RFQu 001_25 Instructional Resources_Final.pdf

RFQu 001-25 Instructional Resources Page 2 of 85

___Initial

SCHEDULE OF EVENTS

RESPONSE SUBMISSION FORM

This form must be completed in its entirety and signed by the authorized representative or official submitting the response. The completed and signed form must be returned with each response. Failure to do so may render a proposal non-responsive.

Company Name:

Mailing Address:

(Street, City, State, Zip Code)

Email Address:

Phone Number:

Fax Number:

Social Security or Tax ID#:

Name of Authorized Representative:

(printed or typed only)

Title of Authorized Representative:

EVENT DATE OR DEADLINE

Eastern Standard Time (EST)

RFQU Release September 12, 2024 Pre-Proposal Conference via Zoom Meeting ID: 607 424 4602

September 17, 2024

@ 11:00 AM

Deadline for Submission of Questions

September 23, 2024 Submit questions to: Bonfire Portal

Answers Posted to Website by Addendum at: CCPS Bonfire Bids and GPR CCPS Bids September 27, 2024

RFQU Submission Deadline October 16, 2024 Proposal Opening Zoom ID # 607 424 4602

October 16, 2024

@ 3:01 – 3:15 PM

Oral Presentations/Interviews or Demonstrations, if necessary November 4 - 8, 2024 Procurement Representative Arnita Watson https://claytonk12ga.bonfirehub.com/portal/?tab=openOpportunities https://ssl.doas.state.ga.us/gpr/events?eventType=OPEN

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TABLE OF CONTENTS

DESCRIPTION BEGINNING PAGE

Information and Instructions to Proponents 4

Submission of Responses 7 General Information 10

Introduction 10 Background 10 Objectives 11 Intent to Award 11 Term of Agreement 11

Scope of Services 11 Minimum Requirements 12 Sub Consultants and Contractors 13 Evaluation Process 13 Response Preparation and Guidelines 14

Response Format 14 Contents of Technical Response 16

CCPS Standard Draft Agreement 27 Required Form Submittals 28 Appendices

A. Code of Ethics B. General Terms and Conditions C. Required Forms D. SLBE Required Documents E. General School Holiday Schedule

Attachments A. Scope of Services B. Cost Proposal Form C. CCPS Standard Draft Agreement

RFQu 001-25 Instructional Resources Page 4 of 85

RFQu 001-25

INSTRUCTIONAL RESOURCES

A. INFORMATION AND INSTRUCTIONS TO PROPONENTS

1. Services Required: This Request for Qualifications (“RFQu”) is to solicit proposals from qualified firms to provide Instructional Resources including educational programs that include prevention and intervention, resources, professional development and specialized interventions, programs, and resources for students with disabilities for Clayton County Public Schools (“CCPS”). A detailed Scope of Services (“SOS”) is set forth in this RFQu.

2. Solicitation Method: This solicitation is being conducted in accordance with all applicable provisions of the CCPS Purchasing Policies and Procedures. By submitting responses in reference to this solicitation, a Proponent acknowledges familiarity with CCPS Purchasing Policy and Procedures and all laws applicable to this solicitation, which policies, procedures and laws are incorporated into this RFQu by reference.

3. Minimum Qualification: Each Proponent shall have the minimum qualifications set forth in the RFQu.

4. Criminal Background Check: By submitting a response in reference to this solicitation, the Proponent acknowledges that a satisfactory criminal background check and history may be required for anyone coming into direct or indirect contact with CCPS students at no cost to CCPS.

5. Certificate of Authority to Transact Business in Georgia: Each Proponent must submit with its response documentation that demonstrates it is duly authorized to conduct business in the State of Georgia. This requirement also applies to Joint Venture (JV) Team Members, Sub-Contractors and Sub-Sub- Contractors.

6. Business License: The Proponent is requested to submit a copy of its current, valid business license with its submittal. If the Proponent is a Georgia corporation, Proponent is requested to submit a valid county or city business license. If Proponent is a joint venture, Proponent is requested to submit valid business licenses for each member of the joint venture. If the Proponent is not a Georgia corporation, Proponent is requested to submit a Certificate of Authority to Transact Business in the State of Georgia and a copy of its current, valid business license issued by its home jurisdiction.

7. Professional License: The Proponent must attach a copy of any professional license required by this RFQu with its submittal. All required licenses must be maintained for the duration of any contract award period.

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8. Codes, Permits, Fees, Licenses and Laws: All permits, fees, arrangements for inspections, licenses, and costs incurred for the same shall be the sole responsibility of the successful Proponent. All services, labor, and materials must comply with all applicable rules and regulations of local, state and/or national codes, laws and ordinances of all authorities having jurisdiction over the project, which shall apply to the contract throughout and will be deemed to be included in the contract the same as though herein written out in full.

9. No Offer by CCPS and Firm Offer by Proponent: This solicitation does not constitute an offer by CCPS to enter into an agreement and cannot be accepted by any Proponent to form an Agreement. This solicitation is only an invitation for offers from interested Respondents and no offer shall bind CCPS. A Respondent’s offer is a firm offer and may not be withdrawn except as provided in this RFQu, CCPS Purchasing Policies and Procedures and other applicable law.

10. Georgia Open Records Act: Information provided to CCPS is subject to disclosure under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq.

