Attachment 5 - Q-A.pdf
PDF 65 KB Posted
- Attached to
- DAF Online Content Management
- Solicitation number
- RFQ-FA860423P0041
About this file
This document contains a set of questions and answers related to a federal contract opportunity for an online content management system. The key details are:
The Department of the Air Force (DAF) Libraries has a requirement for an online content management subscription platform that enables librarians to curate and share information and resources with both internal and external users. The platform must have features such as the ability to create subject/course guides, provide access controls and permissions, integrate with existing library resources, offer usage analytics and reporting, and provide ongoing training and support.
The contract will be awarded as a small business set-aside under NAICS 513130 with a 1,000 employee size standard. The anticipated contract period is a 12-month base with two 1-year option periods. The agency is looking for an established product in the library marketplace, not a custom-built solution. Pricing will be on a subscription basis using monthly invoices through Wide Area Workflow. Responses to this RFQ are due by July 26, 2024.
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1. Can users upload both written articles and videos, or is it limited to one type? Users will upload documents, videos, jpegs, etc to the site
2. Are there specific formats or file size limitations for the uploads? This would depend on your platform.
3. The RFP mentions guidebooks for the LibWizard suite tools, should they be downloadable? This would depend on your platform
4. Is there existing content/guidebooks that needs to be migrated to the new system? If so, what types and how much content are we looking at? This would depend on your platform
5. What functionalities are required for the calendar? For example, event scheduling, reminders, or content publishing dates? Does Springshare LibCal have a widget or API integration? This would depend on your platform. Springhsare information is freely available online
6. Will different user roles have different permissions (e.g., content creators, editors, administrators)? Yes
7. Are there any specific design guidelines or preferences for the website’s look and feel? We are looking for an established platform in the library marketplace not something custom build
8. What are the expected number of users and the volume of content uploads per week / month? Varies and shouldn’t matter with an existing product in the library marketplace
9. Should the license be based on the number of users?
The DAF Libraries is looking for a current vendor in the library marketplace that provides this subscription platform with a yearly user agreement for DAF Libraries that already has online training and support. We are not looking for a custom built platform or product. This is only for DAF Libraries not all DAF and the above licenses do not apply.
10. Are there any specific service level agreements (SLAs) that need to be met?
The DAF Libraries is looking for a current vendor in the library marketplace that provides this subscription DAF Libraries that already has online training and support that are freely available anytime. We are not looking for a custom built platform or product.
11. How critical is the integration with additional products like LibCalendar and real-time usage insights? This is a must have as we are currently using this and similar products. The DAF Libraries is looking for a current vendor in the library marketplace that provides this subscription platform with a yearly user agreement for DAF Libraries that already has online training and support. We are not looking for a custom built platform or product.
12. What specific statistics and reporting capabilities are essential for the system? Are there any particular metrics or data points you need to track? Statistics should be part of the existing platform The DAF Libraries is looking for a current vendor in the library marketplace that provides this subscription platform with a yearly user agreement for DAF Libraries that already has online training and support. We are not looking for a custom built platform or product.
13. The RFP mentions link tracking by page and other touchpoints, are you familiar with MongoDB as a data source or is there a preference for Google Analytics? The original RFP mentioned blockchain capabilities, is it still important in this project?
We do not use the above
14. What is the process for testing the platform to ensure it meets all requirements? Is there a specific timeframe for this evaluation period? None, We expect this to be an existing product in the library marketplace
15. Could you confirm the start and end dates for the base period and the option periods? Are there any specific milestones or deliverables expected within these periods? This would depend on the contract start date. Base period is twelve months. Two, 1 – year option periods are planned for the following forty-eight months. The DAF Libraries is looking for a current vendor in the library marketplace that provides this subscription platform with a yearly user agreement for DAF Libraries that already has online training and support..
16. Although the budget might not be finalized, any guidance on the budget range would be helpful.
Is there a preference for a payment structure (e.g., upfront payment, installments)? Monthly invoices using Wide Area Workflow.
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