Mecho Request for Quote RFQ - 6.17.24.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

REQUEST FOR QUOTE

Request for Quote RFQ Version 1.2 Page 1

DEPARTMENT OF JUSTICE

RFQ - 15F06724Q0000142

Criminal Justice Information Services (CJIS) Division

Brand Specific Mecho Shade Blinds

June 17, 2024 Amendment 3

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

Request for Quote RFQ Version 1.2 Page 2

Date: May 20th, 2024

To: Prospective Offerors From: Federal Bureau of Investigation/ Finance Division Subject: Request for Quotation (RFQ) for FBI Facilities Management Unit (FMU)

Window Blinds – Mecho Shades Solicitation Number: 15F06724Q0000142

The Federal Bureau of Investigation (FBI) Procurement Section is issuing this Request for Quotation (RFQ) to solicit all Prospective Offerors for the purpose of entering into a Purchase Order to provide Brand Specific Mecho Shade Window Blinds for the Facilities Management Unit in the CJIS Division.

The period of performance for this Purchase Order will be 07/22/2024-07/21/2025.

Contractors interested in competing for this effort may participate by submitting quotes in accordance with the procedures set forth in this RFQ.

Questions To the Contracting Officer Are Due: 06/14/2024 11:00 AM ET

Quotes Must Be Submitted No Later Than: 06/28/2024 11:00 AM ET

Request for Quote RFQ Version 1.2 Page 3

1.0 GENERAL DESCRIPTION

COMBINED SYNOPSIS / SOLICITATION FOR COMMERCIAL SERVICES

Document Type: Combined Synopsis/Solicitation Contract Type: FFP Solicitation Number: 15F06724Q0000142 Posted Date: May 20th, 2024 Product or Service Code: 7230 – Blind and Shade Manufacturing Set Aside: Total Small Business Set-Aside NAICS Code: 337920 – Blind and Shade Manufacturing

Contracting Office Address:

U.S. Department of Justice Federal Bureau of Investigation Finance and Facilities Division 4910 Fowler Road Huntsville, AL 35898

2.0 DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

2.1 PURPOSE

The purpose of this Purchase Order is to obtain Brand Name Specific Mecho Shade window blinds.

2.2 BACKGROUND

The Facilities Management Unit (FMU) is responsible for maintaining operational readiness and for the facilities management of certain buildings located in Clarksburg.

2.3 SCOPE OF WORK

See Attachment 1

This is a contract to provide and install brand name specific, Mecho Shade Bands to the FBI CJIS Division, main administrative building. This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Request for Quote RFQ Version 1.2 Page 4

2.4 DELIVERABLES

See Attachment 1

2.5 TERM OF CONTRACT

The period of performance (PoP) for this contract is anticipated to be a one-year base.

Contract Year Period of Performance (Example)

Base Year 07/22/2024-07/21/2025

2.6 CLIN Structure

CLIN Description Base Period Quantity Unit Total Price 0001 Supplies or Services

GRAND TOTAL CLINS: $____________

2.7 TERMS AND CONDITIONS

See SF-1449 Attachment.

2.8 REQUIREMENTS FOR QUOTE PREPARATION

2.8.1 INSTRUCTIONS FOR SUBMISSION OF QUOTES

a) Communications - All communications prior to award shall only be directed in writing to the CO, Candice Kesselman at ckesselman@fbi.gov and Contract Specialist Javia Warner at jswarner@fbi.gov. No telephone calls will be entertained.

b) Questions – All questions must be submitted in writing via e-mail to Candice Kesselman at ckesselman@fbi.gov and Contract Specialist Javia Warner at jswarner@fbi.gov by June 14th, 2024 AT 11:00 AM Eastern Time (ET).

c) Site Visit Requirement: If requested, the FBI will schedule only one (1) site visit for all interested Quoters. Quoters are urged to attend the sites visits. Site visit will allow the Quoter to understand

Request for Quote RFQ Version 1.2 Page 5 local and general conditions that may affect the performance of the Task Order. Failure to inspect the sites shall not be used as a basis for claim after award of the Task Order. Quoter(s) are limited to two (2) participants for the Site Visit.

a. Quoters shall note the following procedures established for participation in the Site- Visit:

(i) Quoters must identify their interest in participating in the Site-Visit by E-mailing their request to Candice Kesselman at ckesselman@fbi.gov and Contract Specialist Javia Warner at jswarner@fbi.gov. Quoters must submit their requests by no later than 11:00 A.M., ET on June 3rd, 2024. Quoters’ requests must include the full names (Last, First, Middle Initial), social security numbers, date of birth and place of birth for all participating members.

