RFQL DES 2025-05.pdf

LAKE KANASATKA WATERSHED ASSOCIATION

Moultonborough, NH

REQUEST FOR QUALIFICATIONS

2024 LAKE KANASATKA WATERSHED-BASED

MANAGEMENT PLAN IMPLEMENTATION

Date: November 15, 2024

Scott Wallace LKWA 319 Project Manager

PO Box 774 Center Harbor NH 03226

LKWA319Projectmgt@gmail.com mailto:LKWA319Projectmgt@gmail.com

I. Background

Lake Kanasatka is a 353-acre lake in the Town of Moultonborough NH. It had experienced generally good water quality up until 2020. A Cyanobacteria bloom appeared in that year, and they continued to proliferate for several years. In 2023, bloom conditions existed for 127 days. When the first bloom appeared in 2020, The Lake Kanasatka Watershed Association (LKWA) proceeded to develop, with Town of Moultonborough funding, a Watershed Based Management Plan (WBMP) to address the lake conditions and propose remediation.

The 2022 WBMP found that the blooms were primarily a result of excess phosphorus loading, both internal to the lake and from external sources. In 2023, LKWA developed a proposal for an in-lake alum treatment to address the internal phosphorus loading. In 2024, we were awarded a NH Department of Environmental Services (NHDES) grant to fund an alum treatment to reduce available internal phosphorus. This was completed in May 2024 with substantial water quality improvement and no significant blooms during the year.

The WBMP also identified 22 specific sites around the lake that were major contributors to external phosphorus loading. Since 2022, community volunteers have stepped forward to address some of these as well as assisting individual landowners to reduce runoff by constructing water razors, diversion berms, culverts, etc. This ad hoc group, now known as the “Boots on the Ground” Team, has worked on 15 small to medium projects around the lake. While there remain additional projects in the future for the Team, the WBMP also identified sites where expertise beyond the abilities of local volunteers is needed.

In January 2024, LKWA applied for a DES 319 Grant for funding to reduce or eliminate phosphorus loading and stormwater runoff on two adjacent sites on the eastern shore of the lake in an area known as Burton Road. The proposal was approved, and a Grant Agreement was issued in October 2024 for this work.

II. Introduction :

LKWA has prepared this Request for Qualifications (RFQ) in cooperation with NHDES to solicit submittals from qualified contractors to provide the deliverables requested in the Scope of Work. The overall goal of this project is to significantly reduce the sources of phosphorus discharge and stormwater runoff into Lake Kanasatka from selected sites.

III. Location:

The primary focus of the work will be on two sites identified in the WBMP as Sites 1-17 and 1-18 at the intersection of Burton Road and Foster Drive. Burton Road and Foster Drive are both private roads in the Town of Moultonborough. Because the specific sites are adjacent, this project will focus on addressing the runoff from these combined sites hereinafter named the “Burton/Foster Site” or the “Site”.

Attachment 1 shows the area map from the Town of Moultonborough GIS maps.

The Site will include all properties from Lot 16 (95 Burton Road) to Lot 12 (14 Foster

Drive) on the lakeshore side of the roads as well as portions of Lots 23 & 24 (96 Burton Road) and Lot 2 (Foster Drive) on the backland. The area is outlined on the map in Attachment 1.

The Burton/Foster Site analysis will include runoff from the roads down toward the lake as well as from two intermittent streams from the Lot 2 back land through two culverts under Foster Drive. The culverts are located between Lots 14-13 and 13-12.

IV. Scope of Work

1. Develop a Site Specific Project Plan (SSPP) that will include all aspects of data collection and modeling for the Burton/Foster Site as identified in the LKWA Watershed-Based Management Plan (WBMP). This will include, but not be limited to, watershed Best Management Practice (BMP) phosphorus load reduction modeling. The site boundaries may increase or decrease based upon the analysis of the SSPP.

2. Develop conceptual BMP designs, estimated cost of materials, and implementation costs for the Burton/Foster Site. These conceptual designs will be reviewed with NHDES Watershed Assistance Section (WAS), landowners, LKWA, and NHDES for comment. After review, final BMP designs are issued to landowners, LKWA, NHDES, and WAS.

3. Meet all procedural requirements to provide the legal authority to implement BMPs on the Burton/Foster Site. Obtain all necessary town, state, and federal permits for the Site. Prepare Operation and Maintenance (O&M) plans with Landowners for the site to ensure long term success of implemented BMP designs.

