Attachment_1_-_SOW.pdf

ESF‐13 Deployment Kits and Supplies for the

U.S. Department of Housing and Urban

Development Office of Inspector General (HUD‐OIG)

HUD‐OIG Deployment Equipment

Statement of Work

1. Introduction

1.1 Background

The U.S. Department of Housing and Urban Development Office of Inspector General (HUD‐OIG) has a responsibility to provide Special Agents (SA) and support personnel responding to an Emergency

Support Function 13 (ESF‐13) deployment with equipment to sustain themselves for the first 72 hours of their mission. This contract is an instrument to provide critical items and equipment for response to disasters of all hazard types.

1.2 Scope

The government requires the services of a contractor that can manage the supply chain from procurement, kitting, to the delivery of the kits and other items as specified in Appendix A, Product

Requirements. Kits consists of Basic ESF‐13 – Kit A, Helmet System – Kit B, Personal Floatation Device –

Kit C, Sleeping System – Kit D, Additional Equipment – Kit E, and Team Kit – Kit F. The Basic ESF‐13 ‐ Kit A will be common to all personnel, but may be augmented by all, part, or individual items from Appendix

A. Offeror must provide brand equivalent items that have been received in the request for quotation unless prior approved by the contracting officer to deliver alternates such as specified in Section 2.4.

1.3 Objectives

HUD‐OIG requires an Offeror to deliver anticipated orders of 25 Basic ESF‐13 Kit A’s with additional systems and other items, configured to the specifications in Section 2 over the life of the contract.

Delivery will be required within two delivery windows; Standard Delivery within 45 days, and Emergency

Delivery within 48 hours, excluding Sunday. Separate price structures may be provided for the two delivery windows.

2. Requirements/Specifications

The Offeror is responsible for procuring, packaging, and delivering Basic ESF‐13 ‐ Kit A’s, other kits, and other items, or individual line items as numerated in Appendix A, at an agreed upon price. The government is expected to order a minimum 25 Basic ESF‐13 ‐ Kit A’s, systems, other items, or individual line items as needed. Where required they shall be configured as specified below.

2.1 Standard Delivery

Under normal circumstances the government will provide orders which specify the intended recipient for each Basic ESF‐13 – Kit , to include size/style specifications where applicable. Standard Delivery orders will be delivered within 45 days of order. Each Basic ESF‐13 – Kit A, and any other items ordered, will be packaged in no more than four (4) shipping containers, ensuring all fragile equipment is adequately protected in shipping. Each shipping container will be externally and legibly marked with order recipients name as provided on the order. All items must remain in original packaging. Each order shall be divided by offeror and shipped to one or more of HUD’s domestic Field Divisions – Standard

Delivery Addresses, and as specified on the order. Orders may consist of multiple shipping addresses.

2.2 Emergency Delivery

Under some circumstances the government will order ESF‐13 Basic ‐ Kit As, systems, and other items for

Emergency Delivery. Emergency Delivery orders must be guaranteed delivered within 48 hours after orders placed prior to noon in Washington, DC. Shipping will be to UPS/FedEx accessible addresses within the contiguous United States. The government will make every effort to ensure delivery location is secure and accessible prior to placing Emergency Delivery orders. Shipping POC’s names will be externally and legibly marked on all shipping containers. All items must remain in original packaging.

Packaging will be in the minimum number of containers to ensure timely delivery and safety of any fragile equipment.

2.2.1 Emergency Delivery ‐ Partial Shipping

The government understands that the requirements for Emergency Delivery may result in some items being unavailable for shipping within the time table specified in Section 2.2. All items must be delivered in compliance with Section 2.2, unless contract officer or government technical representative has expressly granted permission, via email, for partial shipping. Specific circumstances for delays, and proposed solutions for delivery, will be provided by Offeror via email.

2.2.2 Emergency Delivery ‐ Delayed Shipping

Any delays in shipping may result in shipments arriving after personnel have vacated the specified delivery address; as a result, the Offeror will be responsible for all delayed shipping until such time as they have been signed‐over to the designated point of contact or HUD‐OIG technical point of contact.

Deliveries outside of the prescribed window to the designated shipping address will be the responsibility of Offeror, and the government will not be responsible for locating, receiving, or returning delayed shipments. Delayed shipments may be redirected (at Offeror’s expense) with concurrence from contract officer or HUD‐OIG technical point of contact.

2.3 Packaging

For Standard Delivery, Offeror will containerize systems within the same shipping container whenever possible. The Basic ESF – Kit A, if divided into multiple shipping containers, will maintain items specified as subparts of “Individual Ordering Unit”, highlighted within Appendix A, within the same container.

