Instructions_to_Offerors.pdf

This RFQ is issued under FAR Part 13 – “Blanket Purchase Agreements (BPAs)”. This is a small Business set-aside. Award of this requirement will be evaluated on a lowest price, technically acceptable basis (LPTA). A quote will be found technically acceptable when it clearly and convincingly demonstrates that the contractor can provide the required services as contained in the attached Statement of Work and is in conformance with the ‘Quotation Instructions’ as contained below, and when the contractor has no significant issues with their past performance. The Government shall determine past performance acceptability using the Past Performance Information Retrieval System (PPIRS) and the System for Award Management

(SAM).

As a result of this action, HUD OIG intends to award a Single Award Blanket Purchase Agreement with a base period of performance of 12 months, with four (4) 12 month options.

QUOTATION RESPONSE INSTRUCTIONS

As part of the proposal submission, offerors shall submit a Proposal Matrix using the table below or similar format, which maps what page of the proposal addresses each Statement of Work requirement identified under Technical Approach, and which page of the proposal fully addresses each Evaluation Factor. The offeror shall use the appropriate column to fill in the requirement as stipulated in the RFP to which the page/section number applies.

Proposal Page(s)/Section

Number(s) RFP Requirement

Statement of Work

Section L or Instructions to Offerors

Section M or Evaluation

Factors Comments

TECHNICAL APPROACH (Shall not exceed 20 pages)

The offeror shall submit a technical approach that demonstrates logical and feasible methods for meeting the requirements (including any Section 508 requirements) described in the Performance Work Statement Section A.2.0.

The offeror shall submit a project schedule that demonstrates a clear understanding of the required operations and HUD-OIG requirements with realistic timeframes for performing all tasks.

If the offeror is proposing subcontractors, the offeror shall clearly identify what aspects of the work will be performed by the prime and what aspects of the work will be performed by each subcontractor in its technical approach.

PRICE (Shall not exceed 5 pages)

Offerors shall submit prices that are consistent with the requirements set forth in the Statement of Work. As part of submitting a complete response, the contractor shall review the Equipment List (Appendix A) and complete and return the attached Excel Pricing Spreadsheet (Appendix B). If the offeror proposes annual cost of living increases, the offeror must support the proposed increases with historical and relevant market index information.

EVALUATION CRITERIA

The Government will evaluate proposals for technical acceptability on an

Acceptable/Unacceptable basis using the process identified under the section entitled LPTA

Award. All technical criteria must be rated "Acceptable" to be considered Technically

Acceptable. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. The failure of a proposal to meet any or all of the technical criteria will result in a technically unacceptable rating and preclude award in the absence of discussions.

Each technical factor will receive one of the ratings listed below:

Acceptable: The proposal clearly meets the minimum requirements of the solicitation.

Unacceptable: The proposal does not clearly meet the minimum requirements of the solicitation.

The following table provides the minimum requirements for an offer to be determined acceptable under this factor:

TECHNICAL APPROACH

The government will evaluate the following regarding the proposed Technical Approach:

o How well the proposal demonstrates logical and feasible methods for meeting the requirements described in the Statement of Work.

o How well the project schedule demonstrates:

a clear understanding of the required operations and HUD-OIG requirements; and realistic timeframes for performing the SOW tasks and associated deliverables identified in the Instructions to Offerors.

PRICE

Reasonableness. The reasonableness of the total price proposed will be evaluated as follows:

On the basis of adequate price competition, by comparing the proposed prices among offers; and/or;

Comparing proposed prices to the Independent Government Cost Estimate to ensure that prices are reasonable for the results to be achieved; and/or

Comparison of proposed prices to valid historical prices paid, whether by the Government or other than the Government, for the same or similar items, adjusted for material differences and differing terms and conditions, quantities and market and economic factors; and/or

Use of parametric estimating methods/application of rough yardsticks (such as dollars per pound or per horsepower, or other units) to highlight significant inconsistencies that warrant additional pricing inquiry; and/or

Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements; and/or

Comparison of proposed prices with prices obtained through market research for the same or similar items; and/or

Analysis of data other than certified cost or pricing data provided by the offeror at the request of the Contracting Officer.

Unless it is determined not to be in the Government's best interest in accordance with FAR 17.206(b); offers will be evaluated for award purposes by adding the total price for all options to the total price for the basic requirement.

QUOTE SUBMISSION INSTRUCTIONS

Quotes shall be submitted as quickly as possible, but no later than Thursday, 04/18/2019, at 5pm EST. Quotes shall be submitted by email to the Contract Specialist, Candace Jackson, at cjackson@hudoig.gov, with a CC to the Contracting Officer, Ergene Lee, at elee@hudoig.gov.

Questions may be directed to the same by Thursday, 04/11/2019, at 5pm. This RFQ shall not be considered direction to proceed with the subject effort, nor a promise of future direction to proceed. Contractors are solely responsible for submission costs.