RFQu 25_752_003 Appendices Package.pdf

Appendix B - Design Review– Minimum Submittal Requirements

(Stated Cost Limitation Value > $2M)

Version 1.28.14 Page 1 of 11

Preliminary Consultation

The purpose of the Preliminary Consultation is to confirm the existing conditions and requirements and to develop a plan for the work.

1. Review Scope as provided within the RFQu

2. Review Facility Assessment Report

3. Review As-built Documentation/Building Space Survey

4. Code Review

5. Utilities Review

6. Program/Planning Work Sessions

7. Preliminary Presentation

8. Final Submission

Schematic Design - Minimum Submittal Requirements:

The purpose of the Schematic Design is to confirm that the design solution meets the client’s functional needs as defined in the Program for the project. Reviewers focus on site use, layout, adjacency requirements, room sizes, and similar issues.

1. Site plans showing:

a) Adjacent building structures

b) Easements and infrastructure/utilities

c) Topographical features and existing plantings

d) Vehicular and pedestrian site access and flow

e) Landscape/ hardscape plan

f) Grading plan

g) Draft of storm meter management plan (as needed)

h) Preliminary site logistics plan

i) Tree protection plan

2. Floor plans showing:

a) Double line room layouts with door swings

b) Public, private and service circulation

c) Vertical circulation through the facility

d) Program room numbers and corresponding program areas on the plans special features

e) Wall ratings and types

3. Elevations:

a) Identify major elements for facility character

Version 1.28.14 Page 2 of 11

b) Graphical identification of proposed materials with shades and shadows to illustrate depth and volume as well as the contextual relationships to the Owner’s site as appropriate.

4. Cost information showing:

a) Preliminary cost comparisons between schemes, if applicable

b) Cost of special features or phasing premiums

5. A statement of probable construction cost. At a minimum, the cost estimate must address the systems shown below. A breakdown into sub-component systems is encouraged but not required. Each component or sub-component must identify the unit, unit cost, cost per square foot, and the percentage of the total construction cost:

a) General conditions, profit and overhead

b) Site work

c) Foundations

d) Superstructures

e) Exterior closures

f) Roofing

g) Interior construction and finishes

h) Conveying

i) Special construction

j) Fire protection

k) Plumbing

l) HVAC

m) Electrical

n) Controls

o) Communications and security

6. Specifications and Other Information:

a) Include the proposed table of contents

b) Provide an outline specification or narrative indicating materials, types of construction, proposed mechanical systems, plumbing systems, fire protection, security systems, and proposed electrical and life cycle analysis investigations

7. A written narrative of the energy and life cycle analysis investigation.

8. An updated project schedule

9. Any special phasing or sequencing

10. Any testing / analysis

11. Any LEED or sustainable design considerations

12. An updated Space and Functional Program specifically identifying any modifications.

13. Life Cycle Cost Analysis.

Version 1.28.14 Page 3 of 11

Design Development - Minimum Submittal Requirements

In the Design Development Phase, reviewers are looking at methods of construction, materials, building support systems, and choice of products. Design Development requirements are in addition to Schematic Design Requirements.

1. All comments from the Schematic Design Review Process must be incorporated into the Design Development design review submittal or a written narrative explaining in detail why specific comments were not incorporated must be included.

2. Civil Discipline

a) Site Grading and Drainage Plan: Show developed drainage concepts, include existing and new contours, drainage structures (numbered for general reference), and spot grade elevations.

b) Site Utilities Plan: Indicate the plan relationships of existing and proposed utilities. Vertical relationship of the utilities will be noted by plan notations and profiles. Site plan including grading and site utilities, utility connection points, and a storm water management design.

c) Planting Plan: Illustrate the center points at desired spacing of major plantings. A key will explain the proposed form and design characteristics of the plants (large shade tree, flowering ornamental tree, low evergreen shrub, etc.). An existing tree to remain will have an “o” for its center point. A proposed tree will have an “x” for its center point or appropriate legend indicators.

d) Design Details: Show the design or detailing to be used in the site development. These details will clarify the relationship of vertical and horizontal surfaces, steps, walls, and pavements, etc., including edge conditions at adjacent surfaces.

3. Architectural Discipline

a) Site Layout and Materials Plan: Illustrate the design forms and materials to be used. Major dimensions will be indicated. All appearance-related design issues should be addressed, resolved, and shown. LEED and sustainable design and construction should be considered.

b) Dimensioned floor plans indicating structural bay sizes and overall building dimensions. Floor Plan should show dimensions of major elements and final partition locations, including all openings.

c) Exterior and core wall sections showing final dimensional relationships, materials, and component relationships.

d) Floor Plan showing all fixed and loose equipment

e) Large-scale plans and sections

f) Room finish schedule identifying all finishes.

g) Interior and exterior finish and color schedule (exposed finished mechanical and electrical items will be clearly addressed)

h) Building sections.

i) Door and hardware schedule showing door, frame, and fire ratings, if any.

j) Window schedule showing types and sizes.

k) Preliminary development of details.

l) Reflected ceiling plan including ceiling grid, light fixtures, and all devices that penetrate or are mounted upon finished ceiling.

m) Interior movable furniture, office equipment, demountable partitions and system furniture, layouts for all departments and floors, including proposed building signage system.

n) Gross and net area calculations by department to determine compliance with Program of Requirements.

o) A thorough outline technical specification, including selected acceptable manufacturers.

