RFQ27006991_Oct_15_26_solicitation_doc.pdf

Solicitation Number: RFQ27006991

DEM HVAC System Replacement, Electrification, NBNERR

Field Station

Request for Quotation (RFQ)

State of Rhode Island

September 04, 2026 - October 06, 2026

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General Header Information

RFQ27006991

No. RFQ27006991 Title: DEM HVAC System Replacement, Electrification, NBNERR Field Station Start Date: September 04, 2026 at 1:00:00 PM EDT End Date: October 06, 2026 at 11:00:00 AM EDT Vendor Q&A Start Date: September 04, 2026 at 1:15:00 PM EDT Vendor Q&A End Date: September 25, 2026 at 3:00:00 PM EDT Estimated Total Value:

Who can respond to this bid? : All Vendors Description: The Department of Environment Management (DEM) is seeking quotes from qualified vendors to remove the existing fossil-fuel-fired heating and split cooling equipment at the NBNERR Reserve Headquarters / Field Station on Prudence Island and replace it with a fully electrified, high-efficiency heat pump HVAC system. There will be a non-mandatory prebid conference on Thursday September 17, 2026 at 2:30pm located at NBNERR Field Station, 55 South Reserve Drive, Prudence Island, RI 02872. Please see the attached "RFQ27006991 Prebid Conference Logistics". For more information: a. when viewing from the public bid board, click on the "print/download solicitation" button in the upper right corner of this window, or b. vendor can login to their WebProcure account to view this solicitation in full.

Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: State of Rhode Island

Marisa DelFarno 1 Capitol Hill 2nd Floor Providence RI, 02908 United States Tel: 401-574-9235 marisa.delfarno@purchasing.ri.gov

Contact Details: If you have any questions, please contact:

Marisa DelFarno 1 Capitol Hill 2nd Floor Providence RI, 02908 United States Tel: 401-574-9235 marisa.delfarno@purchasing.ri.gov

Selected Categories:

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Header Custom Fields:

RFQ27006991

General Solicitation Overview

Pre-Bid Conference

PRE-BID/ PROPOSAL CONFERENCE: YES

Non-Mandatory Pre Bid Conference This is a non mandatory pre bid conference.

Pre Bid Conference Details DATE: Thursday September 17, 2026

TIME: 2:30 pm

LOCATION: NBNERR Field Station, 55 South Reserve Drive, Prudence Island, RI

02872

For more information, please see the attached "RFQ27006991 Prebid Conference

Logistics".

The site is accessible only by ferry from Bristol, Rhode Island; bidders are responsible for their own travel arrangements and should review the Prudence Island

Ferry schedule in advance. Bidders intending to attend must notify the Division of

Purchases contact identified in this solicitation by 12:00pm Wednesday September

16, 2026 so that site access and staff escort can be arranged.

Bid Surety Bond Required

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Submission Instruction: Vendors can submit either a bid surety bond copy or a certified check (if permitted) as follows:

•Bid surety bond copy - Vendors must submit an electronic copy of the bid surety bond on the “Attachments” tab of their response to this solicitation in Ocean State Procures™.

•Certified check - Vendors must submit an electronic copy of the certified check on the “Attachments” tab of this solicitation in Ocean State Procures™ and mail or hand -deliver the original certified check to the Division of Purchases by the opening date and time as specified in this solicitation in a sealed envelope marked with the “Solicitation Title and Number” to:

RI Dept. of Administration

Division of Purchases, 2nd floor

One Capitol Hill

Providence, RI 02908-5855

Certified checks misdirected to other State locations or those not presented to the

Division of Purchases by the scheduled due date and time shall be determined to be late, shall not be accepted and proposal response in Ocean State Procures™ shall be deemed non-responsive.

Note - Proposal responses must be submitted online in Ocean State Procures™.