Pursuant to O.C.G.A. § 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]”.

11. Illegal Immigration Reform and Enforcement Act: This RFQU is subject to the Illegal Immigration Reform and Enforcement Act of 2019 (“Act”), formerly known as the Georgia Security and Immigration Compliance Act. Pursuant to Act, the Proponent must provide with its submittal proof of its registration with and continuing and future participation in the E-Verify Program established by the United States Department of Homeland Security. Completed Contractor Affidavit, Illegal Immigration Reform and Enforcement Act Forms must be submitted with the Response at the time of submission. Under State Law, the CCPS cannot consider any Response which does not include the completed forms. Where the business structure of a Proponent is such that Proponent is required to obtain an Employer Identification Number (EIN) from the Internal Revenue Service, Proponent must complete the Contractor Affidavit on behalf of, and provide a Federal Work Authorization User ID Number issued to, the Proponent itself.

Where the business structure of a Proponent does not require it to obtain an EIN, each entity comprising Proponent must submit a separate Contractor Affidavit. It is not the intent of this notice to provide detailed information or legal advice concerning the Act. All Respondents intending to do business with CCPS are responsible for independently apprising themselves of and complying with the

RFQu 001-25 Instructional Resources Page 6 of 85 requirements of the Act and assessing its effect on CCPS solicitations and their participation in those solicitations. For additional information on the E-Verify program or to enroll in the program, go to: https://e-verify.uscis.gov/enroll.

12. Sub-Contractors and Manufacturers: Proponents are required to submit, in writing, the addresses of any proposed Sub-contractor or equipment manufacturers listed in the response and may be required to submit other material information relative to proposed Sub-contractor. County reserves the right to disapprove any proposed Sub-contractor whose technical or financial ability, or resources, or experience are deemed inadequate.

13. Inclusivity in Purchasing Policy: Proponents are required to comply with the CCPS Inclusivity in Purchasing Policy (DJEAB) and Small Local Business Enterprise Program.

14. Minority, Female Business and Local Enterprises: It is the intent of CCPS that Minority Business Enterprises (MBE), Woman Business Enterprises (WBE), and Local and Small Business Enterprises (L/SBE) have an equal opportunity to participate in CCPS procurement opportunities. Proponents are encouraged to use said MBE, WBE and L/SBE’s whenever possible in the execution of any contract, however, CCPS does not provide a contracting preference and it is not the intent of CCPS to violate any local, state or federal laws.

15. Cooperative Agreement: CCPS may permit piggybacking or cooperative use of any contract resulting from this RFQU by other city, county, local authority, agency, or board of education if the proponent will extend the same prices, terms, and conditions. This provision shall not apply to any contract where piggybacking or cooperative use is prohibited by law.

16. Reasonable Accommodation: CCPS will provide reasonable accommodations for Proponents with a disability. Proponents should request reasonable accommodations by contacting Purchasing Department by email with the RFQu name and number in the subject line to purchasing@clayton.k12.ga.us. If accommodations at the pre-proposal conference are needed, please notify the Procurement Director at the email listed above no later than forty-eight (48) hours in advance.

17. Conflict of Interest: Proponents are advised to read and familiarize themselves with the conflict-of-interest provisions of this RFQu contained in Appendix B, General Terms and Conditions, and Required Form Submittals.

17.1 CCPS reserves the right to issue solicitations for specific projects that are independent of this RFQu. Except as stated in this RFQu, successful Proponents under this RFQu are not precluded from responding to such mailto:purchasing@clayton.k12.ga.us

RFQu 001-25 Instructional Resources Page 7 of 85 solicitations.

17.2 All interests of CCPS employees, officers or elected officials in Proponent’s firm should be listed and disclosed with Proponent’s response to this RFQu.

B. SUBMISSION OF RESPONSES

1. Ownership of Responses: Each Response submitted to CCPS shall become the property of CCPS, without compensation to a Proponent, for use by CCPS, at its discretion. CCPS shall not be liable for any response preparation costs incurred by Proponents, or for any subsequent work on the response or additional documentation required by CCPS.

2. Duration: Responses submitted in to this RFQu must be valid for a period of one hundred-eighty (180) calendar days from the Response Submission Deadline and must be marked as such.

3. Submission Deadline: Sealed Responses to this RFQu will be received by the CCPS Purchasing Department until 3:00 P.M., Eastern Standard Time (EST) on Wednesday, October 16, 2024. The proposal opening will be held via Zoom at:

3:01 PM EST. Meeting ID: 607 424 4602. Attendance during the proposal opening is voluntary for Proponents responding to this RFQU; however, Proponents are encouraged to attend.

3.1 Proponents must register in Bonfire as a vendor at:

https://claytonk12ga.bonfirehub.com/portal/?tab=login in order to submit a proposal prior to the submission deadline.

3.2 Proposals and all required forms must be fully completed, signed in ink and uploaded in Bonfire under the correct solicitation (RFQu 001- 25 Instructional Resources).

3.3 CCPS will only accept online submissions for this RFQu. RFQu 001- 25 Instructional Resources. For any technical questions or difficulties, contact Bonfire Support at https://support.gobonfire.com/hc/en-us.