Version 1.28.14 Page 4 of 11

4. Structural Discipline

a) Foundation drawings.

b) Floor plan with all structural members located and sized.

c) Footing, beam, column, and connection schedules.

d) Final floor elevations.

5. Plumbing and Mechanical Disciplines

a) Heating and cooling load calculations for each individual space, including cooling requirements for heat loads generated by office equipment, personal computers, etc.

b) Mechanical equipment schedule indicating size and capacity.

c) Plumbing Fixtures Schedule.

d) Floor plans showing mechanical equipment and plumbing fixtures. All equipment and fixtures should be shown and located.

e) Floor plans that show main ductwork distribution, branch ductwork, and plumbing piping. All ductwork and piping should be located and sized to coordinate with structural framing system.

f) All ceiling-mounted devices should be located.

g) Legend showing all symbols used on drawings.

6. Electrical Disciplines

a) Floor plans locating all power-consuming equipment with a description of the equipment load characteristics.

b) Estimate total electric load, confirm Design Manual required excess capacity.

c) Floor plans showing all major electrical equipment (switchgear, distribution panels, emergency generator, transfer switches, UPS system, etc.), which will be dimensioned and drawn to scale.

d) Site plan showing preliminary site lighting design with pole and fixture type designations.

e) Floor plans showing lighting layout, power, telecommunications, and office automation devices and switches with preliminary circuiting.

f) Estimate interior electrical loads for systems furniture, receptacles, lighting, food service equipment and any other special use areas, etc.

g) Preliminary Distribution Panel Schedules.

7. Cost Information Showing:

a) Relocation costs (temporary and permanent)

b) Contingencies

c) Temporary services

d) Confirm scope and budget

e) Proposed V/E items

8. Other Deliverables

a) Schedule of Spaces: Provide a comparative schedule of spaces arranged in tabular form, listing the building’s various spaces and showing the original square footage allotted in the approved Program for each space. Any deviations from the approved Space and Functional Program, involving square footage or otherwise, must be clearly indicated.

b) Survey and geotechnical information are required as part of the Design Development Documents.

Version 1.28.14 Page 5 of 11

c) Project Specification Manual complete with all Division 01: “General Requirements” sections and technical sections. General Requirements sections unique to the project, such as including temporary facilities and Supplementary Conditions, must be fully developed. With each technical specification section, for each product or material specified, include a photocopy of a cut sheet of the basis of design components and at least two acceptable components specified.

d) Final Life Cycle Cost Analysis.

e) Detailed Cost Estimate building on the estimate previously developed in Schematic Design

f) Information provided outside the initial scope of services and based on subsequent written authorization must be clearly noted.

g) Final site logistics plan showing access, laydown area, traffic re-routing, pedestrian access and flow, fencing, construction parking, etc.

30% Construction Document – Minimal Submittal Requirements

30% Percent Completed Construction Documents deliverables are to include, at a minimum, all Design Development information plus the following:

1. All comments from the Design Development review process must be incorporated into the 30% Construction Document design review submittal or a written narrative explaining in detail why specific comments were not incorporated must be included.

2. Cover Sheet(s)

a) Name and address of Owner, Architect, Project Number

b) Vicinity map

c) Location map

d) Index to all drawings

3. Site Plan

e) Abbreviation and symbol glossary

f) A certified plot plan (sealed by a licensed land surveyor)

g) A grading plan 1’-0” or 2’-0” increments with appropriate sections

h) Sediment control and storm water management plans and profiles

i) Local governing utility standards included in all utility details

j) Standard details must be modified to suit project conditions. All non-applicable information must be deleted.

k) Existing and proposed electrical, gas, sewer, water, storm drainage, telephone and TV cable utilities must be identified.

l) Utility designs must show plan, profile, and all fittings and details required by code and local government standards.

4. Landscape

a) An overall site plan showing plantings, irrigation and drainage system, site lighting, and all site development features

5. Architectural

a) A basic floor plan of the entire facility showing minimal detail with a grid or column reference system showing overall building layout dimensions, core spaces, Owner-numbered or named rooms, room square footage, floor opening penetrations, etc. Fire ratings of all partitions, fire doors, etc., should be clearly denoted.

b) A dimensioned floor plan locating all interior partitions and exterior wall partitions from the grid or column reference system. Floor plan should include room workstation designations, interior and exterior door and window designations.

