RFQ27007061 Scope of Work.pdf

2021-1.B Page 1 of 6 Revised 01/17/2023

RFQ27007061 – RHODE ISLAND STATE POLICE

2027 FORD POLICE INTERCEPTOR UTILITY & F-150 POLICE RESPONDER

A. BACKGROUND

The Rhode Island State Police (RISP) utilizes a wide variety of law enforcement vehicles to support patrol, investigations, K9 operations, and emergency response throughout Rhode Island to help protect residents. Through this solicitation, RISP seeks to supplement its fleet with twenty-six (26) new model year 2027 Ford Police Interceptor Utility SUVs and Ford F-150 Police Responder pickup trucks to meet ongoing public safety and operational needs.

B. SCOPE OF WORK AND REQUIREMENTS

The Rhode Island State Police requests bids for the following vehicles:

• Fourteen (14) model year 2027 Ford Police Interceptor Utility Patrol vehicles.

• Six (6) model year 2027 Ford Police Interceptor Utility Detective/Administrative vehicles.

• Six (6) model year 2027 Ford F-150 Police Responder K9/Detective/Administrative pickup trucks.

These vehicles will supplement the existing RISP fleet. Bidders shall provide a per-vehicle price, inclusive of delivery to the designated upfitter identified for each vehicle category below, within six (6) months of ordering. Each vehicle shall have fewer than 100 miles on its odometer and a full tank of gasoline upon delivery. All vehicles shall meet the specifications below.

2027 Ford Police Interceptor Utility — Patrol (14 Vehicles)

Requirement Specification Exterior colors Ten (10) Silver Gray Metallic; four (4) Agate Black Metallic Interior color Black Seating/interior Cloth front bucket seats; vinyl rear seats (9W) Engine/drivetrain 3.3L direct-injection engine; all-wheel drive (AWD) Transmission 10-speed automatic; 136-mph top speed

Powertrain configuration Deletes regenerative braking and lithium-ion battery pack; adds 250-amp alternator and replaces 19-gallon fuel tank with 21.4-gallon tank (99B/44U)

Front license plate bracket 153 Courtesy disable interior lights 43D Underbody deflector plate (engine and transmission shield) 76D

OBD2 connector 61B Inoperable rear-door controls (locks, handles, and windows) 68G

Global lock/unlock feature Door-panel switches lock/unlock all doors and liftgate; eliminates 45-second liftgate lock-release timer (18D)

Rear console plate 85R

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Noise-suppression bonds (ground straps) 60R

Driver-side spotlight preparation kit 51P

Driver-side Whelen spotlight 51T Rear bumper step pad 16P Keying Keyed alike (59E key code) Keys Four (4) operational keys per vehicle Badge Deletion Deletes all “Interceptor” badging (16D)

Delivery for upfitting: Deliver all fourteen (14) Patrol vehicles to State MPA vendor McGovern/MHQ, 750 Newfield Street, Middletown, CT 06457.

2027 Ford Police Interceptor Utility — Detective/Administrative (6 Vehicles)

Requirement Specification Exterior colors Three (3) Agate Black Metallic; three (3) Carbonized Gray Interior color Black Seating/interior Cloth front bucket seats; vinyl rear seats (9W) Engine/drivetrain 3.3L direct-injection engine; all-wheel drive (AWD) Transmission 10-speed automatic; 136-mph top speed

Powertrain configuration Deletes regenerative braking and lithium-ion battery pack; adds 250-amp alternator and replaces 19-gallon fuel tank with 21.4-gallon tank (99B/44U)

Front license plate bracket 153 Underbody deflector plate (engine and transmission shield) 76D

Courtesy disable interior light 43D

Global lock/unlock feature Door-panel switches lock/unlock all doors and liftgate; eliminates 45-second liftgate lock-release timer (18D)

Rear console plate 85R Noise-suppression bonds (ground straps) 60R

Police upgraded package 65-U OBD2 connector 61B Keying Keyed alike (59E key code) Keys Four (4) operational keys per vehicle Badge Deletion Deletes all “Interceptor” badging (16D)

Delivery for upfitting: All six (6) Detective/Administrative vehicles—three (3) Agate Black Metallic and three (3) Carbonized Gray—shall be delivered to State MPA vendor Strobes N More LLC, 81 Tom Harvey Road, Westerly, RI 02891-3688.