4. Late Responses: Late Responses received will not be considered.

5. Pre-Proposal Conference: A Non-Mandatory Pre-Proposal Conference has been scheduled for Tuesday, September 17, 2024, at 11:00 a.m., EST. The Pre-Proposal Conference will be held via Zoom at Meeting ID: 607 424 4602.

During the Pre-Proposal Conference. During the Pre-Proposal Conference, the general requirements of the project will be discussed. Any questions raised by potential Proponents will be discussed. Verbal answers to questions during the https://claytonk12ga.bonfirehub.com/portal/?tab=login https://claytonk12ga.bonfirehub.com/portal/?tab=login https://support.gobonfire.com/hc/en-us

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Pre- Proposal Conference will not be authoritative. It should be emphasized, however, that nothing stated or discussed during the course of this conference call shall be considered to modify, alter or change the requirement of the solicitation documents, unless it shall be subsequently incorporated into an addendum to the solicitation documents.

6. Solicitation Questions: Any questions regarding this RFQu should be submitted on or before Monday, September 23, 2024 at 3:00 p.m., EST. All questions must be submitted in Bonfire for this RFQU at Bonfirehub.com Portal Questions received after the designated period may not be considered. Verbal responses are not authoritative. Answers to questions will be provided by addendum posted to Bonfire CCPS Bids and GPR CCPS Bids no later than 3:00 p.m., EST on Friday, September 27, 2024. It is the responsibility of each Proponent to obtain a copy of any Addendum issued for this solicitation.

7. Prohibited Contacts: All Proponents and representatives of Proponents are strictly prohibited from contacting CCPS employees, CCPS Officials, Elected Officials or any third-party representatives of CCPS on any matter having to do with this RFQU. All communications by any Proponent concerning this RFQU must be made in writing to the CCPS Purchasing Department.

8. Oral Presentations/Interviews: Proponents may be required to make an oral presentation of their proposed solution to a CCPS Evaluation Committee.

Technically competent representatives from the Proponent’s team with the ability to respond to questions posed by CCPS must be active participants in the oral presentation. If required, oral presentations and interviews will be held the week of November 4 - 8, 2024. CCPS will notify responsive Proponents of the date, time and location for the presentation and interview, and will supply an agenda or topics for discussion.

9. Examination of Response Documents:

9.1 Each Proponent is responsible for examining with appropriate care the complete RFQu and all Addenda and for informing itself with respect to all conditions.

9.2 Each Proponent shall promptly notify CCPS in writing should the Proponent find discrepancies, errors, ambiguities or omissions in their Response Documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the RFQu. Replies to such notices may be made in the form of an addendum to the RFQu, which will be posted on Bonfire CCPS Bids and GPR CCPS Bids.

9.3 CCPS may in accordance with applicable law, by Addendum, modify any provision or part of the RFQu at any time prior to the Response https://claytonk12ga.bonfirehub.com/portal/?tab=login https://claytonk12ga.bonfirehub.com/ https://claytonk12ga.bonfirehub.com/ https://ssl.doas.state.ga.us/gpr/index?persisted=true https://ssl.doas.state.ga.us/gpr/index?persisted=true https://ssl.doas.state.ga.us/gpr/index?persisted=true https://claytonk12ga.bonfirehub.com/ https://claytonk12ga.bonfirehub.com/ https://claytonk12ga.bonfirehub.com/ https://ssl.doas.state.ga.us/gpr/index?persisted=true https://ssl.doas.state.ga.us/gpr/index?persisted=true

RFQu 001-25 Instructional Resources Page 9 of 85 due date and time.

9.4 Each Proponent must confirm Addenda have been received and acknowledge receipt by executing the Acknowledgment of Addenda form provided with each Addendum.

9.5 CCPS may waive any technicalities and formalities. CCPS reserves the right to cancel the RFQu in its entirety.

10. Bonding and Insurance Requirements: The Bonding and Insurance requirements for any Agreement that may be awarded pursuant to this RFQu are set forth in Appendix B, General Terms and Conditions. Proponent must provide a copy of a current certificate of insurance evidencing any existing commercial general liability policies issued for Proponent, if any. For purposes of this section, “Proponent” shall mean an individual, corporation or other corporate entity submitting a response in connection with this solicitation, including each Joint Venture partner if Proponent is a Joint Venture.

11. Protests: Protests dealing with specifications or the solicitation shall be filed not later than three (3) working days prior to the response due date. Other protests shall be filed not later than three (3) working days after the response due date, or if the protest is based on subsequent actions of CCPS, not later than three (3) Working days after the aggrieved person knows or should have knowledge, of the facts given rise to the protest. All Protests should specify exactly what is being protested.

Protests are considered filed when received by the Director of Purchasing by email with the RFQU name and number in the subject line to purchasing@clayton.k12.ga.us.

Protests which are not filed in a timely manner, as set forth above, will not be considered.

Proponent agrees to pay for CCPS reasonable attorney’s fees and expenses of litigation for any protest arising out of this solicitation in which CCPS is a prevailing party. Only those who participated in the solicitation are eligible to protest.

