RFQu - 2023-024AB - Gen Contr Serv - NMB Park _ Sports Complex Expan - Phase II.pdf

Request for Statement of Qualifications – NMB Park & Sports Complex Expansion Project – Phase II - 1

September 7, 2023

REQUEST FOR QUALIFICATIONS

City of North Myrtle Beach

General Contractors Pre-Qualification for the NMB Park & Sports Complex Expansion Project – Phase II

2023-024AB

DUE DATE:

Thursday, October 5, 2023, at 3:00 PM ET

RECEIPT LOCATION:

Virtual Submission Portal:

www.BidNetDirect.com

-or-

Physical Submission:

Attn: Amber Bell, Purchasing Agent Fleet-Facilities-Purchasing Offices 1120A 2nd Avenue South Rm 107

North Myrtle Beach, SC 29582

(843) 280-5696

OFFICIAL CONTACT:

Amber Bell

Purchasing Agent 843 280-5696 acbell@nmb.us

The City of North Myrtle Beach reserves the right to reject any and all submissions or any parts thereof and to waive any irregularities or minor informalities in any submission or in the procurement process and to make a contract award in the best interest of the City of North Myrtle Beach.

http://www.bidnetdirect.com/ mailto:acbell@nmb.us

Request for Statement of Qualifications – NMB Park & Sports Complex Expansion Project – Phase II - 2

Introduction & Submittal Process & Policies of Statements of Qualifications

The City of North Myrtle Beach, SC, is seeking submittals from qualified General Contractors for pre-qualification of general contractors for the expansion of the North Myrtle Beach Park and Sports Complex Phase II project for the City of North Myrtle Beach.

Contractors wishing to provide a submission for this project must first be determined to be qualified to perform the services required. As such, interested General Contractors should submit a Statement of Qualifications to the City of North Myrtle Beach.

Interested parties are REQUIRED to register with a virtual solicitations management platform known as BidNet Direct. Visit www.BidNetDirect.com for more information. Vendor Registration is free and ensures receipt of proper documentation and any further communications and/or amendments to the solicitation referenced herein.

The OFFICIAL CONTACT for this solicitation is:

ATTN: Amber Bell, Purchasing Agent

1120A 2nd Ave S North Myrtle Beach SC 29582

843 280-5696 acbell@nmb.us

Each firm responding to this solicitation is officially a RESPONDENT. If a physical submission option is selected, each respondent must submit a sealed package containing an original statement plus one (1) digital copy of its statement of qualifications to the address above no later than Thursday, October 5, 2023, at 3:00 PM ET. Statements of qualifications may be submitted in person, by messenger, or by regular mail. All submissions will be logged in and date and time stamped. All physical submission responses must be identified as: City of North Myrtle Beach Park and Sports Complex Phase II – Statement of Qualifications by (Name of Respondent). No responsibility will attach to the City of North Myrtle Beach or any official or employee thereof, for the pre-opening, post opening, or failure to open a submission not properly addressed and identified.

Any qualifications package that is received after the date and time specified will be logged and date and time stamped as "late,” returned unopened to the respondent, and will be immediately disqualified. The City of North Myrtle Beach assumes no responsibility for delivery of proposals that are mailed or unidentified.

Request for Statement of Qualifications – NMB Park & Sports Complex Expansion Project – Phase II - 3

(cont.)

If a virtual submission option is preferred, please submit an electronic file through the BidNet Direct website (www.BidNetDirect.com) not later than the date and time specified herein. Allow sufficient time of at least ONE (1) business day before the Proposal Due date to begin the uploading process and to finalize your submission. Proposal submissions will only be visible to others after the Proposal Due date and time is expired. Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed. If you have any additional questions regarding www.BidNetDirect.com, please call 1-800-835-4603 and press 2 for Vendor Support.

Packages will be (physically and digitally) opened at the following location at the date and time on the cover sheet.

The City of North Myrtle Beach Fleet-Facilities-Purchasing Offices, Conference Room 106 1120-A 2nd Avenue South, North Myrtle Beach, SC 29582

A Microsoft Teams meeting will be available, and you can join on your computer, mobile app or room device. Click here to join the meeting (Meeting ID: 213 746 392 239 Passcode: VvZr4m) Download Teams | Join on the web | Learn More | Meeting options

The City of North Myrtle Beach reserves the right to: 1) Accept or reject any or all Statements of Qualifications, 2) To select Contractors who appear suitable to the best interests of the City of North Myrtle Beach, 3) To request additional clarifying information from any respondent, 4) To waive any and all formalities or irregularities in any response, and 5) Conduct interviews with Contractors who are deemed responsible and present sufficient qualifications.

It is the intent of the City of North Myrtle Beach to develop a list of acceptable General Contractors with extensive experience in Architectural Vertical Work and Project Coordination who will be allowed to bid on the NMB Park & Sports Complex Expansion Project – Phase II. Site Contractors are encouraged to submit bids to the General Contractors prequalified for this Project but, site contractors will not be selected as the Primary Contractor for the Project.