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Definition – Vendors responding to this solicitation must furnish, with their bid proposals, either a bid bond from a surety licensed to conduct business in the State of Rhode Island or a certified check payable to the State of Rhode Island in the amount of five (5%) percent of the vendor’s cost proposal. (Vendors for Rhode Island

Department of Transportation highway and bridge projects must furnish, with their bid proposals, a bid bond from a surety licensed to conduct business in the State of

Rhode Island. Certified checks are not permitted for these projects.) An attorney-in-fact who executes a bond on behalf of the surety must provide a certified current copy of the power of attorney. A successful vendor who fails to submit the additional documentation required by the tentative letter of selection and/or fails to commence and pursue the work in accordance with the contract awarded pursuant to this solicitation may forfeit, at the discretion of the State Purchasing Agent, the full amount of the bid surety as liquidated damages. The State will retain the bid surety of all vendors until the earliest of: (i) the issuance of the Purchase Order; (ii) the 61st day following the proposal submission deadline; or (iii) the rejection of all proposals.

Payment and Performance Bond Required The successful bidder must furnish 100% payment and performance bonds from a surety licensed to conduct business in the State of Rhode Island prior to issuance of a purchase order.

OSP Vendor Instructions •Vendors must register in Ocean State Procures™ at www.ridop.ri.gov/vendor-registration/ to be able to submit solicitation responses and receive any potential solicitation award.

•Vendor "How to Register" in Ocean State Procures™ instruction and registration link can be found at Osp Vendor Registration | Rhode Island Division of Purchases (ri.gov).

•Vendor “How to Bid” in Ocean State Procures™ instruction can be found at OSP Vendor Online Training Center | Rhode Island Division of Purchases (ri.gov).

•Solicitation responses must be submitted in Ocean State Procures™. Any solicitation responses emailed, mailed, faxed, hand-delivered or mis-directed to other State locations shall not be accepted.

Contract Term http://www.ridop.ri.gov/vendor-registration/ https://ridop.ri.gov/ocean-state-procures-osp/osp-vendor-registration https://ridop.ecms.ri.gov/vendors/vendor-training-and-guides-osp-system https://ridop.ecms.ri.gov/vendors/vendor-training-and-guides-osp-system

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The initial contract period will begin approximately in October 2026 for one (1) year. No renewal periods apply to this contract; the contract term ends upon Final Completion and acceptance of the work and upon expiration of the Contractor’s warranty and correction-of-work obligations under the

AIA contract documents.

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Solicitation Requirements:

RFQ27006991

General Requirements

Confidential Documents Vendors may designate part or all of a document(s) as being ”confidential” on the applicable document(s) itself. A confidential designation for these purposes should only be applied to information which is deemed exempt from public disclosure pursuant to R.I. Gen. Laws § 38-2-2 or other applicable federal/State law, and may include but not be limited to the following: proprietary information; trade secrets; vendor financial records/statements; vendor bank account, ACH, and/or routing numbers; personally identifiable information of vendor staff/contractors; and FEIN and/or

Social Security Numbers.

Vendors are advised that upon submission of document(s) marked as “confidential”, the Vendor must also upload a redacted copy of the same document(s) which are suitable for public disclosure. Failure to upload a redacted copy, or submission of documents which are so excessively redacted as to thwart public disclosure requirements, may result in the Vendor’s proposal being deemed non-responsive to the solicitation in accordance with 220-RICR-30-00-

13(C)(6).

OSP Confidential Toggle Indicator Note: The toggle functionality in OSP to designate a document(s) as confidential is temporarily unavailable. If a vendor needs to indicate a document(s) as "confidential", do so within the document(s) itself and upload the file accordingly.

Questions Questions concerning this solicitation must be submitted to the Division of

Purchases’ eProcurement website, Ocean State Procures™, no later than the date and time indicated on the 'Overview' tab of this solicitation. All questions must be submitted in OSP to the 'Q&A Center', accessed via the 'Collaboration' tab of this solicitation. Questions submitted directly to the buyer of record and/or Division of

Purchases shall not be acknowledged. Submit each question individually with no attachments. Attachments shall not be acknowledged. No other contact with State parties is permitted.

Answers to questions received, if any, shall be posted on the solicitation record within Ocean State Procures™, as an addendum to this solicitation. It is the responsibility of all interested parties to monitor Ocean State Procures™ for any procurement related postings such as addenda.

