RFQ879 - Attachment - 1 - Requirements and Specifications Self Propelled BroomAH.docx

RFQ879

SELF PROPELLED BROOM

GENERAL INFORMATION

1. Purpose The Idaho Transportation Department (ITD) is requesting Quotes from vendors for the purchase, installation, and delivery of a one (1) self-propelled broom as further detailed below.

2. Solicitation Contact Name: Doug Buswell, Contracting and Grants Officer Phone: 208-772-8077 Email: Doug.Buswell@itd.idaho.gov (preferred method of contact) Address: 600 W. Prairie Ave. Coeur d ‘Alene, ID. 83815

3. Restrictions on Communications From the issue date of this RFQ, until a contract/purchase order is awarded or the RFQ is cancelled, vendors and their representatives are prohibited from communications (written or verbal) regarding this RFQ with the ITD staff, other than the ITD RFQ Lead. Any communications (written or verbal) with ITD staff other than the RFQ Lead may result in the submitting vendor being found Non-Responsible and Non-Responsive.

4. Requirements and Specifications

See Attachment 1 – Requirements & Specifications – Self-propelled broom

5. Quote

5.1. Your Quote may be submitted electronically via IPRO Powered by LUMA or email (see below for additional details). ITD will not be accepting manual submissions for this solicitation. Your Quote must include the Required Submittals listed below and be received prior to the deadline established in IPRO Powered by LUMA.

Electronic Submission: IPRO – Enter your pricing in IPRO (https://purchasing.idaho.gov/information-for-vendors/) and upload all Required Submittals.

5.2. Email:

Send an email to the Solicitation Contact (see Section 2-Above) and attach all Required Submittals.

6. Award

6.1. Award will be made to the responsive responsible vendor(s) with the lowest total cost for all Groups and;

6.2. The State reserves the right not to evaluate or make an award in the best interest of the State. The State also reserves the right to make multiple awards per manufacturer, in accordance with Section 67-9211 of Idaho Code in the best interest of the State

7. Required Submittals:

Attachment 2 – Price Sheet Attachment 3 – Signature Page Documentation that demonstrates, to ITD’s satisfaction, that the offered item meets the requirements of the solicitation. Failure to provide satisfactory documentation may eliminate the Vendor from further consideration.

(See Attachment 1 – Requirements and Specifications – Self - propelled broom, Section 2)

Though it is not mandatory to submit your Quotation electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a quote via email, courier, fax, or other method outside of IPRO). It is free to establish an account and only takes a few minutes of your time.

RFQ879

ATTACHMENT 1 – REQUIREMENTS & SPECIFICATIONS

SELF PROPELLED BROOM

SECTION 1 – REQUIREMENTS

1. Brand Name The brand names specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Vendors offering an “equal” must include documentation which demonstrates, to ITD’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, ITD reserves the right to seek clarification from the Vendor. Failure to provide satisfactory documentation or a clarifying response to ITD may eliminate the Vendor from further consideration.

2. Model & Assembly The Broom must be new, not used. Though they are not specifically covered herein, all parts necessary to provide a complete and functional Broom must be provided. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be the manufacturer’s standard unless otherwise specified in this RFQ.

3. Warranty Manufacturer standard warranty must cover the entire Broom for a minimum period of three (3) year. Manufacturer standard warranty must cover all defects, with the exception, of normal wear and tear under normal working conditions. cover one hundred (100) percent of the complete assembled Self Powered Broom.

Warranty must include all tools, parts, equipment, labor, travel, and freight to repair or replace a defective warranted item, which may also include the entire Broom. All warranty work must be completed within thirty (30) calendars days after receipt of written notice from ITD. If approved by the ITD, the Contractor may perform warranty work on-site, at the Delivery location identified in Section 9, in lieu of pick-up and return shipping. The Contractor shall be responsible for all travel costs and work-site clean-up associated with any necessary repairs. The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the Broom on-site within thirty (30) calendars days, or if the Broom continuously malfunctions and causes it to be out of service on multiple occasions, ITD reserves the right to require the Contractor to pick-up, repair, and return the Broom at no additional cost to ITD.

