QA_082516_8_30_16_-FINAL.docx

Questions from Site Visit Thursday August 25, 2016 RFQ-RML-C-1802996 NIH Main Campus Bethesda AVT Upgrade

Building 3 Room 1E14

1. Is this contract for women owned company only or was it switched to small business set aside?

The RFQ was amended on 8/19/16 and there is no set-aside for this requirement.

2. Are the tables in the room staying?

Yes

3. How many boxes are needed in the tables?

Just the one that is currently there.

4. Everything in the rooms will be replaced nothing is staying?

Only the equipment rack is staying.

5. Is there DVI?

No

6. Is this more USB2 or USB3?

USB 3.0

7. Is there lighting/shade control?

No

8. Who is responsible for repairing the drywall?

NIAID

9. Can 2 80” monitors fit in the space?

Monitor size changed to 65” on BOM.

10. Can a projector fit, or are we not having one placed in this room?

No projector in this space.

11. Where is the camera going to be placed, should it be centered and under the monitor?

Centered below the monitors.

12. Where should the equipment rack/ credenza be placed, under the monitor?

Location shown on drawings.

13. Is there a 6 x 6 pathway in the room?

Yes

14. Are you taking the equipment out from the RFQ? Is the 66500 going away as well?

Reference revised BOM.

15. Is cabling going under the floor or getting trenched? Does the cable run by pipe or does it run by free air?

Floor box is already in place, not sure if free air or in conduit the whole way.

16. Does the Extron HSA 822 need to be replaced? Does all the parts (inserts) need to be replaced, for example, VGA, HDMI, USB?

HSA822 stays. Winning contractor is required to replace ALL inserts. No AV inserts are to be reused.

17. Will the button mics be abandoned?

Contractor will remove the button mics and cut the holes bigger to accommodate the ClearOne mics, so new tiles will not be needed.

18. Will the ceiling tiles be replaced?

No

19. What are the sizes of the tables in the room? 72” x 36”?

There are three (3) 72x36x30 tables in the center of the room. One table, not directly above the floor box has an existing pop-up installed for access to electrical, etc.

Building 4 Room 433

20. What is needed for this room?

Refer to SOW, BOM and drawings.

21. Do we need to get a new projector, new monitors, and new wide mount screen?

All equipment is to be replaced for this room, including projector mount according to SOW and BOM.

22. Do we keep the ceiling cameras in the room?

All equipment is to be replaced for this room according to the SOW and BOM.

23. Do we get rid of the wall mounts in the room?

All equipment is to be replaced for this room according to the SOW and BOM.

24. Are the monitors on articulating mounts? Do we want to replace those?

See BOM. Fixed mounts were replaced with full swing arm mounts.

25. Do we have to remove all surface mount speakers?

NIAID will remove and patch the surface mount speakers.

26. Does this have an attachable room or is this just a single room?

Single Room.

27. Does the touch panel in this room control the lights? How many touch panels need to go in this room and where should they go?

2 touch panels. One replacing existing Touch Panel in the room and the 2nd will live on top of the equipment rack for a rear operator.

28. Are we leaving the rack in the room or is it getting replaced?

All equipment is to be replaced in this room according to the SOW and BOM.

29. Do we need a new podium for the room?

NIAID will provide the podium and provide all specifications to the winning bidder.

30. What is the wire mold on the wall for, power/data?

That is power and data and is not ours to modify.

31. The 2 transmitters on the BOM are needed to replace the transmitters in the room?

All equipment is to be replaced in this room. See SOW and BOM.

32. Do you want the ceiling light readjusted? For example, 2 in front and 2 in back?

We are not adjusting any ceiling lights in this room.

33. Is NIH going to patch the holes in the room?

Yes

Building 50 Room 6334

34. Is there a loading dock in this building? Is there a loading dock for all of the buildings?

There is a loading dock in the back of the building facing the building 10 loading dock. There is a freight elevator as well in the center of the building. Building 50 is a NIAID fully occupied building.

35. Questions and corrections should be done by the 31st?

Yes. NIAID intends to post the questions and answers along with revisions to the Bill of Materials and Statement of Work by August 31, 2016.

36. Camera need to be located on the front wall for a full table shot?

Yes, one is shown in the BOM and Drawings.

37. Are we going to have a box in the table in this room?

NIAID will provide (2) FSR T3U-1 in table box for this room. The winning contractor will be required to provide a custom engraved and milled plate for the FSR T3U-1 which has (1) HMDI (1) VGA (1) 1/8” Audio (1) Touch Panel Jack (2 to 4) USB 3.0 (at least 1) Building LAN for each box. Touch Panel Jack and Building LAN should be easily desirable from each other. The plate layout must be approved by NIAID before purchase.

38. How many floor boxes in this room? Does the floor box in this room need a new cover?

One floor box under the table and one under the podium. Contractors are not required to provide a new cover.

39. How is the Podium connected, is it by floor box or wall? Is the connection by free air or conduit?

Floor box. Not sure if free air or conduit, but there are conduit sleeves coming out of the slab by the equipment rack.

40. Are the lights in need of a touch panel?

No

41. Are we keeping the podium in this room? What is under the podium, 1 transmitter, 8 space rack?

Podium will most likely stay. All podium information will be provided the winning bidder post award.

42. Does this room have a wall panel to connect to another room?

The divisible wall has been removed in this room, only the track in the ceiling remains.

43. How many touch panels in this room is needed?

Two. One behind the podium location and one for on the table.

Buildings 3, 4, 50

44. What are the noise requirements?

All work required under this scope shall be performed while the buildings are fully utilized and occupied. All work shall be performed so that inconvenience and adverse impact to the building occupants during this work is minimal. Assume drilling and/or major noise producing work to be scheduled before 8 AM and after 6 PM. Dates/times must be presented in written format 5 business days in advance of work for review and approval by NIH and/or NIAID representative.