RFQ308 - Attachment 1 - Lowboy Equipment Trailers - Requirements and Specifications.docx

RFQ308

LOWBOY EQUIPMENT TRAILER

GENERAL INFORMATION

1 Purpose The Idaho Transportation Department (ITD) is requesting Quotes from Vendors for the purchase and delivery of lowboy equipment trailer (Trailer), as further detailed.

2 Solicitation Contact The contact for this RFQ is:

Name: Denise Cooley, Sr. Buyer-CPPB Phone: 208 745 5652 Email: denise.cooley@ITD.Idaho.gov

3 Restrictions on Communications From the issue date of this RFQ, until a contract/purchase order is awarded or the RFQ is cancelled, vendors and their representatives are prohibited from communications (written or verbal) regarding this RFQ with the ITD staff, other than the ITD RFQ Lead. Any communications (written or verbal) with ITD staff other than the RFQ Lead may result in the submitting vendor being found Non-Responsible and Non-Responsive.

4 Requirements and Specifications See Sections 1 & 2 5 Quote Your Quote may be submitted electronically via IPRO or email (see below for additional details). ITD will not be accepting manual submissions for this solicitation. Your Quote must include the Required Submittals listed below and be received prior to the deadline established in IPRO;

Electronic Submission:

IPRO – Enter your pricing in IPRO (https://purchasing.idaho.gov/information-for-vendors/and upload all Required Submittals and;

Email Submission:

Send an email to the Solicitation Contact (see Section 2) and attach all Required Submittals.

6 Required Submittals Attachment 2 – Price Sheet Attachment 3 – Signature Page Attachment 4 – Product Information Sheet Warranty documentation and an acceptance letter agreeing to warranty provisions of the Trailers.

GENERAL INFORMATION

7 Award Award will be made to the lowest total cost Quote deemed to be the responsive and responsible as provided on Attachment 2 – Price Sheet and Items Section in IPRO.

7.2. The State reserves the right to evaluate or make an award in the best interest of the State.

Though it is not mandatory to submit your Quotation electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a quote outside of IPRO). It is free to establish an account and only takes a few minutes of your time.

SECTION 1 - REQUIREMENTS

1. Brand Names The brand names specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Vendors offering an “equal” must include documentation, which demonstrates, to ITD’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, ITD reserves the right to seek clarification from the Vendor. Failure to provide satisfactory documentation or a clarifying response to ITD may eliminate the Vendor from further consideration.

Model & Assembly The Trailer must be the most current model of the manufacturer's standard production, as offered to commercial trade. Though they are not specifically covered herein, all parts necessary to provide a complete and functional Trailer must be furnished. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be the manufacturer’s standard unless otherwise specified in this ITB.

The Trailer must be assembled and adjusted when delivered. All equipment, including standard and supplemental equipment, must be installed per the manufacturer’s specifications, and serviced and ready for continuous operation at the time of delivery, unless otherwise stated in this ITB.

Dealers and Salesman License and Manufacturer’s State of Origin Bidders must comply with Idaho Code, Section 49, Chapter 16, “Dealers and Salesmen Licensing”. The dealer furnishing the trailer must provide the original MSO and an ITD0502, Report of Sale and Application for Certificate of Title, directly to ITD upon payment of completed Trailer for titling as a new Trailer.

Pre-Build Conference The Contractor must coordinate and conduct a pre-build conference with ITD representatives at the ITD Headquarters facility located at 3311 W. State St, Boise, ID 83707 or via web. The purpose of the pre-build conference is to review the specifications outlined in Attachment 1 Section 2, and to ensure the Contractor understands each requirement. The Contractor must schedule the pre-build conference within fifteen (15) calendar days after the initial Order and prior to starting work on the trailer.

Manuals The Contractor must provide one (1) operator’s manual, one (1) parts manual, and one (1) service manual with Trailer at the time of delivery. The manual must be in paper and PDF format. The manuals must cover all systems and component parts.

Warranty One hundred (100) percent warranty must be for a minimum period of one (1) year, or five hundred (500) hours, whichever comes first, for the entire Trailer, after acceptance. The frame must be warranted one hundred (100) percent against defects in workmanship, cracking of steel members, and cracking of welds for three (3) years after acceptance. The paint must be warranted one hundred (100) percent against fading and peeling for three (3) years after acceptance, with the exception of normal wear under normal working conditions.

A factory authorized repair and warranty service facility must be located within a one hundred fifty hundred (150) mile radius of delivery location listed in Section 12 below to provide full trailer service, repairs, factory support and full warranty repair on all units delivered.

