsible for ensuring all addenda have been read and incorporated, as applicable, in their Reply.

2.3 Order of Precedence

All Replies are subject to the terms of this RFQual, which in case of conflict shall have the following order of precedence:

1. RFQual addenda, in reverse order of issuance;

2. This RFQual document, including any attachments or exhibits;

3. Form PUR 1000, referenced in Section 7.1 of this RFQual; then

4. Form PUR 1001, referenced in Section 7.1 of this RFQual.

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2.4 Informational Meeting

An Informational Meeting will be held on the date and time specified in the Timeline.

Vendor’s attendance is not mandatory.

The Department will address questions from interested Vendors concerning this RFQual during the Informational Meeting and will make a reasonable effort to provide answers at that time.

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Section 3 - General Instructions

3.1 The Department will address questions from interested Firms concerning this RFQual at an informational meeting, as indicated in the Timeline. Visitors will need to bring a driver's license or official identification to the informational meeting to enter the secured building.

3.1.1 Selection Committee members will not be available to discuss any details of the

Project and interested Firms should not reach out to any Department staff except as directed in Section 3.2.

3.2 Procurement Officer

The Procurement Officer is the sole point of contact regarding this RFQual. Sealed Qualifications should be submitted in a sealed envelope addressed to:

Department of Corrections Bureau of Procurement Sarah Weirick, Procurement Officer Re: RFQual-26-062 501 South Calhoun Street Tallahassee, FL 32399-2500

3.2.1 The envelope should be clearly marked with the Project information “RFQual-26-

062 Continuing Architectural/Engineering Services - Region 1”;

3.2.2 The date and time of the Sealed Qualifications opening, per the Timeline, should be marked on the envelope;

3.2.3 The Department reserves the right to reject any Sealed Qualification that is submitted late, fails to meet the minimum submission requirements, or is not in the Department’s best interest;

3.2.4 If the Selected Firm does not begin the contracted services in accordance with the contracted schedule, fails to sign a Contract, or if an acceptable A/E fee cannot be negotiated, the Department reserves the right to award a Contract to the next most Qualified Firm;

3.2.5 Neither the Department nor the State of Florida is liable for any costs incurred by the Vendor in response to this RFQual; and

3.2.6 Replies must be sent by U.S. Mail, courier, overnight, or hand-delivered to the location indicated in the Timeline. Electronic or faxed submissions of Replies will not be accepted.

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3.3 Mandatory Criteria

3.3.1 Firms responding to this RFQual are required to have a current Florida A/E Professional Registration Certificate, be in good standing, and be licensed to work in the State.

3.3.2 Firms responding to this RFQual must be available, if requested, for presentations as required in the Timeline. As indicated in the Timeline, confirmation of exact presentation times will be sent to the top-ranked Firms. Presentations will be in person in Tallahassee, Florida.

3.3.3 To be considered, Firms must send one (1) signed, original letter of interest, five

(5) paper copies of all attachments, and one (1) searchable PDF document on a CD or flash drive of the response with all attachments. The flash drive or CD may not be password-protected. The required Sealed Qualifications shall be submitted in the order listed above to the address provided in Section 3.2, which must arrive no later than the date and time established in the Timeline and with the information requested in Sections 3 and 4. Sealed Qualifications received after the time indicated herein will be marked "LATE” and will not be opened. The Department’s clock will determine the official time when Firms’ sealed qualifications are received.

3.3.4 Sealed Qualifications must be typed or printed and contain the original signature of an authorized representative of the responding Firm on Attachment II, Firm’s Contact Information.

3.4 Any corrections made by a Firm to its Sealed Qualification before the opening must be initialed and dated. No changes or corrections will be allowed after Sealed Qualifications are opened.

3.5 Sealed Qualifications not meeting the mandatory criteria will be found non-Responsive by the Department and shall not be considered. Sealed Qualifications may also be found non-Responsive if its Sealed Qualifications contain material deviations or if the Sealed Qualification is not in conformance with the requirements of this RFQual.