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RFQu 001-25

INSTRUCTIONAL RESOURCES

GENERAL INFORMATION

1. INTRODUCTION

Clayton County Public Schools (” CCPS” or “District”) is soliciting proposals from experienced individuals or firms (“Proponents”) to solicit proposals from qualified Proponents to provide educational programs that include prevention and intervention, resources, professional development and specialized interventions, programs, and resources for students with disabilities, advanced learners, and English Language Learners for the district. Clayton County Public Schools, at its discretion, determines the criteria and process whereby proposals are evaluated and awarded. No damages shall be recoverable by any challenger because of these determinations or decisions by CCPS. A detailed Scope of Services (“SOS”) is set forth in this RFQu.

2. BACKGROUND

Clayton County Public Schools (CCPS) is fully accredited through Cognia. The District offers a focused world-class program based on a challenging curriculum which is taught from pre-kindergarten through 12th grade. CCPS serves over 50,000 students and is the 6th largest school system in the state of Georgia. Clayton County Public Schools, located just 17 miles south of Downtown Atlanta, is ranked among the 100 largest school districts in the U.S. Made up of nearly 70 schools and a variety of programs. The school system has over 7,400 employees.

Established with a district-wide theme of “Building a Better Tomorrow, Today,” CCPS is providing boundless opportunities for its students to be prepared to live and succeed in a global economy through an innovative, technology-based, STEM & STEAM approach to education. CCPS offers a variety of learning options such as traditional schools, fine arts magnet schools and/or programs, Career, Technical, and Agricultural Education (CTAE) Pathways, the International Baccalaureate Program, the Cambridge International Program, online/virtual courses, and Gifted Education Programs. As Clayton County houses the world's busiest airport - Hartsfield-Jackson International Atlanta Airport, the school district also provides state-of-the-art facilities for community and district growth and enrichment including the Clayton County Public Schools Performing Arts Center and the S. Truett Cathy Professional Learning Center.

The District has 38 primary/elementary schools, 15 middle schools, 12 high schools, two district-approved charters, one alternative education center, one psychological education center, and one multi-purpose education center. Included in this number are five school-wide magnet schools, 12 magnet programs, one state-certified STEM program, one Cognia (AdvancED) certified STEM program, two International Baccalaureate Candidate schools, and three Cambridge Assessment International

RFQu 001-25 Instructional Resources Page 11 of 85 schools. The school district represents 90 different ethnicities and countries, making it highly diversified. Seventy-two (72) different languages are spoken, with Spanish and Vietnamese as the two major languages spoken. CCPS identify students as general education, special education, gifted, remedial, and/or English learners.

3. OBJECTIVE

CCPS is seeking Proponents to provide Instructional Resources including educational programs that include prevention and intervention, resources, professional development and specialized interventions, programs, and resources for students with disabilities, advanced learners, and English Language Learners for the district. Instructional Resources will be used to increase opportunities for all CCPS students to take advantage of the many web-based instructional applications currently utilized by the District.

4. INTENT TO AWARD

CCPS intends to make one (1) award. However, to meet needs and demands CCPS reserves the right to make one (1) award, multiple awards or no award for RFQu 001-25 Instructional Resources.

5. TERM OF AGREEMENT

The Contract shall commence within ten (10) calendar days after receipt of Notice to Proceed.

The initial term of the Agreement and any renewal terms are collectively referred to as the “Term.” The initial term of this Agreement shall be for one (1) year, and may be automatically renewed for up to four (4) additional one (1) year terms upon the same terms and conditions. The services to be performed under this Agreement shall commence on July 1st and terminate absolutely and without further obligation on the part of CCPS on June 30th of the following year in which it was executed and on June 30th of each succeeding and renewed year, as required by O.C.G.A. § 36-60-13, as amended, unless terminated earlier in accordance with the termination provisions of this agreement.

This contract shall not be deemed to create a debt of CCPS for the payment of any sum beyond the fiscal year of execution or, in the event of a renewal, beyond the fiscal year of such renewal.

6. SCOPE OF SERVICES

Proponents must comply with all Federal, State of Georgia and local regulations and laws applicable to providing Instructional Resources Proponents must provide all services as requested in this RFQu in accordance with the Scope of Services, attached hereto as Attachment A, and incorporated herein by reference.

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Services may include consultation; advisement and facilitation; presentation of professional development sessions with a focus on relevant teaching and learning to include specially designed instruction, culturally relevant pedagogy, content, and conceptual development; in and out of classroom coaching that includes observation and debriefing; learning support resources, materials, and technology including assistive technology; vertical and horizontal alignment of curriculum and in-depth of training to the level of rigor and complexity of all Georgia Standards of Excellence; tutoring; and classroom management and positive behavior support.

7. MINIMUM REQUIREMENTS

7.1 The Proponent must provide professional development to provide a train-the-trainer model to district staff, equipping district personnel with the professional development knowledge and skills to reproduce services to campus and central staff audiences.

7.2 The Proponent must show the capacity to meet the following minimum requirements:

7.3.1 Describe customers service and support infrastructure. Describe how client inquiries and issues will be handled;

7.3.2 Describe what systems are in place for order tracking and issue resolution;

and

7.3.3 Describe the compliance with any federal, state, or local regulations that pertain to the supply of products to educational institutions.