Warranty must include all tools, parts, equipment, labor, travel and freight to repair or replace a defective warranted item, which may also include the entire Trailer. All warranty work must be complete within thirty (30) calendars days after receipt of written notice from the Agency. If approved by the Agency, the Contractor may perform warranty work on-site, at the Agency’s chosen location, in lieu of pick-up and return shipping. The Contractor shall be responsible for all travel costs and work-site clean-up associated with any necessary repairs. The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the trailer on-site within thirty (30) calendars days, or if the Trailer continuously malfunctions and causes it to be out of service on multiple occasions, the Agency reserves the right to require the Contractor to pick-up, repair, and return the Trailer at no additional cost to the Agencies.

If any warranty work is to be performed, the Contractor may elect to either have a dealer of its choice perform the work, or authorize ITD to perform the necessary warranty work, in accordance with the manufacturer’s standards. If ITD is authorized to perform any warranty work, the Contractor must bear all costs associated, and guarantee that the work is completed in accordance with the manufacturer’s standards. Warranty work performed by ITD, which are authorized by the Contractor, will not adversely affect the warranty.

Bidders must submit warranty documentation and an acceptance letter agreeing to warranty provisions of the Trailer.

Authorized Distributor Submitting vendors must be an authorized distributor or manufacturer of Trailer offered. An authorized distributor shall be defined as a company or organization that has a written agreement with the manufacturer to sell or service its products. Quotes from Contractors who are not an authorized distributor by the manufacturer shall not be considered.

Acceptance Upon receipt, the Trailer will be inspected by the ITD Maintenance Services Manager, or designee, to ensure the Trailer meets the specifications provided by the Contractor in their Quote submission. Acceptance will automatically occur fourteen (14) calendar days after delivery, unless ITD has notified the Contractor in writing that the Trailer do not meet specifications. If ITD determines that the Trailer are not in accordance with the specifications, ITD will provide the Contractor with a written notification. The Contractor must pick-up, correct any discrepancies, and re-deliver to ITD specified location at the Contractor’s expense. The timeframe for completion of corrective action must not exceed thirty (30) calendar days from receipt of written notification from ITD;

Documenting Acceptance - ITD’s Contract Monitor will be responsible for documenting Acceptance, in writing, using Attachment 5 - Deliverable Acceptance Form. This document will be emailed to the Contractor’s Contract Manager as proof of Acceptance and approval to proceed with the invoicing procedures and required in Section 13, Invoicing;

Documenting Non-Compliance - ITD’s Contract Monitor will be responsible for documenting non-compliance, in writing, using Attachment 6 - Contract Discrepancy Notice. This document will be emailed to the Contractor’s Contract Manager, providing details for each discrepancy that require corrective action. Invoicing shall not occur until non-compliance has been corrected and;

Correcting Non-Compliance - After receipt of the Contract Discrepancy Notice, the Contractor’s Contract Manager must respond, using the document, explaining how and when each discrepancy will be corrected. All discrepancies must be corrected and brought back into compliance with the Contract within thirty (30) calendar days after receipt of the notice from ITD. If the Contractor does not correct the discrepancies within this timeframe, ITD reserves the right to take further remedial action as detailed in Section 7, Remedial Action.

Remedial Action In addition to any remedies available to the State under law or equity, the State may it its sole discretion require one (1) or more of the following remedial actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to the State, 3) withhold payment or require payment of actual damages caused by the Discrepancy, 4) terminate the Contract pursuant to Section 5, Termination of Contract, in addition to any remedies imposed by the State and;

If ITD must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, ITD may withhold the actual cost to ITD from the Contractor’s payment(s).

Termination of Contract For Cause - See Section 2, Termination, of the State of Idaho Standard Terms and Conditions;

For Fiscal Necessity – See Section 27, Termination for Fiscal Necessity, of the State of Idaho Standard Terms and Conditions;

For Convenience – Either party may terminate this Contract for its convenience at any time upon providing its written notification at least ninety (90) calendar days prior to the desired termination date and;

The Contractor’s sole obligation shall be to complete the delivery of any Orders placed prior to receiving (or providing) a written notice of termination. ITD’s sole responsibility shall be to pay for Orders placed prior to receiving (or providing) a written notice of termination.

Delivery timeline and Location Desired delivery of the Trailer FOB Destination, freight prepaid and allowed to the location below as coordinated with ITD’s contact for delivery within three hundred sixty-five 365 days ARO.

Delivery must be made Monday through Friday, 8:00 am to 4:00 pm local time (per Delivery Location), excluding state of Idaho recognized holidays https://www.idaho.gov/government/state-holidays/), unless otherwise approved by ITD and;

Delivery Location:

9.3.1. ITD District 4, 63 W. Hwy 26 Shoshone, ID 83352

Delivery contact information will be provided at time of order.