2027 Ford F-150 Police Responder — K9 (2) and Detective/Administrative (4); 6 Vehicles Total

Requirement Specification Exterior colors Two (2) Agate Black Metallic; four (4) Carbonized Gray Metallic Interior color Black

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K9 interior — two (2) vehicles only Cloth front bucket seats with vinyl rear seats

Detective/Administrative interior

— four (4) vehicles only Interior Upgrade Package (19A)

Engine/drivetrain 3.5L V6 EcoBoost®, 4x4, 145-inch wheelbase Running boards Black platform running boards (18B) Driver-side spotlight preparation

— K9 only 59C; two (2) vehicles

Driver-side Whelen spotlight — K9 only 59F; two (2) vehicles

Mirrors Power heated mirrors Fog lamps 595 Privacy glass with rear-window defroster 924

Keying Keyed alike (frequency to be determined) Keys Four (4) operational keys per vehicle Remote keyless-entry key fob 67P Badge deletion Delete all badges, including tailgate and bumper badges (41A)

K9 delivery for upfitting: Two (2) Agate Black Metallic vehicles shall be delivered to State MPA vendor McGovern/MHQ, 750 Newfield Street, Middletown, CT 06457.

Detective/Administrative delivery for upfitting: Four (4) Carbonized Gray Metallic vehicles shall be delivered to State MPA vendor Strobes N More LLC, 81 Tom Harvey Road, Westerly, RI 02891- 3688.

C. DEFINITIONS, TERMS, AND GENERAL REQUIREMENTS

The following provisions apply to all vehicle categories and bid items in this solicitation.

1. All manufacturer-required upgrades, changes, or recall repairs shall be incorporated at no additional cost to the State.

2. Vehicle pricing shall include all discounts and deductions offered to the State.

3. Vehicles shall be billed at the prices in effect at the time of order, not at the time of shipment.

4. Bidders shall comply with all terms and conditions of this solicitation. Bids containing exceptions to the terms and conditions will be considered conditional and may be rejected.

5. If a specified product is unavailable due to manufacturer production limitations or the vehicle model, the vendor shall provide supporting evidence, records, or manufacturer notification documenting the unavailability.

6. If a manufacturer includes a charge for free scheduled maintenance on fleet orders, the bidding dealer shall delete that feature and credit its cost against the base price.

7. If a manufacturer includes a communications system (such as OnStar or satellite radio) as standard equipment that requires a monthly subscription fee after an initial trial period, the dealer shall delete that feature and credit its cost against the base bid.

8. All substitutions require approval by the user agency before a vehicle is ordered.

C.1. Additional Requirements for Law Enforcement Vehicles

9. Tires on all law enforcement vehicles shall be certified by the tire manufacturer as suitable for police use and pursuit operations.

10. Quoted prices shall include delivery of all items to the location specified by the agency in the purchase order. No additional charges will be permitted for packing, crating, shipping, freight, or delivery.

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C.2. General Terms and Conditions

11. A vendor offering law enforcement vehicles shall have the manufacturer/fleet code necessary to drop-ship vehicles directly from the manufacturer to the State-designated upfitter identified above.

12. The State may request manufacturer suggested retail price (MSRP) sheets or catalogs for original equipment manufacturer (OEM) factory packages, options, and accessories at any time during bidding or throughout the contract term.

13. The State reserves the right to communicate directly with manufacturer/OEM representatives.

D. WARRANTY — EQUIPMENT, OPTIONS, ACCESSORIES, AND ATTACHMENTS

14. The successful vendor(s) shall provide all applicable commercial warranties offered for the products furnished under this contract. The rights and remedies under these warranties are in addition to, and do not limit, any rights afforded to the State of Rhode Island under other contract provisions.

15. The supplier warrants that, upon delivery, all products will be free from defects in materials and workmanship and will conform to the specifications and all other contract requirements.

16. All warranty work and replacement parts/materials shall meet OEM warranty requirements. Warranty work that does not meet specifications or is found defective will not be accepted. The supplier shall make all necessary repairs or corrections at no additional cost to the agency and shall provide a copy of the applicable product warranty. All product warranties shall begin on the delivery date and remain in effect for their full stated term. The State shall not be charged for repairs covered by warranty.

17. The supplier shall furnish all supervision, labor, equipment, tools, parts, materials, and supplies necessary for warranty repairs.

18. Personnel performing warranty work shall be employees of the supplier, fully qualified for the work, and certified, trained, or authorized service technicians.

19. Any State vehicle held by the supplier overnight or for an extended period shall be stored in a safe and secure location protected from theft and environmental hazards. The supplier is responsible for the proper care and custody of State-owned equipment while in its possession.

New-vehicle requirement: All vehicles shall be new. Demonstrator, used, rebuilt, or refurbished vehicles will not be accepted. The bidder must be an authorized manufacturer's representative or dealer.

E. ORDERING AND DELIVERY

20. No minimum order quantities shall apply under this contract.

21. All vehicles and services shall be ordered and delivered as soon as practicable. Vendors shall meet the stated delivery schedules and express delivery/lead times in the number of weeks after receipt of the purchase order. Vendors are responsible for promptly ordering vehicles and ensuring timely delivery of the finished product.

22. Prices shall be quoted on a delivered basis, including all charges and all standard features specified in this solicitation.