3.6 The Department, at its sole discretion, may waive minor irregularities in sealed qualifications received where the variation from the RFQual does not give the Firm a substantial competitive advantage or benefit not enjoyed by other Firms, and not adversely impact the interests of the Department.

3.7 Information provided in Firms’ Sealed Qualifications will be used for evaluation purposes.

The contents of the sealed qualifications from the Selected Firm will become part of the resultant Contract.

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3.8 If the Vendor considers any portion of its Reply to be confidential, trade secret, or otherwise exempt from disclosure under Chapter 119, F.S., the Florida Constitution, or another legal authority, the Vendor must also simultaneously provide the Department a Redacted Copy of its Reply in both hard copy and electronic forms and provide a brief written description of its grounds for claiming exemption from public record, including the specific statutory citation for such exemption. This Redacted Copy shall be titled “Redacted Copy.” The Redacted Copy must be provided to the Department at the same time the Vendor submits its Reply and must only exclude or redact those exact portions of the Reply claimed confidential, proprietary, or trade secret. The Vendor shall be responsible for defending its assertion that the redacted portions of its Reply are confidential, trade secret, or otherwise exempt from disclosure. Further, the Vendor shall protect, defend, and indemnify the Department for any claims arising from, or relating to, the Vendor’s determination that the redacted portions of its response are confidential, proprietary, trade secret, or otherwise exempt from disclosure. If the Vendor fails to submit a Redacted Copy with its Reply, the Vendor explicitly authorizes the Department to produce its entire Reply contents in answer to a request for public records. In no event shall the Department, or any of its employees, or agents, be liable for disclosing, or otherwise failing to protect, the confidentiality of information submitted in response to this RFQual.

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Section 4 - Required Submittals

The following information represents the minimum content required for the Sealed Qualifications and will be used to compare and evaluate Firms. Sealed Qualifications must be organized in a tabulated format, numbered, and titled as shown below:

4.1. Table of Contents (Tab 1)

The identification and pagination for all sections referenced below.

4.2. General Information (Tab 2)

Executive Summary of no more than two (2) pages describing the Firm’s approach and experience and what differentiates the Firm from its competitors.

4.2.1. Name, address (of all offices), phone, email, federal tax identification number, and website address, if applicable;

4.2.2. Attachment II, Firm’s Contact Information;

4.2.3. The date the Firm was established under the name given;

4.2.4. Type of ownership or legal structure of the Firm (corporation, joint venture, partnership, etc.);

4.2.5. Incorporation by the Florida Secretary of State and current Florida Professional Registration Certificate for A/E;

4.2.6. Evidence of professional liability insurance of at least $1,000,000; and

4.2.7. A completed "Professional Qualifications Supplement (PQS)" (DMS Form AE12a, Revised 09/2021) with current data. The PQS is posted as a related document for printing on the VIP under this advertisement at https://vendor.myfloridamarketplace.com/.

4.3 Company Overview (Tab 3)

4.3.1 A brief history of the Firm;

4.3.2 An overview of the types of Professional Services provided; and

4.3.3 The number of years the Firm has been providing A/E services.

https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents

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4.4 Personnel (Tab 4)

4.4.1 An organizational chart and resumes for all key personnel who are part of the proposed A/E Team (i.e., project and administrative staff), including management, technical, and support staff.

4.4.2 Resumes of all personnel to be assigned to the Project, including but not limited to, the following information:

a. Name;

b. Job assignment for other projects;

c. Percentage of time to be assigned full-time to this Project;

d. Number of years employed with the Firm;

e. Number of years employed with other Firms;

f. Experience;

1. Types of past projects;

2. Size of past projects (dollar value & square footage of project[s]);

3. Details of all specific project involvement;

g. Education;

h. Active licenses and/or registration(s) (Professional Engineer, Professional

Architect, etc.); and

i. Other experience and qualifications relevant to this Project.

Note: For all projects described, please indicate whether they were on an accelerated schedule.