Invoicing The Contractor must submit its invoice, within thirty (30) calendar days after Acceptance, to the billing contact identified on the Contract. Invoices submitted prior to acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission;

The following information must be included with each invoice;

Contract Name and Number;

Invoice Number and Date;

Contractor Contact Information and;

Itemization of Property delivered and accepted – description, quantity, unit of measure, unit price, extended price, and total invoice amount

SECTION 2 – REQUIREMENTS AND SPECIFICATIONS

SPECIFICATIONS

1. TYPE

9.1 Type – Tri-axle, detachable gooseneck, non-ground bearing, lowboy semi-trailer;

9.2 Size – Fifty-five (55)-ton payload capacity rated at seventy (70) Miles per Hour (MPH);

9.3 Width – One hundred and two (102) in and;

9.4 Length – Fifty-three (53) ft. ten (10) in. overall maximum length while in the travel position and;

9.5 Operating Weight – Twenty-two thousand (22,500) lbs.

10 Main Deck

10.1 Bed Length – Twenty-nine (29) ft;

10.2 Concentrated Load Capacity – Fifty-five (55) tons evenly distributed over deck, one hundred thousand (100,000) lbs. in any sixteen (16) ft. of deck;

10.3 Drop Deck – Four (4), sixteen (16) in. deep/full length one piece (no splices) I-Beam; complete one hundred thousand (100,000) psi construction (including web material), (fully cambered beams) Tapered top and bottom first nine (9) ft;

10.4 Cross members – One-piece ten (10) in. high tensile Jr I-Beams on twenty (20) in. centers;

10.5 Front Ramps – Thirty-one (31) in. front folding ramps steel, double hinged, w/traction bars;

10.6 Deck Approach – Sixteen (16) degrees maximum from ground to deck;

10.7 Loaded Deck Height – Twenty (20) in. to twenty-four (24) in;

10.8 Loaded Ground Clearance – Six (6) in;

10.9 Hose/Wire Storage – Access hole in deck approach;

10.10 Chain Storage between cross members;

10.11 Decking Material – One and one half (1-1/2) in. Angelim Pedra/Apitong outside of main beams attached by self-tapping screws;

10.12 Outriggers – Removable twelve (12) in. wide swing out/in style;

10.13 Outrigger Boards – Full two (2) in. x ten (10) in. Angelim Pedra/Apitong and;

10.14 D-Rings- Twelve (12), one (1) in. forged rings, bent style six (6) each side.

11 Gooseneck

11.1 Type – Hydraulic, self-lifting gooseneck. Ground bearing pads will not be accepted;

11.2 Size – Neck to be eleven (11) ft. overall length with an eighty-four (84) in. swing clearance at a two (2) in. SAE sixteen (16) in. Kingpin setting;

11.2.1 Range of Movement – Minimum four (4) in. below ground level and nineteen (19) in. above ground level;

11.2.2 Goose Neck Beams – T-1 flanges, tapered eighty thousand (80,000) psi tensile strength web;

11.2.3 Low profile forty-eight (48) in. tall scraper neck maximum height;

11.3 Fifth Wheel Height – To be forty-eight (48) in to fifty-six (56) in. loaded five (5) position adjustable;

11.4 Lock – Air or Spring activated lock for the gooseneck to deck;

11.5 Lock Release – Air or spring activated lock release also equipped with a manual lock release override;

11.6 Support arm – One (1), three (3) in. x twelve (12) in. hydraulic controlled single support arm;

11.7 Non Ground Bearing Lift Cylinders – Two (2), seven (7) in. x fifteen (15) in. mounted in a vertical position and ;

11.8 Air Line Disconnects – Push to connect type quick couplers.

12 Connection of Gooseneck to Main Deck

12.1 Gooseneck Connection - Adjustable two (2) in. in cast hook under gooseneck, two (2) reinforced cast lift stirrups;

12.2 Twin Load Pins – Three and one half (3-1/2) in. x three (3) in. rectangle or round shaped T-1 load pins;

12.3 Main Deck Connection – V-shaped alignment pocket shall be equipped with a shear bolt protected top pocket plate or approved equal;

12.4 Mechanical Lock – Air or Spring actuated two (2) in. T-1 cam block to engage in front of the gooseneck hook;

12.5 Lock Release – Air actuated lock release with replaceable diaphragm and;

12.6 Safety Lock – Spring loaded safety cam block lock.

13 Rear Frame / Trunnion

13.1 Tri-axle – Wheel area is to be of three (3)-axle design. Critical stress area of wheel area is to have a minimum 2.0:1 safety factor built in;

13.2 Trunnion Bolsters – Four (4) in. below beam flange, two (2) in. recessed top, sixteen (16) in. wide, minimum twenty thousand (20,000) lb. rated;

