RFQ415 - Attachment 5 - Contract Discrepancy Notice.docx
DOCX document 76 KB Posted
- Attached to
- TYPE III Barricade Hauling Trailers
- Solicitation number
- 415
- Issued by
- Ada County, Idaho
About this file
This document is a Contract Discrepancy Notice related to a contract for TYPE III Barricade Hauling Trailers. The Idaho Transportation Department (ITD) has identified discrepancies in the contractor's performance under the contract. The notice details the specific discrepancies, including a description of the issue, the contract reference, the required corrective action, the contractor's proposed resolution, and ITD's acceptance or rejection of the resolution. The notice also includes observations by ITD that may lead to future discrepancies if not addressed, though these do not require a formal response from the contractor.
The related state and local contract opportunity is for the procurement of TYPE III Barricade Hauling Trailers. The contract is managed by the state of Idaho. No additional details are provided regarding the specific products, quantities, timelines, or other contract terms.
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Text version
RFQ415 - Attachment 5 - Contract Discrepancy Notice
| Contract No: |
| TBD |
| Contract Name: |
| TYPE III BARRICADE HAULING TRAILERS |
Discrepancy Information: This Contract Discrepancy Notice identifies the Discrepancy(ies) found by ITD while monitoring the Contractor’s performance required per the referenced contract. Items identified as “Discrepancy” require a response from the Contractor. Items identified as “Observation” are areas of concern that may lead to a future Discrepancy if not addressed. Observations do not require a response unless otherwise noted in this notice.
ITD has identified the following Discrepancy(ies):
(Add additional tables for multiple discrepancies)
| Description of Discrepancy: |
| Describe the discrepancy in detail and explain how the contractor is out of compliance. Attach photos or other supporting documents and reference here. |
| Contract Reference: |
| Site the document name, attachment #, and section # of the requirement out of compliance. |
| Required Action: |
| Site the required corrective action from the contract. |
| Contractor’s Resolution: |
| Contractor to describe action that will be taken to correct the discrepancy in order to become compliant with the contract. |
| Estimated Resolution Date: |
| Contractor to provide estimated date it anticipates resolving the discrepancy by. |
ITD Contract Monitor - Check appropriate box with regard to Contractor’s resolution
| Accept ☐ |
| Partially Accept ☐ |
| Reject ☐ |
Reason for Rejection or Partially Accepted
Anticipated Follow Up Date on Resolution
ITD Contract Monitor Signature
Date
Contractor - Sign below to indicate your understanding of the Discrepancy(ies) and your responsibility for resolution.
Contractor Printed Name
Title
Contractor Signature
Date
Resolution
ITD Contract Monitor – Sign below to indicate that each Discrepancy has been resolved based on the actions detailed in the Contractor’s Resolution for each Discrepancy.
ITD Contract Monitor Signature
Date
ITD has identified the following Observations (no response required):
| Description of Observation: |
| Describe the observation in detail and explain how it may lead to a non-compliance issue in the future. Attach photos or other supporting documents and reference here. |
| Contractor’s Response (optional): |
| Contractor to describe action that will be taken to correct the discrepancy in order to become compliant with the contract. |
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RFQ415 TYPE III BARRICADE HAULING TRAILERS 01/24
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