4.4.3 A description of the capabilities of the Firm’s staff to provide the technical services required for the following tasks:

a. Options analysis;

b. Design review;

c. Budget estimating;

d. Value engineering;

e. Life-cycle cost analysis;

f. Construction scheduling;

g. Quality control (design & construction);

h. Constructability analysis;

i. Cost control;

j. Change order negotiation;

k. Claims management;

l. Project closeout;

m. Transition planning; and

n. Security systems.

4.4.4 A list of the total number of the Firm’s personnel by position, indicating the total

RFQual-26-062 Page 14 of 58 number of architects and engineers (by specialty), drafting personnel, project managers, supervisors, and office staff proposed for this Project.

4.4.5 A chart of the individual staff members with their assigned responsibilities and the allotted number of days for each staff member to complete those responsibilities.

4.4.6 Describe how the organizational structure will ensure orderly communication, distribution of information, effective coordination of activities, and accountability.

4.4.7 A completed current copy of the SF330 for the office(s) that will be performing the work. This form may be found at http://www.gsa.gov.

4.5 A list of partners, consultants, and Subcontractors, as applicable. (Tab 5)

4.5.1 The name(s) of any partners, consultants, or Subcontractors included as part of the proposed A/E Team.

4.5.2 A description of the role of any person (outside the company) and any related experience they bring to this Project.

4.5.3 A list of projects on which the person has worked with the Firm in the past and the outcomes.

4.5.4 If a joint venture or prime/subcontractor arrangement exists between two (2) or more Firms, an indication of how the work will be distributed between the Firms. In a joint venture, the parties must agree to be jointly responsible for all contractual requirements and to develop an internal governance process that defines which party will have primary decision-making authority for each phase of the Project.

4.5.5 A proposed scope of work to be assigned to any Subcontractor, and a complete

SF330 to be assigned to each Subcontractor.

4.6 Project History (Tab 6)

Significant consideration will be given to the successful completion of previous projects comparable in design, scope, and complexity.

4.6.1 Correctional/Forensic Projects

4.6.1.1 Provide a list of past or current projects in a correctional or forensic setting, which best illustrate the experience of the Firm and staff proposed for assignment to this Project. List no more than 10 projects completed since January 2016.

a. Name and location of the project;

b. The nature of the Firm’s responsibility on the project;

http://www.gsa.gov/

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c. Project owner’s representative’s name, address, and phone number;

d. Date project was completed or is planned to be completed;

e. Size of project (gross SF of construction);

f. Cost of project (design and engineering cost);

g. Work for which the staff was responsible;

h. Present status of the project; and

i. Project Manager and other key professionals involved and assigned to the project.

4.6.2 Non-Correctional Projects

4.6.2.1 List up to five (5) past or current projects not related to a criminal justice or forensic setting. Include the same information in the same format, as required in Section 4.6.1.

4.7 Scheduling and Cost Control (Tab 7)

4.7.1 In this Tab, the Firm should describe its scheduling and cost control system. The

Firm should highlight methods for ensuring Subcontractors adhere to established schedules. An evaluation of the Firm’s project profile should indicate its ability to maintain original schedules and budgets.

4.7.1.1 The following shall be addressed:

a. Do you use or provide computer-generated schedules for the management of a project?

b. To what level of detail should a project schedule be defined?

c. How do you schedule the processing of shop drawings?

d. How do you coordinate the development of schedule information from Subcontractors?

e. Describe the Firm’s experience in handling coordinated design/engineer scheduling.

f. Describe the Firm’s experience in cost loading of schedules.

g. Attach a sample schedule that best illustrates your overall scheduling capabilities.

4.8 References (Tab 8)

4.8.1 In this Tab, provide references for projects that the Firm has provided or is providing architectural or engineering services that are similar to this Project in size and scope.

4.8.1.1 Supply references from organizations for which the Firm has provided similar services, including the following:

a. Name of the owner and architect or engineer;

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b. Project location;

c. Project size;

d. The final or projected construction cost of the project;

e. Duration of pre-construction and construction; and

f. Name and phone number of the Project Manager.