4. Acceptance Documenting Acceptance - ITD’s Contract Monitor will be responsible for documenting Acceptance, in writing, using Attachment 4 - Deliverable Acceptance Form. This document will be emailed to the Contractor’s Contract Manager as proof of Acceptance and approval to proceed with the invoicing procedures and required in Section 12, Invoicing.

Documenting Non-Compliance - ITD’s Contract Monitor will be responsible for documenting non-compliance, in writing, using Attachment 5 - Contract Discrepancy Notice. This document will be emailed to the Contractor’s Contract Manager, providing details for each discrepancy that require corrective action. Invoicing must not occur until non-compliance has been corrected.

Correcting Non-Compliance - After receipt of the Contract Discrepancy Notice, the Contractor’s Contract Manager must respond, using the document, explaining how and when each discrepancy will be corrected. All discrepancies must be corrected and brought back into compliance with the Contract within thirty (30) calendar days after receipt of the notice from ITD. If the Contractor does not correct the discrepancies within this timeframe, ITD reserves the right to take further remedial action as detailed in Section 6, Remedial Action.

5. Training The Contractor must provide an authorized technician, within thirty (30) calendar days upon acceptance, to provide training for operations, maintenance, safety, etc. of the Broom. Training must take place Monday thru Thursday, 8:00 am to 5:00 pm local time, excluding state of Idaho recognized holidays (https://www.idaho.gov/government/holidays.html).

The technician must be versed in all aspects of the Broom and be able to make any necessary field adjustments to the S Broom during the training period. Training must be no less than one (1) calendar day, eight (8) hours a day, at the delivery location. The Contractor must coordinate training with ITD’s contact for delivery.

6. Remedial Action In addition to any remedies available to the State under law or equity, the State may at its sole discretion require one (1) or more of the following remedial actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to the State, 3) withhold payment or require payment of actual damages caused by the Discrepancy, 4) terminate the Contract pursuant to Section 7, Termination and Cure, in addition to any remedies imposed by the State.

If ITD must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, ITD may withhold the actual cost to ITD from the Contractor’s payment(s).

7. Termination and Cure See Idaho Contract Terms and Conditions on the Attachment Tab in IPRO powered by LUMA.

8. Authorized Distributor Submitting vendors must be an authorized distributor or manufacturer of the self-propelled broom offered. An authorized distributor shall be defined as a company or organization that has a written agreement with the manufacturer to sell or service its products. Bids from Contractors who are not an authorized distributor by the manufacturer shall not be considered.

9. Delivery Delivery must be made within one hundred and twenty (120) day after receipt of order (ARO) to the following address:

Delivery must be made Monday through Thursday, 7:00 am to 4:00 pm local time (per Delivery Location), excluding state of Idaho recognized holidays (https://www.idaho.gov/government/state-holidays/), unless otherwise approved by ITD.

Delivery Location:

ITD District 1 – 600 West Prairie Ave. Coeur d ‘Alene, ID

Delivery contact information will be provided at time of award.

10. Manuals The manuals below must be provided with each of the Broom at the time of delivery. The manuals must be bound or installed in a binder and cover all systems to include drawings, schematics, applicable technical information, and component parts.

· Two (2) operator’s manuals – paper, and PDF format

· Two (2) parts manuals – paper, and PDF format

· Two (2) service manuals – paper, and PDF format

Boxed, shrink wrapped, or otherwise unbound loose papers are NOT acceptable.

11. Insurance

11.1. See LUMA Attachment – Insurance Requirements located on the Attachment Tab in IPRO powered by LUMA.

12. Invoicing The Contractor must submit its invoice within thirty (30) calendar days after Acceptance to the billing contact identified on each Order. Invoices submitted prior to acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission. The following information must be included with each invoice:

12.1. Contract Name and Order Number

12.2. Invoice Number and Date

12.3. Contractor Contact Information

12.4. Itemization of Property (description, quantity, unit of measure, unit price, and total price)

12.5. Electronic invoice submittal email: HQFLEET@ITD.IDAHO.GOV

HQAP@ITD.IDAHO.GOV

SECTION 2 – SPECIFICATIONS

These specifications are the minimum mandatory specifications that your Quote must meet in order for the State to consider your Quote for award. Restate each specification listed in this section in which your bid deviates, followed by your response demonstrating that your Quote meets or exceeds the required specifications; provide model, part #, or description, as appropriate.