4. Supervise construction of the designed and permitted BMPs to mitigate stormwater runoff from the Site into Lake Kanasatka.

5. Develop final measurements to calculate pollutant reductions. Prepare Non- Point Source (NPS) pollution site reports and Pollutants Controlled Reports (PCRs) for the Site.

6. Prepare conceptual stormwater BMP designs, estimated cost of materials, and implementation costs to mitigate stormwater runoff at several additional BMP sites as selected by LKWA. Calculate pollution load reductions on these sites after BMP implementation by LKWA, private contractors, and/or community volunteers.

V. Required Qualifications Submissions

Applicants are required to submit one (1) electronic copy as a PDF document of their qualification package. PDF documents shall be emailed to Scott Wallace at LKWA319Projectmgt@gmail.com.

Qualification packages shall include the following components:

1. A cover letter indicating a primary contact for the qualification package, title, address, email address, and phone number.

2. Company name, address, brief history, and a description of the firm’s capabilities.

3. Provide a description of the project team, including project team organization, team member resumes, special qualifications or certifications, and their anticipated level of involvement in each phase of the project work.

4. Provide a description of the firm’s capabilities and experience to provide SSSPs, O&M plans, BMP load reduction modeling, PCRs, NPS reports, and to design and implement stormwater BMPs.

5. Provide a description of the firm’s approach to completing the scope of work as well as an estimated project timeline. Comment on the potential effect of snow cover on the project timeline.

6. Provide examples of recent projects that are similar in nature to this one.

Provide references (names, titles, and contact information) for these related projects.

VI. RFQ Inquiries

LKWA will not respond to telephone inquiries. Questions concerning the RFQ must be submitted via email to LKWA319Projectmgt@gmail.com. Individuals who do not have a question but would like to receive the summary digest of questions may also submit an email request to LKWA319Projectmgt@gmail.com.

Questions and/or requests to be included in the response list must be submitted via email by 5:00 PM December 17, 2024 and include the subject line LKWA 319 RFQ Question. Sending multiple questions during the RFQ process is recommended so that timely answers can be provided.

An anonymous digest version of all questions and answers will be emailed on December 20, 2024, to all parties who have emailed to submit a question or to request the summary digest of responses.

VII. Selection Procedure

Selection will be based on the assessment of the qualifications package to meet the following criteria:

1. Overall project team experience related to the successful completion of similar watershed improvement projects

2. Experience with development of SSSPs, O&M plans, BMP load reduction modeling, PCRs, and NPS reports.

3. Experience with the design and implementation of stormwater BMPs similar to those in the scope of work.

4. Familiarity and/or experience with the Lake Kanasatka Watershed.

5. Knowledge of local, state, and federal permitting and authorization requirements for stormwater BMPs in New Hampshire.

LKWA reserves the right to request interviews with any or all applicants. Scope, schedule, and fee negotiations will start with the highest-ranked qualified firm. If an agreement cannot be mutually arrived at, negotiations shall proceed with the next highest ranked firm and so on until an agreement is reached.

VIII. Schedule

November 15 Release of RFQ Publish RFQ on NH Purchase and Property site, LKWA website, and LKWA Facebook December 17 @ 5:00 PM Deadline for submission of questions December 20 Publish question and answer Summary Digest January 10 @ 5:00 PM Deadline for submission of Qualification Packages January 24 Final selection of Contractor

IX. Disclaimer

This RFQ does not commit LKWA to award a contract or pay any costs incurred during the preparation of any submittal. LKWA reserves the right to reject any or all of the submittals for any reason allowable by law. LKWA also reserves the right to eliminate the need for the selected firm to complete one or more tasks, pending the outcome of preceding related tasks or issues.

To participate in the project and receive payment, the selected firm will be required to enter into a contract which stipulates that the contractor is eligible to receive federal funding and certifies compliance with State and Federal rules related to grant funded projects.

X. Additional References

NHDES 319 Grant Agreement for LKWA Final 319 Grant Agreement 10-4-24.pdf

LKWA 319 Grant Proposal Lake Kanasatka 319 - 2024 Full Proposal 20240112.pdf

Attachment 1

Burton/Foster Site Outlined in Red https://drive.google.com/file/d/1OH_HMgeqLpX_4ujrySKluAhsiI-Fn6O0/view?usp=sharing https://drive.google.com/file/d/1TVJ-hotWa_bQ6A7bR66lZhBIWkCcpX9k/view?usp=sharing