Specific examples include: boots containerized with socks, rain pants containerized with rain shirts, pillow containerized with sleeping pad. For Emergency Delivery, Offeror will containerize orders in the minimum number of containers to maintain timely delivery. Whenever possible and reasonable

“Individual Ordering Unit” systems will be shipped together.

2.4 Brand Name or Equal for Emergency Deliveries

For Emergency Delivery, substitutions may be approved without providing samples by receiving written

(email) authorization from contracting officer or HUD‐OIG technical representative prior to shipping. No substitution authorization will be provided unless a specific substitution is named by Brand, model and/or style.

2.5 Discontinued / Obsolete Items

The government understands that over the life of the contract there is a strong possibility a handful of items will become discontinued and no longer available to deliver. At the soonest opportunity the

Offeror will notify the HUD‐OIG technical point of contact of the unavailability of items, and recommend the closest equivalent replacement. For all items, as specified in Appendix A, a sample may be requested by the HUD‐OIG technical point of contact for test and evaluation. No substitutions or replacements are allowed unless approved in advance.

2.6 Special Substitutions

The government understands that under unique situations alternate items will need to be provided.

Examples of these situations include women’s sizing and models, and sizes outside the general normal standards of items specified in Appendix A. These special substitutions must be authorized in writing

(email) in advance by the HUD‐OIG technical point of contact, and whenever practical a sample will be provided for test and evaluation.

2.7 Non‐Blanket Purchase Agreement Items

The nature of the ESF‐13 mission and disaster response means under some circumstances it may be necessary to acquire items and equipment not specified in Appendix A. These circumstances are the result of unforeseen hazards and would require items such as respirator masks, pallets of bottled water, specialty batteries, or other items as deemed necessary to complete the HUD‐OIG’s ESF‐13 mission. As a result of these needs the government may order items from the Offeror not listed in

Appendix A, so long as the dollar amount of any items does not exceed $3,500 on any one order. Such orders will be communicated when necessary, with price and availability discussed with the HUD‐OIG technical point of contact. Specific item brand, style/color, and price will be provided in writing (email) prior to order submission.

3. Pricing

The price of the Basic ESF‐13 ‐ Kit, systems, other items, and individual line items shall be specified on

Appendix B ‐ Price Template. The price for the items shall reflect the price to deliver of any single item or group of items that make up the ESF‐13 Kit, systems, and other items, for Standard Delivery and

Emergency Delivery. The government expects these prices to include the cost to create any Kit or system from procurement through delivery to HUD‐OIG. Some of the elements included in the delivery cost shall include labor, packaging, transportation, and other non‐product costs. The government shall use the item prices as the fully burdened price. All substitutions will be of equal or lesser price, when a substitution requires an item of greater price, the additional cost will be the burden of the Offeror.

4. Ordering

4.1 Standard Delivery Orders

Orders for Kits and other supplies may be provided via email by the HUD‐OIG technical point of contact.

Delivery of the entire order must be completed within 45 days following order placement. Questions regarding orders must be addressed by email.

4.2 Emergency Delivery Orders

Emergency Delivery orders will be placed via email with accompanying phone call to Offeror. Orders placed before noon in Washington, DC must be delivered to specified address within 48 hours after order, excluding Sunday. Questions regarding Emergency Delivery orders must be addressed by direct phone call to HUD‐OIG technical point of contact and supporting email.

5. Place of Performance

5.1 Standard Delivery Orders

The government will take ownership and receive all Kits and other items at specified HUD‐OIG facilities.

A designated point of contact will be included for each specified facility. The designated point of contact will be responsible for receipt of all Kits, systems, and other items.

5.2 Emergency Delivery Orders

The government will take ownership and receive all Kits, systems, and other items at specified shipping address provided on Emergency Delivery orders. A designated point of contact, or Team Leader will be included for each order, this individual will be responsible for receipt of all Kits, systems, and other items.

6. Period of Performance

The period of performance for this effort will be as follows:

Period Begin End

Base Period May 1,2019 April 30 2020

Option Year 1 May 1, 2020 April 30 2021

Option Year 2 May 1, 2021 April 30 2022

Option Year 3 May 1, 2022 April 30 2023

Option Year 4 May 1, 2023 April 30 2024

7. Deliverables

The Offeror shall provide the Kits, components, and other items as identified in Appendix A.

8. Government Furnished Equipment or Information

N/A

9. Security Requirements

This is an unclassified requirement.

11. Applicable Documents

Appendix A – Product Requirements

Appendix B – Price Template