RFQP 22-11-005 Addendum 1

Oconee County Board of Commissioners

Addendum 1

DATE: December 2, 2021

TO: All Prospective Bidders/Offerors

FROM: Procurement Officer

RE: Addendum 1, RFQP# 22-11-005 Elevated Tank Maintenance Program

The following changes are to be incorporated into the solicitation documents dated November 16, 2021. All those receiving this addendum should modify their documents to show the below described changes.

1. Pre-Proposal Meeting Minutes

2. Pre-Proposal Meeting Questions and Answers

3. Pre-Proposal Meeting Sign-in Roster

4. Color copy of Tank Status Reports

All questions shall be directed to the Owner Contact, Jessica Ellis, Procurement Officer via email to ocbids@oconee.ga.us .

1. Pre-Proposal Meeting Minutes

Jessica Ellis opened the meeting. Listed below are notes from the meeting and additional procurement procedures.

The meeting was held on November 30, 2021 in the Commissioners Chambers located at

The Oconee County Court House 23 N Main Street Suite 205 Watkinsville, Georgia 30677.

The meeting began at approximately 10:05 AM and ended at approximately 11:25 AM.

The bid number, description, and timeline were announced.

County representatives included Tim Durham Water Resources Director, Mickey

Baughcum Assistant Water Resources Director, Adam Layfield Water Resources Engineer and Jessica Ellis Procurement Officer.

This meeting was not mandatory and attendance was not required to qualify as a respondent.

Any additional questions should be emailed to ocbids@oconee.ga.us. The deadline for these questions is December 6, 2021 at 5:00 PM.

Any questions received will be answered via an addendum posted to the county’s website by December 10, 2021 at 5:00 PM.

The deadline for bid submissions is December 16, 2021 at 10:00 AM. Submissions received after this time will not be accepted. The bid opening will follow and the submissions will be opened and announced out loud.

2. Pre-Proposal Meeting Questions and Answers

Q1: Are liquidated damages applicable to this solicitation?

A1: No, liquidated damages do not apply.

Q2: Is a specific coating required or does it just need to meet the specifications listed in the bid documents?

A2: The coating used should be a Tnemic product that meets the 5 year material warranty and 15 year gloss and color retention warranty specification. For any tank that currently does not have Tnemic, please provide pricing for the cost of both switching to Tnemic or staying with current coating.

Q3: Does this solicitation require bonding?

A3: Yes. A Bid Bond of 5% of the proposed price and a Consent of Surety letter is required with bid submission. Upon receipt of a Notice of Award letter, the successful Bidder will be required to submit Payment and Performance Bonds of 100% of the awarded price.

Q4: Will the logo on the tanks be the same as the current or the new one? Pricing will be different for each.

A4: The logo on the tanks will remain the same. Please submit pricing for the current logo.

Q5: Will the color of the tanks stay the same?

A5: Yes, that is correct.

Q6: The existing tank reports include black and white pictures. Is it possible to get them in color?

A6: Yes, a color version of the existing tank reports is attached to this addendum.

Q7: Can we schedule a day/time to climb the tanks to inspect?

A7: The Watkinsville tank is currently under construction and cannot be climbed but the other

4 can be. Please email Jessica a proposed day/time and she will coordinate with Water Resources.

Requesting Department: Water Resources RFQP Number: 22-11-005

COMPANY REPRESENTATIVE COMPANY NAME & ADDRESS PHONE/EMAIL

American Tank Maintenance (478) 951-6280 119 Warthen Lane Suite B bmcconnell@americantankmaintenance.com Warthen, Georgia 31094 Suez (864) 415-2388 535 Courtney Hodges Boulevard jimmy.smallwood@suez.com Perry, Georgia 31069 Southern Corrosion (252) 532-0614 532 Glenn Ferry Road jason@tankcare.net Fair Play, South Carolina 29643 Oconee County Water Resources Dept. (706) 769-3960 1291 Greensboro Highway tdurham@oconee.ga.us Watkinsville, Georgia 30677 Oconee County Water Resources Dept. (706) 769-3960 1291 Greensboro Highway dbaughcum@oconee.ga.us Watkinsville, Georgia 30677 Oconee County Water Resources Dept. (706) 769-3960 1291 Greensboro Highway alayfield@oconee.ga.us Watkinsville, Georgia 30677 Oconee County Finance Dept. (706) 769-2944 23 N Main Street jellis@oconee.ga.us Watkinsville, Georgia 30677