The information submitted in response to this request will be subject to the Freedom of Information Act and, as such, will be made available for public review, if a request in submitted.

All materials and written qualifications submitted pursuant to this request shall become the property of the City of North Myrtle Beach and will not be returned. All respondents must visibly mark as "CONFIDENTIAL" each part of their submission that they consider to contain proprietary information the release of which would constitute an unreasonable invasion of privacy. All unmarked pages will be subject to release in accordance with law. The City, in its sole discretion, shall determine if the marked pages contain proprietary information which the City may exempt from disclosure pursuant to the SC FOIA, S.C. Code Section 30-4- 10, et seq. Respondents should be prepared, upon request, to provide justification of why such materials should not be disclosed in accordance with the South Carolina Freedom of Information Act.

All questions and/or requests for clarification regarding this request may ONLY submit comments, suggestions, or questions through the online portal known as www.BidNetDirect.com. The Deadline for submitting questions is Thursday, September 21, 2023 at 3:00 PM ET. No telephone or email inquiries will be accepted. All questions will be answered in the form of an amendment and sent to all registered Respondents. Subsequent addenda, if applicable, will be furnished to all interested parties.

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Request for Statement of Qualifications – NMB Park & Sports Complex Expansion Project – Phase II - 4

If it becomes necessary to revise any part of this request, a written addendum will be issued. All addenda issued by the City of North Myrtle Beach will become part of the official request and will be posted on the City of North Myrtle Beach online procurement system website, at www.BidNetDirect.com. Receipt of all addenda must be acknowledged in the response to this request.

No direct or indirect contact regarding this solicitation may be made with any representatives of the City of North Myrtle Beach other than the official contact identified in this request. If such contact is made, the City of North Myrtle Beach reserves the right to reject a submission by that respondent. All questions and/or requests for clarification must be provided in accordance within this request. This contact policy applies to site visits and requests for technical information. Any technical information needed from the City of North Myrtle Beach to prepare a submission should be coordinated through the question portal through www.BidNetDirect.com.

Any submissions that do not conform to the essential requirements of this request shall be rejected. The City of North Myrtle Beach reserves the right to waive informalities and minor irregularities in submittals and reserves the sole right to determine what constitutes informalities and minor irregularities. The City of North Myrtle Beach also reserves the right to accept or reject any or all submissions received in response to this request. The City of North Myrtle Beach is not obligated to enter into any contract on the basis of any submittal in response to this request. The City of North Myrtle Beach reserves the right to request additional information from any respondent submitting under this request if such information is necessary to clarify the submission.

The City of North Myrtle Beach may cancel this request in whole or in part at any time if it is determined to be in the best interest of the City of North Myrtle Beach. The City of North Myrtle Beach may reject any or all submissions in whole or in part if it is determined to be in the best interest of the City of North Myrtle Beach.

Respondents shall promptly notify the City of North Myrtle Beach in writing of all potential conflicts of interest for any prospective business association, interest, or other circumstance, which may influence or appear to influence the respondent's judgment or quality of services being provided hereunder. Such written notification shall identify the prospective business association, interest, or circumstance, the nature of work that such a person may undertake and request an opinion of the City of North Myrtle Beach as to whether the association, interest, or circumstance would, in the opinion of the City of North Myrtle Beach, constitute a conflict of interest. By responding to this solicitation, the respondent certifies that it has no conflict of interest with any employee, agent, elected official or officer of the City of North Myrtle Beach or any other conflict as may be set forth herein.

More than one submission from an individual, firm partnership, corporation, association or related parties under the same or different names will not be considered. If the City of North Myrtle Beach believes that collusion exists among respondents, all submissions from the suspected firms will be rejected. "Related parties" means respondents or the principals thereof, which have a direct or indirect ownership or profit-sharing interest in another respondent.

Respondents shall comply with all local, state, and federal directives, orders, and laws applicable to this request and any resulting contract.

Request for Statement of Qualifications – NMB Park & Sports Complex Expansion Project – Phase II - 5

By responding to this request, respondents certify that the response is made without previous understanding, agreement, or connection with any person, firm or corporation making a submission for the same item, and they certify the knowledge that this would constitute an illegal action.

Proposed Procurement Timeline

Release date for Request for Qualifications 09/07/2023

Final Date to Receive Written Questions/Clarifications 09/21/2023

3 PM ET

Request for Qualifications submission deadline 10/05/2023

3 PM ET

Completion of Selection Committee Review and Recommendation 10/12/2023 estimated

Qualified Respondents Notification 10/19/2023 estimated

Evaluation Process

Selection Committee

The City of North Myrtle Beach will conduct a formal selection process to determine qualified respondents.

