RADIOLOGICAL_V14Comb_Syn_5-14-15.pdf

May 14, 2015

Solicitation Number: RFQP0700NAS150505 Combined Synopsis/Solicitation

Radiological equipment safety surveys and radiology monitoring services

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 13, Simplified Acquisitions as supplemented with additional information included in this notice. The Federal Bureau of Prisons issues this combined/synopsis with a solicitation number RFQP0700NAS150505 and it is issued as a request for quote (RFQ), for Radiological equipment safety surveys and Radiology monitoring services for its current institutions. The solicitation document with the incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-82 May 7, 2015. The associated North American Industrial Classification System (NAICS) code for this procurement is 811219 with a small business size standard of $20.5 M. This requirement is an unrestricted open market solicitation.

The solicitation closes on May 22, 2015 12:00 pm Eastern Time (ET). The solicitation will be distributed through the General Services Administration's Federal Business Opportunity (FBO) web site at http://www.fedbizopps.gov. The FBO website provides downloading instructions. All future information about this acquisition, including amendments, will be distributed through this site. Interested parties are responsible for monitoring this site to ensure that they have the most up-to-date information about this acquisition. The Bureau intends to make a single award, Indefinite Delivery Requirements Contract (IDC) with firm-fixed unit prices for a one year base period and four one-year option periods, for the acquisition of radiological equipment safety surveys and radiology monitoring services. The contracting office is located at the Federal Bureau of Prisons, National Acquisitions Office, 320 First Street, NW. Room 5005, Washington, D.C. 20534.

***Question Submission: Interested parties should submit any questions concerning this solicitation at the earliest time possible to enable the Government/Buyer to respond. Questions must be submitted to p5clark@bop.gov. Questions not received before 4:00 pm ET, May 20, 2015 may not be considered.***

The Contracting Officer is the only individual authorized to obligate the expenditure of Government funds or to make changes to this solicitation. Quoters are cautioned against discussing the preparation of their quotation (including technical questions) with Government technical personnel. The circumstances of such contact, when verified, may result in non-consideration of the quote. All communications regarding this solicitation must be submitted in writing by e-mail to the Contracting Officer at p5clark@bop.gov. Technical questions will not be answered by telephone. Technical questions, concerns, and quotations must be submitted to p5clark@bop.gov. or faxed to (202) 307-2780. Include the following in your subject line:

Quotations submitted in response to RFQP0700NAS150505.

A Quote is requested to be good for 90 calendar days after close of the Solicitation.

Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered at the System for Award Management website at www.sam.gov. This solicitation requires registration with the System for Award Management (SAM) pursuant to applicable regulations and guidelines, prior to the close of this solicitation. Registration information can be found at www.sam.gov. Faith Based and Community-Based Organizations can submit quotations equally with other organizations for contracts for which they are eligible. The successful contractor shall be responsible for all applicable federal, state and local taxes. There are no tax exemptions.

Contractors must present their representations and certifications, upon request, through the Online Representatives and Certifications Application (ORCA) at http://orca.bpn.gov.

The Federal Bureau of Prison listing of facilities can be located at www.bop.gov. Private institutions are not included for this acquisition.

INSTRUCTIONS FOR THE SUBMISSION OF OFFERS

It is required for an Electronic submission of the offer to p5clark@bop.gov before the closing time and date of this combined synopsis. If circumstances require an additional paper copy, please submit an original and three (3) copies of the technical portion of your quote and one (1) original copy of your price quote. All quotation materials must be received by the Contracting Officer by 12:00 p.m. (ET) on May 22, 2015 at the following address:

Federal Bureau of Prisons

Attn. Paul Clark, Contract Specialist

National Acquisitions and Systems Office

320 First Street, NW Room 5005

Washington, DC. 20534 mailto:p5clark@bop.gov http://orca.bpn.gov/ http://www.bop.gov/ mailto:p5clark@bop.gov

EACH OFFEROR SHALL COMPLETE AND SUBMIT THE FOLLOWING FORMS,

CLAUSES, AND STATEMENTS/DOCUMENTATION WITH THEIR OFFER. FAILURE TO

DO SO MAY CAUSE THE OFFER TO BE CONSIDERED UNACCEPTABLE.