8. GENERAL REQUIREMENTS

8.1 The Proponent must show the capacity to meet the following general requirements for each subject:

8.1.2 Describe any volume discounts or cost-saving programs available for large, recurring orders;

8.1.3 Identify if the product, goods, or service are reviewed by an external or third-party reviewer;

8.1.5 Describe the service (programmatic or consultation) for each subject;

8.1.5 Describe how hands-on activities and tasks incorporated in the materials, products, goods or services will be handled for each subject;

8.1.6 Describe how tools are provided for progress monitoring of students’ growth;

8.1.7 Identify the tools to be provided for gauging levels of implementation;

8.1.8 Describe the professional development that accompanies the resources and/or tools;

8.1.9 Describe the service for each subject (programmatic or consultation);

8.1.10 Describe how manipulatives will be used to develop conceptual, abstract learning;

8.1.11 Describe how literacy, both reading and writing will be supported in the materials, products, goods, or services;

8.1.12 Describe how the services will be supported by the use of technology by teachers and/or students;

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9. SUB CONSULTANTS AND CONTRACTORS

Proponent must ensure the responsibility standards for each of its Sub-Consultants and Sub-Contractors as listed below and in each and every part of this RFQu. Verification must include documentation that each Sub-Consultant or Sub-Contractor meets the responsibility criteria required to perform the work including any professional license, certification, insurance requirements of this RFQu, any governmental agency having jurisdiction over the matter, or any law or regulation pertaining to the work or requirements.

Proponent shall not furnish any statement, representation, or certification in connection with Sub-Consultants or Sub- Contractors that is materially false, deceptive, incorrect or incomplete. Failure of the Proponent to provide information concerning the responsibility of any Sub-Consultant or Sub-Contractor may result in a finding that the Proponent is not responsible. All proposed Sub-Consultants and Sub-Contractors shall be listed in the Proponent’s response. Proponent shall ensure that all proposed Sub-Contractors have adequate personnel, past experience, adequate facilities, finances and business systems to perform the scope of services. CCPS reserves the right to approve all Sub- Contractors and Sub-Consultants.

10. EVALUATION PROCESS

CCPS desires to select the Proponent(s) whose response(s) are determined to be the most advantageous considering the technical evaluation criteria listed below. All Responses will be evaluated in accordance with CCPS Policies and Procedures, and the criteria specified in this RFQu. An Evaluation Committee will evaluate the Responses using the following:

Relative Weight

ITEM FOR EVALUATION Maximum Points

5% Executive Summary 5

40% Methodology and Approach 40

20% Experience and Qualifications of Staff and Organization 20

10% Performance on Other Projects 10

10% Organizational and Financial Capability 10

10% Cost Proposal 10

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11. RESPONSE PREPARATION AND GUIDELINES

11.1 RESPONSE FORMAT

Proponents are required to submit the responses in the following format:

11.1.1 Technical Proposal. The Technical Proposal shall include responses to all of the information requested in the RFQu and shall be tabbed to identify the specific components. The Proponent should include all strategies, solutions and services proposed in response to the requirements of the RFQu. All forms required by CCPS or provided by the Proponent should be included. Any requests for clarification, exceptions or amendments to the RFQu, including the draft agreement, must be clearly identified and labeled and submitted with your technical response. CCPS is under no obligation to accept exceptions and any such exceptions may be a basis for disqualification.

Please do not include any cost of any kind in this section. Inclusion of cost in the Technical Proposal may cause a proposal to be excluded for non-compliance.

11.1.2 Cost Proposal. The Cost Proposal Form affixed hereto as Attachment B, must be completed in its entirety, signed and uploaded separately from the Proponent’s Technical Proposal. The Cost Proposal Form will become a part of any contract resulting from this RFQU. CCPS may solicit Best and Final Offers, and discussions may be conducted with

5% Small Local Business Enterprise Participation

100% TOTAL SCORE 100

Oral Presentations/Interviews

Oral presentations/interviews may be required before the final selection and award. Additional points for oral presentations, interviews or site visits will be added to the Proponent’s total score.

Scoring Value

Maximum Points

Relative Weight

ITEM FOR EVALUATION Maximum Points

Relative Weight

ITEM FOR EVALUATION Maximum Points

RFQu 001-25 Instructional Resources Page 15 of 85 responsible proponents who submit proposals determined reasonably susceptible to being selected for award.

Please do not include exceptions to the RFQu in the Cost Proposal.

Please do not include any exceptions, assumptions or clarifications to the RFQu in the Cost Proposal. Inclusion of exceptions in the Cost Proposal may cause a proposal to be excluded for non-compliance.

11.1.3 Proponent must provide the total cost associated with the proposed items. Include an itemized price list and description of available items, and related services. Identify the cost structure, if any, and whether the costs are variable or fixed. The cost should be divided further into cost for each unit and particularized item. The cost is to be inclusive for all resources provided by the Proponent. All costs, direct and indirect, including those for materials and travel expenses are to be incorporated within the total project cost and will not be paid in addition to or separately from the total project cost.

11.1.4 Proponent must also provide, as a part of their cost proposal, an hourly fee schedule for any additional work, outside of the Scope of Services, that may be requested by CCPS. Any travel related expenses, outside the Scope of Services, must be approved in advance by CCPS.

11.1.5 Proponent must include cost for a 3-year warranty with coverage for accidental damage, installation, licensing, delivery of RFQu 001-25 Instructional Resources and the off-site disposal of all shipping and packing material on Exhibit 1, Cost Proposal Form. Include prices for optional 4 and 5 year warranties on Attachment B Cost Proposal Form, if available.