This process will include the formation of a selection committee and the appointment of other technical advisors as needed to review all the submissions. Qualified Respondents will be selected based on the cumulative scores of the selection committee.

The City of North Myrtle Beach reserves the right to contact a respondent to obtain written clarification of information submitted and to contact references to obtain information regarding performance, reliability, and integrity. After evaluating the submitted Statements of Qualifications, the selection committee may choose to interview respondents prior to notifying the respondents. If interviews will be conducted, short-listed respondents will be notified at least ten (10) business days prior to the interview date.

Qualified Respondents Notification

The selection committee’s recommendations will be presented to the North Myrtle Beach City Manager for consideration. Once approved, a notice will also be emailed to all respondents informing them of the committee’s recommendation.

Request for Statement of Qualifications – NMB Park & Sports Complex Expansion Project – Phase II - 6

STATEMENT OF QUALIFICATIONS CONTENTS

The evaluation factors will include but will not necessarily be limited to the following. Please submit all information in same format and itemization as outlined below.

I. QUALIFICATIONS/EXPERIENCE

1. Identify the lead organization and primary members of the team. Name the entity with whom the City will be contracting, and identify if this will be a partnership, corporation, joint venture, etc.

2. Provide an organizational chart showing each member of the project team proposed for this project. Describe the role and responsibilities of each member.

II. PAST PERFORMANCE AND RESPONSIBILITY

1. Each Respondent must provide the following information.

A. List all similar projects completed within the last five years by the Respondent (Parks, Recreational Facilities, and / or Municipal/Publicly-Funded projects) regarding the same subject matter as this Solicitation. For each one, provide the Location, Owner, and a contact person for the Owner and contact information.

B. Provide a minimum of three references the Purchasing Department may contact regarding similar work scope done by Respondent during the last five years.

C. The Respondent shall note the current capacity of its firm to perform the work within the prescribed time limitations, taking into consideration the current and planned workload of their company and their Sub-contractors as well as market conditions.

2. "Principals," for the purposes of the below questions, means officers, directors, owners, partners, and persons having primary management or supervisory responsibilities within a business entity (e.g., general manager, plant manager, head of a subsidiary, division, or business segment, and similar positions).

A. Are Respondent or any of its principals presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any local government, state or federal agency?

B. In the fifteen-year period preceding this request, has Respondent or any of its principals been convicted of or had a civil judgment rendered against them for:

commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract;

violation of Federal or state antitrust statutes relating to the submission of Requests; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property?

C. Is Respondent or any of its principals presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in question 2 above?

D. In the ten-year period preceding this Request, has Respondent or any of its principals had any contract terminated for default by any public (Federal, state, local) or private entity?

E. In the ten-year period preceding this Request, has Respondent or any of its principals been involved in a lawsuit or arbitration or other dispute with any public (Federal, state, local) or private entity?

Request for Statement of Qualifications – NMB Park & Sports Complex Expansion Project – Phase II - 7

STATEMENT OF QUALIFICATIONS CONTENTS

3. If the answer to any of the above questions is yes, Respondent must submit a full written explanation. The information will be considered in connection with a review of the Respondent's responsibility. Failure of the Respondent to furnish additional information as requested may render the Respondent nonresponsive.

4. The answers and information given in response to this section are material representations of fact upon which reliance was placed when making award. The Respondent shall certify that all responses are true and correct. If it is later determined that the Respondent knowingly or in bad faith rendered provided erroneous information, in addition to other remedies available, the City may terminate the contract resulting from this solicitation for default.

III. SAFETY PLAN APPROACH

The Respondent shall provide information on how the safety responsibilities will be performed on this project. As a minimum provide the following information:

1. Provide a brief description of the proposed safety program.

2. Identify the Safety Manager and demonstrate experience on other projects similar in magnitude and complexity. The Safety Manager shall be responsible for compliance with all applicable safety regulations. Project-wide safety shall be the sole responsibility of this person, and no additional assignments can be placed on this person.

3. Identify key individuals holding first aid certification and OSHA qualifications who will be assigned to the project.

4. Provide documentation of the safety record on construction projects for the past five (5) years. Include any OSHA citations during this period and describe the issues and resolution.

IV. BONDING CAPACITY

1. The Respondent shall designate the company’s total bonding capacity and if any of this capacity has been dedicated to other projects currently under contract or contract pending.

2. The Respondent shall provide certified documentation from applicable bonding company to ensure bonding capabilities or capacity.

V. SELF PERFORMANCE

1. The Respondent selected for this project shall self-perform all the work, being totally responsible for the management of all the work whether done by Respondent’s personnel and/or Respondent’s selected sub-contractors to ensure project quality, budgets and on-time delivery are all achieved.

VI. PROJECT SCOPE/SCHEDULE

1. The Preliminary Bid Details, Scope of Work, and Site Plan for the Project are attached hereto and made apart hereof in Exhibits A & B.