Pre-Proposal Meeting Sign-In Roster

Brad McConnell

Lee Smallwood

Date/Time: November 30,2021 @ 10:00 AM Description: Elevated Tank Maintenance Program

PLEASE PRINT INFORMATION & ATTACH A BUSINESS CARD

Jason Phillips

Donald Baughcum

Jessica Ellis

Tim Durham

Adam Layfield

535 Courtney Hodges Blvd.

Perry, Georgia 31069

864.415.2388 Fax 478.987.2991

250,000 Gallon Elevated Watkinsville Tank Visual Inspection Report

Oconee County Water Resources

Prepared By:

Lee Smallwood

Presentation Date:

January, 2020

Watkinsville Tank Report

General Information

TANK DETAILS

CAPACITY: 250,000 Gallon DESIGN: Elevated

INSPECTION

DATE:

October 23, 2019 INSPECTOR: Lee Smallwood

CONSTRUCTION

STYLE:

Welded Steel CONSTRUCTION

DATE:

BUILDER: Horton HEIGHT: App. 104’ to LWL

EXTERIOR

COATING:

Urethane EXTERIOR LEAD

PRESENCE:

N/A

INTERIOR

COATING:

Epoxy

INTERIOR LEAD

Exterior Coatings Condition

LEGS, STRUTS, AND STRUCTURAL MEMBERS

The exterior is protected with a urethane coating system. The coating was found in overall good condition. Mildew was noted on the legs. Light chalking was found on the legs and struts.

TANK BOWL

The tank bowl was noted for a “shine” of the coating and is in good condition.

SIDEWALLS AND ROOF

The finish coat on the roof was noted for chalking. Bird feces was found. This will cause the loss of paint if this continues.

RECOMMENDATIONS

• The exterior should be planned for renovation in the year 2024.

Interior Coatings Conditions

ROOF AND AREA ABOVE HIGH WATER LEVEL

The interior was found in overall good condition. Flash rust was found on the seams and interior beams. Light flash rust was noted on the roof substrate in random areas.

SIDEWALLS

The upper walls were noted for staining and light corrosion.

FLOOR OF BOWL.

This area could not be inspected due to sediment and the water level.

RECOMMENDATIONS

The interior should be planned for renovation in year 2022-24?

Safety/Sanitation/Structural/Security Conditions

SAFETY

Ladders

The access ladders were found in good condition.

Balcony, Balcony Railing

Balcony was found in good condition.

Riser Protective Grate/ Riser Handrail

Good condition.

Riser Access Door

The manway was found in good condition.

Secondary Access Hatch

SANITATION

Roof Hatch

Found in good condition but should be secured with lock.

Roof Vent

The roof vent screen was found in good condition. It appears this vent is undersized and should be replaced with a larger vent during next renovation.

Overflow

The overflow pipe was found with a screen.

Fill Pipe Protective Cover

STRUCTURAL

Foundations

The foundations were found in good condition.

Wind Rods

The wind rods were noted for good condition.

SUMMARY AND RECOMMENDATIONS

SUMMARY

Overall this water storage tank is in fair/good condition. A list of items needed is listed below.

RECOMMENDATIONS

• Complete the exterior renovations in 2024.

• Plan for interior renovations in 2022-24?

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500,000 Gallon Elevated Mars Hill Tank #2

Mars Hill #2 Tank Report

CAPACITY: 500,000 Gallon DESIGN: Elevated

INSPECTION

Welded Steel CONSTRUCTION

DATE:

BUILDER: Brown HEIGHT: App. 113’ to HWL

EXTERIOR

COATING:

Urethane EXTERIOR LEAD

The exterior is protected with a urethane coating system. The coating was found in overall fair condition for its age. Heavy chalking was noted for all the legs and struts. Mildew was noted on the legs. Delamination of the finish coat was noted in random areas.

The tank bowl was noted with chalking. This is normal for a coating of this age.

The finish coat on the roof was noted for chalking. Checking and flash rust were noted on the catwalk floor. Delamination was found along the roof area.

RECOMMENDATIONS

• The exterior should be planned for renovation in the year 2020-21.

Interior Coatings Conditions

ROOF AND AREA ABOVE HIGH WATER LEVEL

The interior was found in good condition. The age of the coating is unknown but no corrosion was noted.

SIDEWALLS

The upper walls were noted for good condition. No area of need were found.

FLOOR OF BOWL.