23. All quotes shall be FOB destination, meaning delivered and unloaded in-house or on-site at the contractor's risk, with transportation and unloading charges prepaid by the contractor.

24. Vehicles shall be delivered new, unused, fully assembled, serviced, properly oiled, with full gasoline tanks, and ready for immediate use. Responsibility for delivery remains with the supplier until the vehicles have been delivered and accepted.

25. Dealers located more than 150 miles from Providence, Rhode Island, shall submit a written delivery plan, including required dealer preparation, for approval by the Division of Purchases.

26. Each vehicle shall be identified by its specification number. That number shall be clearly shown on the invoice and on the sticker affixed to the vehicle.

E.1. Late or Missed Delivery The vendor shall notify the user agency of any delivery delays upon acknowledgment of the purchase order, when providing the order confirmation, or at any time between order placement and vehicle

2021-1.B Page 5 of 6 Revised 01/17/2023 delivery. Vendors shall work with the user agency when delivery dates change substantially from the original schedule, as such changes may affect the agency's ability to pay for the vehicle.

E.2. Delivery Coordination and Documentation

27. The successful vendor(s) shall contact Sgt. Luke Brisson, Rhode Island State Police, luke.brisson@risp.gov, at least two (2) days before delivery.

28. The awarded vendor shall possess a Ford manufacturer drop-ship number enabling direct delivery from the manufacturer to the designated State MPA upfitters listed for the applicable bid items. The upfitters will subsequently deliver the completed vehicles to the State's designated location.

29. Each vehicle delivered to the State shall be accompanied by its window sticker and a Certificate of Origin identifying the owner as RI State Police, 311 Danielson Pike, North Scituate, RI 02857- 1958. The certificate shall include the manufacturer's vehicle identification number (VIN), number of engine cylinders, engine type, general body description, gross vehicle weight (GVW), and model name/number. The odometer disclosure on the vendor's side of the Certificate of Origin shall be completed.

30. The successful vendor(s) shall provide a completed Application for Registration and Certificate of Title (TR-1), except Sections G and H, identifying the owner as RI State Police, 311 Danielson Pike, North Scituate, RI 02857-1958.

31. The successful vendor(s) shall provide a completed Sales or Use Tax Exemption Certification — Motor Vehicles, identifying the purchaser as RI State Police, 311 Danielson Pike, North Scituate, RI 02857-1958.

32. Within thirty (30) days of award, the vendor shall provide Sgt. Luke Brisson at luke.brisson@risp.gov with order confirmation identifying the anticipated delivery date.

33. A copy of the vehicle specification, labeled with the applicable bid item number, shall accompany each bid. Failure to provide the required specifications may result in disqualification.

E.3. Preparation for Delivery

34. The vendor shall perform the new-vehicle delivery inspection. Vehicles shall be in new condition and transported by truck or rail. Delivery by driver may be permitted upon request.

35. The engine, transmission, differential, and cooling system shall be filled to manufacturer-recommended capacities. All equipment shall be fully installed and adjusted before delivery so the vehicle is ready for immediate use and free of defects.

36. If a deficiency is identified and cannot be corrected within two (2) business days, the affected vehicle shall be removed from the invoice, and payment will be withheld until corrective action is completed and the vehicle is reinspected and accepted. The vendor shall be responsible for pickup and delivery for reinspection.

E.4. State Police Vehicle Delivery to Upfitters Upon request, the State reserves the right to require the vendor to drop-ship vehicles to an emergency equipment package vendor (upfitter). Vehicles transferred from the dealer to the upfitter shall be transported by car carrier and shall not be driven. The upfitter will supply a drop-ship code to the awarded dealer to enable delivery directly from the manufacturer.

F. MANUFACTURER RECALLS

If an awarded vehicle is subsequently recalled by the manufacturer, the vendor shall facilitate any manufacturer-offered recourse, return, compensation, or replacement available to the State. The State also reserves the right to replace a recalled vehicle with a comparable product offered by the same vendor when doing so is in the State's best interest, and the replacement product and price are comparable.

G. APPROVALS AND STANDARDS

All vehicles and equipment shall conform to applicable Federal Motor Vehicle Safety Standards and Regulations.

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H. BIDDER QUALIFICATIONS

Experience supplying vehicles to government or commercial fleets is preferred. Bidders are requested to submit the following with their bids:

37. A copy of the dealer's license authorizing the sale of new vehicles.

38. Evidence that the bidder is an authorized dealer for the proposed manufacturer, such as a current licensed franchised automotive dealer authorization letter.

39. A separate attachment listing all manufacturer makes the bidder's organization can offer to the State.

Multiple franchises: If a dealership operates more than one franchise and the franchise locations differ, the bidder shall submit a separate proposal for each entity. The bill-to and ship-to accounts must match the applicable invoices to permit payment processing.