The brand names and specifications specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Bidders offering an “equal” must include documentation which demonstrates, to the ITD’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, ITD reserves the right to seek clarification from the Bidder. Failure to provide satisfactory documentation or a clarifying response may eliminate the Bidder from further consideration.

DESCRIPTION

2.1. Self-propelled broom with four (4) wheels with a hydraulically driven brush capable of sweeping at angles to the left and right. Three (3) wheeled offers shall not be considered. The Broom described in these specifications will be used on and in the right of way of Idaho State Highways, and ITD yards. The broom must have the following minimum requirements:

Body

3.1. Cab - With ROPS that complies with ISO3471;

3.2. Sound Suppressed Cab Package – Cab noise level cannot exceed eighty (80) dBA;

3.3. Heater and Defroster - Factory installed;

3.4. Air Conditioner – Minimum of thirty-five thousand (35,000) BTU, factory installed;

3.5. Cab glass - Cab glass must be tinted safety glass;

3.6. Windshield wiper - Two-speed front and rear wipers both equipped with washer sprayers;

3.7. Mirrors - West coast type on both sides and rearview mirror in cab;

3.8. Access - Cab must have a door, handrails, and steps to provide access. All openings in cab must be appropriately sealed to prohibit dust from entering the cab;

3.9. Operator's Controls - Located to enable operator to view curb location on either the driver or passenger side when operating. All controls must be within easy reach of the operator from the seated position;

3.10. Radio - AM/FM stereo with Bluetooth;

3.11. Gauges - Include oil pressure, transmission temperature, water temperature, engine air filter vacuum pressure, fuel gauge, ammeter, tachometer, hour meter, and be lighted and visible from all operator positions;

3.12. Seat - Suspension type high back cloth seat, adjustable for fore and aft with no disassembly and;

3.13. Paint – White

RUNNING GEAR

4.1. Front Axle – Orbital hydraulic power steering. Heavy duty truck type axle, fully oscillating;

4.2. Rear Axle – Heavy Duty three quarter (3/4) ton semi floating differential with spring suspension;

4.3. Tires and Wheels – Minimum of 225/75 R 15 steel belted radial load range D, and a speed rating of R. Mounted 6-lug wheels. Must be interchangeable front and rear. Must have a spare tire of same make and size, mounted on the machine;

4.4. Brakes – Four (4) wheel hydraulic with dual master cylinder and;

4.5. Parking Brake - With indicator light and audible alarm if brake is applied and vehicle put into gear.

ENGINE

5.1. Type - Diesel, four (4)-cycle, liquid cooled, turbo charged, replaceable wet-type cylinder liners, counter balanced crankshaft. Rear-mounted;

5.2. Size – Minimum seventy (70) HP at two thousand five hundred (2,500) RPM;

5.3. Warning Device – Audible for low oil pressure and high engine temperature;

5.4. Oil Filter - Spin-on type;

5.5. Air Cleaner - Heavy-duty, two-element dry type. Turbo 2 pre-cleaner must be mounted to the top of cab and braced to eliminate vibration and not obstruct operator's view;

5.6. Fuel Filter – Fuel filter/water separator;

5.7. Cooling System - Heavy-duty type designed for over one hundred and ten (110)˚F ambient temperature and protected to minus thirty (-30)˚F ambient temperature with permanent-type antifreeze. The radiator must be accessible, via an access door, so it can be serviced and washed out as it plugs up with debris;

5.8. Exhaust System - Routed to emit fumes behind operator's position and equipped with an elbow to prevent overhead water from entering;

5.9. Vandalism - Engine compartment must be lockable along with hydraulic oil filler, fuel cap and radiator to prevent vandalism and;

5.10. Fuel Tank – Minimum of thirty (30) gal.

TRANSMISSION

6.1. Type – Infinitely variable hydrostatic pump and motor driving a differential rear axle through a two (2) speed gearbox. Two (2)-speed gearbox must be shifted by one (1) operator from the operator’s position;

6.2. Speed – Zero (0) to a minimum of twelve (12) MPH for sweeping without mechanical speed change mechanism and;

6.3. Controls – Foot control must be used for forward and reverse, as well as dynamic braking. Hydrostatic control must be spring loaded to return to positive neutral position when foot is removed.