4.8.2 For each of the projects listed, provide the following information:

a. Project cost (original contract and final cost);

b. Current phase of development;

c. Estimated (or past) completion date; and

d. The project owner’s representative and phone number.

4.8.3 Using Attachment III, Firm’s Reference Form and Questionnaire for References, Firms shall provide at least three (3), but no more than five (5) sealed references from businesses or governmental agencies for whom the Firm has provided services of similar scope and size to the services identified in this RFQual.

References must support the experience requirements listed in this RFQual. In order to qualify as current experience, services described by references shall be ongoing or shall have been completed within the three (3) years preceding the issuance date of this RFQual.

The references shall be completed and signed by the individual offering the reference, and certified by a notary public. Reference(s) shall identify the type of services provided by the Firm, dates of service provision, the firm/agency name of the entity for which the services were provided, and the reference provider’s current telephone number and address. Reference(s) shall include a paragraph describing services similar in magnitude and scope to those requested in the RFQual. Current or former employees of the Department may NOT be used and will NOT be accepted as references. The Department reserves the right to contact reference sources listed and/or not listed in the Firm’s Sealed Qualification and to consider references when determining the best value.

4.9 Information System (Tab 9)

The information contained in this Tab should describe the functions and capabilities of the Firm’s computer-based project management and information system.

4.10 Proximity (Tab 10)

Provide the primary location of the Firm’s field office that will have direct responsibility for this Project.

4.10.1 Identify the proposed operating home or field office. The operating home or field

RFQual-26-062 Page 17 of 58 office shall mean the place of business in which the Firm normally conducts the business of construction and houses a corporate officer legally authorized to conduct business in the Firm’s name. The proposed home or field office does not have to be located in the State, as long as the business is a Florida Registered Corporation and a Florida licensed A/E.

4.11 Litigation, Disputes, Default & Liens (Tab 11)

A description and explanation of any litigation, major disputes, contract defaults, and liens (assessed against the Firm) in the last 10 years.

4.12 Financial Capability (Tab 12)

This tab must be sealed separately, but may be included in the package with the Sealed Qualification. This Tab must also be saved as a separate document on the electronic copy of a Sealed Qualification. Pursuant to Section 287.057(27)(a), F.S., in determining whether a Vendor is a Responsible Vendor, the Department will accept any of the following as evidence of the Vendor’s financial stability or Financial Capability:

4.12.1 Financial Statements: A complete set of audited financial statements for each of the last two (2) fiscal years, demonstrating Vendor’s satisfaction of financial stability criteria. The Firm shall demonstrate its financial wherewithal as follows:

a. Liquidity: The Firm shall demonstrate its liquidity via the Current Ratio, which shall be computed as Total Current Assets ÷ Total Current Liabilities. A higher Current Ratio indicates a more preferable level of liquidity.

b. Debt: The Firm shall demonstrate a measure of its leverage via the Debt Ratio, which shall be computed as Total Liabilities ÷ Total Assets. A lower Debt Ratio indicates a more preferable level of debt.

4.12.2 Documentation of an investment-grade rating from a credit rating agency designated as a nationally recognized statistical rating organization by the Securities and Exchange Commission.

4.12.3 For a Vendor with annual revenues exceeding $1 billion, a letter containing a written declaration, pursuant to Section 92.525, F.S., issued by the chief financial officer or controller attesting that the Vendor is financially stable and meets the definition of financial stability in Section 287.057(27)(b), F.S. For a Vendor with annual revenues of $1 billion or less, documentation evidencing that the Vendor is financially stable and meets the definition of financial stability in 287.057(27)(b), F.S. If submitted by Vendor, this subsection requirement shall be reasonably related to the value of the Contract and may not include audited financial statements.

http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0000-0099/0092/Sections/0092.525.html

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4.12.4 Bonding Capacity: As appropriate within the meaning of Section 287.057(27)(c), F.S., within this Tab, a “Letter of Commitment” shall be furnished by the Firm from a Surety Company, acceptable to the State pursuant to applicable laws, signed by an authorized Florida Licensed Resident Agent for a 100% Performance and 100% Labor and Material Payment Bond in the amount of $500,000. These performance bond requirements shall be maintained throughout the term of the Contract (including renewal years).