(ii.) Each participant must present picture identification and provide a telephone contact number where they may be reached on the day of the Site-Visit.

(iii.) For Site Visit – all interested participants will be notified via e-mail regarding the location, date, and time for the respective site visit.

(iv.) Mandatory Pre-proposal Conference: None

d) Quote Submission

Quote Submission – Quotes are due via email by June 28th, 2024 AT 11:00 AM EASTERN STANDARD TIME (EST) to Candice Kesselman at ckesselman@fbi.gov and Contract Specialist Javia Warner at jswarner@fbi.gov. Early submissions are encouraged.

2.8.2 Quote Organization

Quotes shall be divided into three separate volumes as indicated in Table 1 below, each comprised of the required factors and each volume shall be in a separate binder. Quotes shall ensure that each volume stands alone for evaluation purposes by the FBI.

Table 1, Quote Organization

Volume # - Title

Volume I: Technical Capability

Factor I: Technical Capability

Request for Quote RFQ Version 1.2 Page 6

Volume II: Past Performance Factor II: Past Performance

Volume III: Price Factor III: Price

Table 2 below specifies the page limits the Government has set for each volume that Contractor is required to submit. The page limits are maximums, not recommended lengths. If page limitations are exceeded, the excess pages may not be read or considered in the evaluation of the quote. Contractor(s) are strongly encouraged to keep their responses focused and brief.

Information outside what is required is not encouraged. The cover page is not included in the page count; however, the cover page may not exceed one page. If this exceeds one page, the additional pages will be counted against the page count.

Quotes shall be submitted in Volumes referenced below:

Table 2. Quote Submission and Formatting

QUOTE SUBJECTS ELECTRONIC

COPY

PAGE LIMIT

Volume I: Technical Capability

Factor I: Technical Capability

1 15 pages

Volume II: Past Performance

Factor II: Past Performance

1 10 pages

Volume III: Price

Factor IIII: Price

1 N/A

The Contractor must use their discretion on the allotment of pages in the Technical Volume for the subfactors when preparing their quotes. The page limit indicates the total pages allowed for that volume and section.

a) Font Sizes and Styles –

Request for Quote RFQ Version 1.2 Page 7

1. Word documents: Primary text throughout the Contractor’s quote shall be a regular font style, e.g., Times New Roman, font size of 12. Only graphs, captions, and other inserts may use font sizes that differ from 12.

2. Spreadsheets: The pre-populated fonts and sizes for any government-provided spreadsheets are to be used.

3. Indexing/Page Numbers: Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. The Table of Contents does not count towards page counts. Each volume page shall have its own unique number. It is the Offeror’s responsibility to ensure data considered sensitive is marked as such. Only these markings may appear in the margins.

4. Foldouts: Legible tables, charts, graphs, and figures shall be used whenever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size.

Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. Foldouts will only be counted as one page. For tables, charts, graphs, and figures, the font shall be no smaller than 10 point.

b) Volume Format – All volumes submitted by the Contractor will require the following format requirements:

1. Quotes shall be submitted in current, but no earlier than 2010 Microsoft Office format, unless the file is a Microsoft Excel Spreadsheet that was provided by the FBI or an attachment that was provided in PDF. If a file requires a signature, then a PDF file is acceptable.

2. Files shall be searchable.

3. No file shall be password protected unless directed in this RFQ.

c) Line spacing – Spacing between lines in all volumes shall be no less than 1-1/2 spaces.

2.8.3 Quote Requirements

a) The quote shall include a cover sheet, clearly marked with title, RFQ number, and Contractor’s name.

Request for Quote RFQ Version 1.2 Page 8

b) The term “Contractor” as used herein refers to the single legal entity submitting their quote to the FBI. The work performed by the Offeror shall be conducted by a corporate entity that will be totally responsible for all activities as detailed in the Performance Work Statement.

c) No classified information shall be included in the Contractor’s written quote.

d) The Government reserves the right to award without seeking clarifications or having discussions. Therefore, the Contractor’s quote must contain the Contractor’s best terms.

