RFQ879 - Attachment - 5 - Contract Discrepancy Notice - Mechanical Broom.docx

This document is a Contract Discrepancy Notice template issued by the Idaho Transportation Department (ITD) for performance monitoring related to the procurement of a self-propelled broom. The notice serves as a formal mechanism for ITD to document compliance issues identified during contractor performance oversight. The template is structured to identify discrepancies requiring contractor response and observations that may warrant future attention. The document includes designated sections for detailed descriptions of non-compliance issues, relevant contract references, required corrective actions, contractor resolutions with estimated completion dates, and ITD approval or rejection of proposed remedies. The notice format requires sign-off from both the contractor and ITD contract monitor to document understanding of deficiencies and confirmation of resolution.

The discrepancy notice process outlined in this document establishes a formal monitoring and correction protocol without specifying pricing terms, set-asides, incumbent vendor information, or funding sources. The template indicates that multiple discrepancies can be addressed within a single notice through additional tables as needed, and distinguishes between mandatory contractor responses to identified discrepancies and optional responses to observations. Contract-specific details such as the final contract number, exact contract name, and performance specifications are referenced as "TBD" or to be inserted, indicating this is a standardized form adapted for the self-propelled broom procurement. The document does not contain information regarding budget allocation, funding sources, or special contracting designations for this particular acquisition.