4.13 Additional Required Documents (Tab 13)

The Vendor shall complete the following forms and documents, as appropriate, and include them in Tab 13 of their Reply:

4.13.1 Attachment V, Pass/Fail Requirement Certification and Non-Collusion

Certification;

4.13.2 Attachment VI, Foreign Country of Concern Attestation (PUR 1355);

4.13.3 Attachment VII, Forced Labor Attestation Form (PUR 2024);

4.13.4 Attachment VIII, Vendor Certification Form (PUR 7801); and

4.13.5 Attachment X, Subcontracting Form, if applicable.

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Section 5 - Initial Screening Evaluation (100 points total)

5.1 Initial Screening Evaluation (85 total points)

From the Firm’s Sealed Qualifications, the Selection Committee will objectively evaluate the Firm’s abilities to provide services per the criteria listed below. Scoring for each category will utilize Attachment IV, Selection Score Sheet.

5.1.1. Related Building Experience (20 points):

Scoring based on information provided in Sections 4.3 and 4.6.

5.1.2. Office Team Staff (15 points):

Scoring based on information provided in Sections 4.4.1, 4.4.2, 4.4.3, and 4.4.4.

5.1.3. On-Site Project Staff (20 points):

Scoring based on information provided in Sections 4.4.5 and 4.4.6.

The proposed staff's ability and experience will be evaluated, with specific attention to project-related experience. It shall be a contract requirement that those individuals indicated as being members of the Project Team in response to this RFQual actually execute the Project.

5.1.4. Scheduling and Cost Control (15 points):

Scoring based on information provided in Section 4.7.

5.1.5. Information Systems (15 points):

Scoring based on information provided in Section 4.9.

5.2. Objective Scoring (15 total points)

5.2.1. Financial Capability (15 points):

Based on the information provided in Section 4.11, a certified public accountant (CPA) will review the Firm’s financial information and assess points as follows:

0 points if the CPA determines the Firm has not demonstrated that it is financially capable, and 15 points if the CPA determines the Firm has demonstrated that it is financially capable.

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Section 6 - Presentations (100 points total)

6.1 Presentation Evaluation

Presentations from Qualified Firms may or may not be required at the discretion of the Selection Committee. After all the Firms’ Sealed Qualifications have been evaluated, based on their submitted Sealed Qualifications, no less than three (3) Firms with the highest scores will be more closely considered through a presentation of their approach to performing this particular Project. The allotted presentation time will be one (1) hour. A period for Department questions and answers will be allotted for 30 minutes following the presentation.

Firms may use electronic presentations, models, physical displays, etc., during their presentation. A projector and computer are available. The cable has a Video Graphics Array (VGA) connector; if using a computer without a VGA port, Firms should bring their own cable or adapter. If a Firm would like to bring its own equipment, please contact the Procurement Officer one (1) week in advance of the presentation.

The selected Qualified Firm(s) will be expected to address the following:

6.1.1 References (10 points):

Scoring based on information provided in Section 4.8.

6.1.2 Knowledge of the Site and Local Conditions (15 points):

The Firm(s) should demonstrate their knowledge of the site, local codes and ordinances, and local subcontractors and suppliers, as an indication of their ability to deliver quality work effectively and efficiently.

6.1.3 Insurance (5 points):

The Firm(s) should present a comprehensive outline of their current insurance, including carriers, validity periods, values, etc.

6.1.4 Proposed Project Staff and Functions (20 points):

The Firm(s) should name the actual staff to be assigned to this Project, describe their ability and experience, portray the function of each within its organization, its proposed role in this Project, and how its expertise differentiates the Firm from competitors. Key staff should be present at the presentation.