ELECTRICAL SYSTEM

7.1. Type – Twelve (12)-volt;

7.2. Battery – A minimum of nine hundred fifty (950) CCA at zero (0)˚F ambient temperature, enclosed in lockable compartments;

7.3. Alternator – Ninety-five (95) amps;

7.4. Lights – LED Work, headlights, taillights, turn signals. A slow-moving vehicle sign mounted to the rear of the vehicle, to comply with federal requirements;

7.5. Warning Lights – One (1) roof mounted, Whelen RPPL LED fifteen (15) in. amber light bar, visible from all directions. Drilling holes into cab is not acceptable. Two (2) Whelen ION LED amber warning lights mounted side by side, as far apart as possible to the rear of vehicle, not to exceed more than four (4) ft above ground level. Two (2) Whelen ION LED amber warning lights mounted to the front of the vehicle, side by side, as far apart as possible, not to exceed more than four (4) ft. above ground level. Warning lights must be wired through relays and actuated from the drivers position with a single lighted switch located in operators cab and;

7.6. Backup Alarm –Self-adjusting type.

STEERING

8.1. Type – Open center orbital type power steering unit with power beyond and dead steer capabilities. Tilt/telescopic steering wheel and;

8.2. Steering Cylinder – Must be protected from debris propelled by the rotary brush.

HYDRAULIC SYSTEM

9.1. Type – Open or closed center;

9.2. Brush Drive – Variable hydraulic. Broom RPM must be independent of travel speed;

9.3. Broom Functions - Two-spool valve must be provided to control brush angle and brush lift and lowering. Controls for brush angle, lift and lower must be hand operated joystick type and must be metered or restricted to assure smooth operation. Must be capable of raising, lowering, and adjusting broom angle while brush is operating. Valve must have a float position and power down;

9.4. Reservoir – Twenty-two (22) gal Capacity pressurized reservoir with sight gauge. Live engine drive twenty-eight (28) GPM pump with five (5) GPM steering priority. High capacity oil cooler with pressure bypass, one hundred (100)-mesh suction filter and twenty (20)-micron replaceable element return filter and;

9.5. Hydraulic Lines - Must be routed and sufficiently clamped to minimize chafing.

10.1. BRUSH

10.2. Type - Broom must be mechanically free-floating, with hydraulic raise and lower. Broom must be vertically adjustable to any desired position within its operating limits;

10.3. Angle - The brush must be capable of being hydraulically angled from at least thirty-five (35) degrees right to at least thirty-five (35) degrees left;

10.4. Size - Brush core must be a maximum of eight (8) ft in length and must be furnished with a minimum eighty-eight (88) in of filler. The brush must produce at least seventy-six (76) in sweeping width when angled thirty (30) degree;

10.5. Brush - The brush must be replaceable with a tube brush or a poly and wire wafer brush and;

10.6. Shields - Brush must be covered its entire length with a curved metal shield mounted to raise and lower with the brush. The shield must cover approximately the top one hundred forty (140) degrees. Shield must also be installed in such a manner which will eliminate the possibility of the shield striking another part of the sweeper when rotated.

11. SPRINKLER SYSTEM

11.1. Type – Equipped with spray nozzles for broom;

11.2. Water Tank – a minimum of one hundred fifty (150) gal Low profile design, protected from corrosion and capable of being hydrant filled;

11.3. Hose – a minimum fifteen (15) ft of two and one half (2-1/2) in. tank fill hose, connections, and hydrant wrench and;

11.4. Controls – Must be activated from the operator's seat.

12. ACCESSORIES

12.1. Bumpers - Front and rear;

12.2. Fenders – Front and rear;

12.3. Fire Extinguisher – One (1), two and one half (2-1/2) lb. mounted in cab with metal bracket;

12.4. Back up camera- Ecco model K700B; Screen must be mounted in cab and;

12.5. A minimum of One (1), twelve (12)-volt power port.

04/25