RFQSmartBearReadyAPI2026ISSUED.pdf

SCM-RFQ-T-02 – Request for Quote Term Contract Template v2.0 – 8/29/23

Re qu es t f or Q uo te

(R

FQ

) f or

Te rm

C on tr ac t Orlando Utilities Commission Orlando, Florida Effective 10/2023

RFQPR9299 for SmartBear ReadyAPI and VirtServer Licenses

Date Issued: 5/27/2026

Pre-response Conference: None Scheduled At This Time

Date of Pre-response Conference: n/a

Date Due: Wednesday, June 10, 2026 no later than 5:00 pm local time

Direct all inquiries to the Buyer of Record: Jessica Teixeira n/a

JTeixeira@ouc.com

Orlando Utilities Commission Reliable Plaza 100 West Anderson Street Orlando, Florida 32801

1. Quotation to be submitted on VendorLink (if applicable) or emailed to JTeixeira@ouc.com

2. RFQ number must be placed on the subject line of email responses

3. VendorLink help can be accessed by calling 407-222-1885, or by emailing support@evendorlink.com.

mailto:support@evendorlink.com

Orlando Utilities Commission RFQPR9299 – SmartBear ReadyAPI and VirtServer Licenses

SCM-RFQ-T-02 – Request for Quote Term Contract Template v2.0– 8/29/23

1 INTRODUCTION

Orlando Utilities Commission (OUC) is an electric and water municipal utility serving Orlando, Florida and portions of surrounding Orange County. OUC also has an Inter-local agreement with the City of St. Cloud, Florida for the management of its electric utility. Currently we serve more than 380,000 customers. To obtain general information about OUC go to www.ouc.com.

1.1 SCOPE OF WORK SUMMARY

Orlando Utilities Commission (OUC) is requesting quote options for the renewal of existing SmartBear ReadyAPI and VirtServer licenses, as detailed in the table below.

License Description Current Product code Quantity

SmartBear ReadyAPI Test Fixed User Subscription License RAFU-1Y-SBR-NL 10

SmartBear ReadyAPI Virtualization Fixed User Subscription License RAVI-1Y-SBR-NL 4

SmartBear VirtServer up to 50 virts VISEL-1Y-SBR-NL 1

OUC would like vendors to provide the following quote options:

Quote #1 One-year term Start date 10/01/2026, end date 09/30/2027

Quote #2 Multi-year term

Start date 10/01/2026 - To be determined by the provided quote Looking for savings on a multi-year purchase, could be 3-year or 5-year quote option. Please, send your best offer.

For a multi-year contract, payment will be made annually. For example, for 3 year contract, 1/3 of the payment will be made each year. So the quote will need to be split on 3 lines.

Line 1 : 10/01/2026 to 09/30/2027

Line 2: 10/01/2027 to 09/30/2028

Line 3: 10/01/2028 to 09/30/2029

1.2 PRE-RESPONSE CONFERENCE

N/A http://shareouc/procuretopay/Shared%20Documents/Linked%20Procedures%20and%20Artifacts/www.ouc.com

1.3 TERM OF CONTRACT

The final contract term will be determined based on the quote option selected by OUC, which may include either a one-year or multi-year.

1.4 PRICE AND COSTS

Prices documented in the submitted Quotation must remain firm throughout the contract period.

Refer to Attachment B: Pricing.

1.5 INVOICES

Send all invoices to Accounts Payable, Attention: Manager, Orlando Utilities Commission, PO Box 3193, Orlando, FL 32802, or e-mail to accountspayable@ouc.com. In order to ensure prompt payment, the Purchase Order (PO) number must be referenced on the invoice.

1.6 PAYMENTS

OUC shall have the option to make payments by check, procurement card, wire transfer, or Automated Clearing House to the bank account(s) identified by the Supplier.

1.7 SPECIFICATIONS

n/a

2 RFQ SUBMITTAL CHECKLIST

Bidders shall complete all the forms checked (✓) below, and include them in the quotation submittal package with any other information.

Provide a written signature on all original forms and, when required, a notary stamp. Download from the links below, scan, & submit these forms with the quotation.

Response

Written response to scope of work and specification

Pricing

Provided at time of quotation

Acknowledgement

Sworn Statement on Public Entity Crimes and Scrutinized Companies Under Florida Statutes, Section 287.133 (3) (a) and 287.135 (Link)

Dispute Disclosure (Link)

☐ n/a

Provided at time of award

Copy of Insurance Certificate(s)

Copy of Company’s Business License

W-9 Form http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_dispute_disclosure_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_w9_form.pdf?sfvrsn=2

3 ACKNOWLEDGEMENT

Unless otherwise stated, all Terms and Conditions regarding this RFQ can be found at the links below:

☐ General Conditions for Goods (Link) ☐ General Conditions for Services (Link)

☒ Goods and Services (Link) ☐ General Consulting Services (Link)

☐ Information Technology (IT) Professional-Consulting Services Agreement (Link)

By signing below, I acknowledge legal authority to execute this document and affirm that Supplier is compliant with all requirements of Section 287.133(3) and 287.135 of the Florida Statutes and no allegations or default, law suit, or investigation by any regulatory or professional association have been initiated against Supplier, its officers, and/or employees in the regular course of business within the last five (5) years.

If selected, prior to award, the Supplier agrees to provide proof of insurance as required, which may include General Liability, Worker’s Compensation, and Automotive.

The quote must be signed by an authorized agent or officer of the company or other legal entity.

OUC reserves the right to award any item or group of items to one or more suppliers, or to make no award.

The Supplier agrees to all terms and conditions that may be contained in the Purchase Order and expressly waives all terms and conditions that may be contained in their quotation and such terms and conditions shall be null and void.

SUPPLIER’S LEGAL NAME (print or type) _____________________________________________________________

QUOTED BY (print or type name) __________________________________________________________________

QUOTED BY (signature) _________________________________________ DATE ____________________________

Telephone ______________________ Email ____________________________ http://www.ouc.com/docs/procurement/procure_general_goods.pdf?sfvrsn=10 http://www.ouc.com/docs/procurement/procure_general_services.pdf?sfvrsn=4 https://www.ouc.com/docs/procurement/general_terms_cond_goods_services.pdf?sfvrsn=b1238550_2 http://shareouc/procuretopay/Shared%20Documents/GC%20Consulting%20Services.pdf http://shareouc/procuretopay/Shared%20Documents/Linked%20Procedures%20and%20Artifacts/Information%20Technology%20(IT)%20Professional-Consulting%20Services%20Agreement_Template.docx http://shareouc/procuretopay/Shared%20Documents/Linked%20Procedures%20and%20Artifacts/Information%20Technology%20(IT)%20Professional-Consulting%20Services%20Agreement_Template.docx http://shareouc/procuretopay/Shared%20Documents/Linked%20Procedures%20and%20Artifacts/Information%20Technology%20(IT)%20Professional-Consulting%20Services%20Agreement_Template.docx

DETAILED SCOPE AND SPECIFICATIONS

PRICING

If you firm can provide and it is interested in submitting a proposal for the requested services, please complete the MS Excel Price Schedule and indicate below which pricing option(s) your firm is submitting.

Please complete the table below with the pricing structure included in your proposal and submit it as part of your proposal package.

Company Name 1-Year Proposal

Multi-Year Proposal

Suppliers may also include any applicable discounts, incentives, or a;ternate pricing strategies within their proposal.

INVITATION TO PRE-RESPONSE CONFERENCE