1. Business Management Questionnaire Attachment III

2. Completed Pricing Schedule Attachment IV

3. Schedule of Supplies/Services A yearly calendar of visits

A. Physical Address List Attachment V

B. Estimated per year Institutional Service List Attachment VI

C. Sample Client notification letter Attachment VII

D. Sample Bank notification letter Attachment VIII

4. Completed 52.209-5 Certification Regarding Responsibility Matters (APR 2010)

5. Completed Subcontract Certification As applicable, reference: FAR 19.704, FAR 52.219-8 and 52.219-9.

A. The Bureau of Prisons Subcontracting Plan Attachment IX

Other than small business quoters are to include a completed copy

6. Completed 52.212-3 Offeror Representations and Certifications (if not completed in SAM).

7. A description of how the Contractor meets the requirements and plans to fulfill the contract, along with providing the supporting documentation as indicated in the Statement of Work, Attachment I.

8. The contractor is responsible for the receipt of quotes to the government. This will also include the communication to the Contracting Officer the number of emails sent in order to provide the quote.

Quotes will be evaluated as set forth in the Evaluation Criteria (Attachment II); therefore, all quoters are strongly encouraged to read all sections of the solicitation and attachments carefully to ensure that all requested information is included with any submitted quote. Missing or incomplete information could negatively impact, or even eliminate quotations. Quoters are required to provide complete pricing information and address each and every required service listed in Attachment I, Statement of Work, explaining how the Government requirements will be met. Quotes must also include contractor's name, address, point of contact, phone number, fax number, email address, DUNS number, tax identification number, solicitation number, payment terms, small business information, and any other performance information.

Section: 1 – GENERAL INFORMATION:

EVALUATION

The award decision is based on evaluation factors that are tailored to the acquisition to acquire a BEST VALUE SERVICE, deemed LOWEST PRICED TECHNICALLY ACCEPTED (LPTA).

Pursuant to FAR 17.203, the Government's evaluation shall be inclusive of options.

The Government intends to award an Indefinite Delivery Contract (IDC) resulting from this Solicitation to the Contractor whose quotation conforms to the solicitation and is considered the most advantageous (LPTA) to the Government based on the Evaluation Criteria listed in Attachment II.

RESERVATION

The Government reserves the right to make an award based on an “all or none” evaluation to the Contractor whose quote represents the best value (LPTA) for the Government and who is deemed responsible and responsive in providing a complete understanding of the Statement of Work. The Government reserves the right to eliminate quotes, without discussion, that are technically unacceptable. Technically unacceptable quotes are not eligible for contract award.

PAYMENT INFORMATION

Payments shall be made in accordance with FAR 52.232-25 Prompt Payment (JUL 2013), and 52.232-33 Payment by Electronic Funds Transfer (EFT) – System for Award Management (JUL 2013).

AVAILABILITY OF FUNDS NOTICE

Pursuant to the Availability of Funds FAR 52.232-18 (APR 1984), funds are presently available for this contract. However, the Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made.

No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract in future years.

Non-Personal Services Status. An award of this contract will result in a contractual arrangement only and shall not be construed as a personnel appointment with the Bureau of Prisons. The services shall not constitute an employer/employee relationship. Payments to the Contractor shall be based on the accomplishment of the task. Results to be obtained are within the Contractor's own unsupervised determination. The Contractor will not be subject to Government supervision but its efforts will be monitored for quality assurance.

ADDITIONAL INSTITUTIONS

If a new or additional institution is needed to be added to the requirement, the contracting officer may issue a modification to the contract that will reference the per unit equivalent price during the current period of performance.

REVIEW

The Contracting Officer or designee is authorized to review by on-site visit, review of records, or by any other reasonable manner as necessary, the quality of services rendered under this contract.

All records shall be subject to review by the Contracting Officer, Contracting Officer's Representative (COR), Health Services Administrator (HSA), or other designated representative of the Bureau of Prisons.

PERFORMANCE

The resulting contract will be comprised of a base year and will include four 12-month option periods for renewal at the unilateral discretion of the Government. Quoters are advised that the Government has the unilateral right to exercise option periods in accordance with FAR clauses 52.217-9, Option to Extend the Term of the Contract (MAR 2000), and 52.217-8, Option to Extend Services (NOV 1999).

