RFQ27006885 Scope of Work.pdf

This is a Scope of Work document for RFQ 27006885 issued by the Rhode Island Department of Environmental Management's Division of Forest Environment. The solicitation requests quotations for 100 forestry hose packs intended for the Forest Fire Program's Hose Loan Program, which distributes wildfire-fighting equipment to local fire departments. Each hose pack must accommodate three hose lengths and function as a portable backpack with a storage capacity of 3,200 cubic inches and overall dimensions of 16 inches length by 18 inches width by 11 inches depth. The packs must be constructed from red cordura nylon with double stitching, padded shoulder straps, an exterior zipper pocket, web carrying handles, a protective flap, and reflective material. Proposals are due August 31, 2026 at 2:00 p.m. EDT with a questions deadline of August 14, 2026 at 2:00 p.m. EDT. All deliveries must occur between 8:30 a.m. and 4:00 p.m. to the Division of Forest Environment Forest Fire Program at 260 Arcadia Road, Hope Valley, Rhode Island 02832.

Pricing must be submitted as a single, firm unit price per hose pack with free on board delivery to the destination including inside delivery at no additional cost. A minimum of 15 percent Minority Business Enterprise (MBE) participation is required. Vendors must be registered in Ocean State Procures and submit all responses electronically through that platform. Awarded vendors must maintain general liability insurance of $1 million per occurrence, workers' compensation of $100,000 each accident, and automobile liability of $1 million per occurrence. The State will withhold a contract administrative fee of 0.33 percent of total annual spend upon invoice payment. All vendors must submit specifications with bids and complete a vendor certification questionnaire addressing ownership, conflicts of interest, licensing, insurance maintenance, and compliance with state laws. Contract terms are subject to fiscal year appropriations, and the State reserves the right to make one or multiple awards or reject all bids.