6.1.5 Overall Approach and Methodology (20 points):

The Firm(s) should demonstrate graphically and articulate their plan for completing this Project, documenting the services to be provided, and showing the interrelationship of all parties.

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6.1.6 Cost Control/Value Engineering (10 points):

As part of its presentation, the Firm(s) should discuss their knowledge and experience in the evaluation of building systems, construction techniques, and any recommendations of materials to create an optimum value in meeting the design requirements.

6.1.7 Scheduling (20 points):

The Firm should provide an overview of its scheduling approach and methodology, indicating its procedure for scheduling and compliance controls, and describe any similar current project(s) and the projected versus actual schedules for each.

RFQual-26-062 Page 22 of 58

Section 7 - Other Terms and Conditions

7.1. General Conditions

The State’s General Contracting Conditions (Form PUR 1000) and General Instruction to Vendors (Form PUR 1001) may be viewed at the link below and are hereby incorporated by reference in their entirety as part of this RFQual.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_r esources/state_purchasing_pur_forms

The terms and conditions set forth within this RFQual supersede any conflicting terms and conditions set forth within forms PUR 1000 or PUR 1001.

7.2. Travel Expenses

The Department shall not be responsible for the payment of any travel expenses incurred by the Vendor(s) or Contractor due to this RFQual or Contract.

7.3. Vendor Diversity

The State of Florida is committed to supporting its diverse business industry and population by ensuring participation of minority-owned, women-owned, and veteran-owned business enterprises in the State's economic life. The Department works in conjunction with the Florida Department of Management Services, Office of Supplier Development, to provide training on how to access its procurement opportunities.

The Office of Supplier Development offers resources to diverse business enterprises, including the Mentor Protégé Program, which connects eligible business enterprises with private corporations for business development mentoring. For more information, including contact information, on the Mentor Protége Program, Vendors may visit the Office of Supplier Development’s website at:

https://www.dms.myflorida.com/business_operations/state_purchasing/office_of_supplie r_development_osd

7.4. Environmental Considerations

The State supports and encourages initiatives to protect and preserve our environment. It is a requirement of the Florida Department of Environmental Protection that a generator of hazardous waste materials that exceeds a certain threshold must have a valid and current Hazardous Waste Generator Identification Number. This identification number shall be submitted as part of the Contractor’s explanation of its company’s hazardous waste plan and shall explain in detail its handling and disposal of this waste.

It is expressly understood and agreed that any products or materials which are the subject of, or are required to carry out, the Contract shall be procured in accordance with the https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/office_of_supplier_development_osd https://www.dms.myflorida.com/business_operations/state_purchasing/office_of_supplier_development_osd

RFQual-26-062 Page 23 of 58 provisions of Section 403.7065, F.S., relating to the procurement of materials with recycled content.

7.5. Copyrights, Right to Data, Patents and Royalties

Where activities supported by the Contract produce original writing, sound recordings, pictorial reproductions, drawings, or other graphic representation and works of any similar nature, the Department has the right to use, duplicate and disclose such materials in whole or in part, in any manner, for any purpose whatsoever and to have others acting on behalf of the Department to do so. If the materials that are so developed are subject to copyright, trademark, or patent, legal title and every right, interest, claim or demand of any kind in and to any patent, trademark or copyright, or application for the same will vest in the Florida Department of State for the exclusive use and benefit of the State. Pursuant to Section 286.021, F.S., no person, firm, or corporation, including parties to the Contract, shall be entitled to use the copyright, patent, or trademark without the prior written consent of the Florida Department of State.

The Department shall have unlimited rights to use, disclose, or duplicate, for any purpose whatsoever, all information and data developed, derived, documented, or furnished by the Contractor under the Contract. All computer programs and other documentation produced as part of the Contract shall become the exclusive property of the Florida Department of State and may not be copied or removed by any employee of the Contractor without express written permission of the Department.