Insurance Requirements

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In accordance with this solicitation, or as outlined in Section 13.19 of the General Conditions of

Purchase, found at https://rules.sos.ri.gov/regulations/part/220-30-00-13 and General Conditions -

Addendum A found at https://www.ridop.ri.gov/documents/general-conditions-addendum-a.pdf, the following insurance coverage shall be required of the awarded vendor(s) (marked with an "X"):

General Requirements:

a) [ x ] Liability - combined single limit of $1,000,000 per occurrence, $1,000,000 general aggregate and $1,000,000 products/completed operations aggregate.

b) [ x ] Workers compensation - $100,000 each accident, $100,000 disease or policy limit and

$100,000 each employee.

c) [ x ] Automobile liability - $1,000,000 each occurrence combined single limit.

d) [ ] Crime - $500,000 per occurrence or 50% of contract amount, whichever is greater.

Professional Services:

e) [ ] Professional liability (“errors and omissions”) - $2,000,000 per occurrence, $2,000,000 annual aggregate.

f) [ ] Environmental/Pollution Liability when past, present or future hazard is possible -

$1,000,000 per occurrence and $2,000,000 aggregate.

g) [ ] Working with Children, Elderly or Disabled Persons – Physical Abuse and Molestation

Liability Insurance - $1 Million per occurrence.

Information Technology and/or Cyber/Privacy:

h) [ ] Technology Errors and Omissions - Combined single limit per occurrence shall not be less than $5,000,000. Annual aggregate limit shall not be less than $5,000,000.

i) [ ] Information Technology Cyber/Privacy – minimum limits of $5,000,000 per occurrence and

$5,000,000 annual aggregate. If Contract Party provides:

1) [ ] key back office services Contract Party shall have a minimum limit of $10,000,000 per occurrence and $10,000,000 annual aggregate;

2) [ ] if Contract Party has access to Protected Health Information as defined in HIPAA and its implementing regulations, Personal Information as defined in in R.I. Gen. Laws § 11-49.3-1, et seq., or as otherwise defined in the Contract (together Confidential Information”), Contract Party shall have as a minimum the per occurrence, per annual aggregate, the total rounded product of projected number of persons data multiplied by $25 per person breach response expense per occurrence; but no less than $5,000,000 per occurrence, per annual aggregate; or,

3) [ ] if the Contract Party provides or has access to mission critical services, network architecture and/or the totality of confidential data $20,000,000 per occurrence and in the annual aggregate.

https://rules.sos.ri.gov/regulations/part/220-30-00-13 https://www.ridop.ri.gov/documents/general-conditions-addendum-a.pdf

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Other:

Specify insurance type and minimum coverage required, (e.g. builder’s risk insurance, vessel operation (marine or aircraft):

j) [ ] Other - Specify insurance type and minimum coverage required

Late Bids Vendors must submit proposals in response to this solicitation electronically in Ocean State

Procures™ before the date and time listed on the “Overview” tab. Ocean State Procures™ will accept no submissions after the date/time listed in the “Overview” tab. Proposals must be uploaded to Ocean State Procures™ at https://webprocure.proactiscloud.com/login on this solicitation utilizing the submission system as indicated above.

NOTE: Proposals misdirected to other State locations or those not presented to the Division of

Purchases in Ocean State Procures™ by the scheduled due date and time shall be determined to be late and shall not be accepted. Proposals mailed, hand-delivered, faxed or emailed to the

Division of Purchases shall not be accepted. The official time clock is online in Ocean State

Procures™. Vendors are solely responsible for having proper internet connectivity, browser compatibility, and/or a functioning computer system for use of Ocean State Procures™.

Vendor Registration Status in OSP and Potential Award If your vendor registration in OSP is in a “pending” status and your organization receives notice of tentative selection for a potential contract or purchase order award; you must log into your OSP account and complete your registration to include your W-9 upload and other requirements as defined in the award’s Tentative Letter of Selection. Your registration will then be reviewed by the state’s Supplier Coordinator to transition your registration from “pending” to “approved” status if all qualifications are met. Further instruction for an “approved” account can be found atOSP Quick

Start Guide (ri.gov)

Bid Clauses/Requirements

AIA Required Document(s) https://webprocure.perfect.com/Login https://ridop.ri.gov/sites/g/files/xkgbur616/files/documents/vendor-self-registration-quick-start-guide.pdf https://ridop.ri.gov/sites/g/files/xkgbur616/files/documents/vendor-self-registration-quick-start-guide.pdf

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In accordance with this solicitation, the following AIA contract document(s) approved by the

Department of Administration Legal Services shall be required of the awarded vendor(s) (marked with an “X”):

For more information visit the Purchases web site at https://ridop.ri.gov/vendor-resources/public-works-aia-custom-state-rhode-island-documents.