13.3 Trunnion Frame Beams – Twelve (12) in. x six (6) in. T-1, x eighty thousand (80,000) psi web;

13.4 Trunnion Boom Well – Ten (10) in. deep;

13.5 Trunnion Crossmembers – Drop center between main beams;

13.6 Trunnion Approach Bolsters – Forty-one (41) degree, tread plate with one half (½) in. x one half (½) in. grouser bars;

13.7 Wheel covers – Twenty-five thousand (25,000) lbs. load bearing wheel covers, tread plate, manufactures standard and;

13.7.1 Modular section, removable over drop center bolsters. (For Motor Grader transport)

14 Axles/Suspension

14.1 Axles - Three (3) each twenty-five thousand (25,000) lbs. axles with ¾ in. wall. Oil seal hubs;

14.2 Brakes – Sixteen and one half (16-½) in. x seven (7) in. air with automatic slack adjusters, spring brake chambers on center axle. Brakes to be rated at a minimum of twenty-five thousand (25,000) lbs. per axle;

14.3 Wheels – Ten (10)-bolt hub piloted disc type aluminum wheels, 22.5 in. x 8.25 in. base width. Must have nylon wheel guards placed between wheels and hubs and between dual wheels;

14.4 Suspension – Ridewell 240 Series Air ride or equal suspension with raise and lower valve and ride height control;

14.5 Lift axle – Rear (3rd) axle, dual bag, cantilever style axle, to be an air-lift with separate controls at the rear of the trailer;

14.6 Tires – Twelve (12) 275/75R x 22.5 – 16PR (H) radial tires. Tires must be Goodyear, Michelin, or Bridgestone only;

14.7 Axle Spacing – Fifty-four (54) in. axle spacing between all three axles;

14.8 Digital Air Scale – Axle group shall be equipped with manufacturers standard digital air scale and;

14.9 Grease Block – Mounted driver side and easily accessible manifold for any grease zerks on the rear axle assembly.

15 Lighting Light Emitting Diode (LED) Lighting System – All trailer lighting will be LED including stop, turn tail and clearance lights per Federal Highways Administration specifications https://highways.dot.gov/ https://highways.dot.gov/safety/other/visibility/roadway-lighting-resources;

15.1 Wiring – All wiring that is run through cross members will have protective grommets in cross members;

15.2 Sealed Lighting – All lighting will be a sealed system rubber mounted;

15.3 Rear LED Warning Lights – Two (2) Whelen 5G Series Amber #5GA00FAR oval with grommet mounts and;

15.3.1 Rear skirt mounted, rear facing. One (1) driver side and one (1) passenger side, as far apart as possible.

16 Safety

16.1 Flag holders – One (1) in. diameter, front corners of deck, rear corners of trunnion;

16.2 Conspicuity – Continuous red and white reflective, FMCSA https://www.fmcsa.dot.gov/regulations and;

16.3 Decals – Three-point five (3.5) in. mil vinyl, Ultra Violet (UV) resistant ink, five (5) year guarantee.

17 Hydraulics

17.1 Hydraulic source supplied by ITD’s Transport Tractor – Required flow eighteen (18) GPM @ two thousand two hundred fifty (2250) PSI;

17.2 Hydraulic Controls – Trailer raise and lower, support arm raise and lower, and winch controls. Controls are located on the left side of the gooseneck;

17.2.1 Hydraulic valves and hoses equipped with JIC or ORB fittings;

17.2.2 Hydraulic disconnects shall be Pioneer or equal three-quarter (¾) in. fittings and;

17.2.3 Hydraulic Control Valve – Three (3)-spool with internal pressure reliefs with external flow control.

18 Winch

18.1 Twenty thousand (20,000) lbs. planetary hydraulic winch to be mounted over the gooseneck area;

18.1.1 Winch to be operated by manual controls located on driver side of gooseneck;

18.1.2 Cordless remote – Winch shall also be equipped with Kar-Tech cordless remote control and;.

18.2 Cable – One hundred (100) ft. x five eight (5/8) in. steel cable with hook.

19 Preparation and Finish

19.1 The Trailer must be sand blasted, cleaned, prime coated, and then painted per the paint manufacturer’s process for the application. The prime coat(s) and paint coat(s) must be a minimum dry thickness of four (4) mils total (two (2) mil. prime coat & two (2) mil. paint coat). If powder coat is used as the final topcoat, the powder coat must be ultraviolet resistant. The Trailer must be smooth and free of rust, runs, overspray, peeling, weld splatter, and other defects;

19.2 Color – White;

19.3 Reflective Striping – A four (4) in. wide stripe must be applied along the outer longitudinal rails on the main deck. Striping tape must be 3MTM Diamond GradeTM orange striping. 3924S or 3914 Fluorescent Work Zone Series and;

19.4 Registration Holder – Weatherproof.

20 Alignment – Pre Delivery Inspection Alignment – Trailer must be aligned prior to delivery of the trailer to the Idaho Transportation Department District 4.