The Contractor, without exception, shall indemnify and save harmless the Department and its employees from liability of any nature or kind, including cost and expenses for or on account of any copyrighted, patented, or unpatented invention, process, or article manufactured or supplied by the Contractor. The Contractor has no liability when such claim is solely and exclusively due to the combination, operation, or use of any article supplied hereunder with equipment or data not supplied by the Contractor or is based solely and exclusively upon the Department’s alteration of the article. The Department will provide prompt written notification of a claim of copyright or patent infringement and will afford the Contractor full opportunity to defend the action and control the defense of such claim.

Further, if such a claim is made or is pending, the Contractor may, at its option and expense, procure for the Department the right to continue use of, replace, or modify the article to render it non-infringing. (If none of the alternatives are reasonably available, the Department agrees to return the article to the Contractor upon its request and receive reimbursement, fees, and costs, if any, as may be determined by a court of competent jurisdiction.) If the Contractor uses any design, device, or materials covered by letter, patent, or copyright, it is mutually agreed and understood without exception that the Contract prices shall include all royalties or costs arising from the use of such design, device, or materials in any way involved in the work to be performed hereunder.

RFQual-26-062 Page 24 of 58

7.6. Contractor’s Insurance

The Contractor agrees to provide adequate insurance coverage on a comprehensive basis and to hold such insurance at all times during the existence of the Contract. This shall include, but is not limited to, worker’s compensation, general liability coverage, and property damage coverage. The Department must be an additional named insured on the Contractor’s insurance related to the Contract. The Contractor accepts full responsibility for identifying and determining the type(s) and extent of insurance necessary to provide reasonable financial protection for the Contractor and the Department under the Contract. Upon the execution of the Contract, the Contractor shall furnish the Contract Manager with written verification of such insurance coverage. Such coverage may be provided by a self-insurance program established and operating under the laws of the State of Florida. The Department reserves the right to require additional insurance where appropriate.

If the Contractor is a State agency or subdivision as defined in Section 768.28(2), F.S., the Contractor shall furnish the Department, upon request, written verification of liability protection in accordance with Section 768.28, F.S.

Nothing herein shall be construed to extend any party’s liability beyond that provided in Section 768.28, F.S.

7.7. PCard Payments

Upon mutual agreement between the Department and Contractor, the Contractor will accept and receive payments via PCard in the same manner it receives other Visa card purchases. To find out more about the State’s PCard program, Vendors or Contractor may visit:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_ and_agreements/state_term_contracts/purchasing_card_services.

7.8. Vendor Ombudsman

Vendor Ombudsman has been established within the Florida DFS. The duties of this position include acting as an advocate for vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted by calling the Florida DFS at (850) 413-5516.

7.9. Special Conditions

7.9.1. Retention of Records and Documentation

A. Public Records Law

The Contractor agrees to: (a) keep and maintain public records required https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/purchasing_card_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/purchasing_card_services

RFQual-26-062 Page 25 of 58 by the Department in order to perform the service or the Contract obligations; (b) upon request from the Department’s custodian of public records, provide the Department with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, F.S., or as otherwise provided by law; (c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the Contract if the Contractor does not transfer the records to the Department; and (d) upon completion of the Contract, transfer, at no cost, to the Department all public records in possession of the Contractor or keep and maintain public records required by the Department to perform the service or the Contract obligations. If the Contractor transfers all public records to the Department upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Department, upon request from the Department’s custodian of public records, in a format that is compatible with the information technology systems of the Department. Pursuant to Section 287.058(1)(c), F.S., the Department is allowed to unilaterally cancel the Contract for refusal by the Contractor to allow public access to all documents, papers, letters, or other material made or received by the Contractor in conjunction with the Contract, unless the records are exempt from § 24(a) of Art. I of the State Constitution and Section 119.07 (1), F.S.