[ ] AIA A101-2017 Standard Form of Agreement Between Owner and Contractor with State of

Rhode Island.

[ X ] AIA A104-2017 Standard Abbreviated Form of Agreement Between Owner and Contractor with State of Rhode Island.

[ ] AIA B101-2017 Standard Form of Agreement Between Owner and Design Agent with State of

Rhode Island. .

[ ] AIA B102-2017 Standard Form of Agreement Between Owner and Design Agent without a

Predefined Scope of Design Agent’s Services with State of Rhode Island.

[ ] AIA B104-2017 Standard Abbreviated Form of Agreement Between Owner and Design Agent with State of Rhode Island.

[ ] AIA C172-2014 Standard Form of Agreement Between Owner and Program Manager for use on a Single Project with State of Rhode Island.

[ ] AIA A201-2017 General Conditions of the Contract for Construction with State of Rhode

Island.

[ ] Other - Specify required AIA contract document

These documents are available through AIA’s Documents on Demand here: Custom Rhode Island

AIA Documents on Demand

The Rhode Island Guide and additional information is available here: Custom Rhode Island AIA

Documents On Demand | Rhode Island Division of Purchases (ri.gov)

Award The State, at its sole discretion, reserves the right to make one or multiple awards for this solicitation and/or to reject any or all bids.

Bid Opening https://documentsondemand.aia.org/?filter=Rhode https://documentsondemand.aia.org/?filter=Rhode https://ridop.ri.gov/vendor-resources/public-works-aia-custom-state-rhode-island-documents https://ridop.ri.gov/vendor-resources/public-works-aia-custom-state-rhode-island-documents

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Notice to Bidders: Please be advised that the bid results relative to the within solicitation are preliminary. All bid submissions shall be evaluated by the Division of Purchases and the Agency to determine whether they are responsive to the solicitation and whether the vendor is responsible in accordance with the “State Purchases Act”, R. I. Gen. Laws § 37-2-1, et seq. and the Procurement

Regulations.

Contract Administrative Fee In 2025, the General Assembly amended the “State Purchases Act” via R.I. Gen. Laws § 37-2-

12(b) to authorize the Chief Purchasing Officer to establish, charge and collect from State contractors a contract administrative fee not to exceed one-third of one percent (0.33%) of the total value of the annual spend against a contract awarded to a State contractor. All contract administrative fees collected pursuant to this subsection shall be deposited into a restricted receipt account which shall be used for the purposes of implementing, maintaining, or operating technology for the submission and processing of bids, online vendor registration, bid notification, and other costs related to State procurement including staffing. In accordance with this legislative initiative, the contract administrative fee shall be applicable to all Contracts/Purchase Orders issued by the State of Rhode Island except for those services whose fees are otherwise set in statute or exempt from competitive procurement pursuant to applicable provisions of 220-RICR-30-00-9 and

220-RICR-30-00-10. Therefore, effective January 1, 2026, all eligible contracts shall be assessed the 0.33% contract administrative fee.

Invoicing.

Awarded Vendors are responsible to collaborate with their organization’s accounting team to advise of the State’s process of withholding the 0.33% contract administrative fee as follows:

1.Vendors shall invoice the State in full at time of services rendered and/or goods delivered.

2.Upon approval, the State will pay the invoice, less the 0.33% administrative fee amount.

The legislative mandate requires the collected funds to be deposited into a restricted receipt account and the State complies with this by way of the State’s financial system withholding and transfer of those funds to the appropriate account at time of invoice payment. Exceptions to payment remittance format will not be considered.