However, the Government reserves the right to solicit clarifications or conduct discussions of the Contractor’s quote if the Contracting Officer determines them to be necessary.

e) The Contractor shall include the point of contact (name, telephone number, e-mail address, and fax number) that can assist the Contracting Officer with technical questions/problems associated with the Contractor’s quote submission.

f) The Title Page, table of contents, indexes, page separators, resumes, Letters of Commitment, glossaries, and Past Performance Information Forms will not count against page limitations.

Qualifying pages partially used will be counted as one qualifying page.

g) The Contractor shall fill out all attachments and attach as a part of their quote including the SF-1449. Failure to have a complete quote with all requirements completed under this solicitation could result in a determination of non-responsive and may no longer be considered for award.

2.9 EVALUATION AND AWARD PROCESS

Basis for Award

The Government will evaluate the submitted quotes against the criteria set forth below and award an order to the responsible offeror whose quote which is conforming to the solicitation will be the Lowest Price Technically Acceptable (LPTA). Award will be made in accordance with the basic contract ordering procedures, the procedures specified in the quote and on the basis of the lowest priced quote meeting the acceptability standards for non-price factors.

The Government will organize the quotes based on the lowest price and will evaluate the technical approach of the lowest priced Offeror first. If the lowest priced Offeror is technically acceptable, that offer represents the best value for the Government and the evaluation process ceases at this point. Award shall be made to that Offeror without further consideration to any other offers.

Request for Quote RFQ Version 1.2 Page 9

The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government.

Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the contractors that may address any aspect of the quote and may or may not be documented in real time.

However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to INs will be considered in making the order selection decision.

The quote shall address the Offeror’s experience, capabilities and the means proposed to satisfy the requirements stated in the RFQ and attached Statement of Work. The offeror shall provide information to facilitate the Government’s consideration of the evaluation factors defined below.

Volume I- Factor 1 Technical Capability:

The Government will evaluate the offeror’s response and proposed approach to meeting the requirements of SOW. The offeror will receive one of the ratings described below.

Rating Description Acceptable Quote meets the requirements of the solicitation Unacceptable Quote does not meet the requirements of the solicitation

Volume II- Factor 2 Past Performance:

The past performance evaluation is an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the offeror’s record of relevant, recent, and quality past performance information that pertain to the vehicles outlined in the solicitation requirements. Recency is considered to be within the last 5 years from the date of the solicitation. Relevant is where the past performance is similar to the vehicle requirement, complexity, dollar value, and contract type. Quality is how well the offeror has performed on the past contracts. An overall rating shown below will be applied to each past performance.

Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown*.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

* In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be

Request for Quote RFQ Version 1.2 Page 10 determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

In conducting this evaluation, the Government reserves the right to use past performance information provided by the offeror and data obtained from other sources available to the Government, to include, but not be limited to, the Contractor Performance Assessment Reporting System (CPARS) or other databases; interviews with Program Managers and Contracting Officers (COs).

Volume III- Factor 3 Price:

For the quote to be considered complete, the Offeror must provide all data that is necessary as identified in Attachment 2 – Pricing Spreadsheet.

2.10 PROCESS SCHEDULE

Below is the schedule for the procurement:

Solicitation Release: May 20th, 2024

Visitors Access due: June 3rd, 2024

Site Visit: June 10th, 2024, 10:00 AM ET

Questions Due from Offeror: June 14th, 2024

Government Answers provided back to Offeror: June 17th, 2024

Quotes due: June 28th, 2024

Government Source Selection: Week of July 8th

Award: Week of July 15th

NTP/ Contract Start: Day of Award

2.11 POINTS OF CONTACT

For questions regarding this RFQ and any other questions, reach out to:

Candice Kesselman Contracting Officer ckesselman@fbi.gov

Javia Warner Contract Specialist jswarner@fbi.gov

2.12 ATTACHMENTS

Request for Quote RFQ Version 1.2 Page 11

Attachment / Exhibit Title

Attachment 1 Mecho Shade Window Blinds Statement of Work

Attachment 2 Pricing Spreadsheet

Attachment 3 Interchange Form with Government Answers

Attachment 4 Pictures of Windows

Attachment 5 Floor 1 Windows AutoCAD Drawing

Attachment 6 Floor 2 Windows AutoCAD Drawing

Attachment 7 Floor 3 Windows AutoCAD Drawing