11.1.6 Proponent must include support pricing for onsite repair, warranty and onsite replacement of RFQu 001-25 Instructional Resources.

11.1.7 CCPS also requires the option to procure supplemental insurance plans.

Proponent must provide price quotes for 3-year, 4-year, and 5-year plans that will supplement the device’s warranty on Attachment B Cost Proposal Form.

Please do not include exceptions to the RFQu in the Cost Proposal.

Please do not include any exceptions, assumptions or clarifications to the RFQu in the Cost Proposal. Inclusion of exceptions in the Cost Proposal may cause a proposal to be excluded for non-compliance.

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11.2 CONTENTS OF TECHNICAL PROPOSAL

The Response shall include a reply to all of the information requested in this

RFQU. Brevity and specificity are encouraged. Concise presentation of pertinent information and organization of the submittal will be part of the evaluation. CCPS prefers a well-planned, straightforward business presentation with brief explanations. Responses with verbose or disorganized responses will be judged accordingly. The Response format described herein may not fully capture the particulars of all the information requested by the RFQU. Should there be any doubt as to where to place any information, use best judgment.

The following is a more detailed description of the requirements of certain portions of the Technical Response. The Technical Response shall be tabbed and organized as follows, with a suggested total page limit of one-hundred

(100) (excluding the Required Form Submittals).

11.2.1 Letter of Transmittal. Letter transmitting the Response, identifying the team members and providing a designated point of contact, including name, title, address, email address, and telephone numbers for one (1) individual to whom all future correspondence and/or communications should be directed by CCPS concerning this solicitation. The letter should include a narrative statement of the Proponent’s approach to providing the Goods and/or Services solicited in this RFQU.

11.2.2 Executive Summary. The purpose of the Executive Summary is to provide an overview of the Proponent’s qualifications to accomplish the project and must be no more than three (3) pages stating the agency’s interest and proposed commitment to providing RFQu 001-25 Instructional Resources. At a minimum, the Executive Summary must contain the following information:

11.2.3 Complete legal name of the Proponent and the name and legal structure of the legal entities that comprise the Proponent. The Proponent must provide the domicile where each entity comprising it is organized, entity name, brief history of the entity, contact name, address, phone number, email, and a listing of major satellite offices.

11.2.4 A declarative statement as to whether;

11.2.4.1 Proponent or any member of the Proponent’s team has an open dispute with CCPS or is involved in any litigation associated with work in progress or completed in both the private and public sector during the past five (5) years;

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11.2.4.2 Proponent has within the past ten (10) years filed (or had filed against it) any bankruptcy or insolvency proceedings, whether voluntary or involuntary, or undergone the appointment of a receiver, trustee or assignee for the benefit of creditors. If so, please provide an explanation;

11.2.4.3 Proponent has failed to complete work or a contract awarded to Proponents. If so, please provide an explanation; and

11.2.4.4 Proponent or any of the Proponent’s personnel, agents, independent Proponents or Sub- Proponents have been convicted of, or pled guilty or nolo contendere to any felony. If so, please provide an explanation and details.

11.2.4.5 Provide a summary of the other sections of the Response. All sections should fit together into a well-organized highlight of the significant points of the Response.

11.2.4.6 Provide general specific capabilities and experience of the Proponent’s team. Each Proponent must identify examples where team members have worked together to complete a project, discuss how the team was formed and how the team will function as an integrated unit in providing services to CCPS.

11.2.5 Experience and Qualifications of Staff and Organization. Describe the experience and qualifications of the staff and organization. Information must include, but is not limited to, the following:

11.2.5.1 Proponent must name the Project Manager who will serve as the single point of contact for the entire procurement / deployment process;

11.2.5.2 Identification of all key members of the organization who will be responsible for seeing to the successful provision of the requested services;

11.2.5.6 A description of the experience and applicable certifications, awards and authorizations of the staff who will provide support services to CCPS;

11.2.5.7 A description of experience in supplying products and/or services to educational institutions, particularly K-12 schools;

11.2.5.8 A description of any additional awards, authorizations, or

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11.2.5.9 A description of Proponent’s level of experience and industry knowledge working in the K-12 environment.

11.2.5.10 A description of the history of the company, including years in operation and core business areas.

11.2.5.11 A description of the capacity to deliver goods and services to a district with over 7,000 employees and over 50,000 students.

11.2.6 Performance on Other Projects. Provide references for which you have provided services similar in size and scope.

11.2.6.1 Provide four (4) references for which Proponent has provided services similar in size and scope. References are to be provided utilizing the References and Release Form provided in Appendix C, Required Forms; and

11.2.6.2 Describe any previous projects or services the Proponent has provided educational services in CCPS including the length of time, and other pertinent information.