Minority Business Enterprise Participation

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In accordance with RI Gen. Law § 37-14.1-1, it is the policy of the State of Rhode Island to support the fullest possible participation of firms owned and controlled by minorities (MBEs) and women

(WBEs). Pursuant to §§ 37-14.1-2 and 37-14.1-6, MBEs and WBEs shall be included in all State purchasing, including, but not limited to, the procurement of goods, services, construction projects, or contracts funded in whole or in part with State funds, or funds which, in accordance with a federal grant or otherwise, the State expends or administers.

§37-14.1-6.Minority business enterprise participation.

(a)Minority business enterprises shall be included in all procurements and construction projects under this chapter and shall be awarded a minimum of fifteen percent (15%) of the dollar value of the entire procurement or project.

Public Works Forms, Requirements and Clauses

Contractors Registration In accordance with R. I. Gen. Laws § 5-65-23 the vendors must have and maintain a valid certificate of registration issued by the Rhode Island Contractors’ Registration Board throughout the term of the contract awarded pursuant to this solicitation and ensure that its subcontractors, unless exempt from registration, also obtain and maintain valid certificates of registration.

Contractor's Registration Number - Please enter your active registration number here.

Base Bid Terms

The bidder must submit a Base Bid Price to perform all of the work specified in the solicitation, including the cost of the bonds and any allowances and addenda.

Liquidated Damages The successful vendor shall be liable and pay the state, as liquidated damages and not as a penalty, the amount listed in the solicitation for each calendar day of the delay beyond the date for substantial completion. Liquidated damages shall be determined at the sole discretion of the State.

Prevailing Wage Requirements – Proposed Prevailing Wage Contract Addendum Certification Form (R.I. Gen. Laws § 37-13-1 et.

seq.)

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Bidders must review all information pertaining to prevailing wage requirements and compliance pursuant to R.I. Gen. Laws § 37-13-1 et. seq. and as detailed by the Rhode Island Department of

Labor & Training (DLT) at https://dlt.ri.gov/regulation-and-safety/prevailing-wage. As a condition to award issuance, tentatively selected vendors must complete and submit a “Proposed Prevailing

Wage Contract Addendum for State/Quasi” certification form located at https://dlt.ri.gov/regulation-and-safety/prevailing-wage/prevailing-wage-forms. Vendors must submit the original signed and notarized document to the designated Buyer in the Division of Purchases as directed in the tentative selection letter.

General Requirements Acknowledgement

Acknowledge you have read all the requirements by selecting yes/no Vendor Solicitation Contact Company Street Address City, State & Zip Code Contact Email Phone (include extension) https://dlt.ri.gov/regulation-and-safety/prevailing-wage https://dlt.ri.gov/regulation-and-safety/prevailing-wage/prevailing-wage-forms https://dlt.ri.gov/regulation-and-safety/prevailing-wage/prevailing-wage-forms

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Questionnaire:

RFQ27006991

Vendor Certification Questionnaire Description: Vendors must respond to every statement. Vendors must provide all relevant information.

Bid proposals submitted without a complete response may be deemed nonresponsive.

Disclosures 1. State whether the Vendor, or any officer, director, manager, stockholder, member, partner, or other owner or principal of the Vendor or any parent, subsidiary, or affiliate has been subject to suspension or debarment by any federal, state, or municipal governmental authority, or the subject of criminal prosecution, or convicted of a criminal offense within the previous 5 years. If “Yes,” provide details below in Disclosures #5.

Type YES/NO Is Required Y

Disclosures 2. State whether the Vendor, or any officer, director, manager, stockholder, member, partner, or other owner or principal of the Vendor or any parent, subsidiary, or affiliate has had any contracts with a federal, state, or municipal governmental authority terminated for any reason within the previous 5 years. If “Yes,” provide details below in Disclosures #5.

Type YES/NO Is Required Y

Disclosures 3. State whether the Vendor, or any officer, director, manager, stockholder, member, partner, or other owner or principal of the Vendor or any parent, subsidiary, or affiliate has been fined more than $5000 for violation(s) of any Rhode Island environmental law(s) by the Rhode Island Department of Environmental Management within the previous 5 years. If “Yes,” provide details below in Disclosures #5.