Version 1.28.14 Page 6 of 11

c) Room wall elevations for all non-typical walls.

d) Casework floor plan complete with schedule, details, and elevations.

e) Interior and exterior window, door and frame schedule, complete with elevations and details for all head, jamb, and sill conditions.

f) Interior and exterior finish and color schedule (exposed finished mechanical and electrical items will be clearly addressed).

g) Details to illustrate transitions between finish materials and construction types. Major building sections in at least two directions. A sufficient number of details to clearly indicate the method of construction for all building components and include, but not be limited to: walls, floors, roofing assemblies, waterproofing systems, insulating systems, interior and exterior finishes, architectural details, interior stairs and elevators.

h) Final locations of major equipment must be shown on the floor plan with associated floor loadings being shown on the structural drawings.

i) Partition-type schedule and section details for all interior, exterior, and floor wall conditions.

j) Roof plan showing all roofing material, roof drains, overflows, access hatches, roof walk pads, roof drainage slopes and elevations, scuppers, skylights, and mechanical and plumbing penetrations. Details must be provided for all edge, parapet, and flashing conditions.

k) All exterior building elevations showing finish materials, exterior door and window openings and designations, lights, louvers, grilles, signage, speakers, and other devices.

l) All structural members included in, or enclosed by the architectural details must be closely coordinated and the size verified by the structural engineer. Details must indicate the framing and furring method wherever appropriate.

m) A reflected ceiling plan showing all grid, access doors, drapery tracks, light fixtures, grills, diffusers, sprinkler heads, security devices, fire alarm devices, intercom system, exit devices and acoustic treatment. Ceiling heights and type should be indicated on the reflected ceiling plan.

n) All mechanical/electrical elements included in or enclosed by the architectural details must be closely coordinated and the size verified by the design engineer. Details must indicate the framing and furring method wherever appropriate.

o) Code Analysis Information such as: fire resistance plans and building code construction type and occupancy information

6. Structural

a) A dimensioned foundation plan showing and locating in plan and in elevation all footing, foundations, foundation piers, caissons, grade beams, reinforcement with all layouts for masonry, and anchor bolts.

b) A dimensioned floor plan for each floor, showing all beams, beam sizes, duct and piping penetrations, construction joints, expansion joints, edge conditions, imbedded anchors and frames thickened slabs, recessed slabs stair penetrations, elevator shafts, floor loading, top of structure elevation and reinforcement.

c) Footing, column, grade beam, caissons, piers, reinforcement, and beam schedules.

d) Dimensioned to scale details showing all conditions, connections, and structural sizes.

e) Shear walls clearly shown on plan and schedule if symbol code is used.

f) Abbreviation and symbol glossary.

g) Fastener/connection schedule.

h) Elevations of all footings, elevations to top of all beams, columns, recesses, and floors.

i) Roof beam plan, elevator hoist beams.

7. Mechanical

Version 1.28.14 Page 7 of 11

a) Abbreviation and symbol glossary.

b) Mechanical equipment schedule.

c) Exterior louver schedule, as coordinated with architectural louvers.

d) Floor plans indicating ductwork with sizes, ductwork mechanical devices, beams for floor above with ductwork penetrations.

e) HVAC plan showing final location of all ceiling-mounted mechanical devices, which include but are not limited to:

diffusers, return air grilles, and thermostats.

f) Floor plans should indicate housekeeping pads and weight of concentrated loads.

8. Plumbing

a) Fixture/connection schedule

b) Abbreviations/symbol glossary

c) Floor plans indicating domestic hot and cold water, storm, waste, vent, and gas piping plans, including all valves, unions, fixtures, pipe sizes, and riser diagrams, etc.

d) Areas of concentrated plumbing equipment (hot water heaters, circulating pumps, etc.) must be enlarged from the basic floor plan to not less than ¼-inch = 1’-0” detail in both plan and section views.

9. Electrical

a) Lighting fixture schedule finalized

b) Lighting control schedule, switches, emergency lighting

c) Power riser diagram for interior lighting systems

d) Abbreviations and symbol glossary

e) Panel schedules with panel locations shown on the floor plan started

f) Fan/motor control schedule/diagram

g) Power riser diagram and main distribution panel layout in large enough scale so each run can be clearly seen.

h) Floor plan indicating wire management wiring for power, receptacles, voice, video and data communications, including circuiting and connections to systems furniture, etc. started

i) Separate plans for power, voice, and data must be provided

j) HVAC plan indicating above-ceiling wiring and circuits for lighting/electrical switches, security, fire alarm, emergency exit lighting and intercom controls, etc. started

k) Main service entrance connection diagram as verified and coordinated with the governing power utility; locations of services entrances and transformers must be verified with the Architect

10. Statement of Probable Construction Cost

a) The cost information reported at the conclusion of the 30% Completed Construction Document Stage must be based upon supportive cost information from the updated detailed cost estimate prepared from the Design Development Documents Stage. The detailed estimate must account for the refined information of quantity or product information adjustments required in the development of the details to construct the design and incorporate the Constructability Review comments.

11. Quality Assurance/Quality Control Coordination

a) All drawing submittal packages are expected to be thoroughly reviewed and coordinated between disciplines utilizing a structured review process in an attempt to minimize changes during construction due to the errors and omissions of the design team. If, during construction, excessive changes due to errors and omissions of the design team are required, the Owner reserves the right to seek reparation for said changes.

Version 1.28.14 Page 8 of 11

80% Complete Construction Documents - Minimum Submittal Requirements

80% Percent Completed Construction Documents deliverables are to include, at a minimum, all 30% Submittal information plus the following:

1. All comments from the 30% Construction Document Review Process must be incorporated into the 80% Construction Document design review submittal or a written narrative explaining in detail why specific comments were not incorporated.

2. Civil

a) All civil documents should be 100% complete.