This area could not be inspected due to sediment and the water level.

RECOMMENDATIONS

The interior should be planned for renovation in year 2026?

Safety/Sanitation/Structural/Security Conditions

SAFETY

Riser Protective Grate/ Riser Handrail

Good condition.

Riser Access Door

The manway was found in good condition.

Found in good condition.

Roof Vent

The roof vent screen was found in good condition.

The overflow pipe was found with a screen and a flappper.

The foundations were sealed and in good condition.

Overall this water storage tank is in fair/good condition. A list of items needed is listed below.

RECOMMENDATIONS

• Complete the exterior renovations in 2020-21.

• Plan for interior renovations in 2026?

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1,000,000 Gallon Elevated Mars Hill Tank #1

Mars Hill #1 Tank Report

CAPACITY: 1,000,000 Gallon DESIGN: Elevated

INSPECTION

Welded Steel CONSTRUCTION

DATE:

BUILDER: Phoenix HEIGHT: App. 144’ to LWL

EXTERIOR

COATING:

Urethane EXTERIOR LEAD

The exterior is protected with a urethane coating system. The coating was found in overall fair condition for its age. Heavy chalking was noted for all the legs and struts. Mildew was noted on the legs.

The tank bowl was noted with chalking. Dirt, grime, mildew were all noted on the bowl.

The finish coat on the roof was noted for chalking. Checking and flash rust were noted on the catwalk floor.

RECOMMENDATIONS

• The exterior should be planned for renovation in the year 2020-22.

Interior Coatings Conditions

ROOF AND AREA ABOVE HIGH WATER LEVEL

The interior was found with random corrosion on weld seams. This rust is bleeding down on the sidewalls making these areas appear worse than the actual condition. Checking and flash rust was found on areas of the interior.

SIDEWALLS

The upper walls were noted for areas of flash rust mixed with staining and sediment. The lower sidewalls appeared to have random flash rust but hard to inspect with water level.

FLOOR OF BOWL.

This area could not be inspected due to sediment and the water level.

RECOMMENDATIONS

The interior should be planned for renovation in year 2020-22.

Safety/Sanitation/Structural/Security

Conditions

SAFETY

Riser Protective Grate/ Riser Handrail

Good condition.

Riser Access Door

The manway was found in good condition.

Found in good condition.

The roof vent screen was found in good condition.

The overflow pipe was not found outside of the tank.

The foundations were sealed and in good condition.

Overall this water storage tank is in fair condition. The coating system has protected the substrate as intended but is near the end of its useful life. A list of items needed is listed below.

RECOMMENDATIONS

• Complete both the interior and exterior renovations in 2020-22.

250,000 Gallon Elevated Dove Creek Tank

Dove Creek Tank Report

CAPACITY: 250,000 Gallon DESIGN: Elevated

INSPECTION

October 24, 2019 INSPECTOR: Lee Smallwood

Welded Steel CONSTRUCTION

DATE:

BUILDER: Phoenix HEIGHT: App. 170’ to LWL

EXTERIOR

COATING:

Fluoropolymer EXTERIOR LEAD

The exterior is protected with an fluoropolymer coating system. The coating was found in great condition. No areas of concern was noted during inspection.

TANK BOWL

The tank bowl was in great condition. No areas of concern were found.

The finish coat on the roof was noted for great condition.

RECOMMENDATIONS

• The exterior was found in great condition and should protect the substrate for the next 8-10 years.

Interior Coatings Conditions

ROOF AND AREA ABOVE HIGH WATER LEVEL

The interior was found in great condition. No areas of concern was noted.

SIDEWALLS

The upper walls were noted for great condition.

FLOOR OF BOWL.

This area could not be inspected due to sediment and the water level.

RECOMMENDATIONS

The interior should protect the substrate for the next 10-12 years.

Safety/Sanitation/Structural/Security Conditions

SAFETY

Ladders

The access ladders were found in good condition.

Balcony, Balcony Railing

Balcony was found in good condition.

Riser Protective Grate/ Riser Handrail

Good condition.

Riser Access Door

The manway was found in good condition.

Found in good condition.

A roof vent screen was installed and was in good condition.

The overflow pipe was found with a flapper and screen. Both were in great condition.

The foundation tops were sealed and in good condition.

Overall this water storage tank is in great condition. A list of items needed is listed below.

RECOMMENDATIONS

• Install a ladder gate to the access ladder.

• Secure the roof hatch with a lock.