Type YES/NO Is Required Y

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Disclosures 4. State whether any officer, director, manager, stockholder, member, partner, or other owner or principal of the Vendor is serving or has served within the past two calendar years as either an appointed or elected official of any state governmental authority or quasi-public corporation, including without limitation, any entity created as a legislative body or public or state agency by the general assembly or constitution of this state. If “Yes,” provide details below in Disclosures #5.

Type YES/NO Is Required Y

Disclosures 5. Disclosure Details - If a "Yes" was provided in Disclosures 1-4, provide details here (attach document if additional space needed) - OR - Type "N/A" if all responses were "No".

Type TEXT Is Required Y

Ownership Disclosure 1. Depending on the structure of the Vendor’s business operation, provide one of the following: 1. If the Vendor is privately held, the Vendor shall provide ownership information. For each individual, provide his or her name, position with the Vendor and the percentage of ownership. If applicable, also list each intermediate parent company and the ultimate parent company of the Vendor. 2.If the Vendor is publicly held, the Vendor shall provide owner information about only those stockholders, members, partners, or other owners that hold at least 10% of the record or beneficial equity interests of the Vendor. List each officer, director, manager, stockholder, member, partner, or other owner or principle of the Vendor to include each individual’s name, position with the Vendor, and the percentage of ownership. If applicable, also list each intermediate parent company and the ultimate parent company of the Vendor. Attach document if additional space needed.

Type TEXT

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Certifications 1. The Vendor will immediately disclose, in writing, to the State Purchasing Agent any potential conflict of interest which may occur during the term of any contract awarded pursuant to this solicitation. If “No,” provide details below in Certifications #12.

Type YES/NO Is Required Y

Certifications 2. The Vendor possesses all licenses and anyone who will perform any work will possess all licenses required by applicable federal, state, and local law necessary to perform the requirements of any contract awarded pursuant to this solicitation and will maintain all required licenses during the term of any contract awarded pursuant to this solicitation. In the event that any required license shall lapse or be restricted or suspended, the Vendor shall immediately notify the State Purchasing Agent in writing. If “No,” provide details below in Certifications #12.

Type YES/NO Is Required Y

Certifications 3. The Vendor will maintain all required insurance during the term of any contract pursuant to this solicitation. In the event that any required insurance shall lapse or be canceled, the Vendor will immediately notify the State Purchasing Agent in writing.

If “No,” provide details below in Certifications #12.

Type YES/NO Is Required Y

Certifications 4. The Vendor understands that falsification of any information in this bid proposal or failure to notify the State Purchasing Agent of any changes in any disclosures or certifications in this Vendor Certification may be grounds for suspension, debarment, and/or prosecution for fraud. If “No,” provide details below in Certifications #12.

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Certifications 5. The Vendor has not paid and will not pay any bonus, commission, fee, gratuity, or other remuneration to any employee or official of the State of Rhode Island or any subdivision of the State of Rhode Island or other governmental authority for the purpose of obtaining an award of a contract pursuant to this solicitation. The Vendor further certifies that no bonus, commission, fee, gratuity, or other remuneration has been or will be received from any third party or paid to any third party contingent on the award of a contract pursuant to this solicitation. If “No,” provide details below in Certifications #12.

Type YES/NO Is Required Y

Certifications 6. This bid proposal is not a collusive bid proposal.

Neither the Vendor, nor any of its owners, stockholders, members, partners, principals, directors, managers, officers, employees, or agents has in any way colluded, conspired, or agreed, directly or indirectly, with any other vendor or person to submit a collusive bid proposal in response to the solicitation or to refrain from submitting a bid proposal in response to the solicitation, or has in any manner, directly or indirectly, sought by agreement or collusion or other communication with any other vendor or person to fix the price or prices in the bid proposal or the bid proposal of any other vendor, or to fix any overhead, profit, or cost component of the bid price in the bid proposal or the bid proposal of any other vendor, or to secure through any collusion, conspiracy, or unlawful agreement any advantage against the State of Rhode Island or any person with an interest in the contract awarded pursuant to this solicitation. The bid price in the bid proposal is fair and proper and is not tainted by any collusion, conspiracy, or unlawful agreement on the part of the Vendor, its owners, stockholders, members, partners, principals, directors, managers, officers, employees, or agents. If “No,” provide details below in Certifications #12.

