Attachment 2 Solicitation DAFL- Online Content Management.pdf

Combined Synopsis/Solicitation

DAFL – Online Content Management

773 Enterprise Sourcing Squadron

Joint Base San Antonio (JBSA) Lackland, TX 78226-1865

Date: 02 July 2024

Title: DAFL – Online Content Management

Request for Quote (RFQ) / Solicitation Number: FA805224PRE204

Closing Response Date: 26 July 2024 at 4:00 PM CST

Contact Point(s): Gustavo Guadron, Contracting Specialist Email: Gustavo.guadron@us.af.mil

Contact Point(s): Dorothy Howe, Contracting Officer Email: dorothy.howe@us.af.mil

1. Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information, included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement shall be a Small Business Set-Aside, under NAICS 513130 with a size standard of 1000. The Department of the Air Force, Air Force Libraries, 773 Enterprise Sourcing Squadron (ESS) has a requirement for the provision of a DAFL – Online Content Management Subscription. See attachment 1, Product description and a list of line-item number(s) and items, and units of measure, see Pricing Schedule B.

2. Requirement: The mission of Department of Defense (DoD) Morale, Welfare, and Recreation (MWR) Libraries is outlined in DoDI 1015.10 stating DoD Libraries will provide information resources and services required to accomplish the mission. The libraries support military personnel assigned to contingency operations, remote sites, and military missions IAW DoDI 1015.10, Military Morale, Welfare, and Recreation Programs. The program provides professional military and voluntary education programs materials and services. Libraries also provide facilities, resources, and services to enhance the quality of life, regeneration, and resiliency for authorized customers. The DoD Library Consortium exists to create partnerships among the libraries within the various services of the DoD. They cooperatively acquire materials that are made available to military and civilian employees across the DoD. These mailto:Gustavo.guadron@us.af.mil mailto:dorothy.howe@us.af.mil resources relate to various overarching goals of the DoD such as recreation, physical wellness, emotional resiliency, and educational pursuits.

This requirement is to provide a content management system. Enables Librarians to curate and share information and resources for both internal staffing and external customers in digital guides. Create subject, course or topic guides with the ability to add, reuse, share content and get guides and best practices.

Product Characteristics an equal item must meet to be considered:

• Enables Librarians to curate and share information and resources for both internal staffing and external customers in digital online guides

• Create subject, course or topic guides with the ability to add, reuse, share content and get guides and best practices from a shared community

• Must provide features can be used to create robust guides or can function as a standalone website

• Must be able to provide single access point authorization for multiple content providers including: EBSCO, Gale/Cengage, ProQuest, and Overdrive, etc

• Includes fine-tuned access controls, content protections (IP ranges, passwords), groups for better organization, additional A-Z Database management, additional account levels, & granular user permissions

• Must be able to provide additional products that integrate into LibGuides such as LibWizard Lite a forms/survey builder, LibCalendar, etc

• Provide continually updated staff training / how-to’s for creating guides and using LibGuides.

• Real-time insight into usage, including hits on guides and individual assets. Drill down to individual guide reports to see how many times guides were accessed each month. Produce reports detailing the success of programs.

• Include built-in link checker, database management, promote guides and other library social media.

• Detailed statistics such as # of user sessions, browser and OS breakdown including mobile devices, search terms stats, referring URLs, and more.

• Must be able to create accounts and guides under the VCL account for 50 libraries located worldwide

• Must be able to create logins and multiple editor/admin levels for accessing and editing guides

• Must be able to create guides that have different layers of access by customers – private, password protected and open access to anyone to public

• Must be able link created guides with other DoD and DAF libraries resources such as EBSCO Stacks

• VCL requires Best Value when evaluating vendors not lowest cost

• VCL must be able to test the platform to evaluate if it meets requirements

3. Period of Performance: The Period of Performance (POP) is for one (1) 12-month base period of performance and two (2) 12-month option periods. The entire period of performance for this contract action shall not exceed 36 months.

Estimated Schedule POP Start POP End

Base Period 30 September 2024 29 September 2025

Option Period 1 30 September 2025 29 September 2026

Option Period 2 30 September 2026 29 September 2027

4. Questions: The Government will accept questions concerning solicitation number FA805224PRE204 until 12 July 2024 at 4:00 PM CST. Email your questions to Gustavo.Guadron@us.af.mil. Any questions received after this date and time need not be considered.

5. Quotes Due Date: Quotes must be submitted electronically to the Contract Specialist, Gustavo Guadron, via e-mail at Gustavo.Guadron@us.af.mil and Contracting Officer, Dorothy Howe at dorothy.howe@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 26 July 2024 at 4:00 PM CST. It is the responsibility of the offeror to ensure that the quotes and its attachments are received. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS on Pricing Schedule B (IAW FAR 52.217-5 Evaluation of Options). All quotes shall conform to the Contract Line Item Number (CLIN) structure of the attached Pricing Schedule B.

6. Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse Vendors for any costs. Respondent understands and agrees that it submits its quote at its own risk and expense, and releases 773 ESS/PK from any claim for damages or other liability arising out of the posting process. 773 ESS/PK shall not be liable for any errors in Vendor's response. Vendor is responsible for careful review of its entire response to ensure that all information is correct and complete. Vendors are liable for all error or mailto:Gustavo.Guadron@us.af.mil mailto:latasha.boyd@us.af.mil mailto:dorothy.howe@us.af.mil omissions contained in their responses. All informational material submitted in response to this posting becomes the property of 773 ESS/PK and shall not be returned.

7. Period of Acceptance of Quotes: The Vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of offers.

8. Wide Area Work Flow (WAWF): Include in the quote that a Wide Area Work Flow (WAWF) account has been initiated or already established (DoD) has mandated the use of WAWF. All invoices shall be submitted using Wide Area Work Flow (WAWF).

To get more information about how to register for WAWF contractors can go to the following web site and download the Contract Pay information:

http://www.dfas.mil/contractorpay/ContractPayInformation.pdf.

9. SAM Registration: Firms submitting a quote subsequent to the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless if the package is considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov | Home .

10. General Information: The following must be submitted for the requirement:

1) A capability report that is in Word document format with standard text and FONT (e.g., Times New Roman 12) that is between one (1) page to 10 total pages (do not exceed 10 pages in the capability report) with detailed information, examples or responses in sentence or paragraph format for Product Description’s list of items that are in bulleted form. We encourage any offeror to provide a statement(s) or paragraph with specific details and information that answers each bullet in the product description’s list. The offeror can include an executive summary and company general information as part of the capability report as long as the entire capability report does not exceed a total of 10 pages. The capability report coincides with ATCH – 1 the Product Description.

2) An offeror will use the ATCH – 3 and enter the required information for all fields in the document. The offeror must have a current registration in SAM.GOV and the price sheet must include the UEI and CAGE code. Please note to confirm that the NAICS code for this requirement is in the SAM.GOV profile.

List of Attachments:

1.) Product Description 2.) Request For Quote 3.) Pricing Schedule 4.) Provisions and Clauses https://sam.gov/content/home https://sam.gov/content/home

Combined Synopsis/Solicitation