If the Contractor has questions regarding the application of Chapter 119, Florida Statutes, to the Contractor’s duty to provide public records relating to this Contract, contact the custodian of public records at:

Florida Department of Corrections ATTN: Public Records Unit 501 South Calhoun Street Tallahassee, Florida 32399- Telephone: (850) 717-9774 Fax: (850) 922-4355 Website:

https://floridadoc.govqa.us/WEBAPP/_rs/(S(mxurvkh n004wtw1e ymm15f4x))/SupportHome.aspx https://floridadoc.govqa.us/WEBAPP/_rs/(S(mxurvkhn004wtw1eymm15f4x))/SupportHome.aspx

RFQual-26-062 Page 26 of 58

B. Audit Requirements

a. The Contractor agrees to maintain books, records, and documents (including electronic storage media) in accordance with Generally Accepted Auditing Standards (GAAS).

b. The Contractor agrees to include all record-keeping requirements in all subcontracts and assignments related to the Contract.

c. The Contractor shall ensure that a financial and compliance audit is conducted in accordance with the applicable financial and compliance audit requirements as specified in the Contract and CFO Memorandum #20, which is incorporated herein as if fully stated.

C. Record Retention

The Contractor agrees to retain all client records, financial records, supporting documents, statistical records, and any other documents (including electronic storage media) pertaining to the Contract following termination of the Contract for the timeframes required by the Florida Department of State, General Records Schedule, GS1-SL, which can be found at the following link:

https://dos.myflorida.com/library-archives/records-management/general-records-schedules/. The Contractor shall maintain complete and accurate record-keeping and documentation as required by the Department and the terms of the Contract. All invoices and documentation must be clear and legible for audit purposes. Copies of all records and documents shall be made available for the Department upon request, or no more than two (2) Business Days upon request, if stored at a different site location than the address listed on the resulting Contract. Any records not available at the time of an audit will be deemed unavailable for audit purposes. Violations will be noted and forwarded to the Department’s Inspector General for review. The Contractor must retain all documents for the appropriate timeframes listed in the GS1-SL record schedule following termination of the Contract, or, if an audit has been initiated and audit findings have not been resolved at the end of the appropriate timeframes, the records shall be retained until resolution of the audit findings.

The Contractor shall cooperate with the Department to facilitate the duplication and transfer of any said records or documents during the required retention period.

The Contractor shall advise the Department of the location of all records pertaining to the Contract and shall notify the Department by certified mail within 10 Days if and when the records are being moved to a new location.

https://dos.myflorida.com/library-archives/records-management/general-records-schedules/ https://dos.myflorida.com/library-archives/records-management/general-records-schedules/

RFQual-26-062 Page 27 of 58

7.9.2. E-Verify

1. The Contractor has completed and submitted DMS Form PUR 7801 included as Attachment VIII, prior to Contract execution and agrees to re-submit this completed form each year on the contract anniversary date.

2. The Contractor has provided proof of its E-Verify registration prior to

Contract execution.

3. The Contractor understands that it shall be unlawful for any person knowingly to employ, hire, recruit, or refer, either for herself or himself or on behalf of another, for private or public employment within the State, an alien who is not duly authorized to work by the immigration laws or the Attorney General of the United States, in accordance with Section 448.09, F.S.

4. The Contractor understands that it must request and maintain an affidavit for all subcontractors stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. The Contractor certifies that it will provide subcontractor affidavit(s) to the Department at any time the Department requests.

7.9.3. Foreign Countries of Concern

1. The Contractor understands that in completing the requirements of the

Contract that it will have access to personal identifying information as “personal information” is defined in Section 501.171, F.S.; and

2. The Contractor certifies by its signature that it has completed DMS FORM PUR 7801 and provided the Department a completed DMS Form PUR 1355, included as Attachment VI.

7.9.4. Foreign Gifts and Contracts

In executing the Contract, the Contractor certifies the following:

The Contractor has completed DMS Form PUR 7801, has made all required disclosures in accordance with Section 286.101(3), F.S., and understands that it has a continuing requirement to make disclosures in accordance with Section 286.101, F.S.

RFQual-26-062 Page 28 of 58

7.9.5. Certifications in DMS FORM PUR 7801

The Contractor has completed the section within DMS FORM PUR 7801 that…