The periods of performance of the resulting contract shall be as follows:

Base Year: Effective Date of Award (EDOA) through 12 months from DOA

Option Year 1: 13 through 24 months from EDOA

Option Year 2: 25 through 36 months from EDOA

Option Year 3: 37 through 48 months from EDOA

Option Year 4: 49 through 60 months from EDOA

The Contractor shall commence performance of services under this contract by providing all necessary paperwork for background clearance of their employee(s) under this contract within five (5) business days from the effective date of award. Once background clearances are obtained, a Notice to Proceed will be issued and the contractor has fourteen (14) business days to commence full performance of the services. In accordance with FAR 46.503 and 46.403(a)(6), the place of acceptance for services under this contract is at each Federal Correctional Institution(s). The Contractor shall provide the contract services independent of Government supervision.

CONTRACT ADMINISTRATION

Contracting Officer Responsibility: Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. Pursuant to FAR 42.202 and 42.302, upon award, the undersigned Contracting Officer is the Administrative Contracting Officer for this contract. This assignment carries with it the authority to perform all of the normal contract administration functions listed in FAR 42.302 (a), Item 1 through 70, to the extent that those functions apply to this contract. This assignment also includes delegation of authority to perform those negotiation functions as specified in FAR 42.302 (b), items one through eleven.

Contracting Officer Representative (COR) 52.21-603-70 (JUN 2012)

a) The COR will be appointed upon award of this contract.

b) The COR is responsible, as applicable for: inspecting and accepting the services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contractor effort; fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the services furnished for payment.

c) The COR does not have the authority to alter the contractor’s obligations under the contract, and /or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contractual obligations or Scope of Work, the Contracting Officer shall issue such changes.

(End of Clause)

CONTRACT SECURITY AND INVESTIGATIVE REQUIREMENTS

The employees of the contractor entering the institution shall meet certain security requirements to receive an institutional pass as required by Bureau of Prisons Program Statement 3000.03 dated December 19, 2007.

The Contracting Officer Representative (COR) at Central Office is responsible for conducting the appropriate vouchering, law enforcement checks, and ensuring that fingerprinting is completed on all Contractor staff that may need access inside the confines of the secure perimeter. The personnel department will establish a security file that will be maintained on each of the contractor's employees from the beginning of the contract through its duration. The following investigative procedures will be performed:

National Crime Information Center (NCIC)

DOJ-99 (name check);

FD-258 (fingerprint check)

Law Enforcement Agency checks, Vouchering of Employers; Resume/Personal Qualifications

OPM-329-A (Authority for Release of Information)

Complete Contractor Pre-employment form, National Agency Check and Inquiries (NACI) check (if applicable)

Urinalysis Test (for the detection of marijuana and other drug usage)

By submitting a quote, the Contractor and its employees agree to complete the required documents and undergo the listed procedures. An individual who does not pass the security clearances will be unable to perform services under the contract. The final determination and completion of the security investigation procedures will be made at the sole discretion of the Federal Bureau of Prisons. All persons are advised that a urinalysis test for the detection of marijuana and other drug usage shall be performed. Any person(s) testing positive shall be disqualified from performing under the resulting contract. Any individual employed by the Contractor deemed not suitable by the Bureau of Prisons requirements will not be granted access to perform services under the contract. This is a condition of the contract.

All information in a quote not designated may be subject to automatic public disclosure if it is requested under the FOIA. It must be emphasized that under the FOIA no information is automatically exempt from public disclosure. However, no disclosures will be made without careful evaluation, giving due regard to the need for safeguarding material considered privileged or confidential by the quoter. It is Department of Justice policy to withhold whenever possible material that is genuinely privileged or confidential.

Section 2 -- STATEMENT OF WORK, SEE ATTACHMENT I

Section 3 – PRICING SCHEDULE, SEE ATTACHMENT IV

Section 4 – CONTRACT CLAUSES AND PROVISIONS

CLAUSES BY REFERENCE

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/far.

