instructions_and_evaluation_criteria-Roofing_final.docx

The Federal Bureau of Prisons (Bureau) is an agency of the Department of Justice (DOJ). It consists of 122 institutions throughout the United States, including Hawaii and Puerto Rico;

6 regional offices, a Central Office (headquarters), 2 staff training centers, and 26 Residential Reentry Management offices.

The Bureau is issuing a Request for Quotes (RFQ) to establish a firm-fixed price indefinite delivery requirements-type contract for roofing supplies.

Quoter’s shall complete and submit all requested information as outlined in this (RFQ). All quoters are strongly encouraged to read the entire solicitation carefully and ensure that all requested information and responses are included with your quotation. Missing or incomplete information could negatively impact or even eliminate your quotation during the evaluation process.

Quotes submitted in response to the RFQ shall be submitted in accordance with the instructions provided in this section. Quoters shall furnish quotes in electronic formats only.

Questions pertaining to this RFQ must be submitted to the Contracting Officer (CO) via email (mbodine@bop.gov) no later than March 20, 2017, by 12:00 PM EST. Questions will not be accepted by phone. The CO will post responses to timely questions to www.fbo.gov.

1. Submission of Quotation Requirements:

General – Applies to Electronic copies All quote information submitted shall be type written in 12-point font. All electronic copies shall be submitted in PDF format, not to exceed the acceptable size limitations, no later than March 27, 2017 by 5:00 EST to Michael Bodine at mbodine@bop.gov.

Quotes shall be received no later than March 27, 2017 by 5:00 EST

Further information about the required contents of the Business and Technical Volumes is identified below.

A. Business Volume (eMail pdf)

i. SF 1449 Quoters shall complete in its entirety boxes: 17a, 30a, 30b, 30c, and Section 2-Commodity or Services Schedule

ii. Pricing Schedule Quoters shall complete the CLIN pricing including: pricing per unit and the total cost to the Bureau to include the base plus 4 option years.

iii. Quoters shall complete the past performance questionnaire and any additional attachements.

B. Technical Volume (eMail pdf including):

i. Respond to each of the 5 requirements in the Roofing material Specifications of this document. Each response shall indicate how the specifications will be met. A simple “Will be met” or “Meets” is not sufficient without an explanation.

Evaluation Evaluation of Quotes: In accordance with FAR 15.101-2, the award will be made on the basis of the lowest evaluated price meeting or exceeding the acceptability standards for non-price factors.

The Government intends to evaluate quotes and award a single contract without discussions with quoters. Therefore, the quoter's initial offer should contain the quoter's best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if determined to be necessary by the Contracting Officer (CO).

Quoters will be evaluated on the following 2 (two) factors which represents the best value for the Government:

1. Price The purpose of the evaluation is to allow the Government to assess the prices submitted. The lowest price quotation, meeting all requirements stated in this RFQ, will be awarded this contract. The price will be evaluated on the total price of the base plus 4 one year option periods.

2. Technical The Government will evaluate the quoters ability to meet all the specifications by evaluating RFQ responses to confirm all specifications are met.

The quoter must provide the following 8 products and training. The government will use an “acceptable or unacceptable” evaluation of the responses:

Product Data: Include manufacturers' data, specifications and installation instructions for all components, materials and accessories. Products must meet or exceed the specifications.

PRODUCTS

1. CLEANER: Quoters shall state the product specifications and how it will fulfill the Statement of Work

Biodegradable water-base cleaner. Solvent free, containing no phosphates, halogens, or alkali hydroxides. Cleaner is formulated with no lead or mercury and zero VOC.

2. PRIMER: Quoters shall state the product specifications and how it will fulfill the Statement of Work

Biodegradable water- base primer for Ethylene propylene diene monomer (M-class) rubber (EPDM), used to either pretreat or clean roof membranes. Neutral pH and APEO-free (alkyl phenol ethoxylate) and non-corrosive. Prime coat improves coating adhesion and provides longer roof protection.

3. BASE COAT: Quoters shall state the product specifications and how it will fulfill the Statement of Work.

a. Type of Resin:

b. % Solid by Volume Viscosity:

c. Tensile Strength Flexibility:

d. Drying Time:

e. Weather Resistant:

f. Impact Resistant:

g. Elongated Percent:

h. Stretch Recovery:

i. Permeability:

j. Flame Spread:

k. Fuel Contribution Factor:

l. Chemical Resistance:

m. Hydrochloric acid

4. POLYESTER FABRIC, 40 inch: Quoters shall state the product specifications and how it will fulfill the Statement of Work.

a. Fiber

b. Yarn

c. Tensile Strength

d. Elongation at Break

e. Ball Burst

f. Weather Resistant Trapezoid

g. Thickness

5. POLYESTER FABRIC, 20 inch: Quoters shall state the product specifications and how it will fulfill the Statement of Work.

a. Fiber

b. Yarn

c. Tensile Strength

d. Elongation at Break

e. Ball Burst

f. Weather Resistant Trapezoid

g. Thickness

6. POLYESTER FABRIC, 12 inch: Quoters shall state the product specifications and how it will fulfill the Statement of Work.

a. Fiber

b. Yarn

c. Tensile Strength

d. Elongation at Break

e. Ball Burst

f. Weather Resistant Trapezoid

g. Thickness

7. POLYESTER FABRIC, 6 inch: Quoters shall state the product specifications and how it will fulfill the Statement of Work.

a. Fiber

b. Yarn

c. Tensile Strength

d. Elongation at Break

e. Ball Burst

f. Weather Resistant Trapezoid

g. Thickness

Instructions and Evaluation Criteria For Roofing Supplies

8. Epoxy Top Coat-ELASTROMETRIC EPOXY OVERLAY: Quoters shall state the product specifications and how it will fulfill the Statement of Work.

a. Type of Resin

b. % Solid by Volume

c. % by Weight Viscosity

d. Weight Per Gallon V.O.C

e. Tensile Strength Flexibility

f. Drying Time Weather Resistance

g. Emissivity

h. Reflectance

i. Impact Resistance

j. Elongation Percent

k. Stretch Recovery

l. Permeability

m. Flame spread rate

n. Fuel contributor factor

o. Hydrochloric acid effect

p. Sulfuric Acid effect

q. Ammonium Hydroxide effect r.

Training Quoters shall describe the training and how it will be accomplished on-site.

On-site training at the Correctional institutions for staff for the application of the roofing materials as aligned with the statement of work.

Guarantees

The vendor must guarantee the quality of the product and that it meets the requirements. The vendor must also guarantee the warranty for defective products.

Past Performance Past performance will be evaluated by the Contracting Officer only as it relates to Responsibility. Past performance information shall be obtained from any sources available to the Government to include, but not limited to, PPIRS or other databases, interviews with the program personnel, Contracting Officers, commercial clients. The quoter shall provide documentation on at least three(3) relevant contracts (including Federal, State, and local government, and private) for efforts similar to the Government requirement. To be determined responsible, a prospective contractor must meet the standards set forth in FAR 9.104-1.