3. Landscape

a) Details and sections of all site development features, sidewalks, curbs, paving stones, bollards, ramps, exterior stairs, lawn areas showing seeding methods, etc.

b) All landscape conditions should be thoroughly detailed.

c) A symbol glossary

d) Planting schedule

e) Seeding schedule

f) Modify standard details to suit project conditions and delete all non-applicable information

4. Architectural

a) Interior signage locations must be shown on the floor plan complete with details and schedules.

b) Casework floor plan complete with schedule, details, and elevations

c) Interior and exterior window, door and frame schedule, complete with elevations and details for all head, jamb, and sill conditions

d) Completion of all wall sections, enlarged toilet plans, enlarged floor plans, wall elevations, finish/color floor plans, finish/color boards (both interior and exterior)

e) Completion of FF&E plans, and vertical circulation plans and sections

f) Completion of all final roofing and waterproofing details

5. Mechanical

a) Floor plan indicating the sprinkler and standpipe riser systems, including all required pumps and control devices.

b) Fire damper schedule and location of dampers on each floor.

c) Ductwork sound attenuation schedule.

d) Vibration isolation schedule.

e) Terminal control box schedule with electrical and air volume requirements.

f) Chilled water, condenser, refrigerant, fuel oil, steam and gas riser piping floor plans and riser diagrams, and schematics, including pipe sizes. Piping schematics must be in large enough scale to clearly indicate all control devices, valves, unions, and miscellaneous appurtenances.

g) Areas of concentrated mechanical equipment must be enlarged from the basic floor plan to not less than ¼-inch = 1’- 0”, illustrating detailed ductwork and equipment within the mechanical room in both plan and section views; coil access and filter access are to be shown to scale as verification of clearance.

h) Access doors – both wall and ceiling, must be called out at each applicable location as coordinated with the architectural drawings (rated where applicable).

Version 1.28.14 Page 9 of 11

i) Duct/piping penetrations of all walls, floors, roofs, beams, columns, and foundations must be coordinated with and verified by the structural engineer. Code complying fire-stopping must be detailed for penetrations through fire-rated assemblies.

j) Locate on the floor plans all controls system equipment and provide a panel and device schedule, indicator and panel graphics complete with sequence of operation and control system program diagram.

6. Plumbing

a) Piping and insulation jacket dimensions are to be coordinated with architectural finishes and casework; all exposed piping is to be verified with the Architect.

b) Plan drawing of all water and sanitary branch piping for installation of interior equipment and fixtures.

c) Typical piping riser schematics for all gravity flow piping systems.

d) Access panels, doors, and provisions in both walls and ceilings are to be shown on floor plans for all valves, cleanouts, and caps, etc.

e) Connections to existing and new building utilities must be clearly shown. Requirements of governing utilities must be determined and clearly detailed and shown. Connection details and elevations must be checked and coordinated with applicable civil drawings.

f) Design details

g) Piping penetrations of all walls, floors, roofs, beams, columns, and foundations must be coordinated with and verified by the structural engineer. Code complying fire-stopping must be detailed for penetrations through fire-rated assemblies.

7. Electrical

a) Lighting fixture schedule completed

b) Lighting control schedule, switches, emergency lighting completed

c) Panel schedules with panel locations shown on the floor plan completed

d) Floor plan showing location of all fire alarm device/panel schedule, indicator graphics, riser diagram including activated hardware and pull stations. Confirm activated hardware with hardware schedule.

e) Floor plan showing location of all intercom devices, panel schedule and location, and program riser diagram.

f) Floor plan showing location of all security devices, panel schedule and locations, and riser diagram.

g) Floor plan showing location of all intercom and TV outlets and devices.

h) Telephone board schedule and riser diagram coordinated to equipment size requirements and connection provisions with the governing telephone utility and Owner requirements.

i) TV terminal/splitter and riser diagram coordinated as to equipment size requirements and connection provisions to antenna and cable TV system.

j) Floor plan indicating wire management wiring for power, receptacles, voice, video and data communications, including circuiting and connections to systems furniture, etc. completed

k) Floor plan indicating power connections to all mechanical equipment.

l) Power and lighting plans indicating above-ceiling wiring and circuits for lighting/electrical switches, security, fire alarm, emergency exit lighting and intercom controls, etc. completed

m) Areas of concentrated electrical equipment, and electric vault rooms in particular, must be enlarged from the basic floor plan to not less than ¼-inch = 1’-0” and must be shown in plan and elevation.

n) Sheet notes must be applicable to each sheet. Standard notes and details must be modified to specific conditions.

Version 1.28.14 Page 10 of 11

o) Access to systems must be verified. Doors, panels or other provisions must be called out in all wall and ceiling locations for junction boxes, controls, or any other device requiring access.

p) Raceway penetrations of all walls, floors, roofs, beams, columns, and foundations must be coordinated with and verified by the structural engineer. Code complying fire-stopping must be detailed for penetrations through fire-rated assemblies.

q) A dimensioned floor plan showing wire management system with openings located for voice data, video and electrical and outlet locations. This is more typically done by the electrical engineer

8. Statement of Probable Construction Cost

a) The cost information reported at the conclusion of the 80% Completed Construction Document Stage must be based upon supportive cost information from the updated detailed cost estimate prepared from the 30% Completed Documents Stage. The detailed estimate must account for the refined information of quantity or product information adjustments required in the development of the details to construct the design and incorporate the Constructability Review comments.