Clause and Title:

52.202-1 Definitions (NOV 2013) 52.203-3 Gratuities (APR 1984) 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006) 52.203-8 Cancellation, Rescission and Recovery of Funds for illegal or improper Activity (MAY 2014) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (MAY 2014) 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (OCT 2010) 52.203-17 Contractor Whistleblower Employee Rights and Requirement to inform of Whistleblower Rights (APR 2014) 52.204-4 Printed or Copied Double-Sided on Recycled Paper (MAY 2011) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-10 Reporting Executive Compensation and First –Tier Subcontract awards (JUL 2013) 52.204-13 System for Award Management (JUL 2013) 52.204-18 Commercial and Government Entity Code Maintenance (NOV 2014) 52.209-5 Representation regarding Felony Conviction under Any Federal Law or Unpaid Delinquent Tax Liability (Deviation 14-01) (APR 2010) 52.209-6 Protecting the Government’s Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (AUG 2013) 52.209-9 Updates of Publically Available Information Regarding Responsibility Matters (JUL 2013) 52.212-1, Instructions to Offerors - Commercial Items (APR 2014) 52.212-3, Offeror Representations and Certifications - Commercial Items (NOV 2014) - the selected offeror must submit a completed copy of the listed representations and certifications http://www.acquisition.gov/far

52.212-4 Contract Terms and Conditions - Commercial Items. (MAY 2015) ADDENDUM TO FAR 52.212-4, Contract Terms and Conditions-Commercial Items (MAY 2015).

52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Items (MAY 2015) 52.216-18 Ordering (OCT 1995) 52.216-19 Order Limitations (OCT 1995)

52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.218-000 Continuing Contract Performance During a Pandemic Influenza or Other National Emergency (MAY 2008) 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-26 Equal Opportunity (MAR 2007) 52.222-35 Equal Opportunity for Veterans (JUL 2014) 52.222-36 Affirmative Action for Workers with Disabilities (JUL 2014) 52.222-37 Employment Report on Veterans (SEP 2010) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-50 Combating Trafficking in Persons (FEB 2009) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) 52.232-11 Extras (APR 1984) 52.232-17 Interest (MAY 2014) 52.232-18 Availability of Funds (APR 1984) 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) 52.232-29 Terms for Financing of Purchases of Commercial Items (FEB 2002) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (JUL 2013) 52.232-37 Multiple Payment Arrangements (MAY 1990) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.232-40 Providing Accelerated payments to Small Business Contractors (DEC 2013) 52.233-1 Disputes (MAY 2014) 52.233-2 Service of Protest (SEP 2006) 52.233-3 Protest after Award (AUG 1996) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.239-1 Privacy or Security Safeguards (AUG 1996) 52.242-13 Bankruptcy (JUL 1995) 52.244-2 Subcontracts (OCT 2010) 52.246-4 Inspection of Services-Fixed Price (AUG 1996)

52.249-2 Termination for Convenience of the Government (Fixed-Price) (APR 2012) 52.24-403-70 Notice of Contractor Personnel Security Requirements (OCT 2005) 52.27-103-72 DOJ Contractor Residency Requirement Bureau of Prisons (JUN 2004) 52.242-71 Evaluation of Contractor Performance Utilizing CPARS (APR 2011) 2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (JUN 1996) 52.232-99 Providing Accelerated Payment to Small Business Subcontractors (Deviation)

(AUG 2012)

End of Addendum

SOLICITATION PROVISIONS

ADDENDUM TO FAR 52.212-1, Instructions to Offerors-Commercial Items (APR 2014) The terms and conditions for the following provisions are hereby incorporated into this solicitation as an addendum to FAR provision 52.212-1.

PROVISIONS BY REFERENCE:

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

The full text of a solicitation provision may be accessed electronically at this address: http://www.acguisition.gov/far.

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2007) 52.204-7 System for Award Management (JUL 2013) 52.204-16 Commercial and Government Entity Code Reporting (NOV 2014) 52.209-5 Representation Regarding Felony Conviction under any Federal Law or Unpaid Delinquent Tax Liability (Deviation 2014-01) (NOV 2013) 52.209-7 Information Regarding Responsibility Matters (JUL 2013) 52.212-2 Evaluation-Commercial Items (OCT 2014) 52.212-3 Offeror Representations and Certifications - Commercial Items (MAR 2015) 52.216-1 Type of Contract (APR 1984) The Government contemplates award of an indefinite delivery requirements type contract with firm fixed unit prices from this solicitation.

52.217-5 Evaluation of Options (JUL 1990) 52.225-25 Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to

IRAN (DEC 2012)

52.233-2 Service of Protest (SEP 2006) 2852.233-70 Protests Filed Directly with the Department of Justice (JAN 1998) 52.27-103-71 Faith-Based and Community-Based Organization (AUG 2005) End of Addendum http://www.acguisition.gov/far