11.2.7 Methodology and Approach. The Proponent should describe the procedures and methods that will produce the required outcomes for the project. Such information may include, but not be limited to:

11.2.7.1 Provide billing contact information to address bills, invoices and process concerns. Provide contact name, email address and phone number;

11.2.7.2 A description of how Proponent will ensure that CCPS is supplied with the appropriate Proponent provided support staff throughout the project;

11.2.7.3 A description of the processes for capturing and reporting customer satisfaction levels;

11.2.7.4 Demonstrate the capacity and the support to be provided for infrastructure;

11.2.7.5 Describe how the Proponent will handle client inquiries and issues;

11.2.7.6 Describe what systems the Proponent has in place for order tracking and issue resolution;

11.2.7.7 Provide statement of compliance with any federal, state, or local

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11.2.7.8 Describe the quality control measures the Proponent has in place to ensure the supplies or services meet or exceed industry standards;

11.2.7.9 Describe any product or service guarantees or warranties you offer;

11.2.7.10 Describe the Proponent practices regarding environmental sustainability;

General School Supplies

11.2.7.11 Describe the quality control measures in place to ensure the supplies or services meet or exceed industry standards;

11.2.7.12 Describe any product or service guarantees or warranties offered;

11.2.7.13 Describe the company's practices regarding environmental sustainability;

11.2.7.14 Describe how competitive pricing is ensured for a range of school supplies;

11.2.7.15 Describe any volume discounts or cost-saving programs available for large, recurring orders;

11.2.7.16 Describe the logistics and distribution capabilities on how the fleet is managed and any partners with third-party logistics;

11.2.7.17 Describe the quality control measures in place to ensure the supplies meet or exceed industry standards;

11.2.7.18 Describe any product guarantees or warranties offered; and

11.2.7.19 Describe any innovative practices or products offered that could be of benefit to CCPS.

English/Language Arts

11.2.7.20 Describe how the Proponent will support reading and/or writing instruction/workshops in the classroom or school;

11.2.7.21 Describe real-world tasks (i.e., project-based learning, inquiry-based learning) incorporated into the materials, products, goods, or services?

11.2.7.22 Explain how the Proponent will support tiered instruction for students and for teachers;

11.2.7.23 Describe how the resource supports handwriting instruction in grades K-5.

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Mathematics

11.2.7.24 Explain how the Proponent will support tiered instruction for students and for teachers;

11.2.7.25 Describe how do the resources and the instructional format will encourage mathematical identity and agency for all learners;

Science

11.2.7.26 Describe the tools or resources provided to support 3-dimensional learning (i.e., Crosscutting Concepts and Science & Engineering Practices);

11.2.7.27 Describe how CER (Claim Evidence Reasoning) will be used to support scientific writing;

11.2.7.28 Explain how laboratory activities, explorations, and investigations are included in the materials, products, goods, or services;

11.2.7.29 Explain how your service supports tiered instruction for students and for teachers;

Social Studies

11.2.7.30 Describe how the materials, products, goods, or services address the following:

11.2.7.30.1 Social Studies High-Impact Practices;

11.2.7.30.2 Social Studies Map and Globe & Information

Processing Skills; and

11.2.7.30.3 Multicultural and Diverse Backgrounds.

11.2.7.31 Explanation of what other languages are materials, products, goods, or services available;

11.2.7.32 Describe how the content provides multiple perspectives from a variety of sources;

11.2.7.33 Describe how is literacy, both reading and writing, supported in the materials, products, goods, or services, including but not limited to how academic vocabulary is supported and how DBQs (Document Based Questions) are incorporated to support writing in Social Studies;

11.2.7.34 Explanation of how the content is rigorous and addresses conceptual and abstract thought processes;

11.2.7.35 Explanation of how online materials will integrate with Canvas which is the District’s Learning Management System;

11.2.7.36 Explanation of how the Proponent will support tiered and small group instruction for students and teachers; and https://drive.google.com/file/d/1SZw7h8rOzdvG37qtWSkJRqOStQtCLbvm/view?usp=sharing https://drive.google.com/file/d/1Yt3t0R2Ehx7bxX-najF7LLw8eXgDmmX5/view?usp=sharing https://drive.google.com/file/d/1Yt3t0R2Ehx7bxX-najF7LLw8eXgDmmX5/view?usp=sharing

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11.2.7.37 Describe the assessment options available within materials, products, goods, or services.

Health and Physical Education

11.2.7.38 Describe the tools and resources to be provided;

11.2.7.39 Explanation on how the Proponent will support tiered instruction for students and teachers for Health and Physical Education.

World Languages

11.2.7.40 Describe the tools and resources to be provided; and

11.2.7.41 Explanation on how the Proponent will support tiered instruction for students and teachers for World Languages.

Special Education

11.2.7.42 Describe the types of services to be provided if the Proponent is a related service contract provider;

11.2.7.43 Explanation on how materials, products, goods or services specifically support the needs of students with disabilities;

11.2.7.44 Explanation of how the Proponent will support the use of technology and assistive technology by teachers and/or students;

11.2.7.45 Explanation of how the Proponent will support individualization and access for students with disabilities; and

11.2.7.46 Explain how the Proponent will incorporate classroom management and behavior management and/or modification.

Career, Technology, and Agriculture Education (CTAE)

11.2.7.47 Explanation of how the Proponent’s product or service will support science, technology, engineering, and mathematics (STEM) implementation

Advanced Learning and College/Career Readiness

11.2.7.48 Describe how the Proponent will support College Board content standards;

11.2.7.49 Describe how the Proponent will incorporate higher level thinking strategies;

11.2.7.50 Describe how the material, product, good, or service promote

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21st Century Skills; and

11.2.7.51 Describe how the material, product, good, or service will promote

“college knowledge.”