9. Quality Assurance/Quality Control Coordination

a) All drawing submittal packages are expected to be thoroughly reviewed and coordinated between disciplines utilizing a structured review process in an attempt to minimize changes during construction due to the errors and omissions of the design team. If, during construction, excessive changes due to errors and omissions of the design team are required, the Owner reserves the right to seek reparation for said changes.

10. Other Deliverables

a) Commissioning final plan

b) Updated project schedule

100% Complete Construction Documents - Minimum Submittal Requirements

1. Submittal for 100% complete documents will be the same as the 80% submittal requirements with all appropriate 80% review comments from the Owner incorporated within the drawings and specifications.

2. All comments from the 80% Construction Document Review Process must be incorporated into the 100% Construction Document design review submittal or a written narrative explaining in detail why specific comments were not incorporated.

Review, Comment and Approval Submissions to DCSD:

1. Schematic Design Phase (Preliminary Design Submittal for GaDOE)

2. Design Development Phase

3. 30% Construction Documents Phase (Check Set Submittal for GaDOE)

4. 80% Construction Documents Phase

5. 100% Construction Documents Phase (Final Submittal for GaDOE)

Building Permit

1. Submit for Building Permit

2. Submit for L.D. Permit

3. Incorporate Permit Review Comments

Version 1.28.14 Page 11 of 11

Bid Negotiations

1. Bid Period

2. Pre-Bid Conference

3. Negotiations & Award

4. Begin Construction

Phasing (as appropriate)

(List Phasing as appropriate

DCSD Design Guidelines

VERSION 2018.04.04

Design Guidelines for Facility Construction

VERSION 2018.04.04

Department of Design and Construction Operations Division

Sam Moss Service Center 1780 Montreal Road

Tucker, GA 30084

E20133310 Typewritten Text

E20133310 Typewritten Text

E20133310 Typewritten Text Appendix D

These Design Guideline requirements reflect DeKalb County

School District’s (DCSD) experience in building and operating schools. They are provided to assist Design Professionals in preparing contract documents for new schools, additions, and renovation projects.

The aim is to balance the need for instructional functionality with aesthetics, accessibility, operability, sustainability, and security so that all students, staff, and community members feel welcome and safe.

The Design Guideline requirements are organized in sixteen (16) divisions similar to the Master Format industry standard specification divisions. Technical specifications for each DCSD project shall be prepared by and be the legal responsibility of the Design Professional of Record. This document serves as a guideline to the project designer of minimum performance standards and expectations the District has for school construction. They are not intended to be complete technical specifications. The Design

Professional shall be responsible for incorporating these requirements into the appropriate contract documents. Any deviation from these guidelines must be approved in writing by DCSD staff.

All requirements noted shall be assumed to apply to every school type, unless specifically noted. DCSD or its designee shall be solely responsible for establishing and maintaining the DeKalb County School

District Design Guidelines.

Design Professionals shall coordinate use of these Design Guideline requirements with related documents and regulations, including, but not limited to:

Georgia Department of Education (GaDOE) Architectural Review Documents: GaDOE requires that Construction Documents for DCSD projects comply with GaDOE standards and be submitted for formal review. These standards and review requirements are posted on the

GADOE Facilities Services Resources website: http://www.GaDOE.org/Finance‐and‐Business‐

Operations/Facilities‐Services/Pages/Facilities‐Services‐Resources.aspx. Drawing submittals require coordination with the current GADOE “Curriculum and Space Needs” form for each project. These forms will be provided by GADOE through the DCSD Program Manager.

Georgia Department of Education (GDOE) Grants Administration Documents: At projects where

GADOE will provide funding, additional documentation is required. These documents are also posted on the GADOE Facilities Services Resources website.

The following DeKalb County School District (DCSD) guiding documents are posted on the DCSD website

(www.dekalbschoolsga.org):

Local Five‐Year Facilities Plan

DeKalb County School District (DCSD) Educational Specifications: Educational Specifications provide descriptions of typical programmed spaces for each of the three main types of schools:

Elementary, Middle and High. These Design Guidelines describes construction requirements applicable to all types of schools.

DIVISION 1 – GENERAL

01.01 Facility Planning

1. Grades to be Housed: Typical new schools in the DeKalb County School District shall be designed to house the following grade levels:

a. Elementary: Kindergarten (K), First (1st), Second (2nd), Third (3rd), Fourth (4th) and

Fifth (5th) grades.

b. Middle: Sixth (6th), Seventh (7th) and Eighth (8th) Grades.

c. High: Ninth (9th), Tenth (10th), Eleventh (11th) and Twelfth (12th) Grades.

2. Building Capacity: The District’s Planning Department will determine the Full Time Equivalent

(FTE) Capacity for new schools in the DeKalb County School District.