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Certifications 7. The Vendor: (i) is not identified on the General Treasurer’s list created pursuant to R.I. Gen. Laws § 37-2.5-3 as a person or entity engaging in investment activities in Iran described in § 37-2.5-2(b). If “No,” provide details below in Certifications #12.

Type YES/NO Is Required Y

Certifications 8. The Vendor will comply with all of the laws that are incorporated into and/or applicable to any contract with the State of Rhode Island. If “No,” provide details below in Certifications #12.

Type YES/NO Is Required Y

Certifications 9. Vendor certifies that it is not currently engaged in and shall not during the duration of the contract (if awarded) engage in the boycott of any person, firm, or entity based in or doing business with any jurisdiction with whom the State of Rhode Island can enjoy open trade. Nor shall vendor participate in the boycott of any public agencies, entities, or instrumentalities of any jurisdiction with whom the State of Rhode Island can enjoy open trade. For the purposes of this certification "jurisdiction with whom the State of Rhode Island can enjoy open trade" means national governments who are members of the World Trade Organization. If “No,” provide details below in Certifications #12.

Type YES/NO Is Required Y

Certifications 10. Vendor has complied with and, if awarded a contract with the State of Rhode Island shall promptly comply with, the reporting requirements of the “Reporting of Political Contributions by State Vendors Act”, R. I. Gen. Laws § 17-27-1, et seq. If “No,” provide details below in Certifications #12.

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Certifications 11. Vendor has read and accepts the State of Rhode Island’s General Conditions of Purchase which shall be the contractual terms and conditions between the parties upon issuance of a Purchase Order by the Division of Purchases. The State’s General Conditions of Purchase can be found at https://rules.sos.ri.gov/regulations/part/220-30-00-13 and addenda can be found at https://ridop.ri.gov/about-us/procurement-statutes-and-regulations. If “No,” provide details below in Certifications #12.

Type YES/NO Is Required Y

Certifications 12. Certifications Details - If a "No" was provided in Certifications 1-11, provide details here (attach document if additional space needed) - OR - Type "N/A" if all responses were "Yes".

Type TEXT Is Required Y

Acknowledgement 1. Submission by the Vendor of a bid proposal pursuant to this solicitation constitutes an offer to contract with the State of Rhode Island through the Division of Purchases on the terms and conditions contained in this solicitation and the bid proposal. The Vendor certifies that: (1) the Vendor has reviewed this solicitation and agrees to comply with its terms and conditions; (2) the bid proposal is based on this solicitation; and (3) the information submitted in the bid proposal (including this Vendor Certification Form) is accurate and complete. The Vendor acknowledges that the terms and conditions of this solicitation and the bid proposal will be incorporated into any contract awarded to the Vendor pursuant to this solicitation and the bid proposal. The person signing below represents, under penalty of perjury, that he or she is fully informed regarding the preparation and contents of this bid proposal and has been duly authorized to execute and submit this bid proposal on behalf of the Vendor.

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Acknowledgement 2. Name and Date - Enter name of vendor representative submitting this form with date.

Type TEXT

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Documents:

RFQ27006991 Plans.pdf

RFQ27006991 Prebid Conference Logistics.pdf

RFQ27006991 Scope of Work.pdf

RFQ27006991 Prebid Sign In Sheet.pdf

RFQ27006991 Scope of Work Updated 9.24.2026.pdf

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Item Specifications

No. Item Alternative Supplier Part No Mfr.

Name

Mfr. No Del

Date

Unit Unit Bid Qty. Total

1 Base Bid each 1.00

Additional Item Fields

1. Liquidated Damages: $100 per day

Item Specification for Base Bid

Description:

Allow Vendor to Enter Negative Value : No

Exclude Line Item from Bid Total : No

2 Subtract Alternate 1 each 1.00

Item Specification for Subtract Alternate 1

Description: You must enter a negative value indicated by a ‘ – ‘ Substitution of the simplified ductless heat pump system described in Section B.6 in lieu of the ducted VRF system, associated ductwork, and energy recovery ventilator described in Sections B.5.1 through B.5.5.

Allow Vendor to Enter Negative Value : Yes

Exclude Line Item from Bid Total : Yes

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