PRE_QUOTE_CONF_MINUTES.pdf

PRE-QUOTE CONFERENCE MINUTES

RFQP01061600022 RETUBING BOILERS

FCC BUTNER - PROJECT 1B5N

WEDNESDAY – JUNE 1, 2016 @ 1:00 P.M.

A pre-quote conference/site visit was held for solicitation RFQP01061600022, FCC Butner Retubing

Boilers, project 1B5N, on June 1, 2016 at 1:00 P.M. in the Employee Development Center/Training

Center, Area C, at the Federal Correctional Complex, Butner, North Carolina.

1. PERSONS ATTENDING

Arthur Johnson (Chair) BOP Lead Contract Specialist, FCC Butner

Justin Burroughs BOP Engineering Technician, FCC Butner

Eric Weaver BOP Facilities Manager

Kelly Smith BOP LSCI Deputy Captain

Terry Stiller BOP FMC Deputy Captain

Mike Sales C.C. Boiler

Eddie Anthony ABC Inc.

Chris Anthony ABC Inc.

John Hayes Zuuk International

Jason Richards American Piping & Boiler

2. ISSUES DISCUSSED - CONTRACTING

Arthur Johnson began the meeting with welcoming the prospective quoters. He asked if all attendees, both BOP and prospective quoters had signed the sign-in sheet. All stated that they had. Arthur asked if BOP staff would introduce themselves, provide their job titles and state their responsibilities for the project. All BOP staff complied.

Arthur Johnson discussed the following:

The purpose of the pre-quote conference is to familiarize prospective quoters regarding contract performance in a prison setting, review specifications and drawing requirements, discuss the quote process and requirements, and to allow for a site visit. Minutes of the meeting are being taken and will be distributed to all prospective quoters.

Mr. Johnson stated that remarks and explanations stated, “Nothing said here shall be interpreted as a change to the solicitation without the issuance of a Formal

Amendment through the Contracting Officer, Arthur Johnson.”

The terms of the RFQ and scope of work remain unchanged, unless formally amended in writing and signed by the Contracting Officer. Any amendments issued to the solicitation must be acknowledged. Mr. Johnson stressed the importance of completing the online representations and certifications and the SF 1449.

All questions must be submitted in writing. All questions and answers will be posted on the www.fbo.gov website. Submit all questions to Arthur Johnson via email at a2johnson@bop.gov by 2:00 P.M., EST on 6/03/2016.

Quote Due Date: June 10, 2016 at 2:00 P.M. Eastern Time

Common Carrier and mail quotes to:

Federal Bureau of Prisons

Federal Correctional Complex

Old NC Highway 75

Butner, NC 27509

Attn: Arthur Johnson, Lead Contract Specialist

Facsimile quotes will not be accepted

All quotes must arrive to the above mention address prior to the quote due date and time.

Please notify Mr. Johnson of any tracking numbers associate with the quote.

3. Topics regarding the solicitation discussed - (Arthur Johnson)

All contractors must be either register or in the process of registration in the System for

Award Management (SAM) at www.sam.gov with the North American Industry

Classification Standard code (NAICS) 333912 which is applicable to this acquisition prior to award.

This contract is subject to the Service Contract Act. The wage rates are contained in

Attachment III of the solicitation. All applicable workers must be paid according to the terms of the wage decision.

The contractor is responsible for any building Licensing and permits required.

Project will consist of an 8-hour work day, Monday through Friday, excluding Federal holidays. The work day may not constitute a full 8-hour day due to security procedures.

The contracting Officer’s Representative (COR) is Mr. Justin Burroughs, Engineering

Technician at FCC Butner.

A pre-construction conference will be scheduled accordingly after contract is awarded.

http://www.fbo.gov/ mailto:a2johnson@bop.gov

Progress meetings will be scheduled accordingly.

Payments will be made at the end of the project. No progress payments will be issued.

4. SAFETY (Eric Weaver)

All OSHA, local, state, and other regulations must be followed.

5. ISSUES DISCUSSED - (Justin Burroughs)

Background checks will be ran and reviewed by the Captain on all prospective contractors.

Tool shall be stored on trailers that will be locked and secured when not in use. A lay down area for supplies will be provided. Tools shall be kept secured when not in use. Broken or lost tools must be reported immediately to the COR.

No contact between contractors and inmates is permitted.

No contraband (drugs, alcohol, weapons, or items that may be used as a weapon or escape device)

Vehicles must be locked and secured.

In an emergency situation, the institution security will outweigh any other concern. Should a situation arise, the COR or other staff will help the contractor secure the area and escort the contractor out of the facility.

New contractor employees who have not been cleared will not be allowed to work on project.

7. SITE VISIT

The site visit began at approximately 1:30 P.M. and was conducted by Justin Burroughs.

The site visit ended at approximately 2:00 P.M.

8. QUESTIONS

All questions asked at the pre-quote conference, along with the response, will be posted separately on www.fbo.gov.

______________________________________ 6/1/2016

Arthur Johnson, Lead Contract Specialist