Before/After School Enrichment

11.2.7.52 Explanation on how the Proponent’s product or service is aligned to the core academic Georgia Standards of Excellence;

11.2.7.53 Explanation of what grade level and/or age group the Proponent’s product or service intend to serve;

11.2.7.54 Describe how services will be delivered to students (e.g., online, face-to-face tutorial, telephone consultation, class size, etc.);

11.2.7.55 Describe the availability of services (e.g., after, before, or during school or work hours, including Saturdays);

11.2.7.56 Explanation on how the Proponent will keep students safe (e.g.

background checks, recording of online sessions, etc.); and

11.2.7.57 Explanation on how the Proponent’s product or service meet the needs of all student groups (economically disadvantaged, race, ethnicity, gender, age, special education, English Learners).

School and District Leadership Development

11.2.7.58 Explanation on how the Proponent’s product or service will increase leadership capacity;

11.2.7.59 Describe the Proponent’s company’s expertise in school or district effectiveness;

11.2.7.60 Describe the tools to be provided to track and increase leadership skills;

11.2.7.61 Explain methods or strategies that would be utilized with CCPS’ staff or principals;

11.2.7.62 Describe the professional development services provided in terms of time (number of required sessions, length of each session, length of project, etc.);

11.2.7.63 Describe the specific curriculum or source documents that will be used;

11.2.7.64 Describe if any, reporting mechanism will be built into the professional learning opportunity;

11.2.7.65 Describe how technology is incorporated into the training, if applicable; and

11.2.7.66 Describe what type(s) of follow-up will be provided.

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Surveys and Surveying Tools

11.2.7.67 Describe how the survey questions are developed, and the types of survey questions that will be available to choose from, or create. Explain how surveys and the questions are customizable;

11.2.7.68 Explanation of how survey questions are reviewed for accuracy, validity, and biases;

11.2.7.69 Explanation of survey distribution;

11.2.7.70 Explanation of how surveys can be translated;

11.2.7.71 Describe the Proponent’s training and onboarding process, and on-going professional development that accompanies the resources and/or tools;

11.2.7.72 Explanation of the technical support available for users;

11.2.7.73 Describe the support resources and help tools that will be dedicated to the CCPS account;

11.2.7.74 Explanation of how usage, and analysis reports will be provided;

11.2.7.75 Explanation of how the visualizations or dashboards will be available to publish survey results;

11.2.7.76 Explanation of the reports and analysis for the results disaggregated by demographic groups;

11.2.7.77 Describe the scoring and analysis capabilities including quantitative and the capabilities for open text and qualitative analysis;

11.2.7.78 Describe the Proponent’s current pricing model/methodology, and itemized one-time, startup costs and recurring annual/monthly costs; and

11.2.7.79 Describe what integrations are available and the data import and export capabilities.

Formative Assessments, Item Banks and Assessment Tools

11.2.7.80 Describe how test items will be reviewed for accuracy, standards alignment, validity, and biases;

11.2.7.81 Explanation of the reports and analysis for the results disaggregated by demographic groups;

11.2.7.82 Describe the Proponent’s training and onboarding process, and on-going professional development that accompanies the resources and/or tools;

11.2.7.83 Explanation of what support resources will be dedicated to CCPS’ account;

11.2.7.84 Explanation of how are usage and performance reports will be provided;

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11.2.7.85 Describe the Proponent’s current pricing model/methodology, and itemized one-time, startup costs and recurring annual/monthly costs;

11.2.7.86 Describe the item bank, including number of items per subject and grade level, and the within the item bank;

11.2.7.87 Describe the scoring capabilities for open text and writing items;

11.2.7.88 Describe what integrations are available and the data import and export capabilities;

11.2.7.89 Describe the Proponent’s capacity to review district made assessments and provide feedback on how to improve them; and

11.2.7.90 Describe the Proponent’s capacity to train school and district staff to create, score, and analyze assessments.

Instructional Strategies Professional Development for Staff

11.2.7.91 Describe the Proponent’s company’s expertise in improving teaching, leading, or learning through professional development;

11.2.7.92 Explanation of specific instructional strategies or practices that will be included in the professional development training that is aligned to the CCPS Strategic Plan;

11.2.7.93 Explanation of what research supports the professional development training the Proponent will offer;

11.2.7.94 Describe how the instructional strategies or practices included in the professional development training can be utilized effectively to meet the unique needs of students with disabilities;

11.2.7.95 Describe the professional development services provided in terms of time (number of required sessions, length of each session, length of project, etc.)

11.2.7.96 Explain all the different strategies or practices that are covered.

11.2.7.97 Describe how technology will incorporate into CCPS professional development training, if applicable.

11.2.7.98 Explanation of how regular follow up be provided and how follow-up will be provided for implementation; and

11.2.7.99 Explanation of how evaluation(s) of effectiveness will be built into the professional development training.

Library Media Services

11.2.7.100 Describe the available state-of-the-art 21st Century, authoritative project-based product which is web-based, cloud-based, ebook, or digital media resources. (Include documentation in the proposal.)

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11.2.7.101 Describe the Proponent’s capacity to fill the District’s need for resources in electronic, online, or web-based services at all levels (multi-level differentiated, multi-lingual).

11.2.7.102 Describe how…