3. Building Core: The “core” consists of ancillary spaces that support the classroom instructional spaces. These include the Cafeteria, Kitchen and Media Center. The GADOE has issued rules setting forth minimum floor areas for such spaces, based upon FTE. Thus, provision for expansion must begin with planning for a “core” large enough to support the largest practical

FTE contemplated for a given site. Typical new schools in the DeKalb County School District shall be designed with the following core capacity:

a. Elementary Future FTE: plan for minimum 40% increase

b. Middle Future FTE: plan for minimum 30% increase

c. High Future FTE: plan for minimum 25% increase

4. Future Expansion: Any new design for DCSD facilities should be configured with future growth in mind, to allow for expansion with a minimum amount of alteration of the original structure or site. For new buildings or major additions, indicate area for future expansion on the architectural site plan.

01.02 Room Numbers

DeKalb County School District requires incorporation of a single room numbering system for all drawings, schedules and signage installed on the building, including: All architectural submittal drawings

1. GADOE Inventory Drawings

2. Door and Finish Schedules

3. HVAC Equipment, Automated Temperature Controls and Energy Systems

4. Signage on the building

To achieve this, the Architect shall develop a logical building and room numbering system at the

Schematic Planning stage. The sequence of room numbers shall be assigned based on ease of locating rooms in the completed building. In order to direct students, staff and visitors, the sequence shall start at the Main Entrance and progress in a logical sequence throughout the building. Random numbering of rooms is not acceptable.

Room numbers shall be all numeric as required for GADOE Inventory. Major room numbers at multi‐ story buildings shall be 4 digits starting with the floor level, and progress around the building in sequence (Room number 1211 indicates 1st floor, 2nd wing or Corridor, 11th room). Small spaces within major rooms or suites shall be identified with the major room number plus numeric suffix (# 1211.1).

VERSION 2018.04.04

Where possible use whole thousands for wings or corridors (1200) and use postal odd‐even progressive numbers down corridors (odd on right (1211), even on left (1212). All spaces must be numbered including corridors, stairs, elevators, and service rooms. Stairs, elevator and service rooms may be numbered as a suffix of the corridor leading to them. One story buildings shall be similar, but may use 3 digits when identification of the story is not needed. Room numbers at additions shall extend existing

Inventory Drawing numbers without repeats.

Architect shall present building and room numbering system to DCSD for review and approval before incorporating them into the construction documents. After room numbers are approved they shall not be casually altered without specific approval of DCSD Facilities Services Department. See Division 10 ‐

Room Signage.

01.03 GADOE Inventory Drawings

For all new buildings and additions, the Architect shall prepare Inventory Drawings. These documents are required by the GADOE for the Local Facility Plan, and are used by DCSD for convenient reference.

Inventory Drawing standards include:

Deliver the Inventory Drawings to DCSD, formatted and saved in AutoCAD 2010.

The following layer list should be used:

1. Building walls shall be drawn in a simplified 2‐D drawing format using Auto CAD and show only the net exposed surface of walls. (i.e., no hatching or interior chases)

2. Show windows as a single Cyan Line without spandrels or sills.

3. Show doors and swing as single lines similar to walls without thresholds or heads.

4. Eliminate unnecessary detail features which may interfere with the readability of text at the prescribed sheet size.

5. Identify all spaces, including corridors, stairs, elevators, and service rooms, with room name, room number and net area.

6. Standard sheet size = 11” x 17” without border

7. Do not use more than one sheet per floor level.

VERSION 2018.04.04

8. All text must be readable without magnification when printed on 11” x 17 sheet. Use following Fonts and colors to better distinguish room identification:

Font styles:

9. Net Room Areas shall be calculated based on the inside face of walls.

10. Gross building areas shall be calculated to the exterior surface of exterior walls. Do not include overhangs.

11. Provide separate area calculations for mechanical mezzanines and canopies.

12. Text shall be individually positioned for each space for best readability.

13. Additions shall be identified with a yellow phantom line border and a title box showing

GADOE Building Number, Year when first occupied, and Gross Area.

14. Refer to typical existing Inventory Drawings for required Schedules, Tables and overall

Format.

01.04 Fire Evacuation Plans

For all new buildings and additions, the Design Professional shall prepare evacuation plans in accordance with DeKalb County Fire Marshal regulations. Upon construction completion, these plans will be mounted on interior walls throughout the facility to direct building occupants to exits.

1. For phased projects, intermediate evacuation plans are required for each phase.

2. Plans shall show simplified floor plan in black, with exit routes in red, on white background.

3. Deliver the Fire Evacuation Plans to DCSD in .pdf format at 11” X 17”.

4. To properly mount the plans, the Design professional shall specify a protective acrylic frame, and locate mounting locations for contractor to install.

01.05 Proprietary Specifications

1. Technical Specifications shall generally be performance‐based and include a minimum of 3 acceptable manufacturers actively bidding in Georgia. These shall be reviewed by DCSD or its designee in order to confirm acceptability.

2. It is the desire of DeKalb County School District to utilize proprietary specifications for items for which there are less than three acceptable manufacturers or for items for which new purchases must be of the same manufacturer as existing to achieve system wide compatibility and economical use of funds in the maintenance of the systems. The current list of approved items is in the appendix to this document.

3. The DCSD designee will furnish a letter of justification for each project, which must be submitted with final documents to the Georgia Department of Education. The Design Professional shall verify that the latest and most current document is used in Contract Documents.

Georgia

VERSION 2018.04.04

01.06 Applicable Codes and Building Standards

The Design Professional is responsible for ensuring that all designs for

DCSD projects comply with all applicable building codes. We depend on the expertise of our design professionals to support and protect our community.

ADA and DCSD

1. All new school construction for DCSD must be designed and constructed in full compliance with all requirements of the current edition Americans with Disabilities Act (ADA) and the Georgia

Accessibility Code. For major additions and renovations, areas of non‐compliance throughout the entire existing building should be assessed by the design professional, even if outside the scope of work. A brief synopsis of this information, along with proposed future solutions, should be included in the designer’s preliminary report.

2. For remodeling, enlarging a toilet stall for ADA‐compliance will often result in fewer fixtures available at the school, which has adverse effects. Any proposed reduction to the overall number of water closets, urinals, or lavatories must be approved early in the project in writing by the DCSD Design Manager.

3. Frequently overlooked items related to ADA compliance include:

At least one bench in each locker room shall provide back support

All electric water coolers (not just those in corridors) or other items that project from the wall must be recessed or otherwise protected for compliance.

Provide contrast nosings at all stair treads.

The number of accessible parking spaces to be provided is determined by the aggregate total of all spaces provided on the school site.

Renovations to an existing restroom shall include proper location of all toilet accessories.

Provide stable, accessible route (concrete walkway preferred) to all play areas and play equipment.

01.07 Acoustic Standards

The Design Professional shall be responsible for incorporating appropriate acoustic design measures into the Construction Documents.

Follow GADOE guidelines and current industry standards such as

ASHRAE and ANSI Standard S12.60 guidelines regarding acoustic design of classrooms. Building areas requiring special acoustic attention include but are not limited to stage area, auditorium, gymnasium, cafeteria and music areas.

Design considerations include:

Sound quality: controlling excessive reverberation, eliminating or minimizing echoes, and shaping rooms to create uniform sound field in audience areas.

VERSION 2018.04.04

Minimizing impact of equipment noise and vibration when locating mechanical equipment:

Maximum noise emissions of equipment shall be specified. To avoid vibration transfer, provide adequate isolation of all equipment with moving parts from the building structure.

Addressing noise intrusion from plumbing and impact noise from lockers, basketball backboards, etc. into acoustically sensitive rooms.

Speech privacy shall be provided at offices, conference rooms and speech therapy rooms.

Provide sound attenuation in corridors (“Commons”) in student queuing areas leading to

Cafeteria and Gymnasium entrances.

01.07 Close‐out Process

Close‐out procedures shall be incorporated into the project from the start of design. The Design

Professional shall coordinate with the Capital Improvements Program team to establish expectations regarding documentation.

1. Provide Operation and Maintenance Manual Notebooks for all systems and equipment no later than (30) days prior to Project Substantial Completion Date.

2. Provide keys, valve schedules, attic stock materials, instruction confirmations and as‐built drawings no later than the Project Substantial Completion Date. Deliver keys directly to Owner.

3. Provide all required warranties, inspection reports, governing certificates and other remaining required items within thirty (30) days following the project Substantial Completion Date.

Provide all warranties in a separate 3‐ring binder with warranties organized by CSI designation.

4. Provide itemized list of Kitchen equipment with brand, model and serial number for each piece along with cost.

5. Technical Specifications shall address requirements for training sessions for owner orientation and instruction for all building equipment and systems. Minimally, these shall include:

a. Providing a training schedule spreadsheet for distribution to Owner at least one week before training.

b. Providing a video record of all trainings for future reference.

01.08 DCSD: An Environmentally Conscious School System

DeKalb County School Board Policy EBL adopted in 2008, defines the District’s goal to “establish and maintain an environmentally conscious school system.” This policy is available for viewing on our website, www.dekalbschoolsga.org. It is the District’s policy to promote healthy and sustainable educational environments through the design, construction, operations, and maintenance of its facilities. Architects, engineers, and contractors should review, discuss, and work with the District to establish the goals in this respect for each project at the beginning of the design and construction phase.

DeKalb County School District recognizes the environmental impact of its buildings and the importance of green design and green building practices. Architects and engineers are encouraged to incorporate energy performance in the design process and design energy efficient buildings to achieve high performance buildings that will lower the schools overall operating and maintenance costs.

DIVISION 2 ‐ SITE

02.01 Site Design: Circulation

1. For new facilities and major renovations, the Design Professional shall develop a master plan which provides for the programmed needs defined by DeKalb County School District including considerations for future expansion to the core capacity. In addition, classroom areas should be configured so as to allow for expansion with a minimum amount of alteration of the original structure or site.

2. For additions to existing facilities, the Design Professional shall provide DCSD with an overall as‐ built site plan showing entire extent of site, including all existing and new structures, paving, and site improvements.

3. Every school site shall be designed with a minimum of two (2) vehicular entrances in and out, preferably from two separate streets.

4. Site traffic circulation shall be designed with separate car and bus traffic routes that should not conflict. Layout shall not require driving service vehicles through parking lots to access the service areas; provide direct access to service area from bus loop or other main site circulation driveway.

5. Provide walkway access from adjacent streets, parking, bus loading and sports facilities.

Walkways at high traffic areas shall be sized and located to avoid trampling of adjacent lawns and landscaping especially at building entrances and at heavily traveled routes to play areas.

6. Provide gates or bollards to restrict vehicular access onto entrance and other major walkways.

Review specific requirements for traffic gates with DCSD. Consider gates at drives leading to athletic areas, bus parking, marching band practice areas and entrances.

7. Future Portable Classrooms:

a. For new buildings, site design shall include pre‐planned level areas for the future location of portable classroom units, in the following minimum quantities:

i. Elementary: 12 classrooms

ii. Middle: 12 classrooms

iii. High: 24 classrooms

b. Design of the site shall identify area(s) for placement of portable classroom units without impacting parking, play fields and other required amenities. Portable areas shall be adjacent to classroom wings if site constraints and conditions permit. Coordinate portable location with future building expansion areas to avoid relocation of portables when the building is expanded. Building service utilities (electricity, gas, water) shall not be located under the footprint of future portable locations. Avoid locating site drainage lines and inlet structures under and within portable building sites. A fire hydrant must be located within 400’ of all portable classroom building sites.

c. Portables should be located as close to the school building as permitted by code.

Architect shall verify separation requirements with the permitting authority and with

DCSD Facility Services Department during the preliminary design phase of each school.

Portables are typically located a minimum of 17’ apart, face to face, to accommodate required stairs, ramps and sidewalks.

d. DCSD uses several different sizes/configurations of portable classrooms. All portable classrooms must be accessible, per ADA requirements. Portables are built to a Type V‐B construction classification and are designed and approved for educational occupancy.

e. Soil bearing capacity in the portable area shall be 3,000 psf minimum.

VERSION 2018.04.04

f. The building electrical service shall be sized to accommodate the additional portable loads. A “spare” breaker shall be installed to power a future distribution panel near the portable site(s) to provide electrical service to the portables. Conduits of sufficient size, as required to serve the remote future portable classroom distribution panel, shall be installed from the main electrical distribution panel and capped until needed. Intercom, security and other systems shall be expandable for the number of additional portable classrooms noted above.

8. Auto Parking and Student Drop‐off / Pick‐up

a. The total number of automobile parking spaces provided shall be the number required by local zoning code, or the following, whichever is greater:

i. Elementary = 2 parking spaces per Instructional Unit

ii. Middle = 3 parking spaces per Instructional Unit

iii. High = 6.6 parking spaces per Instructional Unit. Where space permits, provide an area without intermediate curbs within the paved parking area for marching band practice, approximately the size of a football field.

b. Appropriate number of accessible parking spaces will be provided, in accordance with

ADA requirements and the Georgia Accessibility Code. Consider placement of a portion of the required number of accessible (HC) parking spaces directly adjacent to main entrance building, so that users do not have to traverse traffic lanes to enter building.

c. Clearly define crosswalks (painted and/or raised) from parking areas to all building entrances.

d. Provide a designated separate automobile drive and drop‐off / pick‐up area with appropriate stacking space for waiting cars. Consider using speed humps at automobile drives to reduce speeding. Review location of proposed speed humps which may impact bus traffic with DCSD Director of Transportation.

9. School Bus Parking, Drives and Loading / Unloading Areas

a. For all new schools, provide covered main bus loading area and covered handicapped‐ accessible special education bus loading adjacent to appropriate building entrance.

Consider locating special education bus loading area as close to special education classrooms as practicable. Access to and from the Special Education bus area shall be approximately level without extensive ramps or lifts.

b. Provide curbside bus loading‐unloading adjacent to High School Stadiums with appropriate turning radius and grades. Paint auto parking overlay at bus staging area for additional activity parking.

c. Bus parking, covered loading‐unloading areas, and driveway layout shall be reviewed and approved by DCSD Executive Director of Transportation, to ensure appropriate turn radii and grades for bus drives.

10. Loading Docks

a. For new schools and / or major kitchen renovations at Elementary and Middle Schools, provide 6” curb loading areas adjacent to Kitchen and General Storage / Receiving area with 36” curb cut and ramp to grade.

b. For new schools and / or major kitchen renovations at High Schools, provide standard height raised loading dock at adjacent to Kitchen and General Storage / Receiving area.

c. See Division 16 for delivery doorbell requirements at receiving areas.

VERSION 2018.04.04

02.02 Sitework Details

1. Paving and Surfacing

a. Heavy‐duty asphalt paving asphalt paving shall be used in all parking and driveway areas. Lighter duty pavement may be considered for automobile parking areas that are well isolated from bus or truck traffic.

b. Asphalt and graded aggregate base thicknesses shall be standardized and so illustrated in paving cross‐sections, detailed in civil engineering design drawings. Final asphalt top shall be in place before bus run through.

c. Surfacing at Playgrounds shall be rubber mulch.

2. Site Signage (Road, Parking, and Drive Entrance)

a. Appropriate metal signage shall be included in the contract per code and local requirements. The position of parking and traffic signage shall be included in the site design and Construction Documents. Provide way‐finding signage for major facilities such as visitor parking, building entrance, parent and bus drop‐offs, stadium, ball fields, etc. Identify restrictions on use of parking spaces such as handicapped, staff, visitors, students, etc. Provide signage clearance from curbs to prevent